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Home My WebLink About12 3 CYCLE GRANT APPL. 01-05-04AGENDA REPORT Agenda Item Reviewed: FCiitnYa nMca: ~ree:t o r MEETING DATE: TO: FROM: SUBJECT: JANUARY 5, 2004 WILLIAM A. HUSTON, CITY MANAGER CHRISTINE A. SHINGLETON, ASSISTANT CITY MANAGER THIRD CYCLE GRANT APPLICATION UNDER THE CALIFORNIA READING AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY CONSTRUCTION AND RENOVATION BOND ACT OF 2000 (THE "LIBRARY BOND ACT") SUMMARY Tustin City Council approval is requested to authorize submittal of a third cycle grant application under the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 (the "Library Bond Act") consistent with all requirements of the Library Bond Act. RECOMMENDATION It is recommended that the Tustin City Council approve Resolution 04-07 authorizing submittal of a grant application under the Library Bond Act including a commitment to provide local matching funds and supplemental funds if necessary to fund the development of the project. FISCAL IMPACT If the City is awarded the grant, 65% of eligible project costs would be funded by the Library Bond Act. The City of Tustin would be responsible for funding 35% of project costs and any supplemental project costs if necessary. BACKGROUND The Tustin City Council in recent years has identified future expansion of the Tustin Library as a major priority. Accordingly, the City Council previously authorized staff to proceed with preliminary architectural and property appraisal services necessary and related to a Library Bond Act application made in 2002. With the Tustin City Council Library Sub-Committee taking the lead on the proposed project, the Committee more recently directed staff to prepare an application for Library Bond Act funds for submittal as part of the third funding cycle. Applications under the third funding cycle must be submitted to the California State Page 2 Library, Office of Library Construction by January 16, 2004. In order to be considered for funding, the City must submit an authorizing resolution with the application committing to provide local funds to match any funds provided under the Library Bond Act. In this third cycle of funding a total of $90 million of Library Bond Act funds are eligible for the construction and renovation of California's public libraries on a highly competitive basis. State Library Bonds will provide up to 65% of eligible project costs (not all project costs are eligible expenses) towards a library construction project with the requirement that 35% of project costs must be local matching funds. State funds will be disbursed by the six- member State Library Board. The state requires that the authorizing resolution for submittal of the grant application also commit the City to the following: A commitment to provide the local matching fund amount identified in the Library Project Budget, as required by Education Code section 19995 (a), including and identifying any amounts to be credited to local matching funds pursuant to section 19995 (c) and (d). A commitment to provide supplemental funds necessary to complete the project at the level stated in the project budget [See section 20436 (e)]. The availability of the local matching and supplemental funds specified in the project budget when they are needed to meet cash flow requirements for the project. A commitment to operate the completed facility and provide public library direct service, unless the public library shall be operated in whole by a jurisdiction other than the applicant. The County of Orange Board of Supervisors has already committed to operate any newly constructed Tustin Branch Library. A commitment that the facility shall be dedicated to public library direct service use for a period of 40 years following completion of the project, regardless of any operating agreements the applicant may have with other jurisdictions or parties. The updated project costs for the Tustin Library were still being refined based on Plan revisions at the time of this report, but will be orally presented to the City Council at their regular meeting on January 5, 2004. Christine A. Shingletor)/'J - Assistant City Manag~ RESOLUTION NO. 04-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING SUBMITTAL OF A LIBRARY BOND ACT GRANT APPLICATION, AND MAKING CERTAIN COMMITMENTS AS REQUIRED BY THE LIBRARY BOND ACT INCLUDING BUT NOT LIMITED TO A COMMITMENT TO PROVIDE LOCAL MATCHING FUNDS IN THE DEVELOPMENT OF THE TUSTIN LIBRARY EXPANSION PROJECT The Tustin City Council does hereby resolve as follows: I. The City Council finds and determines as follows: Ac The County of Orange's Orange County Public Library ("OCPL") currently operates the Tustin Branch Library at 345 East Main Street through a lease agreement with the City of Tustin and provides library services to the Tustin service area and the City of Tustin is a member of the OCPL system; The current facility is only 15,000 sq. ft. in size and is one of the busiest branches in the OCPL system. The current building is 24~years old and is approaching the end of its usable life, unless significant renovation is undertaken. The current size of the Tustin Branch Library is already a significant constraint to its continued future use by the community; A Library Committee, Library Consultant, and City staff have evaluated the existing library services and the community's library needs and a facility plan was developed for a new Tustin Library. After analysis of three expansion alternatives, it was determined that the removal of the existing facility and construction of a new single story facility was the best approach; The City of Tustin is applying for a state grant pursuant to the California .Reading and Literacy Improvement and Renovation Act of 2000 (the "Library Bond Act") for acquisition and construction of a new replacement Tustin Library. In order to a apply for the grant the City of Tustin agrees to the following: 1. A commitment to provide approximately $. ., the required local matching fund amount identified in the Library Project Budget for the third grant cycle of the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of Resolution No. 04-07 Page 2 of 3 2000, as required by Education Code section 19995 (a), including and identifying any amounts to be credited to local matching funds pursuant to section 19995 (c) and (d). The expenditure items that the City has identified that it will request credit toward the local matching fund amount for certain project expenditures as follows: a. Land to be donated or otherwise acquired for use as the expanded site for the Tustin Library as shown in the Library Bond Act Application; b. Payment of architectural, engineering and other professionals participating in the project which are required to plan and execute the project as shown in the Library Bond Act Application, and; c. Procurement or installation, or both of certain furnishings and equipment required to make the facility fully operable, since the procurement will be part of the construction. As shown in the Library Bond Act Application. 2. A commitment to provide approximately $ in supplemental funds necessary to complete the project at the level stated in the project budget [See section 20436 (e)]. 3. A commitment to the availability of the local matching and supplemental funds specified in the project budget when they are needed to meet any cash flow requirements for the project. 4. Certification of the project budget contained in the Library Project Budget section of the Library Bond Act Application Form. 5. Certification to the accuracy and truthfulness of all information submitted in the Application Form and the required supporting documents. 6. A commitment to operate the completed facility and provide public library direct service, unless the public library shall be operated in whole by a jurisdiction other than the applicant. 7. A commitment that the facility shall be dedicated to public library direct service use for a period of 40 years following completion of the project, regardless of any operating agreements the applicant may have with other jurisdictions or parties. A Final Negative Declaration was completed in compliance with CEQA and State guidelines. The City Council previously received and considered the information contained in the Negative Declaration prior to Resolution No. 04-07 Page 3 of 3 originally approving the proposed Library Expansion project and adopted a Mitigated Negative Declaration on May 6, 2002, determining that the proposed project will not have a significant effect on the environment. On May 30, 2002, the City filed a Notice of Determination under CEQA with the County Clerk of the County of Orange, California. The City Council hereby adopts this resolution as part of the application to the California State Library, Office of Library Construction pursuant to the Education Code, Title 1, Division 1, Part 11, Chapter 12, Article 1-3, sections 19985-20011 and Title 5, Division 2, Chapter 3, sections 20430-20444 of the California Code of Regulations. PASSED AND ADOPTED at a regular meeting of the Tustin City Council held on the 5th day of January, 2004. TONY KAWASHIMA Mayor PAMELA STOKER City Clerk