HomeMy WebLinkAbout07 ANNL LDSPE MAINT GF 03-15-04
AGENDA REPORT
Agenda Item
Reviewed: 1£
City Manager
Finance Director
7
MEETING DATE:
MARCH 15, 2004
FROM:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
TO:
SUBJECT:
APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION
TO ADVERTISE FOR BIDS FOR ANNUAL LANDSCAPE MAINTENANCE
SERVICES FOR THE GENERAL FUND AREAS
(JULY 1, 2004 - JUNE 30, 2005)
SUMMARY
This contract will provide for the annual landscape maintenance needs in the General Fund Areas
and CitylWater facilities for the 2004/2005 fiscal year, with the option of providing three (3) additional,
one-year extensions.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 04-02, approving the plans and
specifications and authorizing advertisement for bids, for the annual landscape maintenancE;! services
for the General Fund Areas.
FISCAL IMPACT
The anticipated cost for the award of this contract is unknown at this time. The cost of the contract
will be funded from three (3) different operating budgets for the 2004/2005 fiscal year. The General
Fund will pay for landscape maintenance services performed at the Civic Center, Senior Center,
Maintenance Yard, the Tustin Family Youth Center, and various parkways and medians. The Water
Fund will pay for services at the various water facilities and well sites. The contract is for
maintenance services and is not subject to "lowest responsible bidder" requirements of the Public
Contracts Code. The recommended award will consider qualifications and cost.
BACKGROUND
The General Fund Areas and CitylWater Facilities contract covers all City maintained medians and all
parkways not in the Landscape and Lighting District area. The City's current contract for annual
landscape maintenance services for the General Fund areas is one of two landscape contracts that
are due to expire on June 30, 2004. The other contract, which will be bid concurrently with this
contract, covers the annual landscape maintenance services for the East Tustin Landscape and
Lighting District parkways.
Approval of Plans and Specifications and Authorization to Advertise for Bids for Annual Landscape
Maintenance Services for the General Fund Areas and CitylWater Facilities
(July 1, 2004 - June 30, 2005)
March 15, 2004
Page 2
The intent of the City is to hire a separate contractor for each area, to provide the required landscape
maintenance services, similar to the current contracts. Separate contractors for each area will
provide additional resources and flexibility in case of unsatisfactory performance in one area, or when
there is a need to add new areas. It will also enable the City to compare the level of performance
within the two areas.
DISCUSSION
The proposed specifications call for complete landscape maintenance services including, but not
limited to, mowing, edging, weeding, fertilizing, pruning, and irrigating.
The proposed landscape maintenance services contracts will resemble the previous contracts in
duration - a one-year contract with three (3) one-year extensions. Award of the extensions will be at
the discretion of the City, with the City Manager's approval, based on the contractor's performance.
The proposed schedule for this project is as follows:
Authorization to Advertise for Bids.................................................... 03-15-04
First Legal Advertisement................................................................. 03-18-04
Second Legal Advertisement............................................................03-25-04
Pre-Bid Walk Through ...................................................................... 03-30-04
Bid Opening......................................................................................04-08-04
Award of Contract.............................................................................05-03-04
Contract Start Date...........................................................................07-01-04
Contract Completion Date ..................................."........................... 06-30-05
1#ft~&~
Director of Public Works/City Engineer
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Wisam Altowaiji
Field Services Manager
Approval of P&S Gen Fund areas & Reso 04-02.doc
Attachment
RESOLUTION NO. 04-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE ANNUAL
LANDSCAPE MAINTENANCE SERVICES FOR THE GENERAL FUND AREAS
FROM JULY 1, 2004 - JUNE 30, 2005, AND AUTHORIZING ADVERTISEMENT
FOR BIDS
WHEREAS, it is the intention of the City Council of the City of Tustin, California to
contract for the Annual Landscape Maintenance Services for General Fund Areas; and
WHEREAS, the City Engineer has presented plans and specifications for the
performance of said work; and
WHEREAS, this project is exempt from the requirements of the California
Environmental Quality Act;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications
presented by the City Engineer are hereby approved as the plans and specifications for:
Annual Landscape Maintenance Services for General Fund Areas
from July 1, 2004 - June 30, 2005
AND BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to advertise as required by law for the receipt of sealed bids or proposals for
the performance of the work specified in the aforesaid plans and specifications;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 15th day of March 2004.
Tony Kawashima, Mayor
ATTEST:
City Clerk