HomeMy WebLinkAbout04 AWARD CONTRACT FOR THE FY2016-17 ROADWAY REHABILITATION & SIDEWALK REPAIR PROJECT CIP 70016•Agenda AGENDA REPORT Ree eld m 4 v City Manager Finance Director MEETING DATE: JUNE 20, 2017 TO: JEFFREY C. PARKER, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: AWARD CONTRACT FOR THE FISCAL YEAR 2016-17 ROADWAY REHABILITATION AND SIDEWALK REPAIR PROJECT CIP 70016 SUMMARY Staff is requesting the City Council award a construction contract to the lowest responsive/responsible bidder for the Fiscal Year (FY) 2016-17 Roadway Rehabilitation and Sidewalk Repair Project CIP 70016. RECOMMENDATION It is recommended that the City Council award a construction contract to the lowest responsive/responsible bidder, Palp, Inc. dba Excel Paving Company in the amount of $1,477,422.51, for the FY 2016-17 Roadway Rehabilitation and Citywide Sidewalk Repair Project CIP 70016 and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City. FISCAL IMPACT Sufficient funds in the amount of $1,725,000 have been budgeted and appropriated in the Fiscal Year 2016-2017 Capital Improvement Program Budget. CIP 70016 is part of the City's on-going Maintenance of Effort (MOE) obligation to maintain eligibility for Renewed Measure M (M2) funding. Funding is provided through a combination of General Fund, M2 Fair Share, and Gas Tax. CORRELATION TO THE STRATEGIC PLAN Rehabilitation of roadways and repair of sidewalks contribute to the fulfillment of the City's Strategic Plan Goal B: Public Safety and Protection of Assets. Specifically, the project implements Strategy #3, which among other items, is to ensure continuous maintenance and improvement of public facilities. DISCUSSION The Roadway Rehabilitation and Citywide Sidewalk Repair CIP 70016 for Fiscal Year 2016-17 includes asphalt concrete pavement repair, asphalt concrete overlay, slurry sealing, and traffic striping on various streets within Zone 5 of the City's Pavement Management Program. The City is divided into seven pavement management zones with each zone targeted each year for pavement maintenance. Through a rolling seven year cycle, this program is intended to maintain the integrity of City streets. The current phase, Zone 5 (attached map) is generally bounded by north city limit to the north, along Browning Avenue and west city limit to the west, 1-5 Freeway to the south, and Jamboree Road to the east. The project also includes citywide sidewalk repair which focuses on removal and replacement of damaged sidewalk at numerous locations throughout the City based on an annual field survey conducted by the Engineering Division. The Engineer's Estimate is $1,455,000. FY 2016-17 Roadway Rehabilitation & Citywide Sidewalk Repair CIP 70016 June 20, 2017 Page 2 Formal bids were publicly opened on May 30, 2017 and reviewed by Public Works. Six (6) bids were received and are summarized below by order of least dollar amount: • Palp, Inc. dba Excel Paving Company ............................................ $ 1,477,222.51 • Hardy & Harper, Inc........................................................................ $ 1,495,000.00 • R.J. Noble Company...................................................................... $ 1,513,546.50 • All American Asphalt..................................................................... $ 1,579,187.00 • Sequel Contractors, Inc................................................................. $ 1,675,262.82 • EBS General Engineering.............................................................. $ 1,681,394.88 Staff has reviewed the references and the State Contractor's License for Palp, Inc. dba Excel Paving Company and has determined that they are appropriate for the subject project. It is recommended that the City Council award the construction contract to the lowest responsive/responsible bidder, Palp, Inc. dba Excel Paving Company for the FY 2016-17 Roadway Rehabilitation and Sidewalk Repair Project CIP 70016 and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City. ou as S. Stack, P.E. Dir or f Public Works/City Engineer Attachment: Location Map S:\City Council Items\2017 Council Items\06-20-2017\Award of Contract for Roadway Rehab and Sidewalk Repair (CIP 70016)\Award of Contract for Roadway Rehab (CIP 70016).docx City of Tustin, CA Citywide Zones I Y` VE EE J .JN�r I pN0 NEBf I RFGIEH NT SL 1 / / •0I'1 ��H��ANA'FO R p/ WA�R.R,•EN1 AV/J. ®RVINE9DL/O j'I $/op •f/•Y�—� A < _'j 0 aw �• 1• Y9S. IRF:"K3u�0 j SSf S� O w y, r, "RST 5 %CL ••`�+ T IROS slYi - :�I � 9[2f'�iY";III �• a= eo P a m pa SON Oft %......; .,.r Mc DEN Al � O P CCF 'rte FRS ��iy Ro op � F 4 OFA r 7 a�ENCIA qui l� F N( His r �5 SPO •, Legend Zone a 9A�Y •`•�4+1,160REER QTP,FT �L � r.. �.._.. 2 �� �• 3 N I.._.._.._j 4 5 w i I.._.._.._I 6 S Centerline - City of Tustin, CA Citywide Zones Map ArGJuly 20 10.1 Bucknam &Associates July 2013 Source: City of Tustin AutoCAD Dwg Created in ArcGIS 10.1 using ArcMap