HomeMy WebLinkAbout10 NOC FOR IRVINE BLVD & JAMBOREE RD REHAB 09-04-07Agenda Item 10
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--~~-r Finance Director
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MEETING DATE: SEPTEMBER 4, 2007
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION
TO FILE THE NOTICE OF COMPLETION FOR THE IRVINE
BOULEVARD REHABILITATION BETWEEN RANCHWOOD ROAD AND
JAMBOREE ROAD (CIP NO. 7181), AND THE JAMBOREE ROAD
REHABILITATION BETWEEN IRVINE BOULEVARD AND 1350 FEET
NORTH OF TUSTIN RANCH ROAD (CIP NOS. 7182, 7183 & 7184)
SUMMARY
Construction of the Irvine Boulevard Rehabilitation between Ranchwood Road and
Jamboree Road (CIP No. 7181), and the Jamboree Road Rehabilitation between Irvine
Boulevard and 1350 feet. north of Tustin Ranch Road (CIP Nos. 7182, 7183 & 7184) have
been completed to the satisfaction of the City Engineer and are now ready for City Council
acceptance.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 07-68 accepting the Irvine
Boulevard Rehabilitation between Ranchwood Road and Jamboree Road (CIP No. 7181),
and the Jamboree Road Rehabilitation between Irvine Boulevard and 1350 feet north of
Tustin Ranch Road (CIP Nos. 7182, 7183 & 7184), and authorizing the recordation of the
Notice of Completion, and direct the City Clerk to:
1. Release the Labor and Materials Bond not sooner than thirty-five (35) days after the
date of recordation of the Notice of Completion; and
2. Release the Faithful Performance Bond not sooner than one year after the date of
recordation of the Notice of Completion.
Assuming no claims or stop payment notices are filed, it is further recommended that thirty-
five (35) days after the date of recordation of the Notice of Completion, the City Council
authorize payment of the final 10% retention in the amount of $324,459.29 to All American
Asphalt. The total final construction contract cost for the project is $3,244,592.93.
FISCAL IMPACT
The final construction contract cost for the Irvine Boulevard Rehabilitation between
Ranchwood Road and Jamboree Road (CIP No. 7181) is $1,039,703.30; for the Jamboree
Road Rehabilitation between Irvine Boulevard and Peters Canyon Wash Bridge (CIP No.
7182) is $892,083.91; for the Jamboree Road Rehabilitation between Peters Canyon Wash
Acceptance of Public Improvements and Authorization to File the Notice of Completion for
the Irvine Boulevard Rehabilitation between Ranchwood Road and Jamboree Road (CIP
No. 7181) and the Jamboree Road Rehabilitation between Irvine Boulevard and 1350 feet
north of Tustin Ranch Road (CIP Nos. 7182, 7183 & 7184)
September 4, 2007
Page 2
Bridge and Portola Parkway (CIP No. 7183) is $680,343.20; for the Jamboree Road
Rehabilitation between Peters Canyon Wash Bridge and 1350 feet north of Tustin Ranch
Road (CIP No. 7184) is $487,784.93; and for the additional work at the intersection of Red
Hill Avenue and Valencia Avenue is $144,677.59; for a total final construction cost of
$3,244,592.93.
The City secured grant funding for these projects from the Orange County Transportation
Authority's (OCTA) Combined Transportation Funding Programs (CTFP) under the federal
Arterial Highway Rehabilitation Program (AHRP). The AHRP matching fund reimbursement
in the amount of $1,464,650.00 covers eligible construction expenses through the federal
program. The projects were also funded by a combination of Gas Tax Funds and State
Traffic Congestion Relief Funds (AB2928).
Project construction, along with design and construction management, has increased the
City's infrastructure assets by approximately $3,337,279. Any increased infrastructure
valuation amount will be added to the City's infrastructure inventory after final project
accounting by the Finance Department as required by Statement 34 of the Governmental
Accounting Standards Board (GASB 34). Draft final cost information is currently shown on
the attached GASB 34 Infrastructure Inventory Valuation Forms.
BACKGROUND AND DISCUSSION
The construction of the Irvine Boulevard Rehabilitation between Ranchwood Road and
Jamboree Road (CIP No. 7181), and the Jamboree Road Rehabilitation between Irvine
Boulevard and 1350 feet north of Tustin Ranch Road (CIP Nos. 7182, 7183 & 7184) were
completed on July 20, 2007. Additional work at the intersection of Red Hill Avenue and
Valencia Avenue and Valencia Avenue between Red Hill Avenue and Landsdowne Road was
required in order to facilitate opening of a portion of the Valencia Avenue/Armstrong Avenue
project.
