HomeMy WebLinkAbout06 AUTHORIZE THE REQUEST FOR MEASURE M2 TIER 2 ENVIRONTMENTAL CLEANUP PROGRAMowl AGENDA REPORT
��ST1
MEETING DATE: MARCH 7, 2017
TO: JEFFREY C. PARKER, CITY MANAGER
Agenda Item
Reviewed.-
City
eviewed:
City Manager
Finance Director
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AUTHORIZE THE REQUEST FOR THE ORANGE COUNTY
TRANSPORTATION AUTHORITY MEASURE M2 TIER 2 ENVIRONMENTAL
CLEANUP PROGRAM FUNDING EXTENSION FOR THE MEDIAN
IRRIGATION REPLACEMENT AND STORM DRAIN RETROFITS
SUMMARY
The City of Tustin was awarded a grant in the amount of $200,000 from the Orange County
Transportation Authority (OCTA) Measure M2 Environmental Cleanup Program Tier 2 for the
Median Irrigation Replacement and Storm Drain Retrofits project. The funds were budgeted for
Fiscal Year 2016/2017 and the grant requires that a contract for the work must be awarded by
June 30, 2017. Project design is in process. However, award of the construction contract is not
anticipated until August 2017. A funding extension request will be submitted to OCTA at the first
2017 grant semi-annual review. To submit the request for extension, OCTA requires City Council
concurrence with the request.
RECOMMENDATION
It is recommended that the City Council authorize the Public Works Department to request a one-
time, two year extension from OCTA for the Measure M2 Environmental Cleanup Program Tier 2
funding for construction of the Median Irrigation Replacement and Storm Drain Retrofits.
FISCAL IMPACT
The total project cost is estimated at $969,304. The OCTA Measure M2 Grant provides $200,000
of the total project cost. The City has a match of $769,304 currently budgeted in the Fiscal Year
2016/2017 Capital Improvement Program from the Gas Tax and Measure M2 Fair Share. If the
extension is approved, there will be no change to the project funding.
CORRELATION TO THE STRATEGIC PLAN
The request for an extension contributes to the fulfillment of the City's Strategic Plan Goal E:
Strong Community and Regional Relationships. Specifically, the project implements Strategy #2,
working collaboratively with agencies on issues of mutual interest and concern.
BACKGROUND AND DISCUSSION
On April 19, 2016, the City Council authorized staff to submit an application for OCTA Measure M2
Environmental Cleanup Tier 2 Grant Program Funds for the Median Irrigation Replacement and
Storm Drain Retrofit project. On September 12, 2016, the OCTA Board of Directors approved the
funding request. The proposed project includes the removal and replacement of the turf and
overhead spray irrigation in the medians on Irvine Boulevard from SR55 to Old Irvine Boulevard,
First Street from SR55 to Newport Avenue, and Newport Avenue from McFadden Avenue to Wass
Authorization of the Measure M2 Tier 2 Project Extension to OCTA
March 7, 2017
Page 2
Street. The project also includes the installation of 24 automatic retractable screens for catch
basins near the project locations.
Grant project status is reviewed by OCTA every six months during the semi-annual review process.
Contract work must be awarded prior to the end of the programmed fiscal year to encumber the
funds. If work cannot be initiated within this time frame, a request to defer funding may be
submitted to OCTA for consideration. Funding extensions must be submitted to OCTA in
conjunction with the semi-annual review process. The reviews are held in the Spring and the Fall.
The M2 Ordinance No. 3 permits a delay for up to 24 months. Implementing agencies may request
a one-time delay of up to 24 months per project allocation. Agencies shall justify this request,
receive City Council concurrence, and seek approval of OCTA staff, the Technical Steering
Committee, Technical Advisory Committee, and the OCTA Board of Directors as part of the semi-
annual review process. Expired project funding is subject to reprogramming in a subsequent call
for projects.
It is anticipated design completion and the execution of a request for proposals for construction
services will occur in late spring 2017. The recommended action will enable the City to request a
deferral of grant funds from OCTA for the project, thereby maintaining a significant source of
project funding.
Stack, P.E.
Public Works/City Engineer
SACity Council Items12017 Council ItemsW-07-20171Project X Extension.docx