HomeMy WebLinkAbout04 DEST. OF RECORDS 03-01-04
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AGENDA REPORT
4
Agenda Item
Reviewed: (;J4iJ
City Manager
Finance Director N/A
MEETING DATE: MARCH 1,2004
TO:
WILLIAM A. HUSTON, CITY MANAGER
FROM:
HUMAN RESOURCES DEPARTMENT
SUBJECT:
DESTRUCTION OF RECORDS
SUMMARY:
Resolution No. 04-27, the Records Retention Schedule, permits destruction of records
and documents which meet certain criteria with the approval of the City Attorney and the
City Council.
RECOMMENDATION:
Adopt Resolution No. 04-27, authorizing the destruction of records in the possession of
the Human Resources Department.
FISCAL IMPACT:
None
BACKGROUND:
Tustin Resolution No. 01-91 authorizes the destruction of City records, documents and
papers upon the approval of the City Council and the written consent of the City
Attorney, provided that those records are not included within certain specified
categories.
~ÁvLL(~~ rY\tUL /{ ~-
Arlene Marks, SPHR
Human Resources Director
RESOLUTION NO. 04-27
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUSTIN, CALIFORNIA, AUTHORIZING
THE DESTRUCTION OF CERTAIN CITY RECORDS
AND PAPERS IN THE POSSESSION OF THE
HUMAN RESOURCES OF THE CITY OF TUSTIN
NO LONGER REQUIRED FOR THE CONDUCT OF
CITY BUSINESS, PURSUANT TO THE AUTHORITY
GRANTED BY THE CITY OF TUSTIN'S RECORDS
RETENTION SCHEDULE
WHEREAS, the City of Tustin Records Retention Schedule adopted by
the City Council by Resolution No. 01-91 on September 17, 2001, authorizes the
destruction of City documents and audio recordings upon the approval of the
legislative body of the City, and with the written consent of the City Attorney,
provided that said records are not included within certain specified categories;
and
WHEREAS, the Human Resources Department of the City of Tustin has
requested authority to destroy certain documents which are not included within
said categories of documents of the City of Tustin Records Retention Schedule;
and
WHEREAS, all of the documents listed in the attached Exhibit A were
prepared on a date at least three years prior to the date of this resolution; and
WHEREAS, the described documents listed in Exhibit A are occupying
space needed by the City Clerk of the City of Tustin; and
WHEREAS, the Human Resources Director of the City of Tustin has
determined that none of the described documents have sufficient value to justify
retention; and
WHEREAS, the City Attorney hereby gives written consent to destroy the
described documents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, does hereby resolve as follows:
SECTION 1: That the following documents, are no longer required by the
City of Tustin and should be destroyed to conserve storage space in the offices
of the City of Tustin. Said documents and papers are described in the attached
Exhibit A.
SECTION 2: That the proper official of the City of Tustin having custody of
the above described documents is hereby authorized to destroy said documents,
in a lawful manner, as scheduled.
SECTION 3: That upon destruction of the aforementioned and described
documents, a certificate of destruction shall be executed as to the documents
destroyed and the original certificate of destruction filed in the Office of the City
Clerk.
PASSED AND ADOPTED at a regular meeting of the City Council of the
City of Tustin on the - day of March 2004.
TONY KAWASHIMA
Mayor
ATTEST:
PAMELA STOKER
City Clerk
STATE OF CALIFORNIA)
COUNTY OF ORANGE)
CITY OF TUSTIN )
SS
I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of
Tustin, California, do hereby certify that the whole number of the members of the
City Council of the City of Tustin is five; that the above and foregoing Resolution
No. 04-27 was duly passed and adopted at a regular meeting of the Tustin City
Council, held on the _day of March 2004, by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
PAMELA STOKER
CITY CLERK
EXHIBIT A
Recruitment Files - Year 2001
2001 - 01
2001 - 02
2001 - 03
2001 - 04
2001 - 05
2001 - 06
2001 - 07
2001 -- 08
2001 - 09
2001 -10
2001 - 11
2001 - 12
2001 -13
2001 - 14
2001 -15
2001 -16
2001 - 17
2001 -18
2001 -19
2001 - 20
2001 - 21
2001 - 22
2001 - 23
2001 - 24
2001 - 25
2001 - 26
2001 - 27
2001 - 28
2001 - 29
2001 - 30
2001 - 31
2001 - 32
2001 - 33
2001 - 34
2001 - 35
2001 - 36
Police Officer Lateral
Police Reserve Officer
Recreation Leader
Payroll Specialist
Information Tech Specialist
Administrative Secretary
Recreation Program Assistant
Maintenance Worker
Maintenance Leadworker
Senior Management Analyst
Sr. Redev proj MGR/Redev Proj MGR
Receptionist/Clerk
Assistant Engineer
Account Clerk
Engineering Aide
Associate Engineer
Assistant Planner
Recreation Coordinator
Clerk Typist
Communications Officer
HR Analyst/Senior HR Analyst
Code Enforcement Officer
Sr. Center Van Driver
Building Technician
Communications Officer
Communications Officer per diem
Plan Checker
Assistant Engineer
Recreation Aide
Maintenance Aide
Maintenance Worker
Water Services Manager
Senior IT Specialist
Code Enforcement Officer
Sr. Redevelopment Project Manager/Redevelopment Project Manager
Police Recruit
EXHIBIT A
Recruitment Position Files - Year 2001
2001-01 - Police Officer
Butler, Dawn
Cuarenta, Michael
Dochnahl, Brian
Fleming, Desiree
Hill, Che
Huerta, Jorge
Lee, Sam
Loos, Carl
Martin, Chase
Nguyen,Jeff
Perez, Leonardo
Reger, Jason
Taylor, Brian
Thomas, Michael
Watson, Travis
Worthing, Matthew
Zaragoza, Jadey
Zimardo, Daniel
2001-02 - Police Reserve Officer
Cucchiarella, Edward
Drago, Alex
Glover, Stephen
2001-20 - Communications Officer
Hall, Karyn
2001-25 - Communications Officer
Denning, Michael
2001-36 - Police Recruit
Passow, Brian
Van Reusen, Timothy