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HomeMy WebLinkAbout07 ADOPT RESO NO. 17-47 FY17-18 CIP•Agenda te AGENDAREPORT Reviewed:m "I City Manager Finance Director MEETING DATE: SEPTEMBER 19, 2017 TO: JEFFREY C. PARKER, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS \ CITY ENGINEER SUBJECT: ADOPT RESOLUTION NO. 17-47 AMENDING THE FISCAL YEAR 2017-18 CAPITAL IMPROVEMENT PROGRAM TO INCLUDE PROJECTS FUNDED BY THE ROAD MAINTENANCE AND REHABILITATION ACCOUNT SUMMARY In order to be eligible to receive new funding under Senate Bill 1 (SB1), the City is required to submit a Project List to the California Transportation Commission (CTC) no later than October 16, 2017. RECOMMENDATION Staff recommends the City Council: 1. Adopt Resolution No. 17-47 identifying projects to be submitted to the California Transportation Commission for SB 1 funding; and 2. Direct staff to submit the Project List to the California Transportation Commission on behalf of the City. FISCAL IMPACT Submittal of the Project List to the CTC allows the City to receive funding for maintenance, rehabilitation, and safety related roadway projects. The current estimated revenues for Fiscal Year 2017-18 and Fiscal Year 2018-19 are approximately $477,000 and $1,420,000, respectively. CORRELATION TO THE STRATEGIC PLAN The recommended actions contribute to the fulfillment of the City's Strategic Plan Goal B, Public Safety and Protection of Assets, ensuring that Tustin is an attractive, safe and well maintained community in which people feel pride. DISCUSSION On April 28, 2017 the Governor signed SB 1, which is known as the Road Repair and Accountability Act of 2017 to address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system. Beginning November 1, 2017, the State Controller will deposit various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new RMRA funding will be apportioned by formula to eligible cities and counties for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system. The City is required to submit a Project List to the CTC by October 16, 2017. Adopt Resolution 17-47: Senate Bill 1 — Project List September 19, 2017 Page 2 The attached resolution includes a Project List that will be reviewed by the CTC in December 2017 with funding distributed in January 2018. Project Detail Sheets have also been included as Attachment 2. 'Stack, P.E. Public Works/City Engineer Attachment 1: Resolution No. 17-47 Attachment 2: Capital Improvement Program Project Detail Sheets S:\City Council Items\2017 Council Item s\09-19-2017\SB 1 Project List\Agenda Report.docx ATTACHMENT 1 Resolution No. 17-47 RESOLUTION NO 17- 47 RESOLUTION AMENDING THE FISCAL 2017-18 CAPITAL IMPROVEMENT PROGRAM AND BUDGET TO INCORPORATE A LIST OF PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi -modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the City budget, which must includea description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive estimated revenues of $ 477,006 in RMRA funding in Fiscal Year 2017-18 and $1,420,923 in Fiscal Year 2018-19 from SB 1; and WHEREAS, the City used a Pavement Management Plan (PMP) and Capital Improvement Program to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that meet priorities for transportation investment; and WHEREAS, the City's PMP has been developed to assist City personnel by providing current data on the City's street network and to develop cost-effective maintenance strategies to maintain a desirable level of pavement performance on a network scale, while optimizing the expenditure of limited fiscal resources; and WHEREAS, the City's weighted pavement condition index (PCI) for the entire network is 87.1; and WHEREAS, system sustainability can only be achieved through proactive scheduling and the implementation of cost-efficient pavement applications; and WHEREAS, restoring roads before they fail reduces construction costs and successive years of collecting pavement condition data has shown that it is far more economical to preserve