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HomeMy WebLinkAbout12 USE CDBG FUNDS 04-19-04 AGENDA REPORT Agenda Item 12 Reviewed: ~ City Manager Finance Director MEETING DATE: APRil 19, 2004 TO: WilLIAM HUSTON, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: FY 2004-05 ACTION PLAN AND PROPOSED USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS SUMMARY The Community Development Department is proposing to submit to HUD a FY 2004-05 Action Plan which describes the activities that the City will undertake during the program year and the program budget for disbursement of Community Development Block Grant (CDBG) funds. RECOMMENDATION That the City Council adopt Resolution No. 04-38 approving the proposed use of Community Development Block Grant (CDBG) funds for inclusion in the One-year Action Plan for Fiscal Year 2004-05. FISCAL IMPACT The proposed 2004-05 programs and expenditures will be implemented with CDBG funds. No impacts to the General Fund are anticipated. OVERVIEW OF ONE-YEAR ACTION PLAN The Housing and Community Development Act of 1974, as amended, established the Community Development Block Grant (CDBG) program to return federal funds to local communities for the purpose of developing viable urban communities by providing decent housing, suitable living environments, and by expanding economic opportunities, specifically for low- and moderate-income persons. To participate in the CDBG program, each jurisdiction is required to prepare a Consolidated Plan ("The Plan"), a five-year planning document intended to identify a jurisdiction's overall needs for affordable and supportive housing, community FY 2004-05 Action Plan April 19,2004 Page 2 development, public services, and economic opportunities. The Plan also outlines a five-year strategy for addressing those needs and identifies resources and programs which might assist in meeting these goals. The City's Consolidated Plan was adopted in May of 2000 and covers Fiscal Years 2000 - 2005. A section of the Consolidated Plan, called the one-year Action Plan, serves as the City's application to HUD for CDBG program funding. The City must submit an Action Plan annually to receive the entitlement money. The purpose of the Action Plan is to detail how the City will spend its annual allocation of funds to meet community needs identified in the Consolidated Plan. This Action Plan, as required by federal regulations, must be available for public review for a period of not less than 30 days. The City advertised the availability of this document in the Tustin News. The review period began on March 1, 2004, and ended on March 30, 2004. No public comments were received. This document may be amended based on the City Council's action at this meeting. HUD mandates that the Action Plan must be submitted no later than May 15, 2004. BACKGROUND/OVERVIEW OF CDBG PROGRAM REGULATIONS The City will receive $977,000 of CDBG funds for Fiscal Year 2004-05. These funds are allocated on a formula basis to cities to carry out activities that provide opportunities to develop viable urban communities. Communities are permitted to develop their own programs and funding priorities, as long as each activity meets one of the three CDBG National Objectives. These objectives are as follows: 1 ) 2) 3) Benefit low- and moderate-income persons; Aid in the prevention or elimination of slums or blight; or Meet community development needs having a particular urgency (conditions that pose serious or immediate threat to the health or welfare of the community where other sources of funding are not available). The program requires that at least 70 percent of the total CDBG annual expenditures must be used for activities that benefit low- and moderate-income persons over a one-, two-, or three-year period, and individual activities designed to benefit low- and moderate-income persons must assist at least 51 percent of low- and moderate-income persons. To assure that activities will meet the National Objectives, HUD established guidelines for Eligible and Ineligible activities. Eligible activities include: Housing-related type of activities Removal of Architectural Barriers to Public Facilities Rehabilitation and Preservation Activities Public Facilities and Improvements FY 2004-05 Action Plan April 19,2004 Page 3 Public Services Activities Economic Development Activities Planning and Program Administration, etc. The program limits the amount of allocation for Public Services activities and Program Administration. A maximum of 15 percent (15% x $977,000 = $146,550) of the total grant award may be allocated to Public Service types of activities. A maximum of 20 percent (20% x 977,000 = $195,400) of the total grant award may be expended on administrative and planning activities. EVALUATION OF FUNDING REQUESTS In November of 2003, the City published a Notice of Availability of Funding Application (NOFA) of CDBG funds in the Tustin News and also sent application packages to over 100 non-profit organizations and the City of Tustin's various departments. As a result of the NOFA, 23 applications were submitted totaling $1,471,155 in funding requests. The requests received consisted of $369,455 from the Public Services (non- profits) category and $1,101,700 from the Non-Public Services category. The request for the Public Services Category exceeded the maximum allowable allocation by $116,423 or 152 percent. Other requests are within the allowable allocation. In February, an in-house CDBG Project Review Committee evaluated and ranked the Public Services funding requests. The Project Review Committee is comprised of representatives from various City Departments (Parks and Recreation, Public Works/Engineering, Community Development, Finance, and the City Manager's Office). The City Council's direction and the criteria, identified as Attachment 3, were used in the ranking process. Funding recommendations of the in-house Project Review Committee were transmitted to the Citizen Participation Committee (CPC). On February 18, 2004, the City held a public meeting/hearing (first of the two required public hearings) and invited all interested organizations and citizens to participate in the CDBG process. The public meeting/hearing was conducted by the Citizen Participation Committee comprised of chairpersons of the City's Planning Commission, Parks and Recreation Commission, Cultural Resources Advisory Committee, Senior Advisory Committee, Audit Committee, and two members at large appointed by the City Council. Due to this year's short time frame, the two members at large were represented by City Council members. The purpose of the meeting/hearing was to review, evaluate, and make a recommendation to the City Council on the disbursement of the FY 2004-05 CDBG funds. At this meeting the Committee concurred with the In-House Committee recommendation with the exception of allocations for Assessment and Treatment Services (ATSC) and the Feedback Foundation. The CPC indicated that several programs have received allocation increases in the past few years except Feedback Foundation and ATSC, and they suggested a reduction of $2,000 from the Tustin Family FY 2004-05 Action Pian April 19,2004 Page 4 Youth Center Coordinator recommended allocation and increase the allocations for Feedback Foundation and ATSC by $1,000 each. In summary, the Citizen Participation Committee recommended that the City Council approve the allocation as follows: Public Services Activities (max. $146,550) Big BrotherslBig Sisters of Orange County $ 9,000 $ 5,000 Assessment and Treatment Services Center Boys and Girls Club $ 25,000 $21,000 Feedback Foundation, Inc. Laurel House $ 20,000 $ 7,000 Graffiti Removal - CDBG target areas Tustin Parks and Recreation Department (Youth Center Staff) Public Services Subtotai $ 59 550 $146,550 Public Facilities and Improvements Newport Avenue Extension Pubiic Faciiities and Improvements Subtotal $ 689 302 $ 689,302 Rehabiiitation and Preservation Activities Code Enforcement $ 70.500 Rehabilitation and Preservation Subtotal $ 85,000 Program Administration and Piannlng Activities (max. $195,400) Fair Housing Counseling Agemcy $ 15,648 $ 55.000 $ 70,648 CDBG Program Administration Administration & Pianning Subtotal Grand Total for all Activities illi.QQQ Note: Due to the number of applications received, staff developed a chart listing/ranking all applications received (see Attachment 4) to facilitate the Council in making the final decision. Complete applications can be reviewed at the Community Development Office and will be available at the April 19th City Council Meeting. The hearing held by the Council is the second of two required public hearings. All organizations and agencies returning funding applications to the City were notified of FY 2004-05 Action Plan Aprii 19, 2004 Page 5 the hearing. This public hearing also was advertised in a newspaper of general circulation. The Council may modify the recommended funding allocations; however, the Public Services category is limited to a 15 percent maximum allocation ($146,550). A change in allocation amount of an activity under the Public Services category would result in a change of funding amount of other activities within the same category. The Council's decision regarding funding allocation and priorities will be incorporated within the Action Plan and will be submitted to HUD by May 15, 2004. When final approval has been given by HUD, each public service non-profit organization receiving funds will be asked to enter into agreements with the City requiring compliance with all federal CDBG regulations relating to reporting, auditing, labor standards, etc. All CDBG funds are distributed on a reimbursement basis; typically, no disbursement of monies can be made until expenses are incurred and documented to benefit the intended program. ~t;~ j d Justi a Willkom /, . Associate Planner ~~~~.7i?~ Elizabeth A. Binsack Director of Community Development ATTACHMENTS: 1. 2. 3. 4. Resolution No. 04-38 Draft Action Plan Evaluation Criteria Table of Requests for Funding Application S,\CddlCCREPORT\CDBG 04-05.doo ATTACHMENT 1 Resolution No. 04-38 RESOLUTION NO. 04-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING THE ACTION PLAN FISCAL YEAR 2004-05 FOR SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. The City Council of the City of Tustin does hereby resolve as follows: WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal assistance may be provided for the support of community development activities which are directed toward certain specific objectives as set forth in the Act as the Community Development Grant (CDBG) Program; and WHEREAS, on February 18, 2004, a public hearing was held by the Ad Hoc Citizen Participation Committee to obtain and consider citizens' views on the needs, goals, and objectives of the community; and WHEREAS, during the February 18, 2004, public hearing, citizens were furnished with information concerning the CDBG Program, the range of eligible activities, and the proposed use of funds; and WHEREAS, a report has been prepared transmitting to the City Council recommended priority needs, goals, and objectives by the Citizen Participation Committee; and WHEREAS, a public hearing was held by the City Council on April 19, 2004, to respond to questions and comments on the proposed Action Plan FY 2004-05; and WHEREAS, the City Council evaluated needs, priorities, goals, and objectives based on recommendations of the Citizen Participation Committee and public testimony received during the hearing; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as follows: Section 1: The City of Tustin's Action Plan FY 2004-05 is hereby approved as presented to the Council at their hearing of April 19, 2004, and in Exhibit A of this Resolution. Section 2: Staff is hereby directed to include the proposed use of CDBG Funds for Fiscal Year 2004-05 in the One Year Action Plan to be submitted to the U.S. Department of Housing and Urban Development. Resolution No. 04-38 Page 2 of 2 Section 3: The Director of Community Development is authorized to execute such documents, certifications, contracts, or other instruments as may be required to carry out the City's Community Development Block Grant Program. Section 4: The City Clerk shall certify to the adoption of this Resolution and shall file a copy of said application with the minutes of this City Council meeting. PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting on the 19th day of April, 2004. TONY KAWASHIMA MAYOR PAMELA STOKER, CITY CLERK STATE OF CALIFORNIA) COUNTY OF ORANGE) CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 04-38 SS PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 04-38 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 19th day of April, 2004, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Pamela Stoker, City Clerk S:ICddICCRESOSIO4-38.doc ATTACHMENT 2 Draft Action Plan City of Tustin Community Development Block Grant Action Plan Fiscal Year 2004-05 TABLE OF CONTENTS Executive Summary ...........................................................................................................................i A. Application - Standard Form 424 ................................................................................................I B. Housing and Community Development Resources .....................................................................2 C. Activities to be Undertaken..........................................................................................................11 D. Geographic Distribution...............................................................................................................37 E. Homeless and Other Special Needs .............................................................................................40 F. Other Actions ...............................................................................................................................42 G. Program-Specific Requirements ..................................................................................................45 H. Citizen Participation and Consultation ........................................................................................45 1. Communication............................................................................................................................46 J. Community Vision.......................................................................................................................46 K. Strategies ................................................,...................................................................................47 1. Action Plan...................................................................................................................................47 M. Integrated Approach to Planning and Development ...................................................................47 N. Monitoring System.......................................................................................................................47 CERTIFICATIONS General Certifications ........................................................................................................................C-I Specific CDBG Certifications............................................................................................................C-3 LIST OF TABLES Available Public and Private Resources (Table 1) ................................................................2 2 Potential Public and Private Resources (Table 2)..................................................................4 3 Summary of Priorities, Objectives and Accomplishments (Table 3) ....................................20 4 Listing of Proposed Projects (Table 4) ..................................................................................26 5 Listing of Homeless and Other Special Needs Activities (Table 5) ......................................41 LIST OF MAPS Areas of Low-Moderate Income Concentration .......................................,........................................38 Proposed Projects for Fiscal 2004-05 ....................................................................,...........................39 APPENDICES A. Resolution No. 04-38 B. Legal Notices C. Agencies Contacted D. Summary of Citizen Comments E. Monitoring Process EXECUTIVE SUMMARY Backl!round The Consolidated Plan for the City of Tustin, a five-year planning document (FY 2000-05), identifies the City's overall housing and community development needs and outlines a $trategy to address those needs for low- and moderate-income persons and families. One section of the Consolidated Plan, called the Action Plan, details a community's specific use of funds for one grant year. An Action Plan is required annually for each of the five years covered by the Consolidated Plan. Programs and projects indicated in the Action Plan address needs identified in the Consolidated Plan. Orl!anization of the FY 2004-05 Action Plan The City of Tustin Action Plan for Fiscal Year 2004-05 contains all Fedelfally required sections. Those include: . Standard Form 424 . Housing and Community Development Resources - A description of available and potential private and public funding sources. . Activities to be Undertaken - A description of community needs indicated in the Consolidated Plan and a list of projects and programs funded with 2004-05 CDBG funds allocated to the City of Tustin. . Geographic Distribution - Maps indicating eligible areas for CDBG funded projects and a map showing the location of projects funded with Fiscal Year 2004-05 CDBG monies. . Homeless and Other Special Needs - A description of Fiscal Year 2004-05 activities targeting the needs of the homeless. . Other Actions - A description of actions the City of Tustin will undertake to meet underserved needs. . Specific Program Requirements - A description of CDBG funds expected to be available during the 2004-05 program year. . Certifications and Miscellaneous - HUD required certifications and assurances. City of Tustin 2OOW5 ActionPian One-Year Use of Funds The City of Tustin has allocated CDBG funds to a variety of eligible projects to meet community housing and non-housing needs. For Fiscal Year 2004-05 the City ofTustin will receive $977,000 of CDBG funds through the U.S. Department of Housing and Urban Development. The following is a listing of all activities that will be funded for FY 2004-05: Public Services Activities Tustin Parks and Recreation Department (Youth Center Staff) $ 59,550 $ 20,000 Graffiti Removal - CDBG target areas Feedback Foundation, Inc. $21,000 $ 25 000 Boys and Girls Club Big Brothers/Big Sisters of Orange County $ 7,000 $ 5,000 Laurel House Assessment and Treatment Services Center $ 9.000 Public Services Subtotal $146,550 Public Facilities and Improvements Public Facilities and Improvements Subtotal $689.302 $689,302 City of Tustin - Newport Avenue Extension Rehabilitation and Preservation Activities Code Enforcement $ 70,500 Program Administration and Planning Activities CDBG Program Administration $ 15,648 $ 55.000 Fair Housing Counseling Agency Administration & Planning Subtotal $ 70,648 Grand Total for all Activities ~ 2004-05 AcrionPIan City of Tustin ACTION PLAN: ONE-YEAR USE OF FUNDS The Action Plan delineates the City of Tustin's funding priorities and allocations for the use of Program Year 2004-05 Community Development Block Grant (CDBG) funds. The Plan describes: the resources available for program implementation; activities to be undertaken during the year; programs for the City's homeless and other special needs groups; and, other actions taken by the City that have or will be undertaken to implement the Action Plan. A. Form Application Standard Form 424 is attached. City of Tustin 200W5 ActionPIan APPLICATION FOR Version 7/03 FEDERAL ASSISTANCE 2. DATE SUBMITTED ~?g:-c~~:b~~3~~~r ,. TYPE OF SUBMISSION, 3. OATE RECEIVEO BY STATE State Application Identifier Application I: Pre-application IJ Construction I] Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 0 Non-Construction C! Non-Construction 5. APPLICANT INFORMATION Legal Name, Organizational Unit: City of Tustin Department: Community Development Department ~7~~g~:~~nal DUNS Division: Planning Address: Name and telephone number of person to be contacted on matters Street: involving this application (give area code) 300 Centennial Way Prefi" First Name: 714-573-3174 Justina City: Middle Name Tustin L. County' Last Name Orange Willkom State, I Zi~ Code Suffi" California 9 780 Country: Ernaii: U.S. A. jwiilkom@tustinca.org 6. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area code) I Fax Number (give area code) [9J@]-[9J@]~~@]~@] 714-573-3174 714-573-3113 8. TYPE OF APPLICATION, 7. TYPE OF APPLICANT: (See back of form for Application Types) Ii'. New [[I Continuation Revision Municipal If Revision, enler appropriate letter(s) in box(es) Other (specify) See back of form for description of letters.) 0 0 Other (specify) G~A~~2im~~PC:¡~~~:n~Ea~â'Drban Development 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: [Ð [~HJ [Ð@] Community Development Block Grant Program Year 2004-05 TITLE (Name of Program): Community Development Block Grant 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States. etc.): City ofTustin 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date' I Ending Date: a. Applicant I b. Project 07-01-04 06-30-05 48th 48th 15. ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE RDER 12372 PROCESS? a. Federal $ a. Yes. [[ ¡~~~A~i~P;~~~~I~~Á~~Pi;~~~~~:~~D~~D,E2372 977.000 b. Applicant PROCESS FOR REVIEW ON c. State DATE: d. Local b. No. IT1I PROGRAM IS NOT COVERED BY E. O. 12372 e. Other $ D ~~:~~~~~M HAS NOT BEEN SELECTED BY STATE f. Program Income ~ 17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL ~ [[ Yes If 'Yes" attach an explanation. [[No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE TTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. . Authorized R resentative Prefix I First Name Middle Name Elizabeth A. Last Name Suffix Binsack . Title . Telephone Number (give area code) Community Development Director 714-573-3031 . Signature of Authorized Representative . Date Signed Previous Edition Usable Authorized for Local Reoroduction Standard Form 424 (Rev.9-2003) Prescribed bv OMB Circular A-102 B. Resources There are numerous potential sources of funding which might enable the City of Tustin to address priority housing and community development needs and specific objectives identified in the Strategic Plan component of the Consolidated Plan. However, actual financial resources currently available to the City are somewhat limited. A variety of resources must be used to attain the City's goals and objectives, described in the Consolidated Plan. Throughout the fiscal year, the City will continue to pursue additional funding opportunities. The City's goal is to leverage, to the maximum extent feasible, the use of available Federal, State, and local funds with private monies in the creation of viable communities, development of affordable housing, and the maintenance and preservation of existing housing. To ensure the financial feasibility of a project, the City will consider the use of funds uom other sources, such as Redevelopment Housing Set-Aside Funds, to further affordable housing and community development goals whenever a match, grant, or loan is necessary or appropriate. The following resources are anticipated to be available for the 2004-05 fiscal year: TABLE 1 AVAILABLE PUBLIC AND PRIVATE RESOURCES FOR FY 2004-05 HOUSING AND COMMUNITY DEVELOPMENT ACTIVITIES Program Type Program Name Description Eligible Activities 1. Federal Programs a. Fonnula/ Community Development Grants awarded to the . Acquisition Entitlement Block Grant (CDBG) City on a fonnula basis . Rehabilitation 2004-05 Funding - for housing and . Economic $977,000 community development Development activities. . Homeless Assistance . Public Services . Public Improvements! Facilities . Code Enforcement . Planning Mortgage Credit Certificate Income tax credits . Home Buyer Assistance Program available to first-time homebuyers for the purchase ofnew or existing housing. Local agencies (County) make certificates available. City of Tustin 200w5 Action Plan Program Type Program Name Description Eligible Activities b. Competitive McKinney Act Supportive Grants to develop . Transitional housing Programs Housing Program (SHP) supportive housing and . Pennanent Housing services that will enable for homeless with homeless people to live disabilities as independently as . Supportive Services possible. such as child care, employment assistance, outpatient services for the homeless Local Programs Tustin Redevelopment 20 percent of Agency . Acquisition Agency Housing Set-Aside funds are set aside for . Rehabilitation affordable housing . New Construction activities governed by State law. a. Hornebuyer Program Low Interest Rate and . Homebuyer Downpayment Assistance. b. Multi-Family Assistance to owners of . Rehabilitation Residential Rehab - multi-family projects Loan/Grant Program occupied by low- and Funding moderate-income persons. c. Single-Family Assistance to low- and . Rehabilitation Residential Rehab - moderate-income owners Loan/Grant Program occupying Single-family Funding dwellings. d. New Housing Financial Assistance for . New Construction Construction new affordahle housing project e. Business Assistance to promote . Business start-up Development the development of new assistance Assistance businesses. . Technical assistance . Site locating & space planning City of Tushn 2ro1-Œ ActionPIan Program Type Program Name Description Eligible Activities f. Business Financing Financial assistance and . Property acquisition Assistance incentives to promote . On-site and off-site business growth improvements . Industrial development bonds . Tax increment financing . Micro loans g. Employment Assistance focused on the . Tax credits for job hiring and retention of creation Assistance employees. . Employee home purchase or rental programs . Technical assistance TABLE 2 POTENTIAL PUBLIC AND PRIVATE RESOU,"CES FOR FY 2004-05 HOUSING AND COMMUNITY DEVELOPMENT ACTIVITIES Program Type Program Name Description Eligible Activities I. Federal Programs I a. Formula! Housing Opportunities for Entitlement and Competitive Grants . Acquisition Entitlement Persons with AIDS (HOPW A) for Housing Assistance and . Rehabilitation Supportive Services for PWAs. . Support Services Grants are awarded to the region on a formula basis and administered by County. HOME Flexible grant program awarded . Acquisition to the City on a formula basis for . Rehabilitation housing activities. . Horne Buyer Assistance . Rental Assistance b. Competitive HOPE Horne ownership assistance . Public Housing Programs awarded on a competitive basis, Ownership (HOPEI) requires non-Federal matching . Horne Ownership of funds. Multi-Family Units (HOPE 2) . Horne Ownership for Single-Family Homes (HOPE 3) City nfTustin 200W5 ActionPIan 4 Program Type Program Name Description Eligible Activities Emcrgency Shelter Grants Grants to improve quality of . Homeless Assistance (ESG) existing shelters/increase number (Acquisitioo, New of new shelters for the homeless. Construction, Funds are awarded to local Rehabilitation, nonprofits through the Conversion. Support State/county. Services) Supportive Housing Assistance for transitional housing . Acquisition Program (SHP) for homeless individuals and . Rehabilitation families and pennanent housing . New Construction for handicapped homeless. . Operating Costs . Supportive Services Shelter Plus Care Program Supportive housing and services for . Rental Assistance (S+C) persons with disabilities - Grants for rental assistance offered with support services to homeless with disabilities and disabled households. Section 8 Moderate Funds for rehabilitating single . Rehabilitation Rehabilitation Single Room room units within a building of up . New Construction Occupancy program (SRO to ] 00 units. The provision of Section 8). supportive services is optional. Section 8 Rental assistance payments to . Rental Assistance Renta! Assistance Program owners of private market rate units on behalf of very low" income tenants. Administered by County Housing Authority. Section 202 Supportive Housing for the . Acquisition Elderly - Grants to nonprofit . Rehabilitation developers of supportive housing . New Construction for the elderly. . Rental Assistance . Support Services Section 8]1 Grants to nonprofit developers of . Acquisition supportive housing for persons . Rehabilitation with disabilities, including group . New Construction homes, independent living . Rental Assistance facilities and intennediate care facilities. 2004-05 Action Plan City of Tustin Program Type Program Name Description Eligible Activities Section 108 Loan guarantee that provides . Acquisition community with financing for . Rehabilitation economic development projects. . New Construction . Economic Development Activities Small Projects Processing Mortgage Insurance program for . Acquisition (SPP)-(221(d)(4)and small multi-family new . Rehabilitation 223(1) construction or substantial . New Construction rehabilitation (22 I (d)(4)) and . Economic Development small multi-family rehabilitation Activities (223(1)). 2. State Programs California Tax Credit Allocation of Federal and State Allocation Committee Low-income Housing Tax Credit (CTCAC) . Low-income Housing Tax Tax credits for the development . New Construction Credit Program (LIHTC) and ownership of low-income . Acquisition and rental housing Rehabilitation California Debt Limit Allocation of private activity bond Allocation Committee (tax-exempt mortgage revenue (CDLAC) bond) to single-family housing, multi-family rental housing, . Single-family Mortgage student loans, and economic . Mortgage Credit Tax Credit development. Certificate . Multi-Family rental . Multi-family private housing acquisition, mortgage revenue construction or bond rehabilitation California Department of Housing and Community Development (HCD) a. Multi-family Housing Low Interest loan for multi-family . Acquisition Program (MHP) housing rehabilitation or . Land lease payment acquisition, or rehabilitation and . Rehabilitation acquisition. . New Construction b. Families Moving to Work FMTW provides limited term . New Construction (FMTW) housing assistance combined with . Rehabilitation case management, employment services, child care and other supportive services to welfare recipients. 2004-05 AcrionPlan City of Tustin Program Type Program Name Description Eligible Activities c. California Self Help Grants, loans and mortgage . Rehabilitation Housing Program assistance to low- and moderate- . New Construction (CSHHP) income families improving property with their own labor. . Acquisition d. Pre-development Loan Loans for Pre-development costs . Pre-development Costs Program (PLP) - Urban or "seed" money to nonprofit and Rural corporations and local governments. Construction, maintenance, use, . Employee Housing of e. Employee Housing five or more and occupancy of privately owned employees and operated employee housing facilities. California Housing Finance Agency (CHFA): a. HELP Program HELP program provides . Acquisition unsecured loan for affordable . Rehabilitation housing projects. . Infill . Code Enforcement b. Proposition IA School SFFRP provides reimbursement of Facility Reimbursement school facility fees to developers Program (SFFRP) who restrict units for affordable housing for 55 years. c. Special Needs Loan Low interest loans for housing . New Construction Program construction for individuals and families with special needs. d. First-time Homebuyer Low interest and down-payment . First-time Homebuyers Program program for low to moderate- income first-time homebuyers. e. Multi-family Financing Pennanent financing for new . Acquisition construction, . New Construction acquisition/rehabilitation. and . Acquisition/rehabilitation acquisition of multi-family projects. California State Loans to local government Infrastructure Infrastructure and Economic agencies to improve public Improvements Development Bank (ClB) infrastructure to promote economic development. 2004-05 Actioo Plan City of Tustin Program Type Program Name Description Eligible Activities 3. Orange County I Rental Housing Program Financial assistance for affordable . Acquisition multi-family rental projects. . Acquisition and Rehabilitation . New Construction Mortgage Credit Certificate Tax credit for First-time . First-time Homebuyer Program Homebuyers Assistance 4. Private ResourceslFinancing Programs I Federal National Mortgage Association (Fannie Mae): Loan applicants apply to participating lenders for the following programs: I. Single-family Community Lending a. Community Home CHBP offers 5 percent down- . Homebuyer Assistance Buyers Program payment mortgages with 33/38 (CHBP) debt to income ratios to homebuyers earning no more than 100 percent of the area median mcome. b. 3/2 Option 3/2 offers 3 percent downpayment . Homebuyer Assistance with 2 percent gift ÍÌ"om family member, grant, or unsecured loan. c. Fannie Neighbors Low Down-Payment Mortgages . Homebuyer Assistance for Single-family Homes in under- served low-income and minority communll1es. d. Fannie 97 Loans up to 97 percent with . Homebuyer Assistance underwriting ratio of 33/36 for 25 years or 28/36 for 30 year terms. e. Community Seconds Second-lien mortgage and low . Homebuyer Assistance down payment for the qualified bolTowers. f Flexible 97 Loans up to 97 percent with liberal debt ratio of33/4l to . Homebuyer homebuyers with limited savings. Assistance City of Tustin 2()Q4.{)5 ActionPlan Program Type Program Name Description Eligible Activities 2. Single-family Rchabilitation Loans a. Home Style Standard Loans up to 90 percent of the "as . Homebuyer Assistance Mortgage completed value." b. Home Style Community Mortgages which fund the . Homebuyer Assistance Home Mortgage purchase and rehabilitation of a . Rehabilitation Improvement Program home. 3. Multi-family Fannie Mae purchases first lien . Multi-family mortgages for acquisition, Affordable Housing a. Targeted Affordable moderate rehabilitation, or Housing (TAH) refinancing of existing or recently b. Delegated completed multi-family Underwriting & developments. Servicing (DUS) 4. American Communities Fund 5. Fannie Mae Foundation Fannie Mae Foundation supports national and local nonprofit corporations involved in the provision and improvement of affordable housing and strengthening of neighborhoods and community. Federal Home Loan Mortgage Corporation (Freddie Mac) a. Affordable Gold Freddie Mac purchases/secures . Homebuyer Assistance (Affordable Gold 97, high loan to value ratio single- Affordable Gold 3/2, family home purchase loans to NeighborWorks, Home assist low-income families. Works, 2- to 4-Unit Affordable Lending Mortgages) b. Other Affordable Housing Affordable Seconds provides loan . Acquisition Programs (Affordable to value ratio to go up to 105 . Rehabilitation Seconds, Federal Housing percent for second mortgages. Administration 203(k) FHA 203 (k) Rehabilitation Rehabilitation Mortgages) Mortgages Program insured mortgages for property acquisition and rehabilitation. City of Tustin 200W5 Action Plan Program Type Program Name Description Eligible Activities California Reinvestment Act (CRA) a. Community Reinvestment Assistance to low-income minority . New Construction Act (CRA) neighborhoods, including the . Rehabilitation construction, rehabilitation, bridge . Acquisition and acquisition financing needs of developers of affordable rental and for-sale housing, as well as first- time, low- and moderate-income homebuyers. b. Affordable Housing Program provides funds to . Affordable Housing Program (AHP) qualified affordable housing projects that would not meet Projects customary criteria or existing secondary mortgage market requirements, or for which there is no secondary market. c. Community Investment Program offers interest rate at 20 . Homebuyer Assistance Program (ClP) basis point below the 1 I" District costs of funds. . Rehabilitation . Commercial and economic development activities California Organized COIN provides financing for . Affordable Housing Investment Network (COIN) affordable rental or ownership Financing housing. Nonprofit lntennediaries a. Low-income Housing Nonprofit financial institution . Affordable Housing Fund (UHF) with primary purpose of assisting Financing affordable housing projects with technical assistance, loan guarantee and interest write down program, loan packaging, revolving loan fund, and mortgage banking program. b. Local Initiatives Support Affordable Housing Assistance for . Affordable Housing Corporation land acquisition, construction Financing financing, and equity capital. City of Tustin 2004-{J5 AcrionPIan 10 c. Activities to be Undertaken CDBG monies allocated to the City for the 2004-05 funding year will not address all of the community's priority needs. Instead, allocations are focused toward specific projects addressing high community priorities and producing tangible col1lll!lunity benefits. The following are the needs rated by the community as high prioritie$ and their