HomeMy WebLinkAbout22 RENEW CUSTODIAL MNTNCE CONT 06-05-07Agenda Item 22
+~ T Reviewed: ~
AGENDA R E P O R T City Manager
Finance Director
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MEETING DATE: JUNE 5, 2007
T0: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENTIFIELD SERVICES DIVISION
SUBJECT: CONTRACT AMENDMENT FOR CUSTODIAL SERVICES WITH
DIAMOND CONTRACT SERVICES, INC.
SUMMARY
A royal of the first contract amendment with Diamond Contract Services, Inc. will extend the
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A reement for custodial services for the period from July 1, 2007 to June 30, 2008 and provide an
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annual price increase of 3.3%.
RECOMMENDATION
It is recommended that the City Council approve the first amendment to the contract agreement
between Diamond Contract Services, Inc. for the City of Tustin's custodial services subject to City
Attorney approval.
FISCAL IMPACT
Ade uate funds will be budgeted in the 2007/2008 Fiscal Year to cover the proposed 3.3%
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adjustment.
DISCUSSION
The Cit has contracted with Diamond Contract Services, Inc. since October 1, 2006 for custodial
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services for City facilities. The original Agreement was fora 9-month period with three 1-year term
extensions available to the City. This first contract amendment would extend the Agreement for one
ear from Jul 1, 2007 to June 30, 2008 and would grant the Contractor a 3.3% annual increase which
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is in line with the adjustment in the Consumer Price Index. The Contractor will be compensated a sum
not-to-exceed $229,511.69 for the period from July 1, 2007 to June 30, 2008 or $19,125.97 per month.
Diamond Contract Services, Inc. has provided consistent service of a reasonably high quality over the
last nine months and has been very responsive in upgrading maintenance standards when requested.
The im lementation of this increase will allow the Contractor to continue to provide the quality and
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responsiveness the City has received previously.
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
Attachment (1)
FIRST AMENDMENT TO
CONTRACT AGREEMENT
THIS FIRST AMENDMENT is entered into the. day of _____ 2007, by and
Cit of Tustin A munici al Cor oration (herein referred to as "City"}, and
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Diamond Contract Services, Inc., a California corporation, (herein referred ~:~~ as
"Contractor"}.
This Amendment is made with reference to the following:
RECITALS
A. WHEREAS, Cit and Contractor entered into an Agreement dated August 7,
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2006 the "A reement", wherein Contractor agreed to perform custodial services in
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accordance with the A reement and specifications entitled Custodial Services for the
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period from October 1, 2006 to June 30, 2007;
B. WHEREAS, the initial term of the Agreement was nine months, with the option to
be extended for three additional one-year terms by written agreement of the parties;
C. WHEREAS, Cit and Contractor desire to exercise the extension clause pursuant
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to Section B, Page B-6, Paragraph 3 "Extension of Contract".
D. WHEREAS, Cit and Contractor also desire to adjust Contractor's compensation
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under the A reement to reflect a 3.3% annual increase effective July 1, 2007 for the
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200712008 Fiscal Year ursuant to Section B, Page B-6, Paragraph 4 Extension of
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Contract".
AGREEMENT
The Agreement is hereby amended as follows:
A. The term of the Agreement is extended for the first one-year extension, through
June 30, 2008, unless sooner terminated pursuant to Section B, Page B-6;
"Termination of Contract Agreement", of the Agreement.
B. City shall pay the Contractorthe following sums forthe periods indicated:
1. From July 1, 2007 to June 30, 2008, the City shall pay the Contractor, on
a monthly basis, an amount equal to $19,125.97. The total sum for this
time period shall not exceed $229,511.69.
C. Exce t as expressly amended by this first amendment, all other terms and
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conditions of the Agreement and all attachments and exhibits thereto, shall
remain in full-force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals
the year and date~first above written.
APPROVED AS TO FORM
City Attorney
APPROVED AS TO CONTENT:
BY:
(Seal)
THE CITY OF TUSTIN
Ma or of the City of Tustin
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ATTEST:
City Clerk of the City Tustin
Date
Public Works Director Date
Firm Name:
(Seal)
BY:
TITLE:
CONTRACTOR
Diamond Contract Services, inc.
Dereck C. Smith
President
ATTACH PROPER NOTARY ACKNOWLEDGEMENT FOR SIGNATURES OF AUTHORIZED PERSON ~S)