roads than to delay repairs; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co -benefits statewide; and WHEREAS, the City Council has periodically amended the Capital Improvement Program when appropriate; and WHEREAS, the City has determined the need to amend the Capital Improvement Program that was adopted with the Fiscal Year 2017-18 budget to incorporate Exhibit A, the. list of projects planned to be funded with Road Maintenance and Rehabilitation Account revenues and approve all necessary budgetary adjustments to accommodate the use of RMRA funds in accordance with the Road Repair and Accountability Act of 2017. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tustin authorizes staff to implement the provisions of this Resolution and modify the City's Capital Improvement Program and make all necessary budgetary adjustments to reflect the changes approved in this Resolution. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 19th day of September 2017. DR. ALLAN BERNSTEIN Mayor ATTEST: ERICA N. RABE City Clerk Resolution 17-47 Page 2 of 3 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN 1 I, Erica N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 17-47 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 19'h day of September 2017, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. RABE City Clerk Resolution 17-47 Page 3 of 3 Exhibit A to Resolution No. 17-47 STATE OF CALIFORNIA • CALIFORNIA TRANSPORTATION COMMISSION Senate Bill (SB) 1 Proposed Project List Form Part 1: General Information Local Streets and Roads Program Agency Name: (Select from dropdown list) LOCode: Tustin 1 5271 Agency Address: City: ZIP Code: 300 Centennial Way ITustin I CA 192780 Agency Contact: Agency Contact Title: Douglas S. Stack Director of Public Works/ City Engineer Agency Contact Phone No.: (i.e. 1234567890) Agency Contact Email Address: (714) 573-3150 dstack@tustinca.org Funding for Fiscal Year: I FYI 17/18 Budget Support Documentation:? Please briefly describe the budget support documentation being provided. Resolution No. 17-47 Amending the Fiscal Year 2017-18 Capital Improvement Program and Budget to Incorporate a List of Projects Funded by SB 1 Average Network PCI: Additional Information: ? Project Flexibility: (Month) (Year) 87 Measurement Date: 03 2017 Pursuant to SHC Section 2034(a)(1), this project list shall not limit the flexibility of an eligible city or county to fund projects in accordance with local needs and priorities, so long as the projects are consistent with SHC Section 2030(b). After submittal of the project list to the Commission, in the event a city or county elects to make changes to the project list pursuant to the statutory provision noted above, formal notification of the Commission is not required. However, the Project Expenditure Report form that is due to the Commission by October 1st each year, will provide an opportunity for jurisdictions to annually communicate such changes to the Commission as part of the regular reporting process. * Required information o \ �� \\\\\\ \\\\\\ \\\\\\ \\\\\\ \\\\\\ \\\\\\ ;4< ■ : : : : : : _ _ _ _ _ �VE \ \ \ \ \ \ o o ot o ow \\\\\\ \\\\\\ \\\\\\ \\\\\\26 \\\\\\ \\\\0 }� o o o � }}} \/ \/ \/ \/ \/ \/ �® o 1,H hLh� O I..V N 0 N(10 ct ^-^), ^W W 4—) U O J 00 LL 0 U 0 W M0 0 U 0 0 0 M 41C M M U U 4+ J i C m m m m C m m N N 00 � a o v O M M L V- T D Vn 0 m r Y f0 Ln Y b. 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D 411 U O c I Y m E a +" A +1r_ EA O E Ln m U c O a--+ N +r m U C J W bD U a U w W 0 a 0 i U J 4, m T C E w O ,� C 'A W +O+ C O f6 D U O a+ 4 T C Q. > U E 0 E O 411 U m E a +" A +1r_ EA O LU U c O a--+ N +r m U J 0 U U w 0 a i N O Q O a 4- 0 O L Q. i U W 0 W c/) 0- F- 4, F- U W O a 41 W O O1 a O a o Z a a a ATTACHMENT 2 Capital Improvement Program Project Detail Sheets PROJECT CATEGORY PROJECT NAME PROJECT MANAGER LOCATION City of Tusti Project Detail Sheet Transportation Facilities Maintenance PROJECT NO. TBA16 Newport Avenue Rehabilitation TOTAL PROJECT COST $ 