HomeMy WebLinkAbout06 INTERNET VIDEO STREAMING OF MTGS 10-02-07AGENDA REPORT
MEETING DATE: October 2, 2007
TO: William A. Huston, City Manager
FROM: Ronald A. Nault, Finance Director
Agenda Item
Reviewed:
City Manager
Finance Director
SUBJECT: INTERNET VIDEO STREAMING OF CITY COUNCIL AND COMMISSION MEETINGS
SUMMARY:
The City Council has expressed an interest in having City Council and Commission meetings
available on the Internet for public viewing.
RECOMMENDATION:
Pleasure of the Council.
FISCAL IMPACT:
$60,000 has been included in the adopted budget for the streaming of City Council meetings. An
additional appropriation of $11,000 will be necessary for streaming Council meetings only.
Further appropriations will be required depending on the number of meetings the City Council
wishes to stream. The following options include the initial capital and installation expenses and
the first year's maintenance.
1. City Council Meetings only $71,000
2. Council and Planning Commission $86,200
3. Council/Planning/Audit Commission $99,700
4. Council/Planning/Audit/Community Services Commission $111,300
BACKGROUND:
The City Council has stated their interest in video streaming of City Council and Commission
meetings, and providing video on demand of these meetings. Research was conducted as to
available providers. Granicus, Inc. was found to be the unanimous provider in Orange County,
and the majority of the Cities throughout the State using the service, with favorable references
from the Orange County Cities which utilize the service. The attached spreadsheet is our City
Clerk survey results.
The Granicus solution provides Internet users access to the live broadcast of a meeting or on
demand, with the ability to search for and jump to specific items from the meeting agenda within
the audio/video archive hosted by Granicus. The Granicus web pages can be seamlessly
integrated into the City of Tustin website so the look and feel of the website remains consistent.
Granicus, Inc. is a hosted solution, meaning that the large files necessary for the audio, video,
and related documents will reside on their server. Public requests for archive video or audio are
accessed from a link on the City's website. Granicus, Inc. has data centers in San Francisco and
Ashburn, Virginia for operating redundancy.
The Granicus MediaManager Software is the core of the system, which allows the organization
and management of public meetings to be handled by non technical staff. Also included is a
MinutesMaker software which gives the City Clerk tools that link the agenda with the audio/video
portion of the archive and automates the creation of the minutes of a meeting.
The separate Media Vault server will provide for internal archival and retrieval of meetings. It is a
local storage server which can be configured for record retention to fit the City's policy. It allows
for internal retrieval of information without severely taxing our local internet connection. A twelve
month retention is the standard for Granicus, Inc.
Costs for the various solutions are based upon the number of Meeting Bodies. Details are
contained in the Granicus pricing sheet attached. Included in Fiscal Year 2007/08 budget was
money for the purchase, implementation and first year maintenance for the streaming of Council
meetings only. Additional appropriations will be necessary dependent on the Council's pleasure.
It will take approximately sixty days from execution of the contract to bring the system on line.
