HomeMy WebLinkAboutCC RES 99-056 RESOLUTION NO. 99-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUSTIN, CALIFORNIA, AMENDING THE
CLASSIFICATION PLAN
WHEREAS, the City adopted a Classification Plan in 1984, by adopting
Resolution No. 84-63; and -.
WHEREAS, it is desirable and appropriate to revise and update the
Classification Plan when appropriate;
NOW, THEREFORE, the City Council of the City of Tustin, California,
does hereby resolve that the Classification Plan of the City of Tustin, dated
August 20, 1984, is hereby amended to include the classification of Records
Clerk II, as outlined in the attached job description.
Passed and adopted at a regular meeting of the Tustin City Council held
on the 6th day of July, 1999.
AYOR ,,,_y
ATTEST:
CITY CLERK
S:BMC~AmendClassRes
CITY OF TUSTIN
Class Specification
Job Title: Police Records Clerk II
Supervisor's Title: Support Services Supervisor and/or sworn Supervisors
-. Jobs Supervised: None
Definition:
Under moderate supervision, enters, files, retrieves, copies, and provides authorized
information contained in police criminal records to authorized personnel; provides
clerical assistance to department staff; answers phones and assists officers and the
public; performs related duties as required~
Examples of Duties and Responsibilities: ,'
1. Verities, enters, prints, copies and distributes arrest and miscellaneous reports to
authorized staff, District Attorney, courts, Probation Department, law enforcement
agencies and other authorized parties with information necessary for prosecution
purposes and other criminal management purposes.
2. Maintains the law enforcement management computer system, enters data into the
computer and generates a variety of management system reports.-
3. Conducts criminal history checks using local criminal history, the California Law
Enforcement Teletype System (CLETS), and the National Crime Information Center
(NCIC) computer systems.
4. Assists the public in person, at the front counter, and by telephone, concerning
police practices, case processing procedures, criminal violations, vehicle
information, and departmental procedures; directs individuals and/or visitors to
appropriate parties.
5. Transcribes and types narratives for police reports, and followup reports for sworn
personnel; drafts, types, and prepares routine reports, fiyers, memos and
correspondence as directed.
6. Tracks, makes computer entries, arranges service, and submits subpoenas
requested from the District Attorney's office and other sources; responds to
questions regarding service methods; coordinates response of police personnel to
court appearances.
7. Prepares document packages for court bookings; filings; and arraignment requests,
pulling RAP sheets and other pertinent documentation.
8. Types, proofreads, verities, copies arid distributes custody and criminal activity
reports as well as various cards, forms and records.
9. Gathers, prepares, and verities the accuracy of data for computer input.
10. Provides support and assistance to officers and detectives as needed for record
information and clerical support.
11.Verifies, files, makes computer entries, and maintains department forms,
photographs, permits, pawn transactions, warrants, letters and reports.
12. May be required to perform matron duties, to'fingerprint arrestees, and to transport
marked police units for servicing.
13. May arrange or schedule training sessions and/or meetings, make travel
arrangements and process invoices for payment.
14.Verifies, enters, and maintains personnel records and training documents; tracks
and makes notifications to appropriate supervisors reference evaluations.
15. Makes computer entries for biweekly payroll reporting.
Qualifications Guidelines
Education/ExperienceiTrainin.q:
High .school graduation or general education degree (GED). Two years of clerical
experience; or equivalent combination of education and experience. Training in the use
of a personal computer, records management applications and software programs and
standard office equipment is desirable. Law Enforcement experience is preferred.
Knowledge:
Knowledge of police records systems and data entry, filing and retrieval procedures;
Penal and Vehicle codes; police operations; office practices and procedures; public
relations; basic math; English grammar, usage, spelling and punctuation.
S kills/Abil ities:
Typing at a corrected speed of 40 words per minute, operate computer terminal,
transcribing equipment, calculator, fax machine, photocopy machine, and telephone.
Ability to enter, retrieve, and update police records and reports using menu driven police
records computer programs; learn call types and codes; utilize word processing and
specialized software applications; accurately transcribe reports; organize and complete
assigned tasks in accordance with statutory and non-statutory work deadlines; solve
basic work problems; file records alphabetically, numerically, and chronologically;
ensure confidentiality of police records and files; understand and follow oral or written
instructions; release specific police' data only to authorized receivers; communicate and
work cooperatively and effectively with staff, management, court officials, suspe_c. ts, law
enforcement representatives, and the general public.
Special Requirements/Certification:
No felony convictions. No disqualifying criminal histories within the past seven years.
May be assigned to rotating assignments. May require the possession of a valid Class
C or Class 3 California driver's license to respond to court requests for testimony. May
be required to obtain CLETS certification.
Must be able to perform in a fast paced, busy, environment, with frequent interruption.
RESOLUTION CERTIFICATION
STATE OF CALIFORNIA ) '-
COUNTY OF ORANGE ) ss
CITY OF TUSTIN )
RESOLUTION NO. 99-56
Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the Ci:E~/of Tustin,
California, does hereby certify that the whole number of the members of the City Council is
five; that the above and foregoing resolution was passed and adopted at a regular meeting of
the City Council held on the 6th day of July, 1999, by the following vote:
COUNCILMEMBER AYES: Worley, Thomas, Doyle, Potts
COUNCILMEMBER NOES: None
COUNCILMEMBER ABSTAINED None
COUNCILMEMBER ABSENT: Saltarelli
Pamela Stoker, City Clerk