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HomeMy WebLinkAbout15 ORD 1331 - REALIGN COMM & TERM LIMITS 02-20-07AGENDA REPORT MEETING DATE: FEBRUARY 20,2007 TO: WilliAM A. HUSTON, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: REALIGNMENT OF CITY COMMISSIONS AND COMMITTEES SUMMARY: Mayor Bone requested a review and asked for recommendations to consolidate and minimize impacts on City resources related to City Boards, Commissions, and Committees and requested that staff agendize this matter for discussion. After consideration of this matter on January 15, 2007, the Council directed staff to return with a recommendation on realignment of commission/committee responsibilities and an ordinance removing term limits for these bodies (Attachment 1). RECOMMENDATION Recommendations to realign and/or consolidate responsibilities of the commissions include the following: . The Parks and Recreation Commission would have oversight of or coordination with the Senior Advisory Board, Youth & Adult Sports Facilities Association, Tustin Pride, the Tustin Community Foundation, and Special Events Committees. It is also recommended that the Parks and Recreation Commission be renamed to the Community Services Commission to reflect its broader role. . The Planning Commission would accept the responsibilities of the Historic Resources Committee. . The Tustin Community Foundation would accept the responsibilities of the Community Development In-House and Citizens' Participation Committee in regarding the Public Services Category Projects. To achieve these recommendations the Council would need to: a) Introduce and have first reading of Ordinance No. 1331 (Term limits) and set for second reading at the Council's next scheduled meeting; b) Initiate and refer draft Ordinance No. 1332 (Planning Commission/Historic Resources Committee Consolidation) to the Planning Commission for consideration; City Committees February 20, 2007 Page 2 c) Direct staff to prepare the appropriate amendments to the Community Development Block Grant Citizen Participation Plan; and/or, d) Take action as deemed appropriate. FISCAL IMPACT There was a general discussion of how each Board, Commission, or Committee is funded or staffed under the discussion of each respective body in the January 15, 2007, agenda report (Attachment 3). There will be cost savings with realignment, reduction, and/or' consolidation or various Boards and Commissions. BACKGROUND AND DISCUSSION The following summarizes how the alignment and/or consolidation could occur and addresses associated issues: PARKS AND RECREATION COMMISSION REALIGNMENT AND RENAMING The Parks and Recreation Commission has the responsibility to advise the City Council on the administration of parks, community services, recreation, and community beautification matters. Many of these issues are referred to the Commission by citizens. The Commission makes general recommendations and is limited in administrative authority. The newly structured Commission will have the responsibility for advising staff and the City Council on basic policies that guide the Parks and Recreation Department. Renaming the Parks and Recreation Commission to the Community Services Commission would reflect its broader responsibilities. Because of the community familiarity and common "industry practice" the Parks and Recreation Department would retain its name. The purpose of enveloping other City committees and groups to report to and liaison with the Parks and Recreation Commission is not only to encourage the provision of Parks and Recreation programs and facilities but also to reflect the needs and interests of Tustin's total population. In addition, staff deployment to administer to these committees can be streamlined and cost can be reduced. These resources can be redirected to delivering programs and services that these sub-committees and the entire Commission recommend. The Parks and Recreation Commission would have five (5) sub-groups who would have a liaison relationship with the Com~ission. These five organizations would coordinate efforts through the Parks & Recreation Commission to deliver programs and services. There are currently five appointed commissioners, and each one would be assigned each of the sub-organizations to assist them in meeting their mission and goals. The five organizations include: . The Senior Advisory Board . Youth & Adult Sports Facilities Association . Tustin Pride City Committees February 20, 2007 Page 3 . Tustin Community Foundation . Special Events Committees The Senior Advisory Board: The Senior Advisory Board was originally appointed by the Parks & Recreation Commission and has been in existence since 1984. Their responsibility includes advising the staff on programs held at the Senior Center and for the Senior Citizens of the greater Tustin Area. These