HomeMy WebLinkAbout19 AMEND #2 MOFFATT & NICHOL 06-05-07MEETING DATE: JUNE 5, 2007
T0. WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENTIENGINEERING DIVISION
SUBJECT: AMENDMENT N0.2 TO CONSULTANT SERVICES AGREEMENT WITH
MOFFATT AND NICHOL FOR ADDITIONAL PRELIMINARY
ENGINEERING/PLANNING FOR THE RED HILL AVENUE GRADE
SEPARATION AT OCTA/SCRRA RAILWAYIEDINGERRVENUE
(CIP No. 7175)
SUMMARY
Amendment No. 2 to the Consulting Services Agreement between the City and Moffatt and
Nichol will provide for additional preliminary engineering/planning for the Red Hill Avenue
Grade Separation at OCTA/SCRRA Railway/Edinger Avenue (CIP No. 7175}.
RECOMMENDATION
It is recommended that the City Council approve Amendment No. 2 to the Consultant
Services Agreement with Moffatt and Nichol (M&N) to provide additional preliminary
engineering/planning for the Red Hill Avenue Grade Separation at OCTA/SCRRA
RailwaylEdingerRvenue (CIP No. 7175} and authorize the Mayor and City Clerk to execute
the Amendment on behalf of the City subject to approval by the City Attorney.
FISCAL IMPACT
The original budget for the Red Hill Avenue Grade Separation at OCTAISCRRA
Railway/Edinger Avenue (CIP No. 7175} provided $550,000 for preliminary
engineeringlplanning services. The FY 200612007 Capital Improvement Program Budget
provides carry-over project funding of $381,428. The budgeted funds consists of Measure
"M" Turnback funds, Measure "M"Growth Management Area 7 funds, and Regional Surface
Transportation Program funds (Federal Funds)/State Transportation Program funds. The
current contract amount is $392,508. Amendment No. 2 is in the amount of $104,210 and
there is sufficient funding to cover this cost.
BACKGROUND
On March 21, 2005, the City Council approved a Consultant Services Agreement (CSR) in
the not to exceed amount of $379,908.00 with M&N for preliminary engineering/planning for
the Red Hill Avenue Grade Separation at OCTA/SCRRA Railway/Edinger~Avenue (CIP No.
7175). The goal of the consultant services was to evaluate alternative designs for the future
Amendment No. 2 to Consultant Services Agreement with Moffatt and Nichol for Additional
Preliminary Engineering/Planning for the Red Hill Avenue Grade Separation at
OCTA/SCRRA Railway/Edinger Avenue (CIP No. 7175)
June 5, 2007
Page 2
construction of a grade separation for Red Hill Avenue at the OCTA/SCRRA
Railway/Edinger Avenue area. A preferred design concept will ultimately be developed as
part of the work effort.
On September 13, 2006, Amendment No. 1 was approved in the amount of $12,600 to
rovide additional Socio-Economic studies to support the Preliminary Environmental Study
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(PES) for a current contract amount of $392,508.
M&N has studied five (5) alternatives for the grade separation at the subject location
includin a "No-Build" alternative (Alternative 1). Alternatives 2 through 4 propose that both
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Red Hill Avenue and Edinger Avenue be rased approximately thirty (30) feet. The bridge
structure over the OCTA/SCRRA right-of-way would be approximately thirty-seven (37) feet
above existing grade. Each of these alternatives provides for full access between Red Hill
Avenue and Edinger Avenue. However, some of the disadvantages of elevating both
streets is (1) driveway access on both streets would be eliminated; (2) businesses adjacent
to the intersection would not be visible to the traveling public; (3) utilities would need to be
relocated re uirin additional ri ht-of-wa ;and (4) the dirt fill necessary to raise each
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roadway would be retained by an approximate 30 foot high retaining wall.
The fifth alternative studied by M&N proposed to lower. Red Hill Avenue to go under the
railroad tracks as well as the flood control channel. This option was dropped from further
consideration mostly due to conflicts with the flood control channel. Although the impacts to
both Red Hill Avenue and Edinger Avenue would be less severe since the vertical clearance
required for a roadway under the tracks is less than that required for a bridge over the
tracks, the presence of the flood control channel as well as existing utilities makes this
alternative not feasible.
Providing a structure to support the flood control channel was considered not economically
feasible. The channel would have to be rerouted in a horseshoe shape and that in turn
requires right-of-way takes on both sides of Red Hill Avenue in the vicinity of the fire station
and the Tustin Meadows neighborhood. Additionally, due to the high water, table, a pump
station would be required to prevent flooding in the lowered roadway and adds significant
capital cost to the project as well as on-going maintenance cost.