relation to the Five-Year priorities indicated in the Consolidated Plan. Included also are actions that the City will undertake within the program year to address those needs. Table 3 summarizes the City's priorities, objectives, and goals for the program year. Housim! Needs Priority Activity Type A: First-time Homebuyers Program The 1990 Census data as shown in Consolidated Plan Table I-D indicates that approximately 33 percent of the City's renters with low- and moderate-incomes are cost burdened, but less than 15 percent are severely cost-burdened. These conditions indicate that an opportunity may exist for low- and moderate-income renter households to transition to becoming first-time homebuyers with some assistance. To address the above opportunities, various resources will be expended. Housing programs currently assisted by the City include: Programs: . Low Interest Rate/Low Down-payment Mortgages; . Downpayment Assistance; . Mortgage Credit Certificate Program. Priority Type B: Preservation of Existing Affordable Units The City will continue to preserve its existing affordable housing by utilizing CDBG funds and other resources such as housing set-aside funds, and other Federal and State available housing funds. Programs: . Assistance to potential nonprofit acquisition to expired Section 8 project-based contracts. City of Tustin 200W5 ActicmPIan II Strategies: . Continue to preserve existing assisted housing. . Monitor the implementation of the affordable housing program adopted as a part of the East Tustin Specific Plan. . Continue to require developers converting apartments to condominiums to process a use permit, provide relocation assistance, and/or provide incentives and assistance for purchase of the units by low- and moderate-income households. . Continue to provide housing referral services to families in need of housing assistance and information. . Code enforcement. Funding is provided for code enforcement activities focused in low- and moderate-income neighborhoods. The code enforcement efforts support a housing rehabilitation program funded with non-Federal monies. . Continue to provide opportunities for affordable granny flats and secondary residential dwelling units in the single-family residential district lots through existing Zoning Ordinance provisions. . Continue the provision of counseling and dispute resolution services by the Fair Housing Council of Orange County. Continue the provision of services by the Fair Housing ComJ,cil of Orange County to ensure equal housing opportunities within the City. . Ensure that processing of permits for low- and moderate-income housing are fast- tracked with low- and moderate-income housing permits being given priority over other permit applications. Priority Activity Type C: Rehabilitation of Existing Housing Stock As indicated in the Consolidated Plan, a large number of older housing units are located within the South Central and Town Center redevelopment project areas. These older homes are in need of rehabilitation. Currently rehabilitation programs have been targeting specific areas located in the southwest portion of the City. Programs: . Owner Rehabilitation Loans and Grants. Multi~Family Acquisition, Rehabilitation, and Conservation to Ownership Housing. Rental Rehabilitation Loans and Grants. Small Project Multi-Family Rental Acquisition and Rehabilitation. . . . City of Tustin 2()()4.j)5 ActionPIan 12 Strategies: . Require appropriate deed restrictions to ensure continued affordability for low- or moderate-income housing constructed or rehabilitated with the assistance of public or Redevelopment Agency funds, as legally required. . Allocate available CDBG and Redevelopment Agency funds to finance public improvements and rehabilitation of residential units in the City's target areas. . Use 20 percent housing set-aside funds as subsidies (i.e. land write downs, acquisition, and rehabilitation assistance grants and loans, etc.) from the South/Central Redevelopment Project to reduce the affordability gap for developing new and rehabilitating existing owner and rental units for low- and moderate-income households. Priority Activity Type D: New Housing Construction With the exception of development opportunities that will occur on the MCAS- Tustin base site, the City is mostly built out. Consequently, the City has limited opportunities for new ownership and rental construction on infill sites in the City. This program would assist the development of affordable units within newly constructed projects in either South Central or Town Center project areas. Programs: . New Owner Housing Construction New Senior Rental Construction . Strategy: . The City will assist in the development of affordable new owner or senior rental housing. Priority would be given to ownership housing consistent with the City's Housing policy. . The City will provide for mixed-use site opportunities in Old Town where new ownership townhomes could be constructed. . The City will provide referrals to the Orange County Housing Authority where necessary for the development and operation ofF ederally assisted low- and moderate- income housing programs. Priority Activity Type E: Support and Ancillary Services To support affordable housing units for a particular groups, such as low- and very low-income households, homeless, and families in transition from homelessness to independent living. City of Tustin 200W5 ActionPIan 13 Programs: . Homeless Housing Partnership Program Section 8 Certificate and Vouchers Laurel House . . Strategies: . The City supports activities of the Orange County Rescue Mission in obtaining financial assistance to provide needed rehabilitation of housing facilities located at MCAS- Tustin. . Encourage the availability of Section 8 rental assistance certificates and voucher certificate program assistance funds through Orange County Housing Authority. . Encourage the maintenance of existing and establishment. of new certificates and support the County's efforts to obtain continued Federal funding. . Allocates CDBG funds to assist Laurel House in providing shelter to runaway teenagers- Community Development Needs The Community Development needs are summarized below. Priority: Youth Centers/Services Youth centers/services have been identified by the community as essential to provide recreational options to area youth. The target area for the CDBG program is severely limited in its park and recreation resources available to area youth desiring to participate in constructive, affordable, and organized activities. Program: . Tustin Family Youth Center - CDBG funds will be allocated to the City of Tustin Parks and Recreation Department to provide a full-time recreation coordinator at the Tustin Family Youth Center located in the southwest neighborhood of the City. The Center provides affordable recreation services to children, th~ majority of whom are of low-income families. . Boys and Girls Club - Upward Bound enrichment program is provided by the Boys and Girls Club for the academic, social, fitness, and character development needs of at-risk youth in the southwest area of Tustin (CDBG low and moderate income tracts). The Upward Bound program provides a comprehensive non-student day program for City of Tustin 200W5 Acrion Plan 14 100 at-risk youth with computerized tutoring and homework assistance, arts, sports, fitness and recreation. CDBG funds will be utilized to pay for a portion of staff's salary. . Big Brothers and Big Sisters of Orange County - Bright Future program provides support services for girls ages 10-18. The mission of this program is to provide mentoring to young Latinas and assist them with staying in school and attaining higher education, avoid drug and alcohol abuse, cope with peer pressure, and develop strong leadership to become self confident. Program services include small group workshops, individual mentoring, and group activities with peers, community leaders, and mentors. Priority: Neighborhood Facilities Community facilities to serve children, youth, and adults are high priorities for the City of Tustin. The number of existing facilities in the City is not adequate to serve the growing population and the changing needs of target-area residents. Programs: . Senior Center and Youth Center Re-roofing - Although no new facilities are plarrned for this fiscal year, the City through the City's Capital Improvement Program, will re" roofboth the senior center and youth center to extend the life of existing community facilities. Priority: Childcare Facilities/Services Childcare facilities and services that are affordable to low- and moderate-income families are inadequate to serve the number of families in need in the target area. Program: . Tustin Family Youth Center Improvements - Prior CDBG funds will be used to improve the Tustin Family Youth Center by constructing protective fencing, tot lot and security door system. The Tustin Family Youth Center provides child care facility and services for low income families. Priority: Recreation Facilities The City's CDBG target area was largely planned and developed prior to its arrnexation to the City of Tustin. Therefore, the area is comparatively limited in terms of park and recreational opportunities. The higher population density within the target area also contributes to the need for recreational facilities. As a result, considerable attention has been focused on ways to provide additional private and public youth, adult, and senior services and facilities to supplement those which are heavily used at this time. City of Tustin 201)4.{)5 AcrionPian 15 Program: . Tustin Legacy Community Park. With the closing of the MCAS- Tustin in July of 1999, the City is undertaking steps to rehabilitate existing amenities within the base. Prior year CDBG funds will be utilized for the rehabilitation of the existing buildings to accommodate a community center, sports field maintenance, demolition of underutilized structures and facilities, and upgrading health and safety code requirements. Priority: Street and Sidewalk ImprovementslInfrastructure The majority of the street and sidewalk improvements, as well as other types of infrastructure in the target area, were constructed more than 25 years ago. Also, some areas were never developed with sidewalks. These facilities have reached the age where they are beginning to deteriorate more rapidly and require reconstruction. With the population growing, the need for new street and infrastructure is also increasing. The City objective is to promote the improvement of existing infrastructure and the creation of new infrastructure where such infrastructure is nonexistent or completely inadequate. Program: Newport A venue Extension - Right of Way acquisition for Newport Avenue extension and SR55 ramp configuration. CDBG funds will be utilized to pay for a portion of the right-of- way acquisition. Newport Avenue is located within the CDBG low and moderate income areas. Priority: Senior Services Area senior services are presently provided through the City's fii¡ll-service senior center located in Old Town Tustin. Although the senior center is not geographically distant from the target area, multi-cultural and economic limitations and barriers may be preventing full participation in the center's programs. Additional services are necessary to target this population. Program: . Feedback Foundation - Tustin TLC Nutrition Program for the Elderly. The Feedback Nutrition Program for the elderly (including congregate and home-delivered meals) provides nutritious meals to the Tustin's elderly. The program objective is to alleviate poor nutrition among the vulnerable elderly population, especially prevalent among those who live alone and/or on limited incomes. The program not only provides meals at a congregate site in Tustin, but also delivers meals to at-risk seniors (homebound) residing within the City. CDBG funds will be allocated to reimburse the raw food and other meals' related costs. City of Tustin ZOOW5 ActionPIan 16 Priority: Crime Awareness The target area has become the community's highest priority for crime prevention activities, given the increasing population density and increasing need for police services. The population is a potential target for victim-related crime, which could be prevented by the implementation of crime awareness programs. Program: . Assessment and Treatment Services Center (A TSC) - CDBG funds will be allocated to the ATSC to provide staff for youth and family coun$eling services. ATSC provides counseling to minor and first-time offenders of the law, youth who demonstrate poor school behavior or performance, youth with family problems or who are victims of domestic violence, and youth who use drug~ or alcohol or who are delinquent. While program participation is voluntary, a child and his/her entire family must agree to undergo therapy together. RefelTals are made to this organization by the Tustin Police and area schools. Counseling services are provided by A TSC staff or coordinated with other agencies. Priority: Health Services Based on the 1990 census, the Southwest area of the City (CDBG target area) is concentrated with high-density residential and low-income households. Often, the majority of the households' income is utilized to pay for housing. Consequently, limited or maybe none at all is set aside for health insurance. Preventive medical and dental care is a luxury that typical households may not be able to afford. Low-cost health services are needed to help the household with preventive health and dental care. Program: Tustin Dental Clinic - A collaboration of private and public efforts to provide dental services to low income persons with particular emphasis on children. The program will provide dental care that includes prevention, treatment, and restoration at a sliding scale fee or at no cost to the low income persons. Health and Human Services: The Tustin Parks and Recreation Department offers health services such as fitness programs, hearing test, senior hair cuts, Alzheimer support, housing refelTals, counseling, etc. All services are offered free to Tustin Senior or at small nominal fee. 200w5 Action Plan City afTusun 17 Priority: Code Enforcement Property maintenance issues are of significant importance to the community as the majority of residential, commercial, and industrial structures in the target area are at least 25 years in age. Absentee property owners contributed to delayed property maintenance in many cases. Active Code Enforcement is needed to ensure that properties are properly maintained in accordance with City standards. Program: . Code Enforcement - CDBG funds will be allocated for salary and benefits for one code enforcement officer to support the City's Housing Rehabilitation program targeting the southwest neighborhood (low- and moderate-income target areas). . Graffiti Removal - CDBG funds will be allocated for the removal of graffiti in the southwest neighborhood. The southwest neighborhood has been determined by HUD as the CDBG low- and moderate-income target areas. Priority: Economic Development To stimulate businesses within the CDBG target areas, the City initiated a Commercial Rehabilitation program. The program will provide financial assistance to private for-profit businesses for façade improvements. Monetary assistance will be provided for either design or construction costs. Program: . Old Town Commercial Rehabilitation - Prior CDBG funds will be utilized to provide grant funding for design of commercial building rehabilitation within the Old Town redevelopment area. Priority: Planning/Administration Planning Services are needed to administer the CDBG program, to prepare planning documents for Old Town Tustin, and to provide fair housing assistance. These services are necessary to support the other priorities. Program: . Fair housing activities - CDBG funds will be allocated to contract with the Fair Housing Council of Orange County to provide fair housing services to Tustin residents. Services include landlord/tenant dispute resolution, education, counseling, and fair housing monitoring and compliance. The contract also includes the implementation of the Analysis of Impediment to Fair Housing Choice. City of Tustin 2()04.{)5 AcrionPlan 18 . Planning and Administration - CDBG funds will be allocated for the administration of the CDBG program. Old Town Design Guidelines - Prior CDBG funds will be utilized for the preparation of design guidelines for Old Town Tustin. Old Town Tustin is located in the CDBG low-moderate income target area. The design guidelines wOliild provide for economic development opportunities. City of Tustin 2004-<J5ActiOl1PIan 19 Table 3 Summary of Priorities, Goals and Objectives No. Priority Strategy Five-year Objectives Project Name Funding Source FY 2004-05 Goals I Priority Housing Needs 1.1 Priority Type A: Homebuyer Program . Assist low and moderate income households in identifying and applying . Mortgage Credit Certificate . Mortgage Credit 4(HU) for homebuyers programs. Program Certificates from the County of . Assist low and moderate income homebuyers through a deferred second Orange mortgage program for the amOlnt of the "affordability gap." . First-time Homebuyer Program . Redevelopment Temporarily . Participate in the Mortgage Credit Certificate (MCC) program to assist suspended first-time low and moderate income homebuyers to receive tax credit . Low and Moderate Income . Redevelopment Hmebuyer Assistance Program 1.2 Priority Type B, Preservation of Existing . Preserve assisted housing and prevent displacement of existing tenants by . Tustin Gardens Senior Apartment . Redevelopment Affordable Units providing assistance to potential nonprofit organiz<tion for acquisition. Housing Set-aside Fund 1.3 Priority Type C Rehabilíation of Existing . Increase homeownership opportunities, balance the income mix by . Owner Rehab Grant and Loan . CDBG and 5 (HU) Housing Stock increasing the number of moderate-income households, and improve the Program Redevelopment housing stock while preserving aITordability for existing low-income Housing Set-aside residents. . Multi-family Acquisition, Fund Rehabilitation, or Conversion to . Conserve. maintain, rehabilitate, and/or replace existing housing in Ownership Housing neighborhoods which are safe, healthful, and attJ'active. . Rental Rehabilitation Loans and 16 (HU) . Promote conservation of the City's housing stock, rehabilitation of Grants deteriorated units where they may exist. and elimination of dilapidated units which endanger health, safety. and well-being of occupants. 