HomeMy WebLinkAbout10 BIDS-ANN PVMNT MAINT PROJ 01-15-07
AGENDA REPORT
Agenda Item
Reviewed:
City Manager
Finance Director
MEETING DATE: JANUARY 15, 2007
TO: WilliAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO
ADVERTISE FOR BIDS FOR THE ANNUAL MAJOR PAVEMENT
MAINTENANCE PROJECT, FY 2006-2007 (CIP NO. 7001) AND THE
ANNUAL SIDEWALK REPAIR PROJECT, FY 2006-2007
(PROJECT NO. 402-6235)
SUMMARY
The plans and specifications for the Annual Major Pavement Maintenance Project, FY 2006-2007
(CIP No. 7001) and the Annual Sidewalk Repair Project, FY 2006-2007 (Project No. 402-6235)
have b.een prepared and the projects are now ready to be bid. Notices of Exemption have been
recorded with the County of Orange for these projects since they are categorically exempt
under the California Environmental Quality Act (CEQA) requirements.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 07-011, approving the plans and
specifications for the Annual Major Pavement Maintenance Project, FY 2006-2007 (CIP 7001)
and the Annual Sidewalk Repair Project, FY 2006-2007 (Project No. 402-6235); and authorizing
and directing the City Clerk to advertise for bids.
FISCAL IMPACT
The FY 2006-2007 Capital Improvement Program (CIP) Budget provides $600,000 for the
Annual Major Pavement Maintenance Project (CIP No. 7001). The Public Works
DepartmenUEngineering Division Operating Budget provides $200,000 for the Annual Sidewalk
Repair Project (Project No. 402-6235). The Annual Major Maintenance Project and the Annual
Sidewalk Repair Project are part of the City's on-going Maintenance of Effort (MOE) obligation
to maintain eligibility for Measure M funding. Total funding for the two projects is $800,000 and
the engineer's construction cost estimate is $700,000.
DISCUSSION
The subject projects are combined into one bid package to simplify the contract administration
process and reduce duplication of effort in coordination between the projects. Combining these
projects also reduces disruption in the areas where the projects have construction impacts and
facilitates contract administration efforts by City staff during construction.
Approval of Plans and Specifications and Authorization to Advertise for Bids for the Annual
Major Pavement Maintenance Project, FY 2006-2007 (CIP No. 7001) and the Annual Sidewalk
Repair Project, FY 2006-2007 (Project No. 402-6235)
January 15, 2007
Page 2
The FY 2006-2007 Annual Major Pavement Maintenance Project consists of asphalt concrete
repair, asphalt concrete resurfacing, crack routing and sealing, and traffic striping and markings.
This year's current phase of the street maintenance cy~le is for streets within Zone 2 of the
City's Pavement Management System. Zone 2 is generally bounded by the Irvine Boulevard on
the north, Newport Avenue on the southeast, McFadden Street on the south and Williams
Street on the west. The majority of streets in Zone 2 are in good condition. Asphalt resurfacing
is planned on Centennial Way from Main Street to First Street and on Tustin Avenue at First
Street.
The FY 2006-2007 Annual Sidewalk Repair Project focuses on removal and replacement of
damaged sidewalk to correct tripping hazards at approximately 153 locations throughout the .
City. It also includes some minor curb and gutter replacement to correct drainage problems at
several locations. The Engineering Division has conducted a survey and evaluated locations
where tree roots are causing sidewalk and curb and gutter damage. Some of these trees will be
removed with the FY 2006-2007 project. These trees will be replaced either in kind or with a
species more suitable to the parkway area. The City's tree maintenance contractor will perform.
the tree removals and replacements. The Annual Sidewalk Repair Project for FY 2006-2007 will
fund the tree removals and replacements.
The other major function of the Annual Sidewalk Repair Project is to provide a means for
addressing improvements throughout the City to comply with the federal Americans with
Disabilities Act (ADA). These locations are typically requested by citizens or are identified by City
staff to provide for completion of missing segments of sidewalk and curb ramps to improve
pedestrian access.
Since these projects involve the replacement and repair of existing facilities with minor
modifications, they are categorically exempt under California Environmental Quality Act (CEQA)
requirements. Notices of Exemption for the subject projects have been prepared and recorded
with the County of Orange.
Approval of Plans and Specifications and Authorization to Advertise for Bids for the Annual
Major Pavement Maintenance Project, FY 2006-2007 (CIP No. 7001) and the Annual Sidewalk
Repair Project, FY 2006-2007 (Project No. 402-6235)
January 15, 2007
Page 3
The tentative schedule for the projects is as follows:
Authorization to advertise for bids.......................................................... 01/15/07
First Legal Advertisement...................................................................... 01/18/07
Second Legal Advertisement................................................................. 01/25/07
Bid Opening........................................................................................... 02/21/07
Award of Contract. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 0 3/0 5/07
Start Construction ................................................................................. 04/02/07
Complete Construction .......................................................................... 06/30/07
Tim D. Serlet
Director of Public Works/City Engineer
Dana R. Kasdan
Engineering Services Ma.n'ager
S:\City Councilltems\2007 Council Items \Approval of P&S Major Maintenance & SW Repair FY06-07 & Reso 07 -11.doc
Attachments: Resolution No. 07-11
Location Map
RESOLUTION NO. 07-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE
ANNUAL MAJOR PAVEMENT MAINTENANCE PROJECT, FY 2006-
2007 (CIP NO. 7001) AND THE ANNUAL SIDEWALK REPAIR
PROJECT, FY 2006-2007 (PROJECT NO. 402-6235); AND
AUTHORIZING ADVERTISEMENT FOR BIDS
WHEREAS, it is the intention of the City Council of the City of Tustin California to
contract for the construction of the Annual Major Pavement Maintenance Project, FY
2006-2007 (CIP No. 7001) and the Annual Sidewalk Repair Project, FY 2006-2007
(Project No. 402-6235); and
WHEREAS, the City Engineer has presented plans and specifications for the
construction of said work; and
WHEREAS, these projects are categorically exempt from the requirements of the
California Environmental Quality Act; Class I, Section 15301: Existing Facilities;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications
presented by the City Engineer are hereby approved as the plans and specifications for:
Annual Major Pavement Maintenance Project, FY 2006-2007 (CIP No.
7001) and Annual Sidewalk Repair Project, FY 2006-2007 (Project No.
402-6235)
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to advertise as required by law for the receipt of sealed bids or proposals for
the performance of the work specified in the aforesaid plans and specifications;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 15th day of January 2007.
Lou Bone, Mayor
ATTEST:
City Clerk
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