900,000 TBD I-5 Freeway to Holt Avenue DESCRIPTION Removal and deep lift repairs of asphalt concrete pavement failure areas, repair of sidewalk and curb & gutter, ramps reconstruction, cold plane, construction of asphalt concrete resurfacing, traffic loops, and traffic striping. MAP PHOTO __ ST STPEET �\ [T] F-1 �� T C PROJECT LOCATION Expenses To FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-24 Total 6/30/2017* Request Planned Planned Planned Planned Planned Project Cost Funding Source 139 RMPA $ 100,000 $ 800,000 $ 900,000 TOTAL $ - $ 100,000 $ 800,000 $ - $ - $ - $ - $ 900,000 Expenditure Design $ 100,000 $ 100,000 Right -of -Way $ - Construction $ 800,000 $ 800,000 TOTAL $ - $ 100,000 $ 800,000 $ - $ $ $ - $ 900,000 Fundine Sources 130 RMRA Road Maintenance and Rehabilitation Account * Estimate FYI 6/17 year-end PROJECT CATEGORY PROJECT NAME PROJECT MANAGER LOCATION Project Detail Sheet Transportation Facilities Maintenance PROJECT NO. TBA17 Newport Avenue Rehabilitation TOTAL PROJECT COST $ 700,000 TBD I-5 Freeway to Sycamore Avenue DESCRIPTION Removal and deep lift repairs of asphalt concrete pavement failure areas, repair of sidewalk and curb & gutter, ramps reconstruction, cold plane, construction of asphalt concrete resurfacing, traffic loops, and traffic striping. MAP PHOTO n .••�• �I M6MOEN +.VENUE ��f i PROJECT LOCATION I \ �ti Expenses To FY 17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-24 Total 6/30/2017* Request Planned Planned Planned Planned Planned Project Cost Funding Source 139 RMRA $ 100,000 $ 600,000 $ 700,000 TOTAL $ - $ 100,000 $ 600,000 $ - $ - $ - $ - 5 700,000 Expenditure Design $ 100,000 $ 100,000 Right -of -Way $ - Construction $ 600,000 $ 600,000 TOTAL $ $ 100,000 $ 600,000 $ $ - $ - $ - $ 700,000 Funding Sources 139 RMRA Road Maintenance and Rehabilitation Account * Estimate FY16/17 year-end PROJECT CATEGORY PROJECT NAME PROJECT MANAGER LOCATION Project Detail Sheet Transportation Facilities Maintenance PROJECT NO. TBA19 Browning Avenue Rehabilitation TOTAL PROJECT COST $ 600,000 TBD Between El Camino and Irvine BouleN DESCRIPTION Removal and deep lift repairs of asphalt concrete pavement failure areas, repair of sidewalk and curb & gutter, ramps reconstruction, cold plane, construction of asphalt concrete resurfacing, traffic loops, and traffic striping. MAP PHOTO CC//� llllJl O C O Expenses To FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-24 Total 6/30/2017* Request Planned Planned Planned Planned Planned Project Cost Funding Source 139 RMRA $ 600,000 $ 600,000 TOTAL $ $ - $ $ 600,000 $ - $ - $ - $ 1600,000 Expenditure Design $ 100,000 $ 100,000 Right -of -Way $ - Construction $ 500,000 $ 500,000 TOTAL $ $ - $ - $ 600,000 $ $ - $ $ 600,000 Funding Sources 139 RMRA Road Maintenance and Rehabilitation Account * Estimate FY 16/17 year-end Project Detail Sheet PROJECT CATEGORY Transportation Facilities Maintenance PROJECT NAME Red Hill Avenue Rehabilitation PROJECT MANAGER TBD LOCATION San Juan Street to Bryan Avenue DESCRIPTION PROJECT NO. 70220 TOTAL PROJECT COST $ 400,000 Removal and deep lift repairs of asphalt concrete pavement failure areas, repair of sidewalk and curb & gutter, ramps reconstruction, cold plane, construction of asphalt concrete resurfacing, traffic loops, and traffic striping. The project also includes median reconstruction to lengthen northbound left turn pocket at Bryan Avenue. MAP PHOTO Expenses To FY 17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-24 Total 6/30/2017* Request Planned Planned Planned Planned Planned Project Cost Funding Source 139 RMRA $ 50,000 $ 350,000 $ 400,000 TOTAL $ - $ - $ - $ 50,000 $ 350,000 $ - $ - $ 400,000 Expenditure Design $ 50,000 $ 50,000 Right -of -Way $ - Construction $ 350,000 $ 350,000 TOTAL $ - $ - $ $ 50,000 $ 350,000 $ $ - $ 400,000 Funding Sources 139 RMRA Road Maintenance and Rehabilitation Account * Estimate FYI 6/17 year-end Project Detail Sheet PROJECT CATEGORY Transportation Facilities Maintenance PROJECT NAME Red Hill Avenue