HomeMy WebLinkAboutADDITION TO OB 3 PROCEDURE OF APPROVAL OF MINUTES-- -
DATE: 09/14/89
a motion is in
order to approve
ADDITION TO
OLD BUSINESS NO. 3
-Titter — Com–
TO:
HONORABLE MAYOR AND
MEMBERS
OF
THE CITY COUNCIL
FROM:
CITY ATTORNEY
approved, or
L
SUBJECT:
PROCEDURE FOR APPROVAL OF MINUTES OF CITY COUNCIL MEETINGS
There seems to be some question or uncertainty about the proper
prnnAdure for approval of minutes of City Council meetings.
When the City Council comes to the agenda item of Approval of
Minutes, the appropriate procedures pursuant to Roberts Rules of Order
are:
1)
a motion is in
order to approve
the minutes as submitted by
the City
Clerk and upon
the motion being
seconded and approved by a
majority
of the council,
the minutes stand
approved, or
2) a motion may be made to approve the minutes as submitted by
the City Clerk as corrected with the following correction(s) :
.................... ", and upon the motion being seconded and
approved by a majority of the Council, the minutes will be approved as
corrected, or
3) upon a motion to approve the minutes as submitted by the
City Clerk and a second being made to that motion, any councilmember
may make a motion to amend the main motion with the following
correction(s).- TM _ " 1 the motion to amend is first voted upon
and then the main motion is voted upon. If the motion to amend is
passed, the main motion is then voted on and if approved, the minutes
are approved as corrected. If the motion to amend fails, the main
motion is voted on to approve the minutes as submitted by the City
Clerk.
The City Council by a majority of the Council voting to approve
the minutes, as submitted or as corrected, is the final determining
authority on how the minutes shall become the approved minutes.
There are many and varied ways of keeping minutes. The only
minute taking that is absolutely essential are minutes which record
the motions adopted, minute orders adapted, resolutions adopted,
ordinances read (first and second time) and adopted, a record of which
councilmembers were present at the meeting and other such essentials.
There is no Legal requirement that the minutes contain a description
of the discussion by the Council or by members of the public. Placing
such matters in the minutes is strictly a matter of discretion of the
City.Clerk, who typically would consider the expressions of preference
by the City Council.
HM AG. RQURKE �.___--
City Attorney
JGR: cas :R: 9/1x!/89 (A7 5)
cc: WH