HomeMy WebLinkAbout21 RENEWAL-LANDSCAPE MNTNCE 06-05-07MEETING DATE: JUNE 5, 2007
T0: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: CONTRACT AMENDMENT FOR LANDSCAPE MAINTENANCE
SERVICES FOR THE LANDSCAPE ASSESSMENT DISTRICT WITH
SPECTRUMCARE LANDSCAPE & IRRIGATION MANAGEMENT, INC.
SUMMARY
Approval of the first contract amendment with SpectrumCare Landscape & Irrigation Management, Inc.
will extend the agreement for landscape maintenance services for the Landscape and Lighting District
for the period from July 1, 2007 to June 30, 2008 with no increase in cost requested by the contractor.
RECOMMENDATION
It is recommended that the City Council approve the first amendment to the contr~~ct agreement
between SpectrumCare Landscape & Irrigation Management, Inc. and the City of Tustir~ for landscape
maintenance services for the Landscape and Lighting District, subject to City Attorney approval.
FISCAL IMPACT
Adequate funds will be requested in the .City of Tustin's Assessment District Budget for the 2007/2008
Fiscal Year to cover the cost of the contract.
DISCUSSION
The City has contracted with SpectrumCare Landscape & Irrigation Management, Inc. since January 1,
2007 for maintenance of all of the Landscape Assessment District areas. The original agreement was for
a 6-month period with three 1-year extensions available to City. This contract amendme~~t would extend
the agreement for the first year of three 1-year extensions from July 1, 2007 through June 30, 2008. The
Contractor did not request any cost of living increase since the first term of the contract was for only a six
month period. The Contractor will be compensated a sum not-to-exceed $324,156.00 for the period from
July 1, 2007 to J u ne 30, 2008.
SpectrumCare Landscape & Irrigation Management, Inc. has provided consistent service.,. of reasonable
quality over the last five months and has been very responsive in upgrading the maintenance standards
when needed. The implementation of this extension will allow the contractor to continue to provide the
same quality and responsiveness to the City.
Tim D. Serlet
Director of Public Works/City Engineer
,~ G~
Wisam Altowaiji
Field Services Manager
Attachment (1)
FIRST AMENDMENT TO
CONTRACT AGREEMENT
THIS FIRST AMENDMENT is entered into the day of 2007, by and
between the Cit of Tustin, A munici al Corporation (herein referred to as "City"}, and
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SpectrumCare Landscape & Irrigation Management, Inc., a California corporation,
therein referred to as "Contractor").
This Amendment is made with reference to the following:
RECITALS
A. WHEREAS, City and Contractor entered into an Agreement dated November 20,
2006 the "Agreement", wherein Contractor agreed to perform landscape maintenance
services in accordance with the Agreement and specifications entitled "Annual
Landsca e Maintenance Services for the Assessment District."
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B. WHEREAS, the initial term of the Agreement was 6 months, with the option to be
extended for three additional one-year terms by written agreement of tl~e parties;
C. WHEREAS, City and Contractor desire to exercise the extension clausE pursuant
to Section D, Pa e D-2, Paragraph 4, "Length of Contract", Item B, to extend the
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Agreement for one year;
AGREEMENT
The Agreement is hereby amended as follows:
A. The term of -the agreement is extended for the first one-year extension, through
June 30, 2008 unless sooner terminated pursuant to Section D, Page D-9; Item
6-5 of the Agreement.
B. City shall pay the Contractor the following sums for the periods indicated:
1. From July 1, 2007 to June 30, 2008 the City shall pay the Contractor, on a
monthly basis an amount equal to $27,013.00.
2. City shall pay the Contractor a sum not-to-exceed $324,156.00 for the
period from July 1, 2007 to June 30, 2008.
C. Except as expressly amended by the first amendment, all other terms and
conditions of the Agreement and all attachments and exhibits thereto, shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals
the year and date first above written.
BY:
THE CITY OF TUSTIN
I
(Seal) Mayor of the City of Tustin
ATTEST:
APPROVED AS TO FORM
City Attorney
APPROVED AS TO CONTENT:
Public Works Director
(Seal)
City Clerk of the City Tustin
Date
Date
CONTRACTOR
Firm Name: SpectrumCare Landscape and
I rrigation Management, ~ I nc.
BY:
John Hall
TITLE: President
ATTACH PROPER NOTARY ACKNOWLEDGEMENT FOR SIGNATURES OF AUTHORIZED PERSON (S)