programs include: health & wellness, transportation, housing, excursions, educational classes, life enrichment clubs, tax & legal assistance, workshops, and nutrition. Youth and Adult Sports Facilities Association: This organization meets twice a year to determine facility and field allocation use for all organized youth and adult associations. This is a coordinated group who works closely with the Parks & Recreation al'Jd School District staffs to allocate the limited sports facilities. The organiz,ations that belong to this group are: AYSO, Beckman High School, Boys & Girls Club, Foothill High School, Jr. All American Football, National Junior. Basketball (NJB), Girls Softball, Tustin High School, Tustin Soccer Club, Tustin Pony League, Tustin Eastern Little League, Western Little League, Tustin Thunderbirds, Youth Cricket, Youth Lacrosse, ASA Softball, Pop Warner, St Cecilia School, USSSA Softball. Tustin Pride: The Tustin Pride committee is a community organization dedicated to making our City more attractive. The committee sponsors the following annual programs: Christmas Tree Recycling, Landscape recognition awards, Angels in Tustin, Pumpkin Pride awards, Holiday display awards, Adopt-a-block litter control. The committee also participates in the following citywide events: Street Fair, Tiller Days, and Volunteer Connection Day. The Tustin Community Foundation: The Tustin Community Foundation was established in 1994. It provides an opportunity for our community to make contributions through an incorporated, non-profit, 501 (c)(3) corporation. The Tustin Community Foundation provides monetary and in-kind support to community organizations. The purpose of the Foundation is to support and foster the cultural, recreational, and human service needs of the residents by helping to underwrite many of Tustin's worthwhile civic activities. The Foundation has been restructured to lead a broader base of community support. The Commission would not provide oversight of the Foundation but rather the commission liaison member would coordinate city-wide communication on upcoming events, needs, and coordinated effort on the solicitation of sponsorships. Special Event Committees: The two large City and volunteer special events in the community are the Street Fair/Chili Cook-off and the Tiller Days Celebration. These two large organizations coordinate the special event activities associated with these events. The Commission could play an active role by encouraging coordination with sponsor and benefactor groups. This assists all of the sub-committees to eliminate a duplication of effort in the area of volunteer and sponsorship support. City Committees February 20, 2007 Page 4 The liaison assigned would have the responsibility of bringing the important services and programs of the special events committee back to the entire Commission for the purpose of coordination communication and acting as an advocate for these two large community festivals. PLANNING COMMISSION REALIGNMENT The Planning Commission consists of five (5) Tustin residents appointed by the City Council. The duties of the Planning Commission are prescribed in Section 65103 of the California Government Code and in Tustin City Sections 1511 et seq. and include the preparation and implementation of the City's General Plan, including the administration of specific plans and zoning and subdivision ordinances. State law does not mandate that cities have Planning Commissions per se. However, state law does require that each city have a planning agency. Therefore, if the City does not have a Planning Commission, then the City Council must act in this capacity. Historic Resources Committee/Certified Local Government Proaram On June 20, 1988, the City Council adopted Ordinance No. 1001, which established the City's Cultural Resources Overlay District, the requirements for the Cultural Resources Advisory Committee (now called the Historic Resources Committee), and other related provisions. As part of this process, the City was also was recognized as a CLG for historic preservation. The following discussion describes the CLG Program and the Historic Resources Committee. Historic Resources Committee (previouslv known as Cultural Resources Advisorv Committee: The Historic Resources Committee is a group of five (5) residents who are appointed by the City Council to serve on the Committee. Pursuant to Tustin City Code Section 9252, "The committee shall act solely in an advisory capacity to the City Council i~ matters affecting the establishment of a Cultural Resource District, designation of Cultural Resources, and as liaison between residents and property owners and the City Council within a Cultural Resource District. The Committee shall not exercise any independent final decision-making authority or expend City funds. Actions, of