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Home My WebLink About03 CC Action Agenda 1-20-04Report to the ITEM #3 Planning Commission DATE: SUBJECT: PRESENTATION: ATTACHMENTS: JANUARY 26, 2004 CITY COUNCIL ACTION AGENDA JANUARY 20, 2004 ELIZABETH A. BINSACK, DIRECTOR COMMUNITY DEVELOPMENT DEPARTMENT CITY COUNCIL ACTION AGENDA JANUARY 20, 2004 REGULAR MEETING OF THE TUSTIN CITY COUNCIL JANUARY 20, 2004 ACTION AGENDA CALL TO ORDER - 5:30 p.m. CLOSED SESSION ROLL CALL Present: Absent: City Clerk: Others Present: Mayor Tony Kawashima, Mayor Pro Tem Lou Bone, and Councilmember Doug Davert Councilmembers Jeffery M. Thomas and Tracy Worley Hagen Chief Deputy City Clerk Maria Huizar William A. Huston, City Manager and Lois Jeffrey, City Attorney PUBLIC INPUT- None CLOSED SESSION ITEMS A. CONFERENCE WITH LEGAL COUNSEL - LABOR NEGOTIATIONS pursuant to Government Code Section 54957.6. Negotiator: William A. Huston, City Manager Regarding: Unrepresented Executive Management and Management Employees PUBLIC MEETING CALL TO ORDER- 7:00 p.m. PLEDGE OF ALLEGIANCE - Councilmember Davert INVOCATION - Mayor Pro Tem Bone ROLL CALL Present: Absent: City Clerk: Others Present: Mayor Tony Kawashima, Mayor Pro Tem Lou Bone, Council Members Tracy Worley Hagen and Doug Davert Council Member Jeffery M. Thomas Pamela Stoker William A. Huston, City Manager; Lois Jeffrey, City Attorney; and George Jeffries, City Treasurer City Council Meeting Action Agenda January 20, 2004 Page 1 of 7 CLOSED SESSION REPORT- None PROCLAMATIONS Employee Showcase - Employee Christopher Scott Grover of the Year, PRESENTATIONS - None FIRST PUBLIC INPUT - Bob Margaluis, 1100 E. Irvine Blvd. fl475, Tustin Post 227 The American Legion - presented Certificates of Appreciation to the City Council, Police Department, and Parks and Recreation Department for contributions to success of the Veteran's Day Parade CONSENT CALENDAR It was moved by Councilmember Davert seconded by Councilmember Hagen, to approve Consent Calendar items 1 through 13 as recommended by staff. Motion carried 4-0, Councilmember Thomas absent. APPROVAL OF MINUTES - JANUARY 5, 2004 REGULAR MEETING Motion: Approve the City Council Minutes of January 5, 2004. APPROVAL OF DEMANDS AND RATIFICATION OF PAYROLL Motion: Approve Demands in the amount of $515.00; $1,051,450.57; and $434,134.73; reversal in the amount of $2,485.34; and ratify Payroll in the amount of $468,119.36. PRE-TAX PAYROLL DEDUCTION P LAN F OR CALPERS SERVICE CREDIT PURCHASES Motion: Adopt resolution. RESOLUTION NO. 04-10-A resolution of the City Council of the City of Tustin, California, adopting Pre-Tax Payroll Deduction Plan for service credit purchases (Contribution Code 14) 4. ADOPTION OF A RESOLUTION FOR THE APPLICATION FOR 2002 RESOURCES BOND ACT PER CAPITA PROGRAM City Council Meeting Action Agenda January 20, 2004 Page 2 of 7 Motion: Adopt resolution. RESOLUTION NO. 04-11 - A resolution of the City Council of the City of Tustin, California approving the application for grant funds under the Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Bond Act of 2002 AWARD OF CONTRACT FOR THE CONSTRUCTION OF THE ANNUAL MAJOR MAINTENANCE PROJECT FY 2003-2004 (CIP NO. 7001), AND ANNUAL SIDEWALK, CURB AND GUTTER REPAIR PROJECT FY 2003-2004 (PROJECT NO. 402-6235) Motion: Award the construction contract for the Annual Major Maintenance Project, FY 2003-2004 (ClP No. 7001), and Annual Sidewalk, Curb, and Gutter Repair Project, FY 2003-2004 (Project No. 402-6235), to Sequel Contractors, Inc. the Iow responsible bidder in the amount of $633,306.70 and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City. ADOPTION OF RESOLUTION NO. 04-09 ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE TUSTIN LANDSCAPE AND LIGHTING DISTRICT LEVY OF ANNUAL ASSESSMENTS FOR FISCAL YEAR 2004-2005 Motion: Adopt resolution. RESOLUTION NO. 04-09 - A resolution of the City Council of the City of Tustin, California ordering the preparation of an Engineer's Report for the Tustin Landscape and Lighting District Levy of Annual Assessments for Fiscal Year 2004-2005 APPROVAL OF MASTER UTILITY ADJUSTMENT AGREEMENT WITH THE IRVINE RANCH WATER DISTRICT Motion: Approve the Master Utility Adjustment Agreement with the Irvine Ranch Water District, and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City. RELEASE OF BONDS FOR PARCEL MAP NO. 2002-237: 1123 WARNER AVENUE, VOIT DEVELOPMENT COMPANY Motion: Release the following bonds in the indicated amounts: Faithful Performance Bond No. 929207449 $23,000.00 Labor and Material Bond No. 929207449 $11,500.00 Monumentation Bond (cash, Account No. 50 000 2604/920500) $650.00 City Council Meeting Action Agenda January 20, 2004 Page 3 of 7 CONSIDERATION OF CLAIM: STATE FARM MUTUAL AUTOMOBILE INSURANCE COMPANY, CLAIM NO. 03-37 Motion: After investigation and review by City Attorney's office and the City's Claims Administrator, it is recommended that the City Council deny the claim and direct the City Clerk to send notice thereof to the claimant and the claimant's attorney. 