HomeMy WebLinkAbout11 NOC PROP IMPVMNTS/450 EL CAMINO REAL 09-04-07Agenda Item 11
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MEETING DATE: SEPTEMBER 4, 2007
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION
TO FILE THE NOTICE OF COMPLETION FOR THE CITY PROPERTY
IMPROVEMENTS AT 450 EL CAMINO REAL (CIP NO. 1040)
SUMMARY
Construction of the City Property Improvements at 450 EI Camino Real (CIP No. 1040) has
been completed to the satisfaction of the City Engineer and is now ready for City Council
acceptance.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 07-71 accepting the City
Property Improvements at 450 EI Camino Real (CIP No. 1040), and authorizing the
recordation of the Notice of Completion, and direct the City Clerk to:
1. Release the Labor and Materials Bond not sooner than thirty-five (35) days after the
date of recordation of the Notice of Completion; and
2. Release the Faithful Performance Bond not sooner than one year after the date of
recordation of the Notice of Completion; and
Assuming no claims or stop payment notices are filed, it is further recommended that thirty-
five (35) days after the date of recordation of the Notice of Completion, the City Council
authorize payment of the final 10% retention in the amount of $8,338.43 to Green Giant
Landscape, Inc. The total final construction contract cost for the project, including contract
change orders, is $83,384.28.
FISCAL IMPACT
The final construction contract cost for the City Property Improvements at 450 EI Camino
Real (CIP No. 1040) is $83,384.28. The project was funded by a combination of City Capital
Improvement Program (CIP) funds and Federal Community Development Block Grant
(CDBG) funds.
Acceptance of the City Property Improvements at 450 EI Camino Real (CIP No. 1040)
September 4, 2007
Page 2
Project construction, along with design and construction management, has increased the
City's infrastructure assets by approximately $98,337. Any increased infrastructure
valuation amount will be added to the City's infrastructure inventory after final project
accounting by the Finance Department as required by Statement 34 of the Government
Accounting Standards Board (GASB 34). Draft final cost information is currently shown on
the attached GASB 34 Infrastructure Inventory Valuation Form.
BACKGROUND AND DISCUSSION
The construction of the City Property Improvements at 450 EI Camino Real (CIP No. 1040) was
completed on August 22, 2007. Work consisted of installation of landscaping, irrigation and
fencing within the easterly one third of the vacant city-owned lot at 450 EI Camino Real.
Improvements included compacted decomposed granite (D.G.) within the landscaped area;
installation of a wooden fence and gate across the lot to separate the landscaped area from the
remaining unimproved portion of the lot to the west; park benches and trash receptacles; trees
and flowering plants; and reproductions of historic citrus crate labels mounted on the fence
commemorating Tustin's agricultural history.
All of the work for this project has been completed to the satisfaction of the City Engineer and is
now ready for City Council acceptance.
,/ •
Tim D. Serlet
Director of Public Works/City Engineer
Attachments: Resolution No. 07-71
Location Exhibit
GASB 34 Infrastructure Inventory Valuation Form
Dana R. Kasdan
Engineering Services Manager
S:\City Council Items\2007 Council Items\NOC 450 El Camino Real (CIP 1040) & Reso 07-71.doc
RESOLUTION NO. 07-71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTHORIZING THE RECORDATION OF THE NOTICE OF
COMPLETION FOR THE CONSTRUCTION OF THE CITY PROPERTY
IMPROVEMENTS AT 450 EL CAMINO REAL (CIP NO. 1040)
WHEREAS, Green Giant Landscape, Inc., having a contract with the City of
Tustin to construct the hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvement hereinafter mentioned in a manner satisfactory
to the City Council of the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions
of the contract documents and the Notice of Completion, and acceptance of said public
works and improvement should be filed and payment of the balance due said contract
authorized in accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is
hereby accepted. Said public works and improvement is more particularly described as
follows:
City Property Improvements at 450 EI Camino Real (CIP No. 1040)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is
hereby authorized to execute and file a Notice of Completion for the acceptance of said
public works and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 4t" day of September 2007.
Lou Bone, Mayor
ATTEST:
City Clerk
S:\City Council Items\2007 Council Items\NOC 450 El Camino Real (CIP 1040) & Reso 07-71.doc
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CITY OF TUSTIN
GASB 34
INFRASTRUCTURE INVENTORY VALUATION FORM
Department: Public Works
Prepared by: Eric Loke
Division: Engineering
Phone/Extension: (714573-3175
Date Prepared: August 22, 2007
Description of the Asset: City Property Improvements at 450 EI Camino Real (CIP No. 1040)
Date: ^ Acquired ®Constructed ^ Removed:
August 22, 2007
Basis of Valuation: (Please check one)
® Actual Cost (should include design, construction mgmt, fees, transportation, etc.)
^ Estimated Cost
If Estimated Cost, describe the method used:
Quantity: (Example: 35,000 SF of concrete sidewalk)
Description Quantity Total Amount
Park Facilities (Excluding Land) L.S. $98,337.18
TOTAL $98,337.18
Source of Document /Information:
Actual Contract Cost
Total Valuation Amount
$98,337.18
S:\GASB\GASB -CIP 1040.doc
RECORDING REQUESTED BY &
WHEN RECORDED MAIL TO:
City of Tustin/City Clerk's Office
300 Centennial Way
Tustin, CA 92780
EXEMPT FROM RECORDING FEES PURSUANT SPACE ABOVE THIS LINE FOR
TO GOVERNMENT CODE SECTION 6103 RECORDERS USE
CITY CLERK
NOTICE is hereby given that:
NOTICE OF COMPLETION
1. The City of Tustin is the owner in fee of the improvements hereinafter described in Paragraph 3.
2. The full name and the full address of the City of Tustin is: City of Tustin, 300 Centennial Way,
Tustin, California 92780
3. The work of improvement is generally described as follows: City Property Improvements at 450 El
Camino Real (CH' No. 1040
4. The work of improvement was completed on: August 22, 2007
5. The name of the contractor, if any, for such work of improvement was: Green Giant Landscape, Inc.
6. The property on which said work of improvement was completed is in the City of Tustin, County of
Orange, State of California and is described as follows: 450 El Camino Real.
Acceptance Date: September 4, 2007
CITY OF TUSTIN, a municipal corporation
BY:
CITY ENGINEER
VERIFICATION
I am the City Engineer of the City of Tustin, a municipal corporation, owner, and have been authorized by
resolution of the City Council to execute this notice on behalf of said City; I have read the foregoing and
know the contents thereof; and I certify that the same is true of my own knowledge, except as to those
matters which are therein stated upon my information and belief, and as to those matters I believe them to
be true. I declare under penalty of perjury that the foregoing is true and correct. Executed at Tustin,
California, on the 4t" day of September, 2007.
CITY ENGINEER, CITY OF TUSTIN
S:\City Council Items\2007 Council [terns\NOC 450 El Camino Real (CIP 1040) & Reso 07-71.doc