the Advisory Committee shall not be considered actions of the City and shall not be represented as such." During the past several years, the Committee has focused its efforts on the following activities: . Studying and recommending expansion of the Overlay District . Reviewing nominations to the Tustin Historic Register plaque program . Presenting commendation letters to owners of outstanding properties . Reviewing the 2001 Tustin Historical Resources Survey Update . Discussing significant development projects in the Overlay District City Committees February 20, 2007 Page 5 . Discussing the impacts of freeway and aircraft noise on the District In addition to actively working on the issues stated above, the Committee has expressed the desire to assume the following additional duties and responsibilities: . Authority to grant certificates of appropriateness . Authority to make land use recommendations to the Planning Commission and City Council . Authority to make policy recommendations to the Council . Authority to review development applications and provide direction to staff Per the Tustin City Code, the Historic Resource Committee is required to meet quarterly, which is consistent with the State requirement for certified local governments. The Historic Resource Committee has been meeting on a monthly basis. State law does not mandate that cities have a Cultural Resources District or a Historic Resources Committee (unless CLG status is obtained). The City Council does have the discretion to assign the duties of the Committee to the Planning Commission. The CLG Program is a national program designed to encourage the direct participation in the identification, registration, and preservation of historic properties. A local government becomes a CLG by developing and implementing a local historic preservation program based on Federal and State standards. The benefits being a CLG include: . Eligibility for federal grants from the Historic Preservation Fund administered by the California Office of Historic Preservation; . Direct participation in the nomination of historic properties to the National Register of Historic Places; . Opportunity for enhanced responsibilities to review and comment on development projects in compliance with federal environmental regulations, thereby expediting the review time; . Special technical assistance and training for local preservation commission members and staff from the State Office of Historic Preservation; and . Potential for participation in the review of building rehabilitation plans for federal investment tax credits. Five (5) minimum responsibilities of a CLG include: . Enforce state and local legislation for the designation and protection of historic properties; . Establish an adequate and qualified historic preservation review committee by local law; . Maintain a system for the survey and inventory of historic properties; . Provide for adequate public participation in the local historic preservation program, City'Committees February 20, 2007 Page 6 . including the process of reviewing and recommending properties for nomination to the National Register of Historic Places; and . Satisfactorily perform the responsibilities delegated by the State. Tustin's Certified Local Government Status The City of Tustin became a CLG on July 31, 1991. As a CLG, the City of Tustin receives technical assistance from the State Office of Historic Preservation and is eligible to receive annual matching grants that can be used to fund various historic preservation projects. Previous grants funded include the Old Town educational video in 1992; a seismic rehabilitation project in 1994; workshop and conference attendance by staff and members of the Cultural Resources Advisory Committee in 1995; and, the first and second phases of the update to the City's Historical Resources Survey in 2000 and 2001. The City of Tustin did not receive CLG grant funds in 1996, 1997, and 1998 and did not apply for the grant funds in 1999 and 2002 through 2006. Although the grants have funded noteworthy projects, the grant amounts have diminished. Necessary Actions: If desirous, the City Council could direct staff to consolidate the responsibilities of the Historic Resources Committee with those of the Planning Commission and to notify the State Office of Historic Preservation that the City is desirous of ending its designation as a CLG. This would give the City more flexibility in filling the vacant positions (of the Planning Commission in their role as the Historic Resources Committee) because the State's recommended professional qualifications for membership would no longer apply. Furthermore, the Committee would not be mandated to meet a minimum of four times per year or attend an approved training workshop every year. Because Tustin City Code Section 9252 mirrors the