DISCUSSION
After reviewin the five alternatives with M&N, a sixth alternative was proposed. This
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alternative will elevate Red Hill Avenue but leave Edinger Avenue at its existing grade. This
alternative would eliminate some of the disadvantages of Alternatives 2 through 4.
Drivewa access to all businesses on Edinger Avenue would remain as is, right-of-way
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would not be necessary for utility relocations, and a structural reta~n~ng wall is not required.
The elevating of Red Hill Avenue could be completed via a bridge structure.
Amendment No. 2 to Consultant Services Agreement with Moffatt and Nichol for Additional
Preliminary Engineering/Planning for the Red Hill Avenue Grade Separation at
OCTA/SCRRA Railway/Edinger Avenue (CIP No. 7175)
June 5, 2007
Page 3
The disadvantages of this alternative would be limited access between Red Hill Avenue and
Ellin er Avenue. Ellin er Avenue traffic would be able to access southbound Red Hill
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Avenue but will not have a direct connection to northbound Red Hill Avenue. Northbound
traffic on Red Hill Avenue will be able to access Edinger Avenue, however, southbound
traffic on Red Hill Avenue will not have a direct connection to Edinger Avenue. For those
movements that lack a direct connection, alternative routes will be necessary.
Staff requested that M&N submit a proposal to study Alternative 6 to the same level of detail
as Alternatives 2 through 4. The scope of work is outlined in their proposal dated April 23,
2007 (attached). This alternative will also include a detailed traffic analysis. Because of the
prohibited movements described above, this alternative can potentially alter traffic circulation
and atterns from the area bordered by Tustin Ranch Road to the east, Valencia Avenue to
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the south, SR-55 to the west and Walnut Avenue to the north. The proposed traffic analysis
will study this entire area.
Staff anticipates that the Alternative 6 study will be completed by October 2007 and that the
City Council will be requested to select a preferred alternative in early 2008. Once a
preferred alternative is selected the environmental process can then be completed. From
that point design is anticipated to be complete for outside agency review by June 2010 and
for bid purposes by December 2011. Based on sufficient funding, construction could begin
mid to late 2012 and would last approximately two years.
Staff has reviewed M&N's proposal and found it to be fair and reasonable to investigate
Alternative 6. It is, therefore, recommended that the City Council approve Amendment No.
2 to the Consultant Services Agreement with Moffatt and Nichol for the additional
preliminary engineering/planning for the Red Hill Avenue Grade Separation at
OCTA/SCRRA RailwaylEdingerRvenue (CI P No. 7175.
Tim D. Serlet
Director of Public Works/City Engineer
li~Gl/ ~C~
Dana R. Kasdan
Engineering Services Manager
TDS: DRK: ccg: Amend #2 to CSA Moffatt & Nichol.doc.
Attachments: Amendment No. 2
Moffatt & Nichol proposal dated April 23, 2007
AMENDMENT N0.2
TO
CONSULTANT SERVICES AGREEMENT
THIS AMENDMENT NO. 2 TO CONSULTANT SERVICES AGREEMENT
("Amendment No. 2") is made and entered into this day of , 2007,
by and between the CITY OF TUSTIN, a municipal corporation, hereinafter referred to
as "City", and MOFFATT AND NICHOL, a California corporation, hereinafter referred to
as "Consultant."
RECITALS
WHEREAS, City and Consultant entered into the Consultant Services Agreement
dated March 21, 2005, (the "Agreement") for Preliminary Engineering/Planning for the
Red Hill Avenue Grade. Separation at OCTAISCRRA Railway/Edinger Avenue (CIP No.
7175) in the amount of $379,908.00; and
WHEREAS, Amendment No. 1 in the amount of $12,600.00 was approved on
September 13, 2006 to provide additional Socio-Economic studies to support the
Preliminary Environmental Study (PES); and
WHEREAS, City and Consultant desire to amend .Section 4 of the Agreement to
include additional Professional EngineeringlPlanning for the Red Hill Avenue Grade
Separation at OCTAISCRRA Railway/Edinger Avenue (CIP No. 7175) in the amount of
$104,210.00.
NOW, THEREFORE, in consideration of the mutual promises, covenants, and
conditions contained herein, and upon the terms and conditions hereinafter set forth, the
parties agree as follows:
AGREEMENT
1. Section 4, Compensation, of the Agreement is hereby amended in its entirety
to read as follows:
A. The compensation to be paid under this Agreement shall be
as set forth in Exhibit "B" to the Agreement dated March 21,
2005 and the proposal from Moffatt and Nichol, dated April
23, 2007, attached hereto, which combined shall not exceed
a total cost of $496,718.00.
