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Home My WebLink About23 RENEW HVAC MNTNCE 06-05-07MEETING DATE: JUNE 5, 2007 T0: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENTIFIELD SERVICES DIVISION SUBJECT:. CONTRACT AMENDMENT FOR MAINTENANCE AND REPAIR SERVICES OF THE CITY'S HVAC SYSTEMS WITH BARR ENGINEERING, INC. SUMMARY A royal of the third contract amendment with Barr Engineering, Inc., will extend the Agreement for pp Heatin ,Ventilating, Refrigeration, and Air Conditioning (HVAC) Systems Maintenance and Repair 9 Services for the period from July 1, 2007 to June 30, 2008, and provide un annual price Increase of 3.0%. RECOMMENDATION It is recommended that the City Council approve the third amendment to the Contract Agreement between Barr Engineering, Inc. and the City of Tustin for Heating, Ventilating, Refrigeration, and Air Conditioning (HVAC) Systems Maintenance and Repair Services, subject to City Attorney approval. FISCAL IMPACT Adequate funds will be requested in the 2007/2008 Fiscal Year's budget to cover the proposed 3.0% adjustment. DISCUSSION The City has contracted with Barr Engineering, Inc. since September 1, 2004 for Heating, Ventilating, Refri eration, and Air Conditioning (HVAC) Systems Maintenance and Repair Services for City and 9 Water Operations facilities. The original Agreement was fora 9-month period with three 1-year extensions available to the City. This contract amendment would extend the Agreement for the third time from July 1, 2007 through June 30, 2008 and would grant the contractor a 3.0% increase which is less than the 3.3% adjustment in the Consumer Price Index. The contractor will be compensated a sum not to exceed $15,479.64 for the period from July 1, 2007 through June 30, 2008 or $1,289.97 per month. Barr Engineering, Inc. has provided consistent service of a reasonable quality over the last year, and has been very responsive in the correction of any service that was not up to City standards. The implementation of this extension will allow the contractor to continue t~ provide the same quality and responsiveness the City has previously received. ~ • Tim D. Serlet Director of Public WorkslCityEnglneer '~~c~~ Wisam,~ltowaiji Field Services Manager S:1City Council Items12007 Council ItemslBarr Contract Amend #3.doc Attachment THIRD AMENDMENT TO CONTRACT AGREEMENT THIS THIRD AMENDMENT is entered into this day of 2007, by i of Tustin a Munici al Co ration herein referred to as "City'), and and between the C ty p ~ ( Barr En ineenn , Inc., a California corporation, (herein referred to as "Contractor''). 9 g This Amendment is made with reference to the following: RECITALS A. WHEREAS, Ci and ~ Contractor entered into an Agreement dated Se tember 1, 2004, the "Agreement", wherein Contractor agreed to perform p .. heatin ventilation, and air conditioning (HVAC) services in accordance with the g. A reement and s ecifications entitled "Heating, Ventilating, Refrigeration, and Air g p Conditionin S stems Maintenance and Repair Program -September 1, 2004 g Y through June 30, 2005"; B. WHEREAS, the initial temp of the Agreement was 9 months with the option to be extended for three additional one-year terms by written agreement of the parties; C. WHEREAS, City and Contractor entered into the first amendment to the A reement on July 1, 2005 and extended the Agreement until June 30, 2006; g D. WHEREAS, City and Contractor entered into the second amendment to the A reement on Jul 1 2006, and extended the Agreement until June 30, 2007; g y, E. WHEREAS, City and Contractor desire to exercise the extension clause ursuant to Section B, Page B-7, Paragraph 3, "Extension of Contract", to extend p the Agreement for one year; F. WHEREAS, City and Contractor also desire to adjust Contractors corn ensation under this Agreement, to reflect a 3.0% increase effective July 1, p 2007 for the 200712008 fiscal year. This increase will reflect the not-to-exceed rise in the Consumer Price Index, for Los Angeles, Orange and Riverside Counties, pursuant to Section B, Page B-7, Paragraph 3, "Extension of Contract". AGREEMENT The Agreement is hereby amended as follows: A. The term of the Agreement is extended for the third one-year extension through June 30, 2008, unless sooner terminated pursuant to Section 6, Page B-8, Paragraph 1 "Termination of Contract Agreement". B. City shall pay the Contractorthe following sum for the period indicated: 1. From July 1, 2007 to June 30, 2008, the City shall pay the Contractor, on a monthly basis, an amount equal to $1,289.97. C. Except as expressly amended by this third Amendment, all other terms and conditions of the Agreement and all attachments and exhibits thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the year and date first above written. THE CITY OF TUSTIN BY: ATTEST: (Seal) Mayor of the City of Tustin APPROVED AS TO FORM City Attorney APPROVED AS TO CONTENT: City Clerk of the City Tustin Date Public Works Director Date (Seal) CONTRACTOR Firm Name: Barr Engineering, Inc. BY: Pete Buongiorno TITLE: President ATTACH PROPER NOTARY ACKNOWLEDGEMENT FOR SIGNATURES OF AUTHORIZED PERSON (S)