State requirements, a code amendment would be necessary if these requirements are to be eliminated. However, absent the CLG status, the City would not need to consult with the State in making the amendments. The City's ordinances related to cultural and historic resources could still remain as part of the City's Zoning Code. For example, current standards such as the Certificate of Appropriateness process could remain if the Council desires. If this is the desired course of action, the Planning Commission acting in this capacity could develop a list of desired duties and responsibilities for the City Council's review and consideration on an annual basis. COMMUNTITY DEVELOPMENT BLOCK GRANT (CDBG) CITIZEN PARTICIPATION COMMITTEE To participate in the CDBG Program, the City is required to adopt a Citizen Participation Plan (the Plan) which outlines the process for public participation in the development of the Consolidated Plan, a planning document which describes the City's needs, goals, and priorities of Housing and Community Development. Currently, the Plan designates seven (7) members to serve as a Citizen Participation Committee (CPC) whose City Committees February 20, 2007 Page 7 responsibility is to receive public input and make recommendation(s) to the City Council on the City's housing and community development goals and priorities and the annual allocation of CDBG funds to public services .providers and City's projects. The Council inquired as to the possibility of reassigning the CPC responsibility to the Tustin Community Foundation (the Foundation). The Code of Federal Regulations (CFR), Title 24, Part 91, Section 105 requires adoption of a Citizen Participation Plan (the Plan) for participation in the CDBG program. The Plan must define how the jurisdiction will provide and encourage citizen involvement in development of or amendment to the Consolidated Plan, Action Plan, and Consolidated Annual Performance and Evaluation Report (CAPER). These requirements are designed to encourage the participation of all its citizens including persons with low- and moderate-incomes, particularly those living in slum and blighted areas and in areas where CDBG funds are proposed to be used and by residents of predominantly low- or moderate-income neighborhoods. A jurisdiction is also expected to take whatever actions are appropriate to encourage the participation of all its citizens, including minorities and non-English speaking persons, as well as persons with disabilities. To comply with the CFR requirements, the City must form some type of Participation Committee. The Committee acts as an advisory body to the City Council. The City's current Plan designates seven (7) members to serve as the City's CPC: five (5) members from each standing committee and two (2) at-large members appointed by the City Council. Each standing Committee represents certain groups such as seniors, community services, etc. By using this composition, a broad base participation for each represented group is encouraged. The CPC responsibilities include the following: To provide citizen and community input in an advisory fashion on the development, implementation, evaluation, and amendments to the CDBG program; to hold at least one public hearing during the development of the Action Plan and/or Consolidated Plan to obtain citizens views and to respond to citizen proposals and requests, to assist in the determination of the community development and housing needs and priorities, and to obtain comments on the City's CDBG program performance; and, to encourage broad citizen and community participation on the CDBG Program. Tustin Community Foundation Role as a CPC: As mentioned previously, the idea of assigning the Foundation to serve as the City's CPC is to provide an opportunity for leveraging of CDBG funds with private donations; thus, providing for more a substantial and worthwhile grant amount. Since the Foundation encompasses various and broader community membership, the Foundation appears to meet the criteria established by the Federal regulations. The Foundation's roles would be very similar to the current CPC unless the City Council wishes to add specific responsibility not covered under the current Plan. However, the Foundation bylaws may need to be amended to reflect Federal requirements, if its bylaws have not covered specific Federal Code prohibitions to disallow the direct use of HUD funds to support any religious activities or for lobbying. In addition, the inquiry also includes either full or partial funding of a Foundation staff person who would be responsible for overseeing this program for his/her salary and benefits. City Committees February 20, 2007 Page 8 Amendment Process: To revise the composition of the CPC, an amendment to the City's Citizen Participation Plan would be required since