1.4 Priority Type D New Housing Stod< . Assist in the development of new affcrdab\c owner and rental housing. . New Owner Housing Construction . Redevelopment IO(HU) Housing Set-aside Funds . New Senior Rental Construction . Bond Financing/RDA Set aside City of Tustin 2004-05 Action Plan 20 Table 3 Summary of Priorities, Goals and Objectives No. Priority Strategy Five-year Objectives Project Name Funding Source FY 2004-05 Goals 1.5 Priority Type E Support and Ancillary , Provide support and ancillary services to a particular population in need , Homeless Housing Partnership Services of affordable hou~ng Program , Section 8 Certificate Voucher ' Section 8 Vouchers 200 Vouchers 2 Priority Homeless Needs Emergency Shelters , Promote, assis~ and facilitate the development of emeJgency and ' Orange County Assistance Program Continue to transients' shelters through continued support of the County Homeless support Assistance Program. , Provide 192 emergency housing units to single men and women aITustin 'Orange County Rescue Mission ' HUD Supportive 192 (HU) Legacy (Orange County RescueMission). Housing Program , Promote integratim of counseling, education, job training, and other techniques to stop the cycle ofhomekss. Transitional Housing , Provide 24 units of transitional housing for families to be operato! by , Salvation Anny HUD Homeless 24 (HU) Salvation Anny. Assistance Grants , Provide 6 units of transitional housing for families (women with , Human Option (Dove Housing) 6 (HU) children) to be operated by Human Option (Dove Housing). , Provide 6 units oflong-tenn (12-24 months) transitional housing for , Orange Coast Interfaith Shelter families with children to be opented by Orange Coast Interfaith Shelter. 6 (HU) , Provide 14 units of transitional housing to families with children who are 'Irvine Tempo"uy Housing homeless due to ashort or temporary finooeial incapacity due to personal. 14 (HU) economic, or medical crisis. Irvine Temporary Housing will operate tlis racility. Pennanent Supportive Housing Support local agencies that provide shelters and other services to the homeless 'Laurel House ,CDBG 20 (P) through [maneial contributions ofCDBG funds by allocating ",proximately $5.000 to $10.000 annually. City of Tustin 2004-05 Action Plan 21 Table 3 Summary of Priorities, Goals and Objectives No. Priority Strategy Five-year Objectives Project Name Funding Source FY 2004-05 Goals 2.1 Helping Low Income Families avoid Provide supportive services to low-income families with affordable housing, . OCPT . General Fund becoming homeless child calc services, and employment and training to prevent homelessness. 2.2 Reaching out to homeless persons aoo . Refer homeless persons to services agencies and organizations. . Salvation Anny HUD Homeless 200 (P) assessing their individual needs . Human Option (Dove Housing) Assistance Program . Provide support programs to 200 homeless individuals annually with . Orange Coast Inte.faith Shelter and/or CDBG funds counseling, education. and job training at local emergency and . Irvine Temporary Housing transitional facilities. . Laurel House 2.3 Helping homeless persons mike the . Encourage job training, employment, and education to 200 individuals . Leaming Village . General Fund 200 (P) transition to pennanent housing and annually. independent living 3 Priority Special Needs Group 3.1 ElderlylFrail Elderly . Develop comprehensive transportation program, case management, . City ofTustin's Senior Program . General Fund 170 (P) infonnation and referral, and shared housing program. Assist 170 elderly and frail elderly annually. 850 by 2005. . Feedback Foundation . CDBG 300 (P) . Orange COWlty CoWlcil of Aging . Orange Cmmty 3.2 Severe Mental Illness . Refer individuals to the Orange County Health Care Agency. Continue to refer individuals 3.3 Developmentally/Physically Disabled . Refer individuals to agencies providing supportive housing that Conlinue to accommodates independent living. refer individuals 3.4 Alcohol/Other Drug Addiotion . Refer individuals to agencies providing supportive housing and services Continue to that address individual needs. refer individuals City of Tustin 2004-05 Action Plan 22 Table 3 Summary of Priorities, Goals and Objectives No. Priority Strategy Five-year Objectives Project Name Funding Source FY 2004-05 Goals 3.5 AIDS/HIV . Refer individuals to agencies pwviding snpportive housing and services Continue tn which address needs. refer individuals 3.6 Public Housing Residents . There arc no public housing residents within the City ofTustin. The City will refer individuals and families to the Orange Comty Housing Authority. 4 Priority Community Development 4.1 Youth Centers/Services . Support the development offaeilities and/or services to serve youth. . ATSC . CDBG 285 (P) . Expand the Tustin Family & VouthCenter to accommodate participants . Tustin Family Youth Center . CDBG 2,400 (P) in the southwest arca (CDBG target area) ofTustin. Impwvements . Assist 6,000 youth annually with after-school pwgrams. recreation . Boys and Girls Clii> . CDBG 100 (P) counseling. career development, and other youth services. . Bi Brothers and Big Sisters . CDBG 150(P) 4.2 Neighborhood Faeilties . Provide neighboohood facilities to serve children. youth, and adults. . CDBG . Develop a Seven-year Parks Capital Impwvement program to increase . General Fund the number of playable acres for ehilJren. . Acquire a park site by 2oo5 for the constructioo of a neighborhood park for the southwest arca. . Acquire 21 acres of park site by 2oo5 to meet the three (3) park acres per 1,000 resideots standard. 4.3 Childcare Facilities/Services . Pwvide affordabIe childcare to low-moderate income families . Acquire two (2) childeare centers at the Tustin Legacy (former MCAS- Tustin) by 2001 to pwvide childeare to 210 low- and moderate-income families annually. City of Tustin 2004-05 Action Plan 23 Table 3 Summary of Priorities, Goals and Objectives No. Priority Strategy Five-year Objectives Project Name Funding Source FY 2004-05 Goals 4.4 Recreation Facilities . Provide additional private and public recreational facilities to serve . Tustin Legacy Park . General Fund I (F) youth, adult, and seniors. . Develop a Seven-Year Capi",1 Improvement program to provide additional recreational facilities. . Improve existing parks such as Frontier Park and construct future parks sneh as Pioneer Road PMk, Lemon Tree Park. and Tustin Legacy Park 4.5 Street and Sidewalk . Promote the improvement of existing infrastructure and the creation of . East Alley Improvement . CDBG and General I (F) Improvementsllnfrastructure new intTastroeture where such infrastructure is nonexistent or completely . Prospect AvenueImprovement Fund I (F) inadequate, as on the base property . Newport Avenue Extension I (F) 4.6 Senior Services . Provide senior services to 7~00 seniors annually, especially the frail Senior Programs: . General Fund 7,200 (P) elderly. . Education . Recreation . Explore a second Se,.;or Center site to accommodate growing senior . Health and Fitness population. . Arts and Crafts . Computers . Clubs and Groups . Human Services 4.7 Employment and Training . Provide job training opportunities to residents especially those who Ii\< . Tustin Family and Yooth Center . General Fund in the target area. . Provide extensive trai,.;ng curriculum at the Tustin Family & Youth Center. 4.8 Crime Awareness . Implement crime awareness programs especially focthe tMgetarea. . Neighborhood Wa1ch . General Fund . Gang Prevention . DARE, Stranger/Dmger . Officer Friendly . Home Security Inspection . Personal Safety Seminar . Citizen Police Academy City of Tustin 2004-05 Action Plan 24 Table 3 Summary of Priorities, Goals and Objectives No. Priority Strategy Five-year Objectives Project Name Funding Source FY 2004-05 Goals 4.9 Code Enforcement , Provide active code enforcement to ",sure properties are maintained in , Code Enforcement ' CDBG and General 150 (C) accordance with City standards. Fund , Graffiti Program , Investigate 150 substandard housing cases annually, 750 cases by 2005. 4.10 Economic Development , Minimize adverse im",cts resulting from the closure ofM::AS-Tustin. , Tustin Legacy , CDBG , General Fund , Provide economic development activities that create job~ which include , RDA Funds job training center and career transition assistance related to the closure of the base. 4.11 Planning , Administer CDBG program. ' Program Administration ,CDBG , Provide Fair Housing assistance to 400 Tustin residents annually. 2.000 ,Fair Housing Council of Orange , CDBG residents by 2ooS. Ensure equal housing opportunities for all existing County and future City residents regardless of race, religion, ehnicity. sex, age, marital status, or household composition. , Implement the Re-Use Plan at Tustin Legacy. , Old Town Tustin P ~ Person HU ~ Housing Units F ~ Facility C ~ Cases D~ Document City ofTtrstin 2004-05 Action Plan 25 U.S. Department of Housing and Urban Development OMB Approva' No. 2506-0117 (Exp.8/31/200S) Table 4 Listing of Proposed Projects Applicant's Name: City of Tustin Parks and Recreation Department Priority Need Youth Program. The community identified this program as a high priority since it is important to provide constructive, safe, organized, and affordable recreational activities for children especially for low- and moderate-income families. Project Title Youth Center Staff Project Description Funds will be allocated to the City of Tustin Parks and Recreation Department to provide a recreation coordinator at the Tustin Family Youth Center located in the southwest neighborhood (low-mod target area). The majority of the children and families served at the Tustin Family Youth Center are of low and moderate income families. Location 14722 Newport Avenue, Tustin, CA 92780 Objective Number Project ID 04-001 HUD Matrix Code CDBG Citation 05D Youth Services 570.201 (e) Type of Recipient CDBG National Objective Local Government Low/Mod Clientele Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 07-01-2004 06-30-2005 Performance Indicator Annual Units Number of youth served 1,200 Local ID Units Upon Completion 04-001 2400 Funding Sources: CDBG ESG HOME HOPW A Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total ....~...?~,??gm ....t?~,.??Q.... The primary puI]Jose of the project is to help:Dthe HomelessDPersons with HIV/AlDsDPersons with Disabilities DPubliC Housing Needs City of Tustin 26 2004-05 Action Plan U.S. Department of Honsjng and Urban Development OMB Approval No. 2506-0117 (Exp.8/3112005) Table 4 Listing of Proposed Projects Applicant's Name: City of Tustin Community Development Department Priority Need Graffiti Removal. The City's southwest neighborhood that is also the CDBG target area has experienced an increase in population density and declining property maintenance. These areas often are infested with gang- related graffiti. To arrest the declining of properties' values and further deterioration, the City has placed this activity as a high priority. Project Title Graffiti Removal Program. Project Description Funds will be allocated to the City of Tustin Community Development Department for the removal of graffiti in the southwest neighborhood (CDBG target area). Location Census Tract 074407 BG:2 Census Tract 074408 BG: 3 Census Tract 075505 BG: 2 Census Tract 075507 BG: 4 Census Tract 075514 BG: I Census Tract 075515 BG: 2 Census Tract 074408 BG: I Census Tract 075403 BG: 3 Census Tract 075505 BG: 3 Census Tract 075512 BG: I Census Tract 075514 BG: 2 Census Tract 075603 BG: 3 Census Tract 074408 BG: 2 Census Tract 075505 BG: I Census Tract 075507 BG: 3 Census Tract 075513 BG: 2 Census Tract 075515 BG: I Objective Number Project ID 04-002 HUD Matrix Code CDBG Citation 05 Public Services 570.201 (e) Type of Recipient CDBG National Objective Local Government Low/Mod Area Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 07-01-2004 06-30-2005 Performance Indicator Annual Units Number of people served 200 cases Local ID Units Upon Completion 04-002 500 cases Funding Sources: CDBG ESG HOME HOPW A Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total ..J~Q,QQQ..... J}Q,QQQ..... The primary purpose of the project is to help:Dthe HomelessDPersons with HIV/AIDSDPersons with Disabilities DPublic Housing Needs 27 2004-05 Action Plan City of Tnstin U.S. Department of Housing and Urban Development OMB App,oval No. 2506-0117 (Exp.8/3112005) Table 4 Listing of Proposed Projects Applicant's Name: Feedback Inc. Priority Need Senior Services. Increase services to seniors and frail elderly by providing affordable senior activities and programs. Project Title Feedback Foundation Project TLC Project Description Funds will be allocated to the Feedback Foundation, Inc. to provide meals for seniors at a congregate site (Tustin Senior Center) and home delivery for those seniors who are because of their physical conditions, distant from senior center, and/or other economic and cultural barriers unable to particip!!te at the congregate site. The program not only provides meals services, but also provides a place for seniors to socialize and become active with the community. Location 200 "C" Street, Tustin, CA 92780 Objective Number Project ID 04-003 HUD Matrix Code CDBG Citation 05A Senior Services 570.201 (e) Type of Recipient CDBG National Objective Subrecipient Low/Mod Clientele Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 07-01-2004 06-30-2005 Performance Indicator Annual Units Number of seniors served 170 persons Local ID Units Upon Completion 04-003 300 persons Funding Sources: CDBG ESG HOME HOPW A Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total ....~..~~,QQQm J~},QQQ.... The primary purpose of the project is to helP:Dthe HomelessDPersons with HIV/AIDsDPersons with Disabilities DPublic Housing Needs City of Tustin 2004-05 Action Plan 28 U.S. Department of Monslng and Urban Development OMB Approva' No. 2506-0117 (Exp.8/3112005) Table 4 Listing of Proposed Projects Applicant's Name: Boys and Girls Club Priority Need Youth Program. The community identified this program as a high priority since it is important to provide constructive, safe, organized, and affordable recreational activities for children especially for low- and moderate-income families. Project Title Upward Bound Academic Enrichment Program Project Description The Upward Bound program provides after-school and non-student day programs. The focus would be on academic, social, fitness, and character development needs of at-risk youth in the southwest area of Tustin. CDBG funds will be utilized to pay for a portion of staff salary. Location 580 W. Sixth Street, Tustin, CA 92780 Objective Number Project ID 04-004 HUD Matrix Code CDBG Citation 05D Youth Services 570.201 (e) Type of Recipient CDBG National Objective Subrecipient Low/Mod Clientele Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 07-01-2004 06-30-2005 Performance Indicator Annual Units Number of youth served 1,200 persons (all programs) Local ID Units Upon Completion 04-004 100 Funding Sources: CDBG ESG HOME HOPW A Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total m.~..??,QQQm J}?,QQQm The primary purpose of the project is to heJP:Dthe HomelessDPersons with HIV/AlDsDPersons with Disahilities DPublic Housing Needs City of Tustin 2004-05 Action Plan 29 U.S. Department of Housing and Urban Development OMB Approval No. 2506-0117 (Exp.8/31/2005) Table 4 Listing of Proposed Projects Applicant's Name:1aurelJ.{ouse Priority Need Youth Program. Support local agencies and non-profit organizations that provide shelters and other services to homeless through financial contribution of CBDG funds. PrOject 'lltle Shelter for Teens. Project Description Laurel House provides temporary shelter, care, and counseling for runaway teens and their families. CDBG funds will be used to fund portion of salaries and benefits for the house parent and the executive director. Location 13722 Fairmont Way, Tustin, CA 92780 Objective Number Project ID 04-005 HUD Matrix Code CDBG Citation 03C Homeless Facilities 570.201 (c) Type of Recipient CDBG National Objective Subrecipient Low/Mod Clientele Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 07-01-2004 06-30-2005 Performance Indicator Annual Units Funding Amount 72 persons Local ID Units Upon Completion 04-005 175 Funding Sources: CDBG ESG HOME HOPW A Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total J},99Q ..J?,9QQ. The primary purpose oflhe project is to help:[gJlhe HomelessDPersons with HIV/AIDsDPersons with Disabilities DPubliC Housing Needs City of Tustin 2004-05 Action Plan 30 U.S. Department of Housing and Urban Development OMB Appmval No. 2506-0117 (Exp.8/31/2005) Table 4 Listing of Proposed Projects Applicant's Name: Big Brothers and Big Sisters of Orange County Priority Need Youth Program. The City objective is to support the development of facilities and services for youth, especially those in the target area. The goal is to assist 1,200 youth annually with after school program, recreation, counseling, and career development services. Project Title Bright Futures Program Project Description Bright Futures program provides support services for girls ages 10-18 at school sites and on weekends to stay in school, avoid drug and alcohol abuse, cope with peer pressure, and develop strong communication skills to become self confident and motivated creating healthy lives. Location Thorman, Columbus Tustin, Tim Curry, Marjorie Veeh elementary schools, Tustin, CA 92780 Objective Number Project ID Funding Sources: 04-006 HUD Matrix Code CDBG Citation CDBG J?,QQQ- 05 Public Services 570.201 (e) ESG Type of Recipient CDBG National Objective HOME Subrecipient Low/Mod Clientele HOPW A Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) Total Formula 07-01-2004 06-30-2005 Prior Year Funds Performance Indicator Annual Units Assisted Housing Number of youth served 1,200 persons (all programs) PHA LocallD Units Upon Completion Other Funding 04-006 150 Total t?,QQQ- The primary purpose ofthe project is to help:Dthe HomelessDPersons with HIV/AIDSDPersons with Disabilities DPubIic Housing Needs City of Tustin 2004-05 Action Plan 31 U.S. Department of Housing and Urban Development OMB App,oval No. 2506-0117 (Exp.8/31/2005) Table 4 Listing of Proposed Projects Applicant's Name: Assessment and Treatment Services Center Priority Need Youth Program. The City objective is to support the development of facilities and services for youth, especially those in the target area. The goal is to assist 1,200 youth annually with after school program, recreation, counseling, and career development services. Project Title Youth and Family Counseling Program Project Description The objective of this organization's youth counseling program is to halt delirtquent behavior, assist young victims of abuse and neglect, and help young people toward productive adult lives. Funding is requested for staff salaries and benefits. Location 440 W. First Street, Tustin, CA 92780 Objective Number Project ID 04-007 HUD Matrix Code CDBG Citation 05D Youth Services 570.201 (e) Type of Recipient CDBG National Objective Subrecipient Low/Mod Clientele Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 07-01-2004 06-30-2005 Performance Indicator Annual Units Number of youth served 1,200 oersons (all orograms) Local ID Units Upon Completion 04-007 285 Funding Source$: CDBG ESG HOME HOPW A Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total _t?,999- ..J?,999.... The pdmary pmpose of the project is to help:Dlhe HomelessDPersons with HIV/AIDSDPersons with Disabilities DPubliC Housing Need5 City of Tustin 32 2004-05 Action Plan U.S. Department of Housing and Urban Development OMB Áppmval No. 2506-0117 (Exp.8/31/2005) Table 4 Listing of Proposed Projects Applicant's Name: Newport Avenue Street Improvement Priority Need Street and Sidewalk Improvements. Promote the improvement of existing infrastructure and the creation of new infrastructure where needed. Project Title Newport Avenue extension Project Description Right of Way Acquisition for Newport Avenue Extension and SR55 Ramp Configuration. Construction of Newport A venue between Edinger Avenue and Valencia A venue and realignment and construction of Del Arno A venue between Edinger and the new ramp. Location Census Tract 075515 BG: I Census Tract 075515 BG:2 Objective Number Project ID 04-008 HUD Matrix Code CDBG Citation 03K Street Improvements 570.201 (c) Type of Recipient CDBG National Objective Local Government Low/Mod Area Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 07-01-2004 06-30-2005 Performance Indicator Annual Units Persons served Local ID Units Upon Completion 04-008 4033 Funding Sources: CDBG ESG HOME HOPW A Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total J~~?,}Q~..... .J..?