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Home My WebLink About06 APPROVE PLANS AND SPECS FOR MOFFETT DRIVE AND LEGACY ROAD EXTENSTION• Agenda Item AGENDA REPORT Reviewed: City Manager Finance Director MEETING DATE: MAY 16, 2017 TO: JEFFREY C. PARKER, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE MOFFETT DRIVE (CIP NO. 70230) AND LEGACY ROAD (CIP NO. 70231) EXTENSION ROADWAY CONSTRUCTION PROJECT SUMMARY The plans and specifications for the Moffett Drive (CIP No. 70230) and Legacy Road (CIP No. 70231) Extension Roadway Construction Project have been prepared and the project is ready to be bid. RECOMMENDATION It is recommended that the City Council: Adopt Resolution No. 17-08 approving the plans and specifications for the Moffett Drive (CIP No. 70230) and Legacy Road (CIP No. 70231) Extension Roadway Construction Project; and 2. Authorize the City Clerk to advertise to receive bids. FISCAL IMPACT Sufficient funds have been budgeted and appropriated in this Fiscal Year 2016-2017 Capital Improvement Program for the Moffett Drive (CIP No. 70230) and Legacy Road (CIP No. 70231) Extension Roadway Construction Project. The engineer's estimate for the project is $9,500,000. Approximately $1,200,000 is estimated to be reimbursable from the Irvine Ranch Water District for installation of their capital facilities. The project is funded through a combination of Legacy Community Facility District Funds and Land Sale Proceeds. Also pursuant to the First Amendment to the Site Conveyance Agreement executed on October 18, 2016 between the City and Tustin Unified School District (TUSD) for the transfer and grading of a 40 -acre site upon which TUSD proposes to construct the 6-12 Legacy Magnet School, the City will be reimbursed, without interest, for the road construction and improvements provided funds are available for reimbursement. Reimbursement, if any, shall occur after the construction of the 6-12 Legacy Magnet School and after the expansion of the Heritage School. Reimbursement for Moffett Drive from the TUSD drive easement to Tustin Ranch Road shall be in the amount of 8.8% of the cost of construction representing the agreed upon price for the acquisition of a private drive easement and the pro rata share of the cost of construction based upon traffic impacts generated by the school project. Reimbursement for Legacy Road from Valencia Avenue to the TUSD 40 -acre southerly property line shall be in the amount of 9.8% assuming Legacy Road is extended further by the City as a public road southerly to Warner Plans and Specifications Approval for Moffett Drive and Legacy Road Extension May 16, 2017 Page 2 Avenue. If Legacy Road is not extended further as a public road then reimbursement shall be in the amount of 100% as it would serve the school project only. CORRELATION TO THE STRATEGIC PLAN The construction of Moffett Drive from future Legacy Road to Park Avenue and Legacy Road from Valencia Avenue to future Moffett Drive contributes to the fulfillment of the City's Strategic Plan Goal A: Economic and Neighborhood Development. Specifically, the project implementation of Strategy 1, which among other items, is to develop critical phases of Tustin Legacy. DISCUSSION AND BACKGROUND On August 25, 2015 the City of Tustin and TUSD entered into a Site Conveyance Agreement for the eventual construction of the Legacy Magnet School. On October 18, 2016 the First Amendment to that Site Conveyance Agreement was entered into by the parties which stipulated among other things that the Moffett Drive and Legacy Road extensions would be constructed including all utility connections and to provide construction access for TUSD by August 31, 2018 or such other time as agreed to by the parties. Pursuant to the requirements of the Site Conveyance Agreement, an as -graded certification and as -graded geotechnical report for the 40 -acre site were transmitted to TUSD on May 1, 2017. The Moffett Drive work from future Legacy Road to Park Avenue and Legacy Road work from Valencia Avenue to future Moffett Drive consist of clearing and grubbing, construction of underground utility work, roadway improvements and traffic signals installation. This work according to the tentative schedule below allows the City to continue to meet its obligations to TUSD for the Legacy Magnet School. The tentative schedule for construction of the project is as follows: • Authorization to Advertise for Bids ............................. • First Legal Advertisement .......................................... • Second Legal Advertisement ..................................... • Bid Opening.............................................................. • Tentative Award of Contract ...................................... • Tentative Start Construction ..................................... • Estimated Completion of Construction ....................... Dougla. Stack, P.E. Dir for of Public Works/City Engineer Attachment 1: Resolution No. 17-08 Attachment 2: Location Map ...........................05/16/2017 ...........................05/25/2017 ...........................06/01 /2017 ...........................06/27/2017 ........................... 07/18/2017 ........................... 08/14/2017 ...........................06/01 /2018 QlUsems dstacktAppDala\Loc RMicrosaff\Wndows\Tempomry Intemet FileslComent.OullooklULT2ZMF01Approve PS for Moflell Ddve (70230) Legacy Road (70231) Exlension.docx ATTACHMENT 1 Resolution No. 17-08 RESOLUTION NO. 17-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE MOFFETT DRIVE (CIP NO. 70230) AND LEGACY ROAD (CIP NO. 70231) EXTENSION ROADWAY CONSTRUCTION PROJECT AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Moffett Drive (CIP No. 70230) from future Legacy Road to Park Avenue and Legacy Road (CIP No. 70231) from Valencia Avenue to future Moffett Drive Extension Roadway Construction Project; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, on January 16, 2001, the City of Tustin certified the Program Final Environmental Impact Statement/Environmental Impact Report (FEIS/EIR) for the reuse and disposal of MCAS Tustin. On December 6, 2004, the City Council adopted Resolution No. 04- 76, approving a Supplement to the FEIS/EIR for the extension of Tustin Ranch Road between Walnut Avenue and the future alignment of Valencia North Loop Road. On April 3, 2006, the City Council adopted Resolution No. 06-43 approving an Addendum to the FEIS/EIR. On May 13, 2013, the City Council adopted Resolution No. 13-32 approving the 2nd Addendum to the FEIS/EIR. The FEIS/EIR along with its Addendums and Supplement is a program EIR under the California Environmental Quality Act (CEQA). The FEIS/EIR, Addendum and Supplement considered the potential environmental impacts associated with development on the former Marine Corps Air Station, Tustin; and WHEREAS, an environmental checklist was prepared and certified by the City Council through Resolution Nos. 15-16 and 16-35 for the proposed project that concluded no additional environmental impacts would occur from approval of the project. The Environmental Analysis Checklist concludes that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment because all potentially significant effects 1) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and 2) have avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project; and NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Moffett Drive (CIP No. 70230) and Legacy Road (CIP No. 70231) Extension Roadway Construction Project BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 16th day of May 2017. Dr. Allan Bernstein Mayor ATTEST: Erica N. Rabe, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 17-08 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 16`h day of May 2017 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Erica N. Rabe, City Clerk ATTACHMENT 2 Location Map LOCATION MAP Moffett Drive and Legacy Road Extension Roadway Construction Project TUSTIN PROJECT LOCATION Moffett Drive (CIP No. 70230) and Legacy Road (CIP No. 70231) Extension Roadways Construction Project FlLE: Moffett k Legacy Extension CIP 70230 h 70231.dwg TUsnN RANCH LALe'1pq 1„ MOFFETT DRIVE L PROJECT LOCATK NA