HomeMy WebLinkAbout05 AUTH TO PURCHASE RIDING LAWNMOWER 10-02-07Agenda Item
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MEETING DATE: OCTOBER 2, 2007
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT: AUTHORIZATION FOR THE STATE TO PURCHASE ONE RIDING
LAWNMOWER
5
SUMMARY
Approval of Resolution No. 07-75 will authorize the General Services Department of the
State of California to purchase one current model year Grasshopper riding lawnmower on
behalf of the City of Tustin.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 07-75 authorizing the
General Services Department of the State of California to purchase one current model year
riding lawnmower on behalf of the City of Tustin.
FISCAL IMPACT
Adequate funds are currently available in the Lease Fund Budget (Account # 84-801-9740)
for the replacement of one riding lawnmower. The total cost includes all discounts, taxes
and state fees is $12,270.18.
DISCUSSION
The purchase of this riding lawnmower is for the replacement of an existing riding
lawnmower in the Field Services Landscape Division.
Each year the state bids and awards vehicles and equipment contracts to various
dealerships throughout the state. Since the state buys in large volume they are able to
receive a more competitive price for vehicles and equipment than the City. Staff reviewed
published prices obtained from local vendors and compared these prices to those
contained in the state contract. Staff contacted a number of local dealers in the area and
received the following prices for a like equipped riding lawnmower. The prices listed below
include all taxes, applicable fees, rebates and early payment discount.
Authorization for the State to Purchase one Riding Lawnmower
One Grasshopper 721 D Riding Lawnmower
State Total
Vendor Contract Riding Mower Cost
Bob Hicks Turf Equipment YES $12,270.18 $12,270.18
S&H Mfg Co. NO $ 13,868.50 $13,868.50
Grasshopper NO $ 14,220.90 $14,220.90
* State Contract pricing includes 2.27% State Fee and a 2% Discount for payment
within 20 Days.
As a result of the comparison, the most cost-effective option for the City is to purchase the
new lawnmower through the General Services Department of the State of California at a
total cost of $12,270.18 from Bob Kicks Turf Equipment, Placentia CA.
Approval of the attached resolution allows the City to utilize the State's purchasing program
to obtain one riding lawnmower as Specified at a substantially lower cost than the City can
obtain on its own. It also designates the City Manager as the public official authorized to
execute this request on behalf of the City.
l
Tim D. Serlet
Director of Public Works/City Engineer
i~~ DGr/
Wisam Altowaiji
Field services Manager
TDS: WA: ccg: Authorizing state to purchase riding mower & Reso. No. 07-75.doc
Attachment: Resolution No. 07-75
RESOLUTION NO. 07-75
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS.
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the state;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase one current model year
Grasshopper riding lawnmower for and on behalf of the City of Tustin pursuant to
Section 10324 of the California Public Contract Code, and that Mr. William A. Huston,
City Manager, is hereby directed to sign and deliver all necessary requests and other
documents in connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council on the
2nd day of October 2007.
Lou Bone, Mayor
ATTEST:
City Clerk