the current plan establishes the CPC composition. Prior to amending the Plan, Section 91.105(a)(3) of the Code of Federal Regulation requires a jurisdiction to provide its citizens with a notice and a reasonable opportunity to comment when substantial amendments are proposed. While no public hearing is required, a public meeting to discuss the amendments is recommended. A minimum of a 30-day review period would need to be provided to receive comments on the proposed Plan amendment(s). William A. fiuston City Manager Elizabeth A. Binsack Community Development Director Patrick Sanchez Parks and Recreation Director Attachments: 1. Draft Ordinance No. 1331 2. Draft Ordinance No. 1332 3. City Council Agenda Report January 15, 2007 CITY BOARDS, COMMISSIONS, AND COMMITTEES ATTACHMENT 1 ORDINANCE NO. 1331 AN ORDINANCE OF THE CITY OF TUSTIN, CALIFORNIA, AMENDING SECTIONS 1513, 1539, AND 1553 AND REPEALING SECTION 1561 OF THE TUSTIN CITY CODE RELATING TO TERMS OF OFFICE OF CITY BOARDS AND COMMISSIONS. The City Council of the City of Tustin, California, ordains: Section 1. Section 1513 of the Tustin City Code is amended to read: 1513 APPOINTMENTS AN'D TERMS Members of the Planning Commission shall be appointed by' the City Council. The terms of office of three (3) appointees shall be until March 1, 2003. The terms of office of two (2) appointees shall be until March 1, 2004. The term of each of said offices shall thereafter be for two (2) years commencing on the expiration date of each office as prescribed hereinabove. All members of the Commission shall serve at the pleasure of the City Council and may be removed upon motion of the City Council adopted by at least three (3) affirmative votes. All members of the Commission shall serve until their respective successors are appointed and qualified. A member of the Planning Commission shall automatically be deemed removed from office upon filing for or announcing his or her candidacy for any elective office or upon the occurrence of three (3) successive unexcused absences from Planning Commission meetings or upon more than five (5) absences from Planning Commission meetings within any six (6) consecutive month period. Section 2. Section 1539 of the Tustin City Code is amended to read: 1539 APPOINTMENT AND TERMS Members of the Audit Committee shall be appointed by the City Council. The terms of office of three (3) appointees shall be until March 1, 2003. The terms of office of two (2) appointees shall be until March 1, 2006. The terms of each of said offices shall thereafter be for four (4) years, commencing on the expiration date of each office as prescribed hereinabove. All members of the Audit Committee shall serve at the pleasure of the City Council and may be removed upon motion of the City Council adopted by at least three (3) affirmative votes. All members of the Audit Committee shall serve until their respective successors are appointed and qualified. Members of the Audit Committee shall receive compensation as prescribed by the City Council from time to time. 527502.1 1 Section 3. Section 1553 of the Tustin City Code is amended to read: 1553 APPOINTMENTS AND TERMS Members of the Community Services Commission shall be appointed by the City Council. The terms of office of the three (3) members appointed in 2002 shall continue until March 1, 2004, or until one (1) new member is appointed. Only one (1) new appointment shall be made, and the term of office of the appointee shall be until March 1, 2006. The term of office of the four (4) members appointed in 2003 shall continue until March 1, 2005. One (1) of the four (4) new appointments in 2005 shall have a term of office of one (1) year, or until March 1, 2006. The terms of office of three (3) other new appointees in 2005 shall be until March 1, 2007. The term of office of said officers shall thereafter be for two (2) years commencing on the expiration date of each office as hereinabove provided. All members of the Commission shall serve at the pleasure of the City Council and may be removed upon motion of the City Council adopted by at least three (3) affirmative votes. All members of the Commission shall serve until their respective successors are appointed and qualified. Section 4. Section 1561 of the Tustin City Code is repealed. Section 5. The Parks and Recreation Commission name is hereby changed to the Community Services Commission. The City Clerk is authorized to make this name change within the Code as deemed appropriate. Section 6. The provisions of this Ordinance shall become effective at 12:01 am on the thirty-first day after passage. PASSED, APPROVED, AND ADOPTED this _ day of 2007. LOU BONE, MAYOR ATTEST: PAMELA STOKER CITY CLERK 527502.1 2 APPROVED AS TO FORM: DOUGLAS HOLLAND CITY ATTORNEY ORDINANCE CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF TUSTIN ) ORDINANCE NO., PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Ordinance was passed and adopted at a regular meeting of the City Council held on the ~ day of , 2007, by the following vote: COUNCILPERSONS AYES: COUNCILPERSONS NOES: COUNCILPERSONS ABSTAINED: COUNCILPERSONS ABSENT: PAMELA STOKER, CITY CLERK Published: 527502.1 3 ATTACHMENT 2 ORDINANCE NO. 1332 AN ORDINANCE OF THE CITY OF TUSTIN, CALIFORNIA, AMENDING AMENDING SUBSECTION C OF SECTION 9252 OF THE TUSTIN CITY CODE RELATED TO ASSIGNING CULTURAL AND HISTORIC RESOURCES RESPONSIBILITIES TO THE PLANNING COMMISSION. The City Council of the City of Tustin, California, ordains: Section 1. Subsection c of Section 9252 of the Tustin City Code is amended to read: c. Planning Commission The Planning Commission shall advise the City Council on all matters relating to historic and cultural resources, including without limitation, matters affecting the establishment of a Cultural Resource District, designation of Cultural Resources, and as a liaison between residents, and property owners and the City Council within a Cultural Resources District. In performing its historic and cultural resources duties, the Planning Commission shall not exercise any independent final decision-making authority or expend city funds. Actions of the Commission shall not be considered actions of the City and shall not be represented as such. Section 2. The provisions of this Ordinance shall become effective at 12:01 am on the thirty-first day after passage. PASSED, APPROVED, AND ADOPTED this _ day of 2007. LOU BONE, MAYOR ATTEST: PAMELA STOKER CITY CLERK 527502.1 1 APPROVED AS TO FORM: DOUGLAS HOLLAND CITY ATTORNEY ORDINANCE CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF TUSTIN ) ORDINANCE NO. PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Ordinance was passed and adopted at a regula'r meeting of the City Council held on the _ day of , 2007, by the following vote: COUNCILPERSONS AYES: COUNCILPERSONS NOES: COU NCI LPERSONSABST AI NED: COUNCILPERSONS ABSENT: PAMELA STOKER, CITY CLERK Published: 527502.1 2 ATTACHMENT 3 AGENDA REPORT Agenda Item Reviewed: City Manager Finance Director MEETING DATE: JANUARY 15, 2007 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: CITY BOARDS, COMMISSIONS, AND COMMITTEES SUMMARY: Mayor Bone raised issues related to budgeting, staffing, and general allocation of resources to City Boards, Commissions, ~nd Committees and requested that staff agendize this matter for discussion. This report provides background information on the City committees staffed by the various City departments and estimates the amount of staff time to support each committee. RECOMMENDATION That the City Council receive and file this report and/or take action as deemed appropriate. FISCAL IMPACT There is a general discussion of how each may be funded or staffed under the discussion of each respective Board, Commission, or Committee. BACKGROUND AND DISCUSSION The following is a summary of the composition and purpose of the various City Commissions, Boards, and Committees including: the Parks and Recreation Commission, the Senior Advisory Board, the Audit Committee, the Planning Commission, the Historic Resource Committee, Tustin Pride, and the Community Development Block Grant Citizen Participation Committee. Parks and Recreation Commission The Parks and Recreation Commission consists of five (5) Tustin residents who are appointed by the City Council. Appointment terms are two (2) years with a maximum term limit of three (3) consecutive full terms. The Commission meets once a month on Wednesdays and are staffed by the Parks and Recreation Department. Approximately four (4) staff members and support personnel are required for each meeting. Funding City Committees January 15, 2007 Page 2 for this function is from the General Fund. There is no state mandate that cities have a Parks and Recreation Commission. The purpose of this Commission is to advise the City Cou,ncil on matters pertaining to the activities of the Parks and Recreation Department, excluding daily administrative operations. The Commission's responsibilities ,include: . Advising on parks, park design and development, recreation, and community services; . Advising on planning and policy matters relating to the construction and renovation of capital facilities; . Reviewing state legislative proposals that may affect the operation of the Department; and . Receiving community input concerning parks, open space, and recreation activities. Senior Advisorv Board The Senior Advisory Board consists of seven (7) members appointed by the Parks and Recreation Commission. There is a City Council Liaison to this Board. Members must be Tustin residents and 55 years of age. The purpose of this Board is to advise the Parks and Recreation Commission on programs and issues related