HomeMy WebLinkAbout14 PSA PAGE AND TURNBULL RE HANGAR 2Agenda Item 14
Reviewed:
AGENDAREPORT City Manager SRP
Finance Director N/A
MEETING DATE: SEPTEMBER 19, 2017
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: CITY MANAGER'S OFFICE/ECONOMIC DEVELOPMENT
DEPARTMENT
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH PAGE & TURNBULL
TO PERFORM ARCHITECTURAL AND ENGINEERING DESIGN
SERVICES RELATED TO MAINTENANCE, REPAIRS AND VOLUNTARY
UPGRADES OF HANGAR 2
SUMMARY:
Professional Services Agreement (Agreement) with Page & Turnbull to perform additional
assessment work and begin design work associated with the Maintenance Recommendations
project outlined in the 2017 Conditions Assessment and Reuse Study of Hangar 2 (Study).
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute the attached
Agreement with Page & Turnbull, subject to any non -substantive modifications as may be
deemed necessary by the City Attorney prior to execution.
FISCAL IMPACT:
The proposal submitted by Page & Turnbull calls for 2 phases of work and reimbursable costs
totaling $1,004,710. The Agreement also contains a 10% additional services authorization with
approval from the Contract Officer.
The City Council approved a $5 million appropriation for FY 17-18 from Fund 189 (Land Sale
Proceeds) as part of the budget for design and construction work associated with maintenance,
repair and voluntary upgrade work on Hangar 2.
It should also be noted that in order to complete portions of the Agreement, a 185 -foot boom lift
will need to be purchased and maintained by the City. Purchasing a boom lift allows the City
and consultants to access difficult locations within Hangar 2 at any time and will be beneficial
during the construction phase. Public Works released an RFP for a 185 -foot boom lift in early
July, and the purchase of that lift is an additional item on this Agenda.
Agenda Report
September 19, 2017
Page 2
BACKGROUND:
Conditions Assessment and Reuse Study
From 2014-2017, Page & Turnbull and their design team completed a "Conditions