B. Consultant shall submit detailed invoices, based upon the
actual work performed, accompanied by backup
documentation as requested by the City.
C. Progress payments for work completed shall be paid by the
City as the work progresses, within thirty (30}days of receipt
of Consultant's invoice.
D. Consultant shall provide City with a monthly itemization of all
work performed, and the fees accrued thereon, in complete
and sufficient detail to fully apprise City thereof.
E. City shall notify Consultant within ten (10) business days
after receipt of an invoice if it disputes all or some element of
the invoice. City and Consultant shall promptly attempt to
effect a resolution of any dispute. Not withstanding the
foregoing, City shall pay the undisputed portion of any
invoice.
2. Except as expressly amended herein, all other provisions of the Agreement
remain in full force and effect.
IN WITNESS WHEREOF, this Amendment No. 2 was executed by the parties on
the day and year written above.
"CITY"
CITY OF TUSTIN
Lou Bone, Mayor
ATTEST:
Pamela Stoker, City Clerk
APPROVED AS TO FORM:
Douglas C. Holland, City Attorney
"CONSULTANT"
MOFFATTAND NICHOL
~--~
Eric A. Nichol, President
Amend #2 -Moffatt Nichol C!P 7175.doc
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MUFH,ATT & NICHUL
April 23, 2007
City of Tustin
300 Centennial Way
Tustin, CA 92780-3715
Attn: Dana Kasdan
Subj: Red Hill Avenue Grade Separation
Alternative 6 Proposal
M&N File No. 5627\COT-08L.doc
Dear Dana:
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As a follow up to our recent meeting regarding Alternative 6 for the Red Hill Avenue grade
separation, attached is a scope of work and associated fee to address the additional services
requested on the above project.
The assumed completion of this task is June 30, 2007. The billing rates used in our cost proposal
are based on the original 2005 rates with a one time 4% escalation.
If you have any questions, please do not hesitate to contact me at (714) 979-2055.
Sincerely,
MOFFATT & NICHOL
Malgorzata S. Nichol, PE
Project Manager
Enclosures
cc: file
RED HILL GRADE SEPARATION -ALTERNATIVE 6 SCOPE
REQUlREDTASKS
INTRODUCTION
The City of Tustin is requesting that an additional alternative be evaluated for the Red Hill Grade
Separation Project. This work will include a preliminary design concept, traffic analysis,
preliminary environmental studies (PESO, and revisions of the Preliminary Engineering Study
report. A City Council presentation consisting of a power point presentation with a visual
simulation is also included as part of this scope of work. Stakeholder outreach, however; is listed
as an optional service. The proposed design concept will be adhering to the Regional Surface
Transportation procedures required by OCTA and Caltrans. This will ensure compliance with the
requirements for using Federal, State and Measure M funds.
This scope is an amendment to the original contract dated March 21, 2005.
1. PROJECT MANAGEMENT AND COORDINATION
Our project manager will continue to monitor and coordinate the performance of the project team
to ensure that all aspects of the scope of work are addressed and that the schedule and
budgetary requirements are met in accordance with the contract.
The M&N team will attend and chair project team meetings (assumed 4}with the City of Tustin to
discuss work objectives and progress. M&N will prepare and distribute announcements,
agendas, and minutes of project meetings.
It is assumed that this work will be completed by June 30, 2007.
2. CONCEPT DEVELOPMENT FOR ALTERNATIVE 6 (COMPLETED
Prior to submitting this scope of work M&N developed a feasibility level exhibit for Alternative 6.
This exhibit provided the City with information needed to make the decision if this alternative is
feasible and should be studied further. Alternative 6 will be developed to the same level of detail
as the other four alternatives currently described in the Preliminary Engineering Study dated
August 28, 2006.
Deliverable -concept plan and profile exhibit for Alternative 6, completed
3. SUPPORT SERVICES
3.1 Aerial Mapping
Aerial photography and ground control surveys were completed prior to submitting the draft
Preliminary Engineering Study report. Due to the change in the project footprint, additional
survey is needed in order to develop horizontal and vertical geometry for Alternative 6. Since the
Red Hill Avenue/Edinger Avenue intersection ~ improvements project was recently completed new
right of way limits will need to be established.