10. PLANNING COMMISSION ACTION AGENDA-JANUARY 12, 2004 All aCtions of the Planning Commission become final unless appealed by the City Council or member of the public. Motion: Ratify the Planning Commission Action Agenda of January 12, 2004. 11. QUARTERLY INVESTMENT REPORT Motion: Receive and file the report. 12. FINAL PARCEL MAP 2003-131 Final Parcel Map 2003-131 is a request to resubdivide a 4.09-acre site located at the northeast corner of Sixth Street and El Camino Real into four (4) new parcels for development of a garden center on a 1.47 acre parcel located at the northwest portion of the site. (Owner: Mary and John Prescott L.P.; Applicant: Armstrong Garden Center) Motion: Adopt resolution. RESOLUTION NO. 04-14 - A resolution of the City Council of the City of Tustin approving Final Parcel Map 2003-131 to resubdivide a 4.09 acre site located at the northeast corner of El Camino Real and Sixth Street into four (4) new parcels for the purpose of developing a garden center on a 1.47-acre parcel at the northwest of the property 13. FINAL TRACT MAP 16474 (PA 20, MCAS TUSTIN SPECIFIC PLAN) Final Tract Map 16474 is a request to subdivide 31.6 acres to develop 376 residential units in Planning Area 20, including 198 multiple family units and 178 patio homes. The units would be under condominium ownership and a single homeowners association would be established. All conditions have been fulfilled and the final map may be approved and recorded. (Owners/Applicants: WL Homes) City Council Meeting Action Agenda January 20, 2004 Page 4 of 7 Motion: Adopt resolution. RESOLUTION NO. 04-15 - A resolution of the City Council of the City of Tustin approving Final Tract Map 16474 to subdivide 31.6 acres to develop 376 residential units in Planning Area 20, including 198 multiple family units and 178 patio homes within Planning Area 20 of the MCAS Tustin Specific Plan BUSINESS CALENDAR (Agenda Items 14 and 15) 14. MAYORAL APPOINTMENTS TO COMMITTEES Annually, following selection of the Mayor, the Mayor appoints those members of the City Council who will serve on the various City and County committees. Mayor Kawashima made the following appointments: APPOINTEE/ALTERNATE Hagen/Bone Bone Hagen/Kawashima Hagen/Davert Davert Kawashima/Davert Bone/Kawashima Hagen/Kawashima Bone Kawashima/Davert Bone/Davert Bone/Tim Serlet Bone Kawashima/Hagen Kawashima/Davert Bone COMMISSION/COMMITTEE Foothill/Eastern Transportation Corridor Agency Growth Management Areas MCAS, Tustin Technical Evaluation Committee Orange County Fire Authority Orange County Vector Control Orange County Sanitation District Orange County Council of Governments Santa Ana/Tustin Joint Powers Agency (TSIA)* Santa Ana River Flood Protection Agency Senior Fund Board of Directors Tustin Pride Committee Newport Bay Watershed Executive Committee Water Advisory Committee of Orange County Orange County Library Board Tustin Unified School District Liaison Southern California Association of Governments (SCAG) 15. APPEAL OF SIGN CODE EXCEPTION 03-001: 13872 RED HILL AVENUE On December 8, 2003, the Planning Commission denied a request to modify a non-conforming pole sign at 13872 Red Hill Avenue. On December 10, 2003, the applicant appealed the Planning Commission's decision..(Applicant: Mark Fink, Donco & Sons, Inc and Property Owner: Elizabeth S. Pankey) Associate Planner Matt West presented staff report. City Council Meeting Action Agenda January 20, 2004 Page 5 of 7 Mayor Pro Tem Bone had questions regarding pole. Mark Fink, applicant, advised Council that precedent had been set with the sign located at the Shell Gas Station right in front of their Mobil Station. High winds caused damage to sign. The proposed sign is smaller in size and made of safer materials. There were no other public speakers. Community Development Department Director, Binsack commented on statements made by Mr. Fink. Councilmembers Davert and Hagen indicated that they will be supporting the Planning Commissions' recommendation. Mayor Pro Tem Bone and Mayor Kawashima indicated that they are opposed and would like to overturn the Planning Commission's recommendation. Motion: Adopt resolution. RESOLUTION NO. 04-13 - A