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HomeMy WebLinkAbout20 CONT RENEWAL-LANDSCAPE MNTNCE GF AREAS 06-05-07MEETING DATE: JUNE 5, 2007 T0: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION SUBJECT: CONTRACT AMENDMENT FOR LANDSCAPE MAINTENANCE SERVICES FOR THE GENERAL FUND AREAS WITH SPECTRUMCARE LANDSCAPE & IRRIGATION MANAGEMENT, INC. SUMMARY Approval of the first contract amendment with SpectrumCare Landscape & Irrigation Management, Inc. will extend the agreement for landscape maintenance services for the General Fund Areas for the period from July 1, 2007 to June 30, 2008, and provide for adding the newly landscaped area at 450 EI Camino Real at a negotiated increase of $110.00 in the monthly contract price. RECOMMENDATION It is recommended that the City Council approve the first amendment to the contract agreement between SpectrumCare Landscape & Irrigation Management, Inc. and the City of Tustin for landscape maintenance services for the General Fund Areas, subject to City Attorney approval. FISCAL IMPACT Adequate funds will be requested in the City of Tustin's Field Services and Water Services Operating Budget for the 200712008 Fiscal Year to cover the cost of the contract. DISCUSSION The City has contracted with SpectrumCare Landscape & Irrigation Management, Inc. since January 1, 2007 for maintenance of all General Fund Areas. The original agreement was fora 6-month period with three 1-year extensions available to City. This contract amendment would extend the agreement for the first year of three 1-year extensions from July 1, 2007 through June. 30, 2008, and would add the newly landscaped area at 450 EI Camino Real with a $110.00 increase in the monthly contract cost. The contractor did not request any cost of living increase since the first term of the contract ~,~ras for only a six month period. The contractor will be compensated a sum not-to-exceed $306,636.00 for the period from July 1, 2007 through June 30, 2008. SpectrumCare Landscape & Irrigation Management, Inc. has provided consistent service of reasonable quality over the last five months and has been very responsive in upgrading the maintenance standards when needed. The implementation of .this extension will allow the contractor to continue to provide the same quality and responsiveness to the City. Tim D. Serlet Director of Public Works/City Engineer Wisam Altowaiji Field Services Manager Attachment (1) FIRST AMENDMENT TO CONTRACT AGREEMENT THIS FIRST AMENDMENT is entered into the day of 2007, by and between the Cit of Tustin, A municipal Corporation (herein referred to as "City"), and SpectrumCare y Landscape & Irrigation Management, Inc., a California corporation, (herein referred to as "Contractor"). This Amendment is made with reference to the following: RECITALS A. WHEREAS, City and Contractor entered into an Agreement dated November 20, 2006 the "A reement", wherein Contractor agreed to perform landscape maintenance services in g accordance with the Agreement and specifications entitled "Annual Landscape Maintenance Services for the General Fund Areas". HEREAS the initial term of the A reement was 6 months, with the o-~tion to be B. W g extended for three additional one-year terms by written agreement of the parties; C. WHEREAS, City and Contractor desire to exercise the extension clause p«rsuant to Section D, Pa a D-2, Paragraph 4, "Length of Contract", Item B, to extend the Agreement for 9 year; one D. WHEREAS, City and Contractor also desire to add the landscape maintenance for the newt landscaped area at 450 EI Camino Real to the Agreement, and to adjust contractors' Y compensation under the Agreement to reflect the negotiated price increase for this area. AGREEMENT The Agreement is hereby amended as follows: A. The areas of landscape maintenance services to be provided by the Contractor under this Agreement is amended to include the newly added landscaped area at 4~~0 EI Camino Real, effective July~1, 2007. B. The term of the Agreement is extended for the first one-year extension, through, June 30, 2008, unless sooner terminated pursuant to Section D, Page D-9; Item 6-5 of the Agreement. C. City shall pay the Contractor the following sums for the periods indicated: 1. From July 1, 2007 to June 30, 2008, the City shall pay the Contractor, on a monthly basis, an amount equal to $25,553.00, which includes $110.00 for the newly added area at 450 EI Camino Real. 2. City shall pay the Contractor a sum not to exceed $306,636.00 annually, which includes $1,320.00 for the newly added area at 450 EI Camino Real, for the period from July 1, 2007 to June 30, 2008. D. Except as expressly amended by this first amendment, all other terms and conditions of the Agreement and all attachments and exhibits thereto, shall remain in full, force and effect. IN WITNESS WHEREOF, the parties have hereunto set their hands anc~ seals the year and date first above written. THE CITY OF TUSTIN BY: (Seal) Mayor of the City of Tustin ATTEST: APPROVED AS TO FORM City Attorney APPROVED AS TO CONTENT: Public Works Director (Seal) City Clerk of the City T~.~stin Date Date CONTRACTOR Firm Name: SpectrumCare Landscape and Irrigation Management, Inc. BY: John Hall , TITLE: President ATTACH PROPER NOTARYACKNOWLEDGEMENT FOR SIGNATURES OF AUTHORIZED PERSON (S)