The following items of work will be performed under this task:
• Updated survey research at the City of Tustin and the County of Orange for record maps,
centerline ties, and other pertinent information
• Field surveys to recover street centerline monumentation for Red Hill Avenue from
Sycamore Avenue to Valencia Avenue and tie in to County of Orange horizontal control
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April 23, 2007
RED HILL GRADE SEPARATION -ALTERNATIVE 6 SCOPE
Centerline alignment of Red Hill Avenue from Sycamore Avenue to Valencia Avenue
computation
Design surveys consisting of cross sections every 50 feet on Red Hill Avenue from 200
feet NE of Sycamore Avenue southwesterly to Valencia Avenue, including on Sycamore
Avenue 200 feet each way from Red Hill Avenue
Design surveys in the field on Red Hill Avenue from 200 feet NE of Sycamore Avenue
southwesterly to Valencia Avenue and on Sycamore Avenue 200 feet each way from Red
Hill Avenue, cross-sectioning across the existing roadway every 50 feet and locating
topographic features needed for design of the project
Deliverable - AutoCAD dwg digital file and an ASCl1 text .txt file of all the survey points with point
number, X, Y, Z and descriptor
3.2 Traffic Analysis
This task will consist of forecasting turn movement volumes at study area intersections and
determining the intersections' levels of service. Alternative 6 is more complicated than the
previously analyzed alternatives because of the prohibited movements being proposed at Red Hill
Avenue and Edinger Avenue intersection. This alternative can potentially alter traffic circulation
and patterns at surrounding intersections including Edinger Avenues and Tustin Ranch Road to
the east, Edinger Avenue and SR-55 to the west, Red Hill Avenue and Walnut Avenue to the
north, and Red Hill Avenue and Valencia Avenue to the south. In order to assess the changes in
traffic patterns in this area, the Irvine Transportation Analysis Model (ITAM) will be used as a
basis to forecast the volumes and to determine the study area.
Based on the results of the above described traffic analysis the stand-alone traffic report, which is
used as an attachment to the Preliminary Engineering Study report, will be revised. AFA staff will
attend up to two project team meetings as part of the analysis.
Deliverable -revised stand-alone traffic report
3.3 Preliminary Environmental Studies (PES) -place holder
The PES process, as defined in Chapter 6, "Environmental procedures" of the Caltrans' Local
Assistance Procedures Manual, will continue to be used for this project.
Deliverable -revised PES documentation including revised technical studies, CE documentation
3.4 Landscape Concepts
This work includes developing roadway planting and streetscape as well as esthetic
considerations for sound walls, retaining walls, bridges and bridge railings for Alternative 6.
Deliverable -landscape concept for Alternative 6
3.5 Right-of Wa y Data Sheet
This work includes development of Right of Way Data Sheet for Alternative 6 along with project
coordination and teleconference meetings. It is assumed the information for the utility and
railroad portion of the Data sheet will be provided by others.
Deliverable -Right of Way Data Sheet for Alternative 6
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April 23, 2007
RED HILL GRADE SEPARATION -ALTERNATIVE 6 SCOPE
4. PRELIMINARY ENGINEERING STUDY REPORT
M&N will develop the Alternative 6 concept at the same level of detail and matching criteria used
in the alternatives included in the Preliminary Engineering Study. The alternative concept will
include preliminary horizontal and vertical roadway geometry (plan, profile, and typical cross-
sections}. It will also include preliminary bridge layouts and types, as well as retaining walls. The
preliminary geometry will take into consideration requirements for horizontal and vertical
clearances, site distance, design speed, traffic signalization, and intersection design.
M&N will update the Preliminary Engineering Study report to incorporate comments from the
reviewers as well as modifications made to the environmental documents that directly affect the
report.
If requested by the City, copies will be provided to a wider group of reviewers including Caltrans,
OCTA, SCRRA, County of Orange, and other stakeholders. M&N will prepare the Final report for
presentation to the Tustin City Council. If requested, a PDF file of the final report will be provided
on CD for posting on the City's web site and as a master for producing copies of the document to
meet all distribution and public information needs.
Deliverable -final Preliminary Engineering Study report
5. CITY COUNCIL MEETING PRESENTATION MATERIALS
M&N will assist the City staff in preparations for the City Council meeting. The following meetings
and materials will be prepared:
• Once the Del Amo Avenue improvements are in place, an overall isometric photograph
will be obtained. This will become the basis for the City Council exhibits as well as the
visual simulations
• Visual simulation (animated fly-over) of the locally preferred alternative will be prepared to
a level of detail similar to one prepared for Tustin Ranch Road
• Power point presentation that includes project background, status, and explanation of the
proposed alternatives
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• Coordination meetings to prepare for the City Council meeting
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April 23, 2007
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