resolution of the City Council of the City of Tustin, upholding the Planning Commission's decision to deny Sign Code Exception 03-001, a request to modify an existing non-conforming pole sign b y replacing the existing 216 square foot sign cabinet with a 133 square foot cabinet sign at 13872 Red Hill Avenue It was moved by Councilmember Davert, seconded by Councilmember Hagen to adopt Resolution No. 04-13. Mayor Pro Tem Bone and Mayor Kawashima opposed. Councilmember Thomas absent. Motion failed. SECOND PUBLIC INPUT - None OTHER BUSINESS / COMMITTEE REPORTS Councilmember Davert: · Wished CouncilmemberThomas a speedy recovery; · Requested council and staff discuss the impacts of the state's budget on the City. City Manager Huston suggested, that Council may want to identify the programs that may be reduced; Mid-Year Budget Review would be at 2nd meeting in February - could propose different options available. Councilmember Hagen: · The traffic at Pioneer Middle School had poor circulation design, asked that traffic engineers look at Beckman High School for possible traffic problems as well; · Announced Armstrong Nursery to open in May, 2004; City Council Meeting Action Agenda January 20, 2004 Page 6 of 7 Tennis nets at Tustin Sports Park had holes and needed replacement; and First Board of Directors Fire Authority meeting would be held at new headquarters on January 22, 2004, groundbreaking would officially be in October. Mayor Pro Tem Bone: · Complimented former Tustin High School student DeShaun Foster on a great touchdown at the recent Carolina Panthers football game; · Complimented Stephanie Nichols for saving life of small child; · Agreed there was a need to address budget issues; and · Commented on Water Advisory Committee of Orange County meeting, snow in mountains had doubled indicating a good water supply this year; recent reports indicated Tustin needed to conserve water. Mayor Kawashima: · Agreed adjustments should be made in City's budget due to State's budget crisis; and · Money Magazine named the City of Tustin top 4 City to Live in the United States in terms of quality of life. ADJOURNMENT - 7:51 P.M. - The next regular meeting of the City Council is scheduled for Monday, February 2, 2004, at 7:00 p.m. in the Council Chamber at 300 Centennial Way, Tustin. City Council Meeting Action Agenda January 20, 2004 Page 7 of 7 REGULAR MEETING OF THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY JANUARY 20, 2004 ACTION AGENDA CALL TO ORDER - 7:51 p.m. ROLL CALL Present: Absent: City Clerk: Others Present: Chair Tony. Kawashima, Chair Pro Tem Lou Bone, Agency Members Tracy Worley Hagen, and Doug Davert Agency Member Jeffery M. Thomas Pamela Stoker William A. Huston, Executive Director and Lois Jeffrey, City Attorney PUBLIC INPUT - None BUSINESS CALENDAR (Agenda Items 1 and 2) 1. APPROVAL OF MINUTES - REGULAR MEETING OF JANUARY 5, 2004 It was moved by Agency Member Hagen, seconded by Agency Member Davert, to approve the Redevelopment Agency Minutes of January 5, 2004. Motion carried 4-0, Agency Member Thomas absent. APPROVAL OF CONSULTING SERVICES AGREEMENT FOR RELOCATION COORDINATION AND PROPERTY MANAGEMENT SERVICES FOR THE TUSTIN LIBRARY EXPANSION PROJECT It was moved by Agency Pro Tem Bone, seconded by Agency Member Hagen, to: 2.a. Authorize the City Manager to execute an Agreement with Overland Pacific & Cutler, Inc. for property management and relocation services, subject to review Community Redevelopment Agency Meeting Action Agenda January 20, 2004 Page 1 of 2 and approval of the Agreement by the City Attorney. 2,5, Appropriate $42,300.00 from the unappropriated Town Center Redevelopment Project Area fund balance for expenses associated with the consultant property management services and commercial relocation consulting services. .0. Appropriate $872,700.00 ($798,710.00 for housing relocation payments and $73,990.00 for housing related relocation consulting services) from t he Town Center Low and Moderate Income Housing Set-Aside Funds, subject to legal confirmation as to whether such expense is an eligible use of such funds, or alternatively an amount of $610,700 from the unappropriated Town Center Project Area fund balance and $241,000 from the Town Center Debt Service fund. Motion carried 4-0, Agency Member Thomas absent. OTHER BUSINESS - None CLOSED SESSION - None ADJOURNMENT - 7:52 p.m. - The next regular meeting of the Redevelopment Agency is scheduled for Monday, February 2, 2004, at 7:00 p.m. in the Council Chamber at 300 Centennial Way. Community Redevelopment Agency Meeting Action Agenda January 20, 2004 Page 2 of 2