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Home My WebLink About01 PC MINUTES 1-24-17 ITEM #1 MINUTES REGULAR MEETING TUSTIN PLANNING COMMISSION (PLEASE NOTE: MEETING LOCATION HAS BEEN CHANGED TO CLIFTON C. MILLER COMMUNITY CENTER) JANUARY 24, 2017 7:02 p.m. CALL TO ORDER: 7:00 p.m. Thompson INVOCATION/PLEDGE OF ALLEGIANCE ROLL CALL: Chair Lumbard Commissioners Kozak, Mason, Thompson EXCUSED ABSENCE: Smith None. PUBLIC CONCERNS CONSENT CALENDAR: Approved the 1. APPROVAL OF MINUTES — DECEMBER 13, 2016 Minutes of the December 13, RECOMMENDATION: 2016 meeting, as amended. That the Planning Commission approves the Minutes of the December 13, 2016 Planning Commission meeting as provided. Motion: It was moved by Lumbard, seconded by Kozak, to approve the Minutes of the December 13, 2016 meeting, as amended. Motion carried 3-0-2 with Thompson abstaining and Smith's absence. Directed staff to 2. 2015-2016 CERTIFIED LOCAL GOVERNMENT (CLG) ANNUAL forward the REPORT Annual Report to the State Office The Annual CLG Report for the reporting period between October 1, of Historic 2015, and September 30, 2016, summarizes the City's historic Preservation, as preservation efforts and describes how the City met all of the amended. minimum requirements of the CLG program during the 2015/2016 reporting period. RECOMMENDATION: That the Planning Commission direct staff to forward the Annual Report to the State Office of Historic Preservation. Motion: It was moved by Kozak, seconded by Mason, to direct staff to forward the Annual Report to the State Office of Historic Preservation, as amended. Motion carried 4-0-1. Minutes—Planning Commission January 24, 2017—Page 1 of 6 PUBLIC HEARING ITEM: 7:07 p.m. Opened the Public Hearing Item. 3. CONDITIONAL USE PERMIT 2016-28 Adopted Reso. PRIMARY APPLICANT/ No. 4333, as OWNER: Dunbar Walnut, LLC amended. 841 Apollo Street, Suite 334 EI Segundo, CA 90245 2492 Walnut Owners Association 15241 Laguna Canyon Road Irvine, CA 92618 SECONDARY APPLICANT: Crossroad Church 2472 Walnut Avenue Tustin, CA 92780 PRIMARY SITE: 2492 Walnut Avenue SECONDARY SITE: 2472 Walnut Avenue REQUEST: To increase the allowed square footage for medical uses from 16,543 square feet to 43,967 square feet at 2492 Walnut Avenue and to continue the previously approved joint use parking between 2492 and 2472 Walnut Avenue. RECOMMENDATION: That the Planning Commission adopt Resolution No. 4333 approving CUP 2016-28 to authorize an amendment to CUP 09-021 by increasing in the allowed square footage for medical uses from 16,543 square feet to 43,967 square feet (100%) at 2492 Walnut Avenue and continuing the previously approved joint use parking between 2492 and 2472 Walnut Avenue. Dove Presentation given. Dove informed the Commission of one (1) opposition letter received the day of the Commission meeting, from Mr. James L. Fullmer, FP Management Corporation. Thompson Thompson requested clarification with regards to the number of parking spaces between the two (2) properties. He asked if the medical building were to follow the Tustin City Code (TCC) requirements, would there need to be 256 parking spaces. Thompson asked how many parking spaces the church building would need following TCC requirements. He also referred to Table 2 of the staff report with regards to the parking demand study showing the two (2) uses on weekdays and Sundays Minutes—Planning Commission January 24, 2017—Page 2 of 6 combined being 156 parking spaces. Thompson also mentioned the peak demand and asked staff to confirm whether or not the parking study was conducted on a weekday and a weekend versus a holiday. Dove In response to Thompson's questions, Dove stated that the highest demand for the church and offices would be 105 parking spaces. Willkom Willkom further stated that the parking study was based on peak demands; during the week with both uses, demand is 105 parking spaces and the peak demand on Sundays is 51 parking spaces. Lumbard Lumbard questioned the process the City would go through if the church were to vacate the property as far as re-evaluating the parking needs. For the record, he asked staff to go over the process. He asked, assuming the church has a higher parking space need then an office use. Dove In response to Lumbard's question, Dove stated that there would be a required review by the Community Development Department as well as a new parking study, to be reviewed by the City's traffic engineer. If it were to return to a general office use, there would be lower parking requirements then what is current. 