HomeMy WebLinkAbout11 AWARD CONT CIP 6130 12-04-07AGENDA REPORT
MEETING DATE: DECEMBER 4, 2007
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT:. AWARD OF CONTRACT FOR EQUIPPING/CONSTRUCTION PHASE
OF PASADENA AVENUE WELL (CIP No. 6130)
SUMMARY
Bids for the Pasadena Avenue Well Project were received by the City from qualified
contractors on November 20, 2007 and a well equipping/construction contract is now ready
to be awarded to F.T. Ziebarth Company in the amount of $2,532,700.
RECOMMENDATION
It is recommended that: (1) the City Council award the contract for equipping/construction
phase of the Pasadena Avenue Well Project (CIP No. 6130) to F.T. Ziebarth Company from
Fullerton, .the lowest responsible bidder, in the amount of $2,532,700 and authorize the
Mayor and the City Clerk to execute the contract documents on behalf of the City; and (2)
appropriate $550,000 from the unappropriated reserves of the Water Operations Fund
(No.70), to the Water Capital Improvement Fund (No.73) to complete the Pasadena Avenue
Well Project.
FISCAL IMPACT
The Fiscal Year 2007-08 Water Capital Improvement Program (WCIP) provides $2,300,387
for the construction/equipping phase of the Pasadena Avenue Well Project (CIP No. 6130).
The Engineer's estimate for the construction/equipping phase is $2,250,000.00. The key
reasons for the price difference is due to recent significant increases in petroleum and
transportation costs, coupled with higher than expected exterior architectural treatment and
landscaping expenses. With project contingencies and construction support, total project
costs are projected at $2,850,000. Sufficient funds are available in the Water Division's
Operating Reserves (No.70) to transfer $550,000.00 to the Water Division's Capital Fund
(No.73) to cover the increased project expenses.
BACKGROUND
The Pasadena Avenue Well Project involves drilling a new well and equipping/constructing
the wellhead facility and related appurtenances to pump groundwater. The well will be
housed in a 1,450 square foot structure surrounded by landscaped grounds. A Mitigated
Negative Declaration was adopted by the City Council on July 17, 2006 per the California
Environmental Quality Act. The drilling phase of the project was completed in May 2007. A
Notice of Completion was approved by the Council on July 17, 2007.
Award of Contract for Equipping of Pasadena Avenue Well (CIP No. 6130)
December 4, 2007
Page 2
The Council authorized staff to proceed with the solicitation of bids from qualified
contractors at its regular meeting of October 16, 2007. This pending phase includes
construction of a block building to secure the well and reduce noise associated with well
operations. This phase also includes the installation of various equipment including the well
pump, electrical motor, disinfection system, well discharge and drain piping, electrical,
instrumentation, emergency power generator and landscaping.
A significant consideration of the Pasadena Avenue Well Design was the reliability and
serviceability of the equipment to be installed under the construction contract. The
Pasadena Avenue Well will be the largest water supply source in the City's water
distribution system, and as such, cannot be out of service for long periods of time. It is
essential that the equipment furnished be of the highest quality, be compatible with other
equipment or systems currently in use by the City, and be easily serviced ,with local
manufacturer support readily available. While the project specifications allow or equal
substitutions for many project items, both the well pump and well control system were
considered to be critical facility components that needed to be specified as sole source
systems.
The well pump is difficult to service, and requires special equipment to remove. The
process is noisy, takes several weeks to complete and would be disruptive to the
residential community in which the well pump is situated. A pump which provides the
highest level of reliability is needed to Limit well down time and impacts to the surrounding
community from maintenance activities. The City has found that pumps manufactured by
Flowserve are well made, and have provided the greatest reliability and longevity.
Therefore, a Flowserve pump was specified sole source for the project.
The well control system is required to be compatible with the City's existing SCADA system
already in place. Morrow Meadows, has furnished control equipment in the past to the City
and provides service support for all existing SCADA facilities. To ensure that the new
control system will communicate properly with the City's existing equipment Morrow
Meadows was specified as a sole source supplier.
Bids for the equipping phase of Pasadena Avenue Well Project were opened on November
20, 2007. There were nine (9) bids received and the results are summarized as follows:
F.T Ziebarth Co .................................................................. $2,532,700.00
Schuler Engineering Corp ............................................. $2,544,901.00
Pascal & Ludwig Construction ....................................... $2,750,339.00
Environmental Construction, Inc ..................................... $2,884,000.00
Zusser ........................................................................ $2,868,000.00
RC Foster Corp ........................................................... $2,959,500.00
Fleming Environmental ............................................... $2,981,780, 00
SoCal Pacific Construction ............................................ $3,078,000.00
Metro Builders &Engineering ......................................... .$3,178,361,27
Award of Contract for Equipping of Pasadena Avenue Well (CIP No. 6130)
December 4, 2007
Page 3
The bid documents, State Contractor's License, bid bond, insurance, references,
subcontractors, and major equipment suppliers for F.T. Ziebarth Co. have been verified and
are appropriate for the project.
Tim D. Serlet
Director of Public Works/City Engineer
Fred J. Adjarian
Water Services Manager
S: Council\2007\ Award of contract for Pasdena Well CIP 6130 - Revised.doc