~.?,:3.Q~..... The primary purpose oflhe project is to helP:Dthe HomelessDPersons with HlV/AIDSDPersons with Disabilities DPublic Housing Needs City of Tustin 33 2004-05 Action Plan U.S. Department of Housing and Urban Development OMB Approval No. 2506-0117 (Exp.8/31/2005) Table 4 Listing of Proposed Projects Applicant's Name: City of Tustin Community Development Department Priority Need Code Enforcement. Provide active code enforcement to ensure properties are maintained in accordance with City's standards. Project Title Code Enforcement Program Project Description The City's southwest neighborhood that is also the CDBG target area has experienced an increase in population density and declining property maintenance. To arrest the declining of ptoperties' values and further deterioration, the City has placed this activity as a high priority. CDBG funds will be used to fund one full-time salary and benefit for a Code Enforcement officer working exclusively in the Southwest Neighborhood. Location Census Tract 074407 BG:2 Census Tract 074408 BG: 3 Census Tract 075505 BG: 2 Census Tract 075507 BG: 4 Census Tract 075514 BG: I Census Tract 075515 BG: 2 Census Tract 074408 BG: I Census Tract 075403 BG: 3 Census Tract 075505 BG: 3 Census Tract 075512 BG: I Census Tract 075514 BG: 2 Census Tract 075603 BG: 3 Census Tract 074408 BG: 2 Census Tract 075505 BG: I Census Tract 075507 BG: 3 Census Tract 075513 BG: 2 Census Tract 075515 BG: I Objective Number Project ID 04-009 HUD Matrix Code CDBG Citation 21 D Fair Housing Activities 570.206 Type of Recipient CDBG National Objective Local Government Low/mod Area Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 07-01-2004 06-30-2005 Performance Indicator Annual Units Persons served 150 cases annuallv Local ID Units Upon Completion 04-009 150 cases Funding Sources: CDBG ESG HOME HOPW A Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total ....t?g,~QQ..... ....~..?g,~QQm The primary purpose of the pwject is to help:Dthe HomelessDPersons with HIV/AIDsDPersons with Disabilities DPublic Housing Needs City of Tustin 34 2004-05 Action Plan U.S. Department of Housing and Urban Development OMB Appmval No. 2506-0117 (Exp.8/3112005) Table 4 Listing of Proposed Projects Applicant's Name: Fair Housing Council of Orange County Priority Need Fair Housing. Provide fair housing assistance to Tustin residents to ensure equal housing opportunities regardless of race, religion, ethnicity, sex, age, marital status, or household composition. Project Title Fair Housing Counseling Services Project Description As a recipient of CDBG funds, Tustin is required to provide fair housing services to residents. Fair Housing Counseling of Orange County provides counseling services, first time home buyers seminars, outreach activities, and legal services to Tustin residents. Location Citywide Objective Number Project ID 04-010 HUD Matrix Code CDBG Citation 21 D Fair Housing Activities 570.206 Type of Recipient CDBG National Objective Subrecipient Start Date (mm/dd/yyyy) Completion Date (mm/dd/yyyy) 07-01-2004 06-30-2005 Performance Indicator Annual Units Local ID Units Upon Completion 04-010 Funding Sources: CDBG ESG HOME HOPW A Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total """"......"""""............. ...~)~A~?... t1~,()~8 The primary purpose of the project is to help:Dthe HomelessDPersons with HIV/AIDSDPersons with !Disabilities DPublic Housing Needs City of Tustin 35 2004-05 Action Plan U.S. Department of Housing and Urban Development OMB Approval No. 2506-0117 (Exp.8/31/2005) Table 4 Listing of Proposed Projects Applicant's Name: Program Administration Priority Need Planning and Administration. Administration of CDBG program. Project Title Planning and Administration Project Description General planning and administration ofCDBG program Location Citywide Objective Number Project ID 04-011 HUD Matrix Code CDBG Citation 21A General Program Admin. 570.206 Type of Recipient CDBG National Objective Local Government Start Date (mm/dd/yyyy) Completion Date 07-01-2004 (mm/dd/yyyy) 06-30-2005 Performance Indicator Annual Units Local ID Units Upon Completion 04-011 Funding Sources: CDBG ESG HOME HOPW A Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total ....~..~~,gQQ.. .J...~~,QQQ.... The primary purpose of the project is 10 help:Dlhe HomelessDPersons with HIV/AIDsDPersons with 1}isahilities DPubliC Housing Needs City of Tustin 36 2004-05 Action Plan D. Geographic Distribution Tustin is a relatively small jurisdiction with limited areas which meet the Federal criteria of slum and blight, as defined under California State Redevelopment Law, or concentrations of low- and moderate-income persons. Nevertheless, FY 2004-05 fund$ have been allocated on the basis of meeting the national objectives of the CDBG prograin, including programs addressing slum and blight and/or benefiting low- and moderate-in<i:ome persons. Further, boundaries of the South Central redevelopment project are~ overlap areas of low- and moderate-income concentrations. The Tustin community believes it is important to focus public services and improvements in that portion of the City known as the Southwest Neighborhood. The 2004-05 Action Plan reflects those "geographic'! priorities for allocating investment. Maps illustrating Tustin's target areas for CDBG funded projects are on the following pages. City of Tustin 2004-05 Action Plan 37 City of Tustin FY 2004-05 Community Development Blol:lk Grant Low- and Moderate-Income Areas 00- ---- -:::::.---. City of Tustin 2004-05 Action Plan -38 City of Tustin FY 2004-05 Community Development Blo~k Grant Proposed Projects Locations -~-- _::::::;.-- *,- City of Tustin 2004-05 Action Plan 39 E. Homeless and Other Special Needs Activities Statistical data, including the 1990 census and data maintained by the Tustin Police Department, indicate that homelessness is not a major issue withinithe Tustin community. Nevertheless, it is recognized that homelessness is a regional issu!: for which the City of Tustin must provide a "fair share" of services to address the needs of the homeless. I. Activities to Address Emergency Shelter and Transitional Housing Needs of Homeless Individuals and Families In late 1996 and 1998, Tustin was awarded more than $1 million and approximately $800,000, respectively, for a supportive housing facility under the Continuum of Care Homeless Assistance Grant program. The City is in the process,of acquiring 22 units of transitional housing (6 units at the fonner MCAS Tustin and 16 units in Buena Park) for Salvation Anny using approximately $,1370,000 of the grant money. The remaining balance of approximately $430,000 will be used to assist thtee (3) other homeless providers (Human Option, Families Forward, and Orange COaist Interfaith Shelter) to provide additional 26 transitional housing units. Descriptions for these facilities are provided in Table 3. On December 28,2001, the City of Tustin and Orange County Rescue Mission executed a ground lease to support the Rescue Mission's construction/rehabilitation of a 5.1 acre site to establish a In-unit transitional housing project at the former MCAS Tustin. Currently, construction is underway and it is anticipated to be completed within the next two years. For FY 2004-05, the City will allocate funds for Laurel House, a local temporary shelter for teens, using CDBG funds. 2. Activities to Prevent Low-income Individuals and Families with Children fi-om Becoming Homeless The City of Tustin participates in the County of Orange Continuum Care program. The Orange County Housing Authority (OCHA) established a Family Self-Sufficiency Program. Preference for this program is given to families with cljildren who are homeless or who are in danger of becoming homeless (those paying over $0 percent of household income for rent). In addition to providing housing assistance, this program provides a variety of support services designed to assist participants become economically independent including job training and employment for prograIJ!l participants. Tustin has allocated the maximum allowable amount of its CDBG funds to public service programs. While some of the organizations funded do not directly serve the homeless, many of their activities may prevent homelessness. These activities include Laurel House, counseling program (A TSC), and Tustin Family and Youth Center programs. City of Tustin 2004-05 Action Plan 40 3. Activities to Help Homeless Persons Make the Transition to Pennanent Housing and Independent Living The City recognized that the homeless are often in need oflow rept or subsidized housing in order to make the transition to independent living. The Orange County Housing Authority will continue to assist homeless persons on the Sectiøn 8 waiting list. Other efforts to help the homeless also are provided by local nonprofi~s and churches. 4. Activities to Address the Special Needs of Persons Who Are Not Homeless The City's Senior Center provides assistance to the elderly and trail elderly. These include transportation services, case management, infonnatiop and referrals, shared housing program, senior activities, health and fitness, and otheaecreational activities. The City allocates CDBG funds to assist the Feedback Foundation to provide meals services to the elderly and trail elderly (home-bound elderly). The City will continue to refer those persons with special needs, such as persons with disabilities (mental, physical, developmental), persons with alcohol or other drug dependencies, and persons with HIV/AIDS to appropriate agencies. The following table summarizes the organizations that provide homøless services and special needs services for FY 2004-05: TABLE 5 LISTING OF HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES FOR FY 2004-05. Target Funding Organization Program Name Population Special Needs Amount Federal FormulaJEntitlement Grants I ATSC Counseling Program Youth At-risk youth $ 9,000 Laurel House Transitional Home for Youth (teens) Homeless teens $ 7,000 Teens in crisis Feedback Foundation Project TLC - Senior Meal Elderly Low/mod elderly $21,000 Program City of Tustin 2004-05 Action Plan 41 Federal Comnetitive Grants I City ofTustin Transitional Living Center Single men Homeless $1,050,552 and women individual- City of Tustin Transitional Units Families with Homeless $800,625 Children Families Total $1,888,177 F. Other Actions I. General The five-year Consolidated Plan contains a housing and homeless needs assessment which describes estimated housing needs for low- and moc(erate-income residents, special needs populations, and the homeless. During the 2Q04-05 funding year, the City of Tustin will undertake the following actions to addr~ss obstacles to meeting underserved needs including: . Foster and maintain affordable housing The City will continue to use available Federal, Stat~, and local resources to foster and maintain affordable housing through, housing rehabilitation programs for multi- and single-family dwelling units and provide and/or maintain homeownership opportunities through ¡¡ first-time homebuyer program and an emergency mortgage program. . Remove barriers to affordable housing As stated in the Consolidated Plan, the City has adqpted indirect assistance programs to address negative impacts created b)! barriers to affordable housing. The following summarizes the types of programs Tustin has included into its Housing Element and will continue to promote during the 2004-05 funding year. -.J Secondary Resident Units -.J Deed Restrictions -.J Fees, Extractions, and Permit Procedures -.J Environmental Constraints City of Tustin 2004-05 Action Plan 42 .,j Pre-application Conferences .,j Shared Housing .,j Permit Processing and Coordination .,j Section 8 Rental Assistance .,j Recycling Single-Family Uses in R-3 Zones into' Multiple-Family Units .,j Housing Referral Program .,j Density Bonus Program .,j Mixed Use Zoning . Evaluate and reduce lead-based paint hazards The City's Consolidated Plan notes that there does hot appear to be a great number of housing units at risk of lead-based paiItt hazard. However, to comply with Title X of the Housing and CommunIty Development Act of 1992, the City will implement into its housing policies over the next five years the following: .,j Include lead-based paint hazard reduction as an eligible activity in rehabilitation programs; .,j Review existing regulations, housing, and rehabilitation codes to assure lead-based paint hazard reduction is incorporated; .,j Require testing and hazard reduction in conjunQtion with rehabilitation; and, .,j Require inspections for lead at appropriate times when housing is otherwise being inspected or evaluated. . Reduce the number of poverty-level families The City continues to support and implement several goals, policies, and programs, as noted in the Housing Element ofthe General Plan, designed to provide adequate, safe, and affordable housing to all segments of the population. Those goals include: .,j Providing an adequate supply of housing to meet the City's need for a City of Tustin 2004-05 Action Plan 43 variety of housing types to meet diverse socio-economic needs. ~ Ensuring equal housing opportunities for all existing and future City residents. ~ Ensuring a reasonable balance of rental and owner-occupied housing. ~ Preserving the existing supply of affordable hous¡ing. ~ Conserving, maintaining, rehabilitating, and/or replacing existing housing in neighborhoods which are safe, healthful, and ¡\ttractive, in accordance with adopted Land Use policy. . Develop institutional structure The City will continue to be involved in "network-Quilding" activities with governmental, for-profit, and nonprofit organizaltions. This includes attendance at quarterly meetings of the Orange County Housing Authority Advisory Committee. Tustin will also continue to fund the Fair Housing Council of Orange County which provides fair housir(g and advocacy services for the region. Further, the City will continue to encQurage and participate in efforts to work collectively and cooperatively with other Orange County jurisdictions. . Enhance coordination between public and private housing and social service agencies The City of Tustin does not own or operate any public housing projects. Nevertheless, the City will continue to support and encourage efforts of the Orange County Housing Authority to coordinate between private housing and social service agencies. . Foster public housing improvements and resident incentives While the City does not own or operate any public housing projects, Tustin will continue to support and encourage public hou¡;ing improvements and resident incentives as carried out by the Orange Comty Housing Authority. . Use available Federal, State, and local financial resources to meet underserved needs. . Coordinate with Federal, State, and local agencies to provide appropriate assistance to residents. City of Tustin 2004-05 Action Plan 44 . Coordinate with public service providers to promqte adequate services to residents. . Work to provide physical improvements to slum and blighted areas and neighborhoods with concentrations of low- and modierate-income areas. 2. Public Housing The City of Tustin does not have a Housing Authority. The !City of Tustin contracts with the Orange County Housing Authority (OCHA) to provide public housing and a variety of housing assistance programs to qualifying City residents. The City does not own or operate public housing, and no public housing developments are proposed for Fiscal Year 2004-05. G. Program - Specific Requirements CDBG - A description of all CDBG funds expected to be available during the 2004-05 program year is provided in Table 1. A more comprehensive listing Mthe City's proposed use of those funds is provided in Table 4. No program income has been received from the previous program year; none is anticipated for 2004-05. The City has no urban renewal settlements, grant funds returned to the line of credit, or income from float-funded activities. H. Citizen Participation and Consultation HUD requires that each jurisdiction encourage its citizens to participlite in the development of the Consolidated Plan/Action Plan. To ensure that this opportunity is provided, the City of Tustin adopted its Citizen Participation Plan in 1995 and revised in January of2003. The Citizen Participation Plan sets forth policies and procedures for citizen participation in planning, implementation, and assessment of the City of Tustin Consolidated Plan! Action Plan. The objectives of the Citizen Participation Plan are: I. To encourage citizens, particularly residents of low- and m$derate-income living in areas eligible for the use of program funds, including minoriti~s, non-English speaking persons, and persons with mobility, visual, or hearing impainnents, to participate in the development of the Consolidated Plan/Action Plan. 2. To assure that citizens are furnished with appropriate infonnation about the Consolidated Plan and its various component programs. The City started the Citizen Participation process by publishing a Notice of Funding Availability (NOF A) in the local newspaper seeking Request for Funding Applications for the City of Tustin 2004-05 Action Plan 45 2004-05 CDBG funds. In addition, the City also sent the NOFA to over 100 nonprofit organizations. The City received 23 applications totaling $1,471,1:i5 in funding requests. To develop the City's 2004-05 Action Plan, two public hearings w<;1re conducted. The first public hearing was held during the preparation of the Action Plan. The hearing was held on February 18, 2004. The purpose of the first hearing was to obtain citizens' input and views on possible needs, goals, and objectives; to inform citizens about the C¡pBG program goals and objectives, including its process and procedures; and, to receive inpl.