to senior activities (Le. service, transportation, etc.). This Board is staffed by the Parks and Recreation Department. The Board meets six (6) times per year and approximately two (2) staff members are required for each meeting. Funding for this function is from the General Fund. There is no state mandate that cities have a Senior Advisory Board. Audit Committee The Audit Committee consists of five (5) members appointed by the City Council. Of the five member committee, four (4) are required to be registered voters in the City and one (1) a registered voter within the Tustin Water Services area. Terms are for four (4) years; maximum three (3) term limit. The Audit Committee meets on the third Thursday in January, March, May, July, September, and November. The Committee is primary staffed by the Finance Department. Approximately five (5) staff members and support personnel are required for each meeting. The Audit Committee performs duties of oversight, review, investigation, and reporting and provides recommendations to the City Council on matters of finance, investments, and audit. Funding of any Audit Committee activities is through the General Fund. There is no state mandate that cities have an Audit Committee. City Committees January 15,2007 Page 3 Plannina Commission The Planning Commission consists of five (5) Tustin residents appointed by the City Council. No member of the Planning Commission may serve more than three (3) full consecutive terms. Any member of the Planning Commission who has served three (3) consecutive terms may not be reappointed as a member of the Planning Commission for at least one (1) year from the last date of the third consecutive term. The duties of the Planning Commission are prescribed in Section 65103 of the California Government Code and in Tustin City Sections 1511 et seq. and include the preparation and implementation of the City's General Plan, including the administration of specific plans and zoning and subdivision ordinances. The Planning Commission holds two (2) regular meetings per month. On average, 6-10 staff members and support personnel are required for each meeting. Funding for the processing of discretionary applications is generally borne by the beneficiaries of the entitlements. City-initiated projects and support staff are typically funded via the General Fund. State law does not mandate that cities have Planning Commissions per se. However, state law does require that each city have a planning agency. Therefore, if the City does not have a Planning Commission, then the City Council must act in this capacity. Historic Resource Committee The Tustin Historic Resource Committee is a group of five (5) Tustin residents who are appointed by the City Council. The term of each position on this Committee is for' four (4) years commencing on the expiration date of each office. In addition, there are certain qualifications that these individuals must possess that are necessary for the City to retain its Certified Local Government Status (Le. individuals should be qualified historic preservation professionals - historian, architect, engineer, etc...). The Committee acts in an advisory capacity to the City Council in matters affecting the establishment of a Cultural Resource District, designation of Cultural Resources, and as liaison between. residents, property owners, and the City Council within a Cultural Resource District. During the past several years, the Historic Resource Committee has focused its efforts on the following activities: . Studying and, recommending expansion of the Overlay District . Reviewing nominations to the Tustin Historic Register plaque program . Presenting commendation letters to owners of outstanding properties . Reviewing the 2001 Tustin Historical Resources Survey Update City Committees January 15, 2007 Page 4 . Discussing significant development projects in the Overlay District . Discussing the impacts of freeway and aircraft noise on the District Per the Tustin City Code, the Historic Resource Committee is required to meet quarterly, which is consistent with the State requirement for certified local governments. The Historic Resource Committee has been meeting on a monthly basis. Approximately three (3) staff members and support personnel are required for each meeting. Funding for this f~nction is from the General Fund. State law does not mandate that cities have a Cultural Resources District or a Historic Resources Committee (unless CLG status is obtained). The City Council does h,ave the discretion to assign the duties of the Committee to the Planning Commission. Tustin Pride In 1993, the City Council established a task force to develop a beautification committee. The result of the task force was the creation of the Tustin Pride Committee. The following summarizes the Tustin Pride Committee's