Rehabilitation PROJECT MANAGER TBD LOCATION Walnut Avenue to I-5 Freeway PROJECT NO. TBA18 TOTAL PROJECT COST $ 550,000 DESCRIPTION Removal and deep lift repairs of asphalt concrete pavement failure areas, repair of sidewalk and curb & gutter, ramps reconstruction, cold plane, construction of asphalt concrete resurfacing, traffic loops, and traffic striping. MAP PHOTO Lh O PROJECT LOCATION Expenses To FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-24 Total 6/30/2017* Request Planned Planned Planned Planned Planned Project Cost Funding Source 139 RMRA $ 50,000 $ 500,000 $ 550,000 TOTAL $ - $ - $ - $ 50,000 $ 500,000 $ - $ - $ 550,000 Expenditure Design $ 50,000 $ 50,000 Right -of -Way $ - Construction $ 500,000 $ 500,000 TOTAL $ $ - $ - $ 50,000 $ 500,000 $ - $ $ 550,000 Funding Sources t39 RMRA Road Maintenance and Rehabilitation Account * Estimate FYI 6/17 year-end PROJECT CATEGORY PROJECT NAME PROJECT MANAGER LOCATION Project Detail Sheet Transportation Facilities Maintenance PROJECT NO. TBA20 Edinger Avenue Rehabilitation TOTAL PROJECT COST $ 500,000 TBD Jamboree Road to Harvard Avenue DESCRIPTION Removal and deep lift repairs of asphalt concrete pavement failure areas, repair of sidewalk and curb & gutter, ramps reconstruction, cold plane, construction of asphalt concrete resurfacing, traffic loops, and traffic striping. Portion of rehabilitation in the eastbound direction is scheduled to be completed by Irvine Ranch Water District (IRWD) Wells 21/22 Project. This project will complete any remaining portions not accomplished with aforementioned project. MAP PHOTO PROJECT - LOCATION Nlf, 62 Expenses To FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-24 Total 6/30/2017* Request Planned Planned Planned Planned Planned Project Cost Funding Source 139 RMRA $ 500,000 $ 500,000 TOTAL $ $ $ - $ - $ 500,000 $ - $ - $ 500,000 Expenditure Design $ 50,000 $ 50,000 Right -of -Way $ - Construction $ 450,000 $ 450,000 TOTAL $ - $ - $ - $ - $ 500,000 $ - $ - $ 500,000 Funding Sources 139 RMRA Road Maintenance and Rehabilitation Account * Estimate FYI 6/17 year-end Project Detail Sheet PROJECT CATEGORY Traffic Control Facilities PROJECT NAME Traffic Signal Installation PROJECT MANAGER Krys Saldivar LOCATION Parkcenter Lane and Bryan Avenue PROJECT NO. 40091 TOTAL PROJECT COST $ 500,000 DESCRIPTION Installation of traffic signals at the intersection of Parkcenter Lane and Bryan Avenue which meet traffic signal warrants. x Q` A PROJECT � e�Y LOCATIO, , N ti � � �N• O qGF� G� PHOTO Expenses To FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-24 Total 6/30/2017* Request Planned Planned Planned Planned Planned Project Cost Funding Source 130 RMRA $ 150,000 $ 150,000 139 M2 -FS $ 350,000 $ 350,000 TOTAL $ - $ 500,000 $ - $ - $ - $ - $ - $ 500,000 Expenditure Design $ 100,000 $ 100,000 Right -of -Way $ - Construction $ 400,000 $ 400,000 TOTAL $ - $ 500,000 $ $ - $ $ $ $ 500,000 Funding Sources 130 RMRA Road Maintenance and Rehabilitation Account 139 M2 -FS Measure M2 Fair Share * Estimate FYI 6/17 year-end Project Detail Sheet PROJECT CATEGORY Traffic Control Facilities PROJECT NAME Traffic Signal Installation PROJECT MANAGER Krys Saldivar LOCATION Lansdowne Road and Valencia Avenu DESCRIPTION PROJECT NO. 40090 TOTAL PROJECT COST $ 500,000 Installation of traffic signals at the intersection of Lansdowne Road and Valencia Avenue which meet traffic signal warrants. r,.iPJ UbGJ lu r I 1 x-10 r 110-17 r 117 -Gu r 1 Gu-Gl r IGl-LL r 144-4-t 1UU11 6/30/2017* Request Planned Planned Planned Planned Planned Project Cost Funding Source 130 RMPA $ 150,000 $ 150,000 200 DEV $ 125,000 $ 125,000 139 M2 -FS $ 225,000 $ 225,000 TOTAL $ - $ 500,000 $ - $ - $ - $ - $ - $ 500,000 Expenditure Design $ 100,000 $ 100,000 Right -of -Way $ - Construction $ 400,000 $ 400,000 TOTAL $ - $ 500,000 $ - $ $ $ $ $ 500,000 Funding Sources 139 RMRA Road Maintenance and Rehabilitation Account 200 DEV Developer Contribution 139 M2 -FS Measure M2 Fair Share * Estimate FYI 6/17 year-end