All of the work for this project has been completed to the satisfaction of the City Engineer and is
now ready for City Council acceptance.
Tim D. Serlet
Director of Public Works/City Engineer
~~~~~~v
Dana R. Kasdan
Engineering Services Manager
Attachments: Resolution No. 07-68
Location Exhibits
GASB 34 Infrastructure Inventory Valuation Forms
S:\City Council Items\2007 Council Items\NOC Irvine (CIP 7181) -Jamboree (CIP 7184) & Reso 07-68.doc
RESOLUTION NO. 07-68
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTHORIZING THE RECORDATION OF THE NOTICE OF
COMPLETION FOR THE CONSTRUCTION OF THE IRVINE
BOULEVARD REHABILITATION BETWEEN RANCHWOOD ROAD AND
JAMBOREE ROAD (CIP NO. 7181), AND THE JAMBOREE ROAD
REHABILITATION BETWEEN IRVINE BOULEVARD AND 1350 FEET
NORTH OF TUSTIN RANCH ROAD (CIP NOS. 7182, 7183 & 7184)
WHEREAS, All American Asphalt, having a contract with the City of Tustin to
construct the hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvement hereinafter mentioned in a manner satisfactory
to the City Council of the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions
of the contract documents and the Notice of Completion, and acceptance of said public
works and improvement should be filed and payment of the balance due said contract
authorized, in accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is
hereby accepted. Said public works and improvement is more particularly described as
follows:
Irvine Boulevard Rehabilitation between Ranchwood Road and Jamboree
Road (CIP No. 7181), and the Jamboree Road Rehabilitation between
Irvine Boulevard and 1350 feet north of Tustin Ranch Road
(CIP Nos. 7182, 7183 & 7184)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is
hereby authorized to execute and file a Notice of Completion for the acceptance of said
public works and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 4t" day of September 2007.
Lou Bone, Mayor
ATTEST:
City Clerk
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CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works
Prepared by: Benny Tenkean
Division: Engineering
Phone/Extension: 714/573-3161
Date Prepared: September 4, 2007
Description of the Asset: Irvine Boulevard between Ranchwood Road and Jamboree Road (CIP
No. 7181
Date: ^ Acquired ®Constructed ^ Removed: July 20, 2007
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description .Quantity Total Amount
Asphalt Concrete Pavement 827,259 SF $1,115,267
TOTAL $1,115,267
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount $1,115,267
S:\GASB\GASB -CIP 7181, 7182, 7183 & 7184.doc
CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works
Prepared by: Benny Tenkean
Division: Engineering
Phone/Extension: 714/573-3161
Date Prepared: September 4, 2007
Description of the Asset: Jamboree Road between Irvine Boulevard and Peters Canyon Wash
Bridge (CIP No. 7182)
Date: ^ Acquired ®Constructed ^ Removed:
Basis of Valuation: (Please check one)
July 20, 2007
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description
Asphalt Concrete Pavement
TOTAL
Source of Document /Information:
Actual Contract Cost
Quantity
509,663 SF
Total Amount
945 820
$945,820
Total Valuation Amount
$945, 820
S:\GASB\GASB -CIP 7181, 7182, 7183 & 7184.doc
CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department:
Public Works
Division: Engineering
Prepared by: Benny Tenkean
Date Prepared: September 4, 2007
Phone/Extension: 714/573-3.161
Description of the Asset: Jamboree Road between Peters Canyon Wash Bridge and Portola
Parkway (CIP No. 7183)
Date: ^ Acquired ®Constructed ^ Removed: July 20, 2007
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description Quantity Total Amount
Asphalt Concrete Pavement 352,072 SF 731 239
TOTAL $731,239
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount $731,239
S:\GASB\GASB -CIP 7181, 7182, 7183 & 7184.doc
CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works
Prepared by: Benny Tenkean
Division: Engineering
Phone/Extension: 714/573-3161
Date Prepared: September 4, 2007
Description of the Asset: Jamboree Road between Portola Parkway and 1350' north of Tustin
Ranch Road (CIP No. 7184)
Date: ^ Acquired ®Constructed ^ Removed:
Basis of Valuation: (Please check one)
July 20, 2007
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity:
Description
Asphalt Concrete Pavement
TOTAL
Source of Document /Information:
Actual Contract Cost
Quantity
263,353 SF
Total Amount
544 953
$544, 953
Total Valuation Amount
$544,953
S:\GASB\GASB -CIP 7181, 7182, 7183 8~ 7184.doc