HomeMy WebLinkAbout04 AWARD CONT-LIBRARY PROJ (CIP 1045) 11-20-07AGENDA REPORT
MEETING DATE: NOVEMBER 20, 2007
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: CHRISTINE A. SHINGLETON, ASSISTANT CITY MANAGER
SUBJECT: AWARD OF CONTRACT FOR CONSTRUCTION OF THE TUSTIN
LIBRARY PROJECT (CIP NO. 1045)
SUMMARY
Bids for the Tustin Library Project (CIP No. 1045) have been received and a
construction contract is ready to be awarded.
RECOMMENDATION
1. It is recommended that the City Council award the construction contract Base Bid
Item Number 1 and Alternate Bid Item Numbers A-1 through A-4 to GKK Works
Construction Services, the lowest responsible and responsive bidder, in the amount
of $14,620,150.00, and authorize the Mayor and the City Clerk to execute the
contract documents on behalf of the City.
2. Transfer $2,500,000 from the MCAS Tustin Redevelopment Project Housing Set
Aside Fund (fund 59), and $1,114,375 from the South Central Project Areas Housing
Set Aside Fund (53) to CIP project number 1045.
FISCAL IMPACT
The total costs for the Tustin Library project including all past and future expenditures
are projected to be $29,234,676. The FY 2007-2008 Capital Improvement Program
(CIP) Budget for the Tustin Library Project provides total remaining funding for the
project of $21,588,428 which includes remaining architectural and engineering costs, a
close out of acquisition expenses, project construction management costs, geotechnical
services, reprographics, construction and FF&E (Furnishings, Fixtures and Equipment).
Plans and specifications for the Project include construction and certain FF&E items;
however, a significant amount of additional FF&E items for the project will be separately
bid.
The lowest construction bid amount of $14,620,150 is within budget and is
approximately 10% below the engineer's estimate for the proposed contract.
Award of Contract for Construction of the Tustin Library Project (CIP No. 1045)
November 20, 2007
Page 2
The 2007-08 CIP budget also assumed the transfer into the General Fund CIP account
of not less than $3,614,375 from the Redevelopment Agency accounts to cover the
Agency's assumption of certain affordability obligations related to the Tustin Legacy
Project pursuant to a Reimbursement Agreement entered into between the City and
Tustin Community Redevelopment Agency dated June 5, 2007.
BACKGROUND
Bids were opened on November 1, 2007. There were three (3) bids received and the
results are summarized as follows:
• GKK Works Construction Services, Irvine ............................ $14,620,150.00
• Woodcliff Corporation, Los Angeles ...................................... $14,925,000.00
• P. H. Hagopian Contractor, Inc., Orange .............................. $16,554,987.00
The State Contractor's License for GKK Works Construction Services has been
checked and is appropriate for the subject project. The references for GKK Works
Construction Services have indicated good performance satisfaction, which includes a
city hall expansion in the City of La Quinta and the construction of a library in the City of
Anaheim.
The proposed project will construct a new library building and demolish the existing
library building. The new building will be constructed in Phase 1 and once completed
the existing library will be demolished. Assuming an early January construction start,
the project should be completed by early August 2009.
Christine A. Shingleton
Assistant City Manager
Tim D. Serlet
Director of Public Works/City Engineer
Attachment: Location Map
S:\City Council Items\2007 Council ItemsWward of Tustin Library Expansion (CIP 1045).doc
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