7:16 p.m. Public Comments section opened. Mr. Ross Mitchell, applicant, provided background history on the purchase of the subject property and the plans for that property. He also provided photos of the subject property to staff and the Commission in order to respond to the opposition letter from Mr. Fullmer. Mr. Fullmer has had issues in the past with visitors from the 2492 Walnut Avenue parking at 2552 Walnut Avenue, #230. Mr. Mitchell stated that two (2) new signs would be set in place instructing visitors to the appropriate parking area. Kozak Kozak asked Mr. Mitchell if he had given any thought on directional signage for the subject property and the tenants. In response to Kozak's question, Mr. Mitchell stated he would ensure his tenants would not be parking in the neighboring property by having clear, directional signage. Mason Mason had favorable comments for Mr. Mitchell regarding reaching a solution on the directional signage in addressing Mr. Fullmer's opposition on the project. Mr. Mitchell also mentioned reaching an agreement with the neighboring stores in the center with regards to obtaining a sign program. Minutes—Planning Commission January 24, 2017—Page 3 of 6 Kozak Kozak also had favorable comments for Mr. Mitchell and asked that he continue working closely with the neighbors on the property. He also suggested Mr. Mitchell communicate with the five (5) property owners and the business association as a solution to obtaining a sign program. Thompson Thompson asked Mr. Mitchell if he would be willing to take on an additional condition with the intent to have a resolution to Mr. Fullmer's complaint, whether it be signage or other means to address his issue. Willkom In response to Thompson's inquiry, Willkom provided some options, if the Commission desires an additional condition (adding language to Condition 2.4 stating "that the applicant should submit a parking management plan to include directional signage to be reviewed and approved by the Community Development Department") or to consider the applicant could require employees to park in the rear of the property in order to free up space towards the front entrance. Another option is to mark parking as "visitor parking" with directional signage so that clients and customers know exactly where to park when they enter the complex. Mr. Mitchell stated he would be very amenable to the added language to Condition 2.4 and he would submit a signage program for his property to address the items he previously mentioned, as well as wayfindings showing visitors and tenants where to park. 7:29 p.m. Public Comments section closed. In general, the Commission further discussed and reiterated the suggestions previously made (adding language to Condition 2.4 of the resolution being a practical solution), the complaint letter, and overall, they were all in favor of the project. Motion: It was moved by Thompson, seconded by Mason, to adopt Resolution No. 4333, as amended. Motion carried 4-0-1. 7:33 p.m. Public Hearing Item #3 closed. REGULAR BUSINESS: Received and 4. CITY OF TUSTIN COMMUNITY DEVELOPMENT 2016 YEAR IN filed. REVIEW The Community Development Department's 2016 Year in Review summarizes the Community Development Department's activities throughout 2016 including discretionary permits processed and approved (i.e. Conditional Use Permits, Design Reviews, Subdivision Maps, etc.), major accomplishments for various functional areas within the Department, Code Enforcement activities, and Building Division activities. Minutes—Planning Commission January 24, 2017—Page 4 of 6 RECOMMENDATION: That the Planning Commission receive and file the report. DiLeva-Johnson Presentation given. Thompson Thompson had favorable comments on DiLeva-Johnson's Year in Review. Willkom There were no staff concerns. COMMISSION CONCERNS: Mason Mason commended DiLeva-Johnson for the Year in Review presentation. She also commended staff on their hard work. Mason wished the Commission and staff a happy New Year! She attended the Tustin P.D.'s Awards Dinner(DATE?) Kozak Kozak wished everyone a happy New Year! He commended Reekstin on the CLG Report and DiLeva-Johnson on the Year in Review. Kozak attended the following events: • 12/29/16: Tustin's Minora Lighting Ceremony • 1/14/17: Volunteer Speed Matching Event sponsored by the Tustin Community Foundation • 1/17/17: OCTA Citizens Advisory Committee Meeting • 1/17/17: Successor Agency Board Meeting • 1/19/17: California Preservation Foundation Workshop Webinar— "Financial Tax and Regulatory Incentives for Historic Preservation" • 1/19/17: Tustin Chamber of Commerce Mixer Ribbon Cutting for Tustin's Exchange Club Thompson Thompson attended the following events: • 10/16: Harvard University Real Estate Management Program • 10/16: ULI National Conference Commercial Retail Development Committee in Dallas, TX • 10/17/16: CAC Meeting • 11/16/16: OCTA Meeting • 1/10/17: Bicycle Ad Hoc Committee • 1/12/17 OCTA Meeting Lumbard Lumbard again thanked staff for all the hard work they do! • 1/24/17: ACC-OC Event "Proposition 64 Cannabis Regulation and Update" Minutes—Planning Commission January 24, 2017—Page 5 of 6 7:50 p.m. ADJOURNMENT: The next regular meeting of the Planning Commission is scheduled for Tuesday, February 14, 2017, at 7:00 p.m. in the Clifton C. Miller Community Center at 300 Centennial Way. Minutes—Planning Commission January 24, 2017—Page 6 of 6