HomeMy WebLinkAbout06 ANNL LDSCPE MAINT. 03-15-04
Agenda Item
6
AGENDA REPORT
Reviewed: ~
City Manager
Finance Director
MEETING DATE:
MARCH 15, 2004
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
TO:
APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION
TO ADVERTISE FOR BIDS FOR ANNUAL LANDSCAPE MAINTENANCE
SERVICES FOR THE ASSESSMENT DISTRICT AREAS
(JULY 1, 2004 - JUNE 30, 2005)
SUMMARY
This contract will provide for the annual landscape maintenance needs in the assessment district
areas for the 2004-2005 fiscal year, with the option of providing three (3) additional, one-year
extension
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 04-01, approving the plans and
specifications and authorizing advertisement for bids, for the annual landscape maintenance services
for the Assessment District areas.
FISCAL IMPACT
The anticipated cost for the award of this contract is unknown at this time. The cost of this contract
will be funded from the Landscape and Lighting District budget for the 2004/2005 fiscal year. This
contract is for maintenance services and is not subject to "lowest responsible bidder" requirements of
the Public Contracts Code. The recommended award will consider qualifications and cost.
BACKGROUND .
The Assessment District areas' contract covers all City maintained parkways in the East Tustin
Landscape and Lighting District. The City's current contract for annual landscape maintenance
services for Assessment District areas is one of two landscape contracts that are due to expire on
June 30, 2004. The other contract, which will be bid concurrently with this contract, covers the annual
landscape maintenance services for all General Fund areas and City/Water facilities.
The intent of the City is to hire a separate contractor for each area, to provide the required landscape
maintenance services, similar to the current contracts. Separate contractors for each area will
provide additional resources and flexibility in case of unsatisfactory performance in one area, or when
there is a need to add new areas. It will also enable the City to compare the level of performance
within the two areas.
Approval of Plans and Specifications and Authorization to Advertise for Bids for Annual Landscape
Maintenance Services for the Assessment District Areas (July 1, 2004 - June 30, 2005)
March 15, 2004
Page 2
DISCUSSION
The proposed specifications call for complete landscape maintenance services including, but not
limited to, mowing, edging, weeding, fertilizing, pruning, and irrigating.
The proposed landscape maintenance services contracts will resemble the previous contracts in
duration - a one-year contract with three (3) one-year extensions. Award of the extensions will be at
the discretion of the City, with the City Manager's approval, based on the contractor's performance.
The proposed schedule for this project is as follows:
Authorization to Advertise for Bids...... ... ........ 03/15/04
First Legal Advertisement... ... ... ... ... .., ... ... .... 03/18/04
Second Legal Advertisement........................ 03/25/04
Pre-Bid WalkThrough................................. 03/30/04
Bid Opening................................................. 04/28/04
Award of Contra ct....................................... 05/03/04
Contract Start Date......... ... .......... ......... ...... 07/01/04
Contract Completion Date............................... 06/30/05
~Tim€~~~
Director of Public Works/City Engineer
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Wisam Altowaiji
Field Services Manager
TDS:WA:ccg:Approval of P&S AD areas & Reso 04-01.doc.
Attachment
RESOLUTION NO. 04-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE ANNUAL
LANDSCAPE MAINTENANCE SERVICES FOR THE ASSESSMENT DISTRICT
AREAS FROM JULY 1, 2004 - JUNE 30, 2005, AND AUTHORIZING
ADVERTISEMENT FOR BIDS
WHEREAS, it is the intention of the City Council of the City of Tustin, California to
contract for the Annual Landscape Maintenance Services for Assessment District
Areas; and
WHEREAS, the City Engineer has presented plans and specifications for the
performance of said work; and
WHEREAS, this project is exempt from the requirements of the California
Environmental Quality Act;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications
presented by the City Engineer are hereby approved as the plans and specifications for:
Annual Landscape Maintenance Services for Assessment District Areas
from July 1, 2004 - June 30, 2005
AND BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to advertise as required by law for the receipt of sealed bids or proposals for
the performance of the work specified in the aforesaid plans and specifications;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 15th day of March 2004.
Tony Kawashima, Mayor
ATTEST:
City Clerk