HomeMy WebLinkAboutCC RES 91-43RESOLUTION NO. 91-43
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF TUSTIN,
CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY
RECORDS, DOCUMENTS, AND PAPERS IN
THE POSSESSION OF THE POLICE
DEPARTMENT OF THE CITY OF TUSTIN
NO LONGER REQUIRED FOR THE CONDUCT
OF CITY BUSINESS PURSUANT TO THE
AUTHORITY GRANTED BY SECTIONS
34090, 34090.5 AND 34090.7 OF THE
GOVERNMENT CODE OF THE STATE OF
CALIFORNIA.
WHEREAS, the Government Code of the State of California
authorizes the destruction of City records, documents and papers
upon the approval of the legislative body of the city, and with the
written consent of the City Attorney, provided that said records
are not included within certain specified categories; and
WHEREAS, the Chief of Police of the City of Tustin has
requested authority to destroy certain documents which are not
included within said categories of documents enumerated in Section
34090 of the Government Code of the State of California as being
exempt from destruction; and
WHEREAS, all of the records, documents and papers hereinafter
listed were prepared on a date at least two years prior to the date
of this resolution; and
WHEREAS, the hereinafter described records, documents and
papers are occupying space sorely needed by the Police Department
of the City of Tustin; and
WHEREAS, the Chief of Police of the City of Tustin has
determined that none of the hereinafter described records,
documents or papers has sufficient value to justify retention; and
WHEREAS, the city Attorney herby gives his written consent to
the destruction of the hereinafter described records, documents and
papers.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Tustin that the following records, documents, and papers
are no longer required by the City of Tustin and should be
destroyed in order to conserve storage space in the offices of the
City of Tustin. Said documents and papers are more particularly
described as follows:
Department Report files dated prior to January 1, 1989
with the exception of reports involving cases which have
no statutes of limitation as outlined under California
Penal Code Section 799.
* 1 *
Department microfiche reports and duplicates dated January
1, 1980 through December 31, 1980, with the exception of
reports involving cases which have no statutes of
limitation as outlined under California Penal Code Section
799.
Dispatch cards which are at least two years old and do not
relate to matters with assigned case numbers, and have no
statutes of limitation as outlined under California Penal
Code Section 799.
Officer activity records and logs dated prior to January
1, 1989.
5. Supervisor records and logs dated prior to January 1,
1989.
6. Any and all citations issued prior to January 1, 1988.
7. Any and all bicycle registration files dated prior to
January 1, 1989.
Miscellaneous ~dministrative
to January 1, 1989.
correspondence dated prior
BE IT FURTHER RESOLVED that the proper official of
of Tustin having custody of the above described records,
and papers is hereby authorized to destroy said records,
and papers in a lawful manner, as scheduled; and
the City
documents
documents
BE IT FURTHER RESOLVED that upon destruction of the
aforementioned and described records, documents and papers a
certificate of destruction shall be executed as to the documents
destroyed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
ADOPTED this 18th day of March, 1991.
CITY ~ERK
day of March , 1991.
MAYOR
APPROVED:
CITY ATTORNEY FOR THE CITY OF TUSTIN
*2*
city of Tustin
RESOLUTION CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
RESOLUTION NO. 91-43
MARY E. WYNN, City Clerk and ex-officio Clerk of the City Council of
the City of Tustin, California, does hereby certify that the whole
number of the members of the City Council of the Cit~ of Tustin is
five; that the above and foregoing Resolution No. 91-43 was duly and
regularly introduced, passed and adopted at a regular meeting of the
City Council held on the 18th day of March, 1991 by the following vote:
COUNCILMEMBER AYES: Edgar, Puckett, Pontious, Potts, Prescott
COUNCILMEMBER NOES: None
COUNCILMEMBER ABSTAINED: None
COUNCILMEMBER ABSENT: None
Certifiratie of nestrurtbAi
AEI
ALCO ENVIRONMENTAL INCORPORATED
1275 No. CHRISOEN L 102
(213) 372-3170 on P.O. BOX 17490 17141 074-3330
ANAIIEIK CA 92817-7490
THIS IS TO CERTIFY THAT ALL RECORDS AND MATERIALS RECEIVED FROM
Name TUSTIN POLICE DEPT.
Address 300 Centennial Basement City Tustin
Telephone 714 ) 544 5424 Zip A 92680
Have been completely destroyed by a MILL process. It
is further certified that since records were received by ALCO ENVIRONMENTAL
that they have not been excessively handled, tampered with or read by anyone.
Date April 3, 1991 By ALCO E RON E TAL INC.
SERVICE No. D410
Scottie Frazier
9 P