purpose, make up, operational characteristic, and activities: . The stated purpose of Tustin Pride is to promote public interest in the general improvement and/or maintenance of the environment of Tustin; and to initiate, plan, direct, and coordinate programs to expand community pride through projects and community action. . The role of the Tustin Pride Committee is to act in an advisory capacity to the City of Tustin. As stated in the by-laws the Tustin Pride Committee, subcommittees, and/or its members shall not exercise any independent final decision-making authority or expend City funds without approval of the Tustin City Council. . The Tustin Pride Committee, subcommittees, and/or its members are not to endorse any candidate or products in the name of or on behalf of the Tustin Pride Committee. . The Tustin Pride Executive Committee is composed of four. officers and a three- member steering committee. The Executive Committee assists the Chair in recommending and/or providing direction to the Committee. . There is one (1) class of membership and no limit to the number of members. Members are required to attend a minimum of four (4) meetings within the last 12- month period to vote. In addition, if three subsequent meetings are missed, members must re-qualify to vote by attending four (4) meetings within the next 12- month period. City Committees January 15, 2007 Page 5 . The Tustin Pride Committee has sponsored the following annual programs: · Christmas Tree Recycling . Landscape Recognition Awards · Student Poster Contest · Angels in Tustin · Pumpkin Pride Awards · Holiday Display Awards · Adopt-a-Block · A Day in the Life of Tustin (Photos) . The Committee has made recommendations to the City Council on the following Citywide issues: · Graffiti · Landscapelssues · Boarded Buildings · Abandoned Shopping Carts . The Committee also participates in the following Citywide events: · Street Fair · Tiller Days Booth Tustin Pride meets once a month. Several staff members attend these meetings, including a planner, a code enforcement officer, field service manager, and a police office. In addition, there is a significant amount of non-me'eting support service to this Committee. Staff and funding allocation is primarily from the General Fund. Due to workload considerations, the City Manager has directed that one staff member be assigned as liaison to the Pride Committee. This person will coordinate with all Departments as needed. Community Development Block Grant Citizen Participation Committee In January 2003, the City Council adopted the City's Citizen Participation Plan (The Plan). The Plan defines the roles, responsibilities, and composition of the Citizen Participation Committee as follows: 1. Citizen Participation Committee Membership The Citizen Participation Committee is an Ad Hoc Committee comprised of seven (7) members. Committee m~mbers should be active community leaders who are aware of the needs of the community and who will assist in obtaining citizen input concerning the Community Development Block Grant Program. The composition of the Citizen Participation Committee is as follows: City Committees January 15, 2007 Page 6 . One representative from the Planning Commission , . One representative from the Parks and Recreation Commission . One representative from the Cultural Resources Advisory Committee/Historic Resource . One representative from the Senior Advisory Board . One representative from the Tustin Audit Committee . Two at large representatives appointed by the City Council 2. The Citizen Participation Committee duties and responsibilities are as follows: . To provide citizen and community input in an advisory fashion on the development, implementation, evaluation, and amendments to the Community Development Block Grant Program. . To hold at least one (1) public hearing during the development of the Action Plan and/or Consolidated Plan to obtain citizens views and to respond to citizen proposals and requests, to assist in the determination of the community development and housing needs and priorities, and to obtain comments on the City's Community Development Block Grant program performance. . To encourage broad citizen and community participation on the Community Development Block Grant Program. The role that this Committee serves is required by federal law. The Committee holds one of the two required 'public meetings that the City holds on the Community Development Block Grant annual Action Plan. This Committee meets either once or twice a year. Approximately three (3) staff members and support personnel are required for t.he meetings. Funding for this Committee is primarily from the Community Development Block Grant Prog m. Elizabeth A. Binsack Community Development Director William A. Huston City Manager S:\Cdd\CCREPORnCity Committees Report (2).doc