Ronald A. Nault
Finance Director
CityMeetingVideoOnlnternetStaffReport. doc
Granicus Pricing
Software Modules
Media Manager
Media Manager Enterprise Access
Minutes Maker
Outcast Encoder
Media Vault
Subtotal
Tax
Total Software
Professional Services
Software Installation and Configuration
On-Site training
Phone/Web Training (2 hours)
Document Templates 2 per Meeting Body
Player Templates 1 per Meeting Body
View Templates 1 per Meeting Body
Subtotal
Tax
Total Professional Services
Hardware
(1) -Osprey 230 Video Capture card
Tax
Total Hardware
City Equipment Purchase
Media Vault Server
Fiber Transceiver
Misc Cabling work
Total
Monthly Managed Service Costs
Templates and Media Manager Enterprise
Minutes Maker
Media Vault
Outcast Encoder
Total Monthly
Total Annual Maintenance Cost
Optional Monthly Managed Service Costs
Audio and video Podcasting
First Year Total (Excluding Podcast)
1 Meeting Body 2 Meeting Bodies 3 Meeting Bodies 4 Meeting Bodies
Cost Cost Cost Cost
$6,500.00 $6,500.00 $6,500.00 $6,500.00
N/A $3,250.00 $3,250.00 $3,250.00
$3,250.00 $6,500.00 $9,750.00 $13,000.00
$650.00 $650.00 $650.00 $650.00
$7,800.00 $7,800.00 $7,800.00 $7,800.00
$18,200.00 $24,700.00 $27,950.00 $31,200.00
$1,410.50 $1,914.25 $2,166.13 $2,418.00
$19,610.50 $26,614.25 $30,116.13 $33,618.00
$3,250.00 $3,705.00 $4,160.00 $4,615.00
$5,400.00 $5,400.00 $7,100.00 $7,100.00
$300.00 $300.00 $300.00 $300.00
$1,950.00 $3,900.00 $5,850.00 $7,800.00
$975.00 $1,950.00 $2,925.00 $3,900.00
$975.00 $1,950.00 $2,925.00 $3,900.00
$12,850.00 $17,205.00 $23,260.00 $27,615.00
N/A N/A N/A N/A
$12,850.00 $17,205.00 $23,260.00 $27,615.00
$350.00 $350.00 $350.00 $350.00
$27.13 $27.13 $27.13 $27.13
$377.13 $377.13 $377.13 $377.13
$10,000.00 $10,000.00 $10,000.00 $10,000.00
$4,000.00 $4,000.00 $4,000.00 $4,000.00
$7,000.00 $7,000.00 $7,000.00 $7,000.00
$21,000.00 $21,000.00 $21,000.00 $21,000.00
$949.72 $1,058.26 $1,166.80 $1,275.35
$211.05 $422.10 $633.15 $844.20
$223.11 $223.11 $223.11 $223.11
$48.24 $48.24 $48.24 $48.24
$1,432.12 $1,751.71 $2,071.30 $2,390.90
$17,185.44 $21,020.52 $24,855.60 $28,690.80
$422.10 $422.10 $422.10 $422.10
$71,023.07 $86,216.90 $99,608.85 $111,300.93
ORANGE COUNTY WEB STREAM COUNCIL MEETINGS SURVEY
Aliso Viejo: www.cityofalisoviejo.com No
Anaheim: www.anaheim.net 714 765-5166 Yes Granicus
Brea: www.ci.brea.ca.us No
Buena Park: http/buenapark.com No
Costa Mesa: www.ci.costa-mesa.ca.us 714 754-5223 Yes Granicus
Cypress: www.ci.cypress.ca.us No
Dana Point: www.danapoint.org No
Fountain Valley: www.fountainvalley.org No
Fullerton: www.ci.fullerton.ca.us No
Garden Grove: www.ci.garden-grove.ca.us No
Huntington Beach: www.ci.huntington-beach.ca.us (714) 536-5227 Yes Granicus
Irvine: www.ci.irvine.ca.us 949 724-6205 Yes Granicus
La Habra: www.ci.la-habra.ca.us No
La Palma: www.cityoflapalma.org 714 890-3300 Yes Granicus
Laguna Beach: www.lagunabeachcity.net No
Laguna Hills: www.ci.laguna-hills.ca.us No
Laguna Niguel: www.ci.laguna-niguel.ca.us No
Laguna Woods: www.lagunawoodscity.org No
Lake Forest: www.city-lakeforest.com No
Los Alamitos: www.ci.los-alamitos.ca.us No
Mission Viejo: http://.cityofmissionviejo.org Yes Granicus
Newport Beach: www.city.newport-beach.ca.us Yes Granicus
Orange: www.cityoforange.org No
Placentia: www.placentia.org No
Rancho Santa Margarita: www.cityofrsm.org No
San Clemente: http://san-clemente.org No
San Juan Capistrano: www.sanjuancapistrano.org No
Santa Ana: www.santa-ana.org No
Seal Beach: www.ci.seal-beach.ca.us No
Stanton: www.ci.stanton.ca.us No
Tustin: www.tustinca.org No
Villa Park: www.villapark.org No
Westminster: www.ci.westminster.ca.us No
Yorba Linda: www.ci.yorba-linda.ca.us No
7 out of 34 cities webstream their council meetings and they have all used Granicus for this servicE