\t and recommendations on the proposed use ofCDBG funds to the City Council. The second¡public hearing was held on April 19, 2004. The purpose of the second hearing was for the City Council to review the Citizen Participation Committee's recommendation on the proposed use ofCDBG funds for Fiscal Year 2004-05 for submission to HUD. All notices for the above hearings were published in the local newsp~per at least 10 days prior to the hearing date and notices were posted at City Hall and at the library. All citizens were encouraged to participate, and those who required special accommoillltion were accounted for. The City also, as required by HUD, published a notice of the availability of a draft Action Plan for public review. The thirty (30) day public review and conunent period began on March 1,2004, and ended on March 30, 2004. No comments were r~ceived ITom this public review. I. Communication The City of Tustin provides its Citizen Participation Committee with a package of CDBG materials and conducted a workshop to explain the CDBG process aJild procedures. The City also provides maps and tables to assist citizens in understanding the CDBG overall goals and objectives. The City utilized the HUD-provided Community 2020 sQftware in developing the CDBG low- and moderate-income target areas map and the CDBG ptoposed projects location map. The City, with the help ofHUD, posts its Executive Summary on the HUD web page as a tool for interested citizens to understand the type of projects funded by the CDBG program. Information related to the CDBG program is also available on the City's Webpage. The City prepares a performance report at the end of the program year utilizipg the IDIS program. J. Community Vision The City delineates the Community's vision in its Five-year (2000-2005) Consolidated Plan. The Consolidated Plan outlines community priority needs and its short-term and long-term goals and objectives. A copy ofthe Consolidated Plan is available to the public upon request at no cost. The City updates this Consolidated Plan as the community's vision and goals change throughout the years. The City annually submits an Action Plan to HUD as an application to receive funding. Within the Action Plan, the Cityprov¡des benchmarks on each activity funded. These benchmarks will be utilized to measure the City's progress in achieving the stated goals and vision. City of Tustin 2004-05 Action Plan 46 K. Strategies With limited resources, the City strives to address the affordaþle housing, economic opportunity, and Continuum of Care issues. Section C of this Action Plan describes the activities and strategies that the City will undertake during the program year to address the Affordable Housing issue. Section F indicates strategies that the! City will undertake to address obstacles in meeting the under-served needs, foster and mairjtain affordable housing, remove barriers to affordable housing, evaluate and reduce lead-bas~d paint hazards, reduce the number of poverty-level families, develop institutional stru~ture, and enhance the coordination between the public and private housing and social services agencies. Section E of this Action Plan describes the activities that the City will undertake to address the homeless population. The City in its Consolidated Plan addressei> the Continuum of Care strategies in further detail. Section C ofthis Action Plan describes the activities that the City will undertake to expand its economic opportunities. Due to the closure of the MCAS- Tustin, the City is cautiously undertaking an economic development plan to address all the economic opportunities that will be available. L. Action Plan Each year the City prepares an Action Plan not only for submission tó HUD, but also to utilize the Action Plan as a tool to provide the public with information on how the City utilizes its entitlement grant for the program year. The Action Plan provides a description of each activity, the amount of funding, and the projected accomplishment. All of the above are summarized in the Proposed Project Table (Table 4) of the Action Plan. M. Integrated Approach to Planning and Development Utilizing the Consolidated Plan process, the City was able to identifY community needs, goals, and objectives. The City also was able to identifY available resources and effectively utilize the funds. The Consolidated Plan provides the City with strategie$, goals, and identifiable benchmarks that the City can assess at the end of program year for program achievements. Each year the City invites public participation in identifying the needs of the community and prioritizing them in the order of high, medium, low, or no priority. With these identified needs, the City develops its Consolidated Plan! Action Plan by ~stablishing activities to address those needs utilizing the available resources. N. Monitoring System To ensure program compliance, the City conducts a formal on-site monitoring visit to each subrecipient. The City established a monitoring procedure to ensure 'that each subrecipient is carrying out the eligible activity, utilizing appropriate accounting methods, and verifying City of Tustin 2004-05 Action Plan 47 infonnation provided to the City within the quarterly perfonnan¡:e report. The on-site monitoring visit also provides the City with an opportunity to identif'x potential problem areas and to assist the subrecipients with technical assistance. The Cit¡y utilizes a monitoring checklist fonn (see Appendix E) as a standard fonn to monitor the &ubrecipients. City of Tustin 2004-05 Action Plan 48 CERTIFICATIONS In accordance with the applicable statutes and the regulations goveming the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section I 04( d) ofthe Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug-free workplace, by: I. Publishing a statement notifYing employees that the unlawful IJ!1anufacture, distribution, dispensing, possession, or use of a controlled substance is pr~hibited in the grantee's workplace and specifYing the actions that will be taken against e\llployees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform etnployees about- a) b) c) d) The dangers of drug abuse in the workplace; The grantee's policy of maintaining a drug-free workplace; Any available drug counseling, rehabilitation, and employe~ assistance programs; and The penalties that may be imposed upon employees fq,r drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance ofthe grant be given a copy of the statement required by paragraph I; 4. Notitying the employee in the statement required by paragraph J that, as a condition of employment under the grant, the employee will- a) b) Abide by the terms of the statement; and Notity the employer in writing of his or her conviction for a violation of a criminal drug statnte occurring in the workplace no later than five calendar days after such conviction; 5. Notitying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actuallnotice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted emPloyee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number( s) of each affected grant; City of Tusnn Certification C-I 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - a) Taking appropriate personnel action against such an emplpyee, up to and including termination, consistent with the requirements ofthe Rehabilitation Act of 1973, as amended; or b) Requiring such employee to participate satisfactorily in a, drug abuse assistance or rehabilitation program approved for such purposes by II Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug'ITee workplace through implementation of paragraphs 1,2,3,4,5 and 6. Anti-Lobbying -- To the best ofthe jurisdiction's knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behailf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee ofa Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph I and 2 ofthis anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgnmts, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction - The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPW A funds are consistent with the strategic plan. Section 3 - It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date Community Development Director Title City of Tustin Certification C-2 Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation - It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of24 CFR 91.105. Community Development Plan - Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible ¡þriority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because exiSting conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) , (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. It will not attempt to recover any capital costs of public itJilprovements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any lee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed tT011l10therrevenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to [he public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds ifthe jurisdiction certifies that it lacks CDBG funds to cover the assessment. Certification City of Tustin C-3 Excessive Force - It has adopted and is enforcing: I. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically baITing entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws - The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -Its activities concerning lead-based paint will comply with tile requirements of24 CFR Part 35, subparts A, B, J, K and R; Compliance with Laws - It will comply with applicable laws. Signature/Authorized Official Date Communitv DeveloDment Director Title City of Tustin Certification C-4 APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLA'CE REQUIREMENTS: A. Lobbying Certification This certification is a material representation of fact upon which reliance was þlaced when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Atiy person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug-Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification is a material representation of fact upon which reliance i~ placed when the agency awards the grant. If it is later determined that the grantee knowingly rende*ed a false certification, or otherwise violates the requirements ofthe Drug-Free Workplace Act, HU!þ, in addition to any other remedies available to the Federal Government, may take action authori~ed under the Drug- Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need bot be identified on the certification. Ifknown, they may be identified in the grant application. Iftlje grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the ~nformation available for Federal inspection. Failure to identify all known workplaces constitutes ¡j violation ofthe grantee's drug-free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or þarts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operatioIt, State employees in each local unemployment office, performers in concert halls or radio stations). 5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the wørkplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: City of Tustin Certification C-5 Place of Performance (Street address, city, county, state, zip code) City of Tustin 300 Centennial Way Tustin. CA 92780 Check - if there are workplaces on file that are not identified here. The certification with regard to the drugfree workplace is required by 24 CFR p¡(rt 24, subpart F. 7. Definitions of tenns in the Nonprocurement Suspension and Debarment corjlmon rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is c¡(lled, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I thro~gh V of the Controlled Substances Act (21 U.S.C. 812) and as further defined byregulation(21 CFR 11308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to detennine violatiþns ofthe Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute inwolving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the perfonna¡nceofwork under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" emplo~ees unless their impact or involvement is insignificantto the perfonnanceofthe grant; and (iii) temporarY personnel and consultants who are directly engaged in the perfonnanceofwork under the grant and who are on the grantee's payroll. This definition does not include workers not on the payrollofthe grantee (e.g., ¥olunteers, even if used to meet a matching requirement; consultants or independent contractors not 0111 the grantee's payroll; or employees of subrecipients or subcontractors in coverecWorkplaces). City of Tustin Certification C-6 Appendix A Resolution No. 04-38 RESOLUTION NO. 04-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING THE ACTION PLAN FISCAL YEAR 2004-05 FOR SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. The City Council of the City of Tustin does hereby resolve as follows: WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal assistance may be provided for the support of 4;ommunity development activities which are directed toward certain specific objectives as $et forth in the Act as the Community Development Grant (CDBG) Program; and WHEREAS, on February 18, 2004, a public hearing was held by the Ad Hoc Citizen Participation Committee to obtain and consider citizens' views on the needs, goals, and objectives of the community; and WHEREAS, during the February 18, 2004, public hearing, citizens were furnished with information concerning the CDBG Program, the range of eligible activities, and the proposed use of funds; and WHEREAS, a report has been prepared transmitting to the City Council recommended priority needs, goals, and objectives by the Citizen Participation Committee; and WHEREAS, a public hearing was held by the City Council on April 19, 2004, to respond to questions and comments on the proposed Action Plain FY 2004-05; and WHEREAS, the City Council evaluated needs, priorities, gofils, and objectives based on recommendations of the Citizen Participation Committee and public testimony received during the hearing; NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as follows: Section 1: The City of Tustin's Action Plan FY 2004-05 is hereby approved as presented to the Council at their hearing of April 19, 2004, and in Exhibit A of this Resolution. Section 2: Staff is hereby directed to include the proposed use of CDBG Funds for Fiscal Year 2004-05 in the One Year Action Plan to be submitted to the U.S. Department of Housing and Urban Development. Resolution No. 04-38 Page 2 of 2 Section 3: The Director of Community Development is authorized to execute such documents, certifications, contracts, or other instruments as may' be required to carry out the City's Community Development Block Grant Program. Section 4: The City Clerk shall certify to the adoption of this Resolution and shall file a copy of said application with the minutes of this City Council meeting. PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting on the 19th day of April, 2004. TRACY WILLS WORLEY MAYOR PAMELA STOKER, CITY CLERK STATE OF CALIFORNIA) COUNTY OF ORANGE) CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 04-38 SS PAMELA STOKER, City Clerk and ex-officio Clerk of the City Col¡ncil of the City ofTustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 04-38 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 19th day of April, 2004, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Pamela Stoker, City Clerk S:ICddICCRESOSIO4-38.doc Appendix B Legal Notices OFFICIAL NOTICE CITY OF TUSTIN The City of Tustin is in the process of preparing/finalizing its one-year AQtion Plan, detailing the projected use of Fiscal Year 2004-05 Community Development Block Grant (CDBG) funds. To receive CDBG funds, the U.S. Department of Housing and Urban Devel(Jpment (HUD) requires jurisdictions to prepare a "Consolidated Plan," a five-year planning document intended to identify a community's overall need for affordable and supportive housing, community development programs, social services, and economic opportunities for low- and moderate-income persons. The Plan also outlines a five-year strategy to meet those needs and identifies resources and programs that would address them. The One-year Action Plan, a section of the Consolidated Plan, serves as the City of Tustin's application to HUD for CDBG funding. The City must submit an Action Plan annually for each of the five years covered by the Consolidated Plan. The purpose ofthe Action Plan is to detail exactly how the City will spend its annual allocation of funds to meet community needs identified in the Consolidated Plan. The Draft 2004-05 One-year Action Plan will be available for public review and comment for thirty (30) days beginning March I, 2004, and ending March 30, 2004. Copies are available at the Community Development Department, City of Tustin, 300 Centennial Way, Tustin, California 92780. The Final 2004-05 Action Plan will be submitted to HUD by May 15,2004. The 2004-05 Fiscal Year for the CDBG program will begin July I, 2004. Written comments pertaining to the Draft Action Plan must be submitted b~ April!, 2004, at 5:00 p.m. and directed to: Justina Willkom, City of Tustin, 300 Centennial Way, Tustin, California 92780. Information concerning the Draft One-year Action Plan should be directed to Justina Willkom with the Community Development Department at (714) 573-3174. Pamela Stoker, City Clerk Publish: Tustin News - February 26, 2004 S,\CddDUSTINA'<db,."," no", fo< Ao'o" P]~.d~ Appendix C Agencies Contacted Andrew Hamilton 13571 Pawnee Tustin, CA92782 Goldie Nannes 275 E. Sixth Street, #114 Tustin, CA92780 Nathan Menard 345 W. Sixth Street Tustin, CA92780 Becky Johnson Alliance for the Mentally III 621 S. "B" Street, Suite B Tustin, CA92780 Melinda Guinaldo Director Assessment & Treatment Services Center 1981 Orchard Road Newport Beach, CA92660 Pat Davis Executive Director Big Brothers & Sisters of OC 14131 Yorba Street Tustin, CA92780 Cliff Polston Executive Director Boys & Girls Club of Tustin 580 W. Sixth Street Tustin, CA92780 Susan Knopick Children's Bureau of So. Calif. 50 S. Anaheim Boulevard Ananheim, CA92805 Elmer Hothus Director of Development Christian Temporary Housing Facility 704 N. Glassell Street Orange, CA92867 Margot Carlson Executive Director Community Services Programs 1821 East Dyer Road, Suite 200 Santa Ana, CA92705 Karen Weisenberger Consumer Credit Counseling Service P.O. Box 11330 Santa Ana, CA92711 Dayle Mcintosh Center 150 W. Cerritos, Bldg. 4 Anaheim, CA92805 Jerry Caminiti . . Disability Awareness Coalition 3773 University Drive, #118 Irvine, CA92612 Gilbert Marquez Easter Seal Society, Inc. 1801 E. Edinger # 190 Santa Ana, CA92705 Rowana McCoy Program Manager Easter Seal Society, Inc. 1661 N. Raymond Ave., Suite 100 Anaheim, CA92801 Elizabeth Pierson Executive Director Fair Housing Council of O.C. 201 S. Broadway Santa Ana, CA92701 Teresa Lu Family Outreach Center 210 N. Malden Fullerton, CA92832 Ret Wixted Project Director Feedback Foundation, Inc. 1200 N. Knollwood Circle Anaheim, CA92801 Suzanne Guthrie Four H Clubs of Orange County 1045 Arlington drive Costa Mesa, CA92626 Gin~y Hovland 14890 Chesnut Tustin, CA92780 Mania Marquez Intfjrim Division Manager Adult Mental Health Services 40$ W. Fifth Street, Suite 550 Santa Ana, CA92701 Assistance League of Tustin P.O. Box 86 Tustin, CA92780 Lynne Tsuda Central Orange County YWCA 146 North Grand Street Oralnge, CA92866 Helen Brown Civic Center Barrio 1665 E. 4th Street, #210 Santa Ana, CA92701 Vernon Plaskett Continuing Development, Inc. 851 E. Hamilton Avenue, Suite 200 Campbell, CA95008 Kat~leen Burnham Dir~ctor Drug Court Foundation 22<171 Aspan Street, Suite 103 LalŒ Forest, CA92630-1644 Dr. IKarl Ullrich Epi~copal Service Alliance 26d72 Merritt Circle Laguna Hills, CA92653 John Drew Family Solutions 203 N. Golden Circle Drive, #101 Santa Ana, CA92705 Colin Henderson Executive Director Friendship Shelter, Inc. P.O. Box 4252 Laguna Beach, CA92652 Lucy Santana Executive Director Girls Incorporated of Orange County 1815 Anaheim Avenue Costa Mesa, CA92627 Joe Monzon HUD Community Builder HUD 1600 N. Broadway Santa Ana, CA92706 Helen Anderson Hunger Coalitions 14452 Wildeve Lane Tustin, CA92780 Mary Hadley Info Line Orange County 2081 Business Center Drive, suite 130 Irvine, CA92715 Carol Anne Williams Interval House P.O. Box 3356 Seal Beach, CA90740 Clyde Weinman Executive Director Irvine Temporary Housing 6427 Oak Canyon Irvine, CA92620 Brenda Martin Laurel House 13722 Fairmont Way Tustin, CA92780 Joyce Riley Learning Disabilities of Southern Calif. P.O. Box 25772 Santa Ana, CA92799 Theresa Marji Legal Aid of Orange County 902 N. Main Street Santa Ana, CA92701 Senior Citizens Legal Advocacy Program Legal Aid Society of Orange County 902 N. Main Street Santa Ana, CA92701 Sister Marie Therese Executive Director Lestonnac Free Clinic 1215 E. Chapman Avenue Orange, CA92869 Roger Moore Lutheran Social Services of Southern Calif. 704 N. Glassell Street Orange, CA92867 Dr. Karen Ebersole Mary's Shelter P.O. Box 10433 Santa Ana, CA92711-0433 Joan Basile Director Mary's Shelter 17671 Anglin Lane Tustin, CA92780 Susan Alexander New Horizons 13821 Newport Avenue, #200 Tustin, CA92780 Doug Bistry O.C. Affordable Housing 23861 EI Toro Road, Suite 207 Lake Forest, CA92640-4733 Pamela McGovern Executive Director OC Council of Aging 18552 McArthur Boulevard, #425 Irvine, CA92715 Elaine Lintner OCSPCA-Paws 5660 Avenida Antigua Yorba Linda, CA92687 Operation Clean Slate 1578 Minorca Drive Costa Mesa, CA92626 Robyn Class Executive Director Orange Children & Parents Together 3530 E. Chapman Avenue Orange, CA92869 Wendy Marohnic Human Options Second Step P.O. Box 9445 So~th Laguna, CA92677 Larry Levinson Int~rfaith Interim Housing of South O.C. P.O. Box 2487 Laguna Hills, CA92654 Lila Lieberthal Janilboree Housing Corp. 2081 Business Center Drive Irvine, CA92714 Vanessa Bruner Learning for Life 3590 Harbor Gateway North Co$ta Mesa, CA92626 Shllrry McCulley Grants Coordinator Legal Aid Society of Orange County 902 N. Main Street Santa Ana, CA92701 Mardan Center of Educational Therapy 1 Osborn Irvine, CA92604 Larl"y Haynes Exllcutive Director Mercy House Transitional Living Ctr. P.O. Box 1905 Santa Ana, CA92702 AllIIn Baldwin Ex$cutive Director OC, Community Housing Corp. 18~3 E. 17th Street, Suite 207 Santa Ana, CA92701 Beverly Nestande Olive Crest Homes 2130 E. Fourth Street, Suite 200 Saf1ta Ana, CA92705 Orange Coast Interfaith Shelter 19$3 Wallace Street, Apt. A CoMa Mesa, CA92627 Randy Wenz Orange County Council 3590 Harbor Gateway North Costa Mesa, CA92626 Bob Winandy Administrative Office Pil9rimage Family Therapy 25332 Cabot Road, Ste. 207 Laguna Hiils, CA92653-5521 Probation Community Action Assoc. 1111 N. Main Street, #176 Santa Ana, CA92701 Warren Johnson O.C. Administration Salvation Army 10200 Pioneer Road Tustin, CA92780 Jim Miller Executive Director Shelter for the Homeless 15161Jackson Street Midway City, CA92655-1432 Chris Keena Care Coordinator St. Vincent de Paul 2525 N. Grand Avenue, #N Santa Ana, CA92705 Kimberlee White Director of Development The Eli Home, Inc. 3128 E. Chapman Avenue Orange, CA92869 Millie Palomino The Wellness Community - Orange County 540 N. Golden Circle Drive #315 Santa Ana, CA92705 Suzanne Hoehl Think Together 2001 E. Fourth Street, #200 Santa Ana, CA92705-3916 Barbara Benson Tustin Area Council for Fine Arts P.O. Box 145 Tustin, CA92781 Maria Marquez Interim Division Manager Orange County Health Care Agency 405 W. Fifth Street, Suite 550 Santa Ana, CA92701 Amanda Mequet Pilgrimage Family Therapy Center 25332 Cabot Road #207 Laguna Hills, CA92653 Michael Manchester Project Independence 3505 W. Cadillac Costa Mesa, CA92626 Dr. Joseph Banderhoft Serenity Recovery Center 14511 Carfax#C Tustin, CA92780 Thomas Whaling Shelter for the Homeless 24621 Ridgewood Circle Lake Forest, CA92630 Jon Schlemmer St. Vincent de Paul Center for Reconciliation 2525 N. Grand Avenue, #N Santa Ana, CA92703 Julie Damon The Seed Institute 6271 Tarssa Lane Mission Viejo, CA92691 Nicole Think Together 2001 E. Fourth Street #200 Santa Ana, CA92705 Susan Stokes Turning Point Center for Families 2101 E. 4th Street, #150-B Santa Ana, CA92705-3814 Tustin Area Historical Society & Museum 395 EI Camino Real Tustin, CA92780 Orange County Homeless Issues Task Force 1833 E. 17th Street Santa Ana, CA92705-8629 Keili Bourne Prevent Child Abuse of Orange County 1431 Warner Avenue, #0 TuStin, CA92780 Michael Manchester Project Independent 1305 W. Cadillac, # P101 Costa Mesa, CA92626 Jean Wegener ExØcutive Director Serjling People in Need 2900 Bristol St., Suite H-106 Costa Mesa, CA92626 Jean Mead South Coast Singers 30025 Alicia Parkway #165 Laguna Niguel, CA92677 Mary Atkinson Smith The Blind Children's Learning Center 18542-B Vanderlip Avenue Santa Ana, CA92705 Donis La Magna The Villa Center, inc. 910 North French Santa Ana, CA92701 Rarndy Barth THINK Together 2001 E. Fourth Street, #200 Santa Ana, CA92705-3916 Louise Romano Director Tustin Acts for Families and Youth (TAFFY) 17291 Irvine Boulevard #165 Tustin, CA92780 Jim Lynch Tustin Chamber of Commerce 399 EI Camino Real Tustin, CA92780 JoAnn Ruden Tustin Public School Foundation 17411 Irvine Boulevard, #1 Tustin, CA92780 Donald Taylor Veteran Charities of Orange County 201 S. Sullivan Street Santa Ana, CA92704 Veteran's Service Dept. 42~0 Lemon Street Riverside, CA92501 Susan Aguilar CEO WeTip Inc. P.O. Box1296 Rancho Cucamonga, CA91729 Bob Lombardo WeTip, Inc. P.O. Box 1296 Rancho Cucamonga, CA91729 Stella Gerk Executive Director Women Helping Women 711W.17thStreet,SuiteA10 Costa Mesa, CA92627 Stephanie Camargo Working Wardrobe 12914 Haster Street Garden Grove, CA92840 Jean Moonilal YMCA Community Services 13821 Newport Avenue Tustin, CA92780 Holly Harris YMCA of North Orange County Beyond Shelter 215 E. Commonwealth Avenue, Suite F Fullerton, CA92832 Adrienne Stokols Director YMCA of Orange County 13821 Newport Avenue #200 Tustin, CA92780 Appendix D Summary of Citizen Comments Public Comment No comments were received during the review period of March I, 2004 through March 30, 2004. Appendix E Monitoring Process CITY OF TUSTIN COMMUNITY DEVELOPMENT BLOCK GRANT PR<!>GRAM SUBRECIPIENT ON-SITE MONITORING PROCESS MONITORING CHECKLIST Goal: To standardize the review process for on-site monitQring visits to CDBG Subrecipients during program year. Objectives: To ensure that all Subrecipients are monitored in important areas of program administration and regulatory compliance. 1.0 SUBRECIPIENT INFORMATION: 1.1 Name of Subrecipient: 1.2 Program! Activity description: 1.3 Project Location: 1.4 Eligibility (Enter CDBG Citation): 1.5 National Objective: D Area Benefit D Limited Clientele D Job Retention 0 Slum/Blight Area Basis D Housing 0 Job Creation D SIurn!Blight Spot Basis D Urgent Needs D Slum/Blight Urban Renewal 1.6 Local Objective: 1.7 Date of On-Site Monitoring Visit: 1.8 Location of On-Site Visit: 1.9 Name/Title of Person Interviewed: 2.0 PERFORMANCE EVALUATION REVIEW: 2.1 Contract Objectives: 2.2 Contract Statement of Work: Monitoring Checklist City of Tustin Page 1 of 12 2.3 2.4 Contract/Project Schedule: Contract Budget: From: To: 2.6 What activities are outlined within the Agreement? a. b. Describe the actual program and how the actual CDBG funds are used: Summary: The activities actually funded with CDBG funds are c~nsistent with activities outlined within agreement with City? a Yes a No If No, Explain: 2.7 What is the current status of the project? Will the CDBG funds be expended by the termination of the Agreement? a. b. 0 Yes 0 No Summary: The actual progress on completing CDBG funded activities/tasks is consistent with schedule outlined with the agreement with City? a Yes a No If No, explain: - 2.8 CDBG funds are used for what expenditures? (i.e. staff salaries, construction costs, operating expenses, etc) a. b. Are the expenditures consistent with the program/project outlined in the Agreement? (i.e. public services, public improvement and facilities, handicapped accessibility improvement, etc) 0 Yes 0 No If No, Explain: Monitoring Checklist City of Tustin Page 2 of 12 2.9 2.10 a. Summary: The actual expenditures of CDBG funds are ¡consistent with funds allocated by the City as outlined within the agreement with City. a Yes a No If No, Explain: Accomplishments. a. Number of participants: Number of Tustin residents: Other significant accomplishments: b. c. Has the organization violated any Federal regulations related to the CDBG program? 0 Yes 0 No If Yes, Explain: b. Is the organization working towards positive progress in the cQmpletion of the CDBG funded activity in meeting the National and Local objtlctives of the CDBG program? 0 Yes 0 No If No, Explain c. Summarize of any other deficiencies noted in performance of the Subrecipient: - 2. I 1 Summary of Corrective Actions/Deadlines: Monitoring Checklist City of Tustin Page 3 of 12 2.12 Technical Assistance Needed: 0 Yes 3.0 RECORD-KEEPING SYSTEMS: 0 No 3.1 a. b. Are the following records maintained by the Subrecipient to provide: 1. 2. A full description of the activities assisted with CDBG funds; 0 Yes 0 No The activity meets one of the national objectives; 0 Yes 0 No 3. 4. Determinations have been made for all eligibility requirements; 0 Yes 0 No Evidence of compliance with federal regulations for acquisition, displacement, relocation and replacement housing if applicable; 0 Yes 0 No 0 NIA Evidence of compliance with federal requirements specitied in Subpart K of 24 5. CFR Part 570 if applicable; 0 Yes 0 No 0 N/ A 6. 7. Characteristics and location of beneficiaries; Allowability of costs; 0 Yes 0 No 0 Yes 0 No 8. The status of the case/project 0 Yes 0 No How is cumulative data on its activities compiled for inclusion in periodic reports? - Summary: The Subrecipient's filing system is orderly, comprehensive and up-to-date. a Yes a No If No, Explain: 3.2 a. b. c. Where are the files/records stores: Who has access to the records? How are files/records secured? (i.e. cabinets locked, limited access) Summary: The Subrecipient has appropriate procedures in place to ensure the confidentiality/safety of records? a Yes a No If No, Explain: Monitoring Checklist City of Tustin Page 4 of 12 3.3 a. Where are individual client files kept? b. Where are program files kept? c. Where are [mancial records kept? Summary: The Subrecipient records stored in a location which provides for easy access/availabiliJy in terms of review by appropriate agencies. a Yes a No If No, Explain: 3.4 a. Is the subrecipient aware of the regulations for the retenÜon of records for a minimum of three years? 0 Yes 0 No c. How long does the subrecipient retain records? How are they store/retained? b. Summary: The Subrecipient has procedures in place to retain records relmed to the CDBG funding for a minimum of three (3) years? a Yes a No If No, Explain: - 3.5 a. How does the Subrecipient separate its CDBG expenditures from other expenditures? Summary: The Subrecipient has procedures in place to identify CDBG relmed expenses from its other expenditures? a Yes a No If No, Explain: Monitoring Checklist City of Tustin Page 5 of 12 3.6 The Subrecipient is maintaining adequate records of all required information, such as information on income characteristics of beneficiaries, racial/ethnic groups being served, and number and type of households being served? 0 Yes 0 No If No. Explain: - 3.7 Is the Subrecipient maintaining documentation such as time sheet for charges to award salaries and wages? 0 Yes 0 No If No, Explain: 4.0 FINANCIAL MANAGEMENT SYSTEM: 4.1 Does the system of internal controls include specified job reßponsibilities, a formal system of authorization and supervision, separation of duties, qualified staff, control over access to assets, bank forms, and other confidential documents, and periodic reconciliation? 0 Yes 0 No a. b. Do the accounting records adequately identify the sources and application of CDBG funds? 0 Yes 0 No c. Are the costs being reimbursed by CDBG funds allowed under the CDBG program rules and regulation? (i.e. reasonable, necessary, and directly related to the grant). 0 Yes 0 No d. Does the subrecipient maintain control over the budget for the CDBG funded activity? (i.e. comparison of budget with actual expenditures) 0 Yes 0 No e. Is there a system which projects the cash needs of the subrecipient and minimizes the time between the receipt of funds to the actual disbursements øf funds? Monitoring Checklist City of Tustin Page 6 of 12 4.2 4.3 0 Yes 0 No f. Does the subrecipient provide a financial report which shows the amount budgeted for each CDBG activity, reimbursements received to date, actaal expenditures for the current period and to date, and current encumbrances/obligations in addition to expenditures? 0 Yes 0 No g. What were the results of the independent audit, if required? Summary: Are the Subrecipient's accounting policies and proct!dures consistent with federal regulations? a Yes a No If No, Explain: a. Is a cash receipts journal kept? Does the cash receipts journal show when funds are received, in what amounts and from what sources? 0 Yes C!J No b. Is a cash disbursements journal kept? Does the cash disbursements journal document when the expenses were incurred, how much was spent, to whom it was paid, and for what purpose? 0 Yes 0 No c. Is a payroll journal kept? Does the payroll journal document expenses on salaries and benefits, and distinguishes different categories? 0 Yes 0 No Summary: Does the Subrecipient's financial management system provide for an accuraJe accounting of revenues and expenditures? a Yes a No If No, Explain: a. Is the Information transferred into a general ledger? (The general ledger summarizes in chronological order the activity and financial status of ,all the accounts of an City of Tustin Page 7 of 12 Monitoring Checklist organization) 0 Yes 0 No b. Do the accounting records contain reliable and up-to-date information about the sources and uses of funds, including: 1. 2. Grant received? 0 Yes 0 No 3. 4. Current Authorizations and obligations of CDBG funds? 0 Yes 0 No Unobligated balances? 0 Yes 0 No Assets and liabilities? 0 Yes 0 No 5. 6. Program Income? 0 Yes 0 No Actual outlays and expenditures? 0 Yes 0 No c. Posting and trial balances are performed on a regular basis? [ Yes 0 No Summary: Do the Subrecipient's accounting records provide foraccuraJe, current and complete disclosure of financial results? a Yes a No If No, Explain: 4.4 a. Does the subrecipient maintain files of original sources documentation (receipts, invoices, canceled checks, etc) for all financial transactions? 0 Yes 0 No Summary: Are all costs supported by appropriaJe documentation (i.e., expense receipts, time-sheets, cost allocation plans, etc)? a Yes a No If No, Explain: 4.5 a. Does the subrecipient receive program income? 0 Yes 0 No b. Does the subrecipient ensure that all the program income is used for permitted activities and that such program income is expended before requesting further reimbursement from the CDBG funds for the same activity? 0 Yes 0 No Monitoring Checklist City of Tustin Page 8 of 12 4.6 4.7 Summary: Are approprioJe procedures in place to account for program income relaJed to the use ofCDBGfunds? a Yes aNo Explain: a. Has the independent audit been submitted? 0 Yes 0 No Is the City on the mailing list for receipt of the independent audit? 0 Yes 0 No b. Summary: Is the Subrecipient required to submit an independent financial audit to the City? a Yes a No If so, have proper arrangements been made to conduct the audit? a Yes aNoExplain a. Is the subrecipient aware of the regulations for the use of real or personal property to meet the national objectives of the CDBG program? 0 Yes 0 No b. Is the subrecipient aware of the regulations for the disposition of real or personal property when such property is no longer necessary for the CDBG funded activity?- 0 Yes 0 No c. What procedures are in place for the disposition of any real or personal property acquired in part or in whole with CDBG funds? Summary: Does the Subrecipient have approprioJe procedures in place to allow for reversion of assets as relaJed to the use of CDBG funds? a Yes a No Explain: - City of Tustin Page 9 of 12 Monitoring Checklist 5.0 5.1 ANTI-DISCRIMINATION: a. Does the subrecipient have employment guidelines or policies to assure equal employment opportunities to all persons regardless of race, color, national origin, sex or handicap? 0 Yes 0 No b. Does the subrecipient maintain data indicating the raciWethnic character of employees of a program funded in whole or part with CDBG 1!unds? 0 Yes 0 No c. If applicable, does the subrecipient maintain documentaticDn of the actions the subrecipient has carried out with its resources to remedy or anileliorate any conditions limiting fair housing choice in the community or other actions which demonstrates its support of fair housing? 0 Yes 0 No d. Does the subrecipient allow participation in the program regardless of race, color, national origin, sex or handicap? 0 Yes 0 No e. Does the subrecipient reasonably accommodate persons who may be physically limited by a handicap? 0 Yes 0 No f. If applicable, does the subrecipient take affirmative steps to assure that minority businesses and women's business enterprises have an equal opportunities to obtain or compete for contracts and subcontracts as sources of supplies, equipment, construction, or services? 0 Yes 0 No Sum11lllry: Does the Subrecipient have appropriaie procedures in place for Civil Rights? Non-discrimination? Equal Employment Opportunities? Fair Housing Compliance? Access to disabled? Opportunities for Women and Minority Business Enterprises? G Yes GNoExplain: Monitoring Checklist City of Tustin Page 10 of 12 5.2 Is the subrecipient aware that they are prohibited from using CDBG funds to finance the use of facilities or equipment for religious purpose or to eJilgage in other religious a. activities? 0 Yes 0 No b. What procedures are in place to prohibit such activity? Summary: Does the Subrecipient have approprioJe procedures in place to prohibit religious activities as related to the use of CDBG funds? a Yes tJ No Explain: - 5.3 Is the subrecipient aware that they are prohibited from using CDBG funds to finance the use of facilities or equipment for political purposes or to engage in other partisan a. political activities, such as voter registration, sponsoring candidate forums, etc. 0 Yes 0 No b. What procedures are in place to prohibit such activities? Summary: Does the Subrecipient have appropriate procedures in place to prohibit use of CDBG funds for lobbying or other political activities? a Yes a No If No, Explain: - 6.0 MISCELLANEOUS COMMENTS/CONCLUSIONS: Are there other issues that have not yet been addressed? Monitoring Checklist City of Tustin Page 11 of 12 ON-SITE MONITORING VISIT CONDUCTED BY: Signature Name Date Title SUBRECIPIENT OFFICIALS CONTACTED (Name & Title): Signature Signature Name Name Title Title Date Date JW,\CDBGlmorutoLekl R", 5/28/98 Monitoring Checkli8t City of Tustin Page 12 of 12 ATTACHMENT 3 Evaluation Criteria COMMUNITY DEVELOPMENT BLOCK GRAN PROJECT SELECTION PROCESS AND EV ALUA nON RITERIA The City reserves the right to act as sole judge of the content of the proposals submitted for City's evaluation and selection. The City further reserves the right to reject any or all project proposals. A. CONSOLIDATED PLAN - PRIORITY NEEDS To participate in the Federal Community Development Block Grant (CDBG) program, the City of Tustin has submitted to the U. S. Department of Housing and Urban Development a five-year planning document entitled the Consolidated Plan. The Plan details community needs and provides a strategy for addressing those needs. The Consolidated Plan contains a Listing of Priority Needs table which rates (high, medium, or low) a wide variety of community needs, including housing, homeless assistance, public facilities, infrastructure improvements, public services, economic development, and other community development needs. When considering projects and programs to be funded with CDBG monies, the proposals should address the community's priority needs (see attached). B. FUNDING CRITERIA Evaluation and selection of the requests for funding proposals will also be based upon the following considerations and criteria: I. Completion of All Application Forms and Requested Information 2. Proposer's General Experience and Capability a. Proposer's demonstrated experience in the operation of programs similar to the one for which funding is requested. b. Proposer's demonstrated ability to provide the specific services proposed. c. Proposer's demonstrated financial status and ability to finance the proposal submitted. d. Local experience - consideration will be given to operators who have demonstrated experience in providing services to Tustin area residents. City of Tustin Page 1 of3 Evaluation Criteria 3. 4. e. Proposer's other sources of funding. f. Proposer's verified history of compliance with obligations and responsibilities associated with contractual responsibilities or requirements of State and/or Federal grants. General Program Concepts and Approach a. Demonstration of a critical need for the proposed project by Tustin area residents. b. The anticipated number of low- and moderate-income Tustin residents to be served by the proposal. c. The size of the service area for said program and whether the project will indirectly benefit areas within Tustin having a concentration of low- and moderate-income residents. d. The proposal's response to any needs identified in the City's Consolidated Plan. General Mandatory Guidelines for Funding Requests Submitted by Public Service Providers and Non-Profits Each organization must: I. Be a non-profit community organization committed to enhancing the quality of life for Tustin residents. 2. Serve Tustin residents and provide documentation of such service. 3. Be registered with the State of California as a non-profit community organization or, for new organizations, be registered at the time the funds are allocated. 4. Have a Board of Directors whose meetings are open to the public. 5. Provide the City of Tustin with a copy of current constitutionlbylaws and policies and procedures. 6. Demonstrate ability to generate financial and human resources ti-om other sources. City of Tustin Page 2 of3 Evaluation Criteria 7. Not discriminate in employment or in clients served because of race, religion, sex, or national origin. 8. Be accountable for revenue and expenditures through standard bookkeeping procedures. An armual audit at the agency's expense may be required, with the results available to the City of Tustin upon request. C. EV ALUA nON PROCESS An evaluation team comprised of City personnel will conduct the evaluation of the proposals; however, it may also include elected officials and other community leaders. In all cases, members of the team will have appropriate experience in the evaluation and administration of projects, proposals, lease agreements, construction contracts, bid documents, and public service program operations. In connection with its evaluation, the team may, at its option, reque$t interviews with those individuals or organizations proposing projects. During these interviews, the proposers will be allowed to present such evidence, as may be appropriate, for the team to accurately analyze all materials and documentation submitted with the proposals. The selection team will employ the applicable criteria and their expertise in evaluating all proposals and shall submit a report to the City Council detailing a highest-to-Iowest ranking of all responsive proposals. D. APPROVAL OF FUNDING PROPOSAL Subsequent to the evaluation process, recommendations will be presented to the City Council for review and approval. Specific amounts of recommended allocations may not correlate with the amount requested by an agency. Funding recommendations shall be presented at a regular meeting of the City Council and are subject to public review and comment. Distribution of grant funds is contingent on receipt of monies from the Federal government and funding granted in one fiscal year does not assure an applicant of any future funding. S,\CDDUUSllNAIodbg\E,'¡"'"" Cri«ri,.OOo City of Tustin Page 3 of3 Evaluation Criteria ATTACHMENT 4 Table of Requests for Funding Application CITY OF TUSTIN COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FY 2004-05 The following table is a list of Request for Funding applications submitted to the Connnunity Development Department. The chart includes applications received from public service/non-profit organizations and City departments. The Public Service cap for the FY 2004-05 grant award of $977,000 is $146,550 (15% of total grant award). The Program Administration cap is $195,400 (20% of total grant award). ORGANIZA nON - PROJECT NAME NO. OF TUSTIN PROJECT DESCRIPTION IN-HOUSE FUNDING In-House Citizen RESIDENTS REVIEW AMOUNT Committee Participation SERVED COMMITfEE REQUESTED Recommendation Committee Project Location (NOTES) RATING Recommendation (Low, Moo., High) 570.201 BASIC ELlGffiLE ACTlVITIES Public Services 1. Alzheimer's Association of Orange 50 persons The program provides expert assistance $ 11.859 $ 0 $0 County (AAOC) - Low Income Elderly to individuals and families as they Families Outreach and Support. negotiate the labyrinth of dementia through a continuum services. 2540 N. Santiago Blvd., Orange 2. Assessment and Treatment 285 persons The objective of this organization's $ 15.000 $ 8.000 $ 9.000 Services Center - Youth and Family youth counseling program is to halt Counseling Program delinquent behavior, assist young victims of abuse and neglect. and help young people toward productive adult lives. Funding is requested for staff salaries and benefits. 440 W. First Street #101, Tustin Page I of6 ORGANIZATION - PROJECT NAME NO. OF TUSTIN PROJECT DESCRIPTION IN-HOUSE FUNDING In-House Citizen RESIDENTS REVIEW AMOUNT Comnùttee Participation SERVED COMMITfEE REQUESTED Recommendation Comnùttee Project Location (NOTES) RATING Recommendation (Low, Med., High) 3. Assistance League of Tustin - Project 150 persons The program provides classes for $ 30,000 $0 $0 Today students suspended for the first time for possession or use of alcohol or drugs 445 El Camino Real, Tustin (required in lieu of expulsion). 4. Big Brothers/Big Sisters of Orange 150 persons Bright Futures program provides $5,000 $ 5,000 $ 5,000 County - Bright Futures Program support services for girls ages 10-18 at school sites and on weekeods to stay in school, avoid drug and alcohol abuse, cope with peer pressure, and develop Thorman, Columbus Tustin, Tim strong communication skills to become Curry. and Marjorie Veeh self confident and motivated creating Elementary Schools. healthy lives. 5. Boys and Girls CLub of Tustin - 100 persons This program provides after-school and $ 25,000 $ 25,000 $ 25,000 Upward Bound Academic Enrichment non-student day programs. The focus Outreach Program would be on academic, social, fitness, and character development needs of at - risk youth in the southwest area of 580 W. Sixth Street, Tustin Tustin. CDBG funds will be utilized to pay for a portion of staff salary. 6. Camp Fire USA - Prime Time After 120 persons The program provides after school $ 20,000 $ 0 $0 School Tutoring and Enrichment tutoring and enrichment activities to Program youth who are at risk of academic retention and have no other means of Tustin School District (Estock, support. Lambert, and Beswick Elementary Schools) 7. City of Tustin Parks and Recreation - 360 Purchase of a late Model of fifteen (15) $21,600 $0 $0 Day Camp Program Passenger Van persons/month passenger van for recreation and human services activities. 14722 Newoort Avenue, Tustin Page 2 of 6 ORGAMZATION-PROÆCTNAME NO- OF TUSTIN PROJECT DESCRIPTION IN-HOUSE FUNDING In-House Citizen RESIDENTS REVIEW AMOUNT Committee Participation SERVED COMMITfEE REQUESTED Recommendation Committee Project Location (NOTES) RATING Recommendation (Low, Med., High) 8. City of Tustin Parks and 2,400 Funding for salary and benefits for a $ 89,114 $ 61,550 $ 59,550 Recreation Services Department - persons/month fulltime program coordinator at Tustin Program Coordinator Family and Youth Center. Program Coordinator provides direct leadership for facility management, family service programs, outreach programs, youth action team programs, nutrition, 14722 Newport Avenue. Tustin education assistance, and childcare. 9. City of Tustin Parks and Recreation - 120 Professional supervision services for an $12,000 $0 $0 Tustin Family Youth Center Tiny Tot persons/month under privilege Tiny Tot Camp. Camp 14722 Newport Avenue, Tustin 10. Families Forward - Food Pantry 420 persons This program provides food, toiletries, $ 5,000 $ 0 $0 and baby prnducts to families in need. 9221 Irvine Boulevard, Irvine CDBG funds will be utilized to pay for a portion of staff salary. 11. Feedback Foundation, Inc. - 300 Congregate Meal program for elderly at congregate $ 25,000 $ . 20,000 $ 21,000 Congregate Lunch Program and Home 50 Home Dehvered meal site (Tustin Area Senior Center) Delivered Meals Program and tbrough home delivery. Funds will be utilized to pay for meals related 200 "C" Street, Tustin expenditures and raw food. 12. City of Tustin Community CDBG Low-Mod Removal of graffiti from privately and $ 20,000 $ 20,000 $ 20,000 Development Department - Graffiti Target area publicly owned improvements in the Removal Program Soutbwest Target area. Page30f6 ORGANIZATION - PROJECT NAME NO. OF TUSTIN PROJECT DESCRIYTION IN-HOUSE FUNDING In-House Citizen RESIDENTS REVIEW AMOUNT Committee Participation SERVED COMMITfEE REQUESTED Recommendation Committee Project Location (NOTES) RATING Recommendation (Low, Med., High) 13. Institute for Urban Research and 1,500 persnns The IURD provides boxed food for $13,546 $0 $0 Development (IURD) formerly known distribution to Tustin seniors and as Episcopal Service Alliance (ESA) - families at the Tustin Family Youth Tustin Family Food Assistance Center. 14722 Newport Avenne, Tustin 14. Laurel House - Sbelter for teens 175 persons Funding for portion of salaries aod $ 15,288 $ 7,000 $ 7,000 benefits for the house parent and the 13722 Fainnont Way, Tustin executive director. Laurel House provides temporary shelter, care and cnunseling for teens and their families. 15. Orange Children & Parents Together, 100 children Free To Grow program will provide $ 33,548 $0 $ 0 Inc. - Free To Grow Program support services to families enrolled in the Head Start program with cltild prevention and intervention services, counseling, and parent education program to address family violence risk 14722 Newport Avenue, Tustin factor. Funding for staff position (family development specialist). 16. The Raise Foundation - A Guide for 20 persons The program provides educational $10,000 $0 $0 New Parents meetings to answer questions that frustrate young parents (teen mothers) for proper discipline; safety, nutrition, 1431 Warner Avenue, Tustin aod health access. 17. Women Helping Women - Bilingual 70-100 persons WHW provides professional outfits and $ 12,500 $ 0 $0 Program Assistant and Volunteer appropriate accessories for low-income Coordinator. persons to seek for higher paying jobs. CDBG funds will be utilized to pay for a portion of staff salary and supplies. 12914 Haster Street, Garden Grove Page40f6 ORGANIZATION - PROJECT NAME NO. OF TUSTIN PROJECT DESCRIPTION IN-HOUSE FUNDING In-House Citizeu RESIDENTS REVIEW AMOUNT Committee Participation SERVED COMMITfEE REQUESTED Recommeudation Committee Project Locatiou (NOTES) RATING Recommeudation (Low, Moo., High) 18. WTLC's Family Outreach Center - 200 persons The program provides a continuum of $ 5,000 $ 0 $0 Advocacy Program care for victims of domestic violence. The Advocacy Program provides trained, bilingual advocates to work at the Tustin Police Department and at the Family Outreach Center in Fullerton providing services such as: crisis counseling and referrallresources assistance to victims and their families. Tustin Police Department and 210 N. CDBG funds will be utilized to pay for Malden Avenue, Fullerton a portion of staff s salary. Public Service Subtotal (Maximum allocation for Public Services is $146,550) $369,455 $ 146,550 $ 146,550 Public Facilities and Imnrovements 19. City of Tustin Public Works Right of Way acquisition for Newport $709,302 $ 689,302 $689,302 Department - Newport Avenue Avenue extension and SR55 ramp Extension (ClP No. 7131) configuration. Construction of Newport Avenue between Edinger Avenue and Newport Avenue from its current Valencia Avenue; and realignment and ternùnus to south of Edinger Avenue construction of Del Amo Avenue between Edinger and the new ramp. Public Facilities/Improvements Subtotal $709,302 $ 689,302 $ 689,302 570.202 REHABILITATION AND PRESERVATION ACTIVITIES 20. City of Tustin Community CDBG target area Full-time salary, benefit and training for $ 70,500 $ 70,500 $ 70,500 Development Department - Code one Code Enforcement officer working Enforcement exclusively in the Southwest Neighborhood. Page 5 0[6 ORGANIZATION - PROJECT NAME NO. OF TUSTIN PROJECT DESCRIPTION IN-HOUSE FUNDING In-House Citizen RESIDENTS REVIEW AMOUNT Committee Participation SERVED COMMITfEE REQUESTED Recommendation Committee Project Location (NOTES) RATING Recommendation (Low, Med., High) 21. Civic Center Barrio Housing 20 persons (4 The program goal is to eliminate $251,250 $0 $0 Corporation - The Tustin Housing homes with hlighted, owner occupied single family Replacement Program approximately 5 dwellings and replace them with new persons per single family dwellings. The program family) will identify properties in need of Tustin Low and Moderate Income replacement, demolish the existing Ceusus Tracts homes, and construct new replacement homes. Rehabilitation and Preservation Snbtotal $ 321,750 $ 70,500 $ 70,500 570.206 PROGRAM ADMINISTRATION COSTS linclndine nlannine activities) 22. Fair Housing Council of Orange 385 households As a recipient ofCDBG funds, Tustin is $ 15,648 $ 15,648 $ 15,648 County/Fair Housing counseling required to provide fair housing services Services. to residents. Contracting with this agency is a cost-effective way to meet that federal requirement. 23. City of Tustin Community CDBG Program Administration, cost $ 55,000 $ 55,000 $ 55,000 Development Department - Program recovery, contingency Administration Program Administration Subtotal (maximum allocation for Planning & Administration is $195,400) $ 70.648 $ 70,648 $ 70,648 TOTAL 1.471,853 $ 977,000 $ 977,000 S'ICddUUSTlN^IodbglAppiioMion Swruruory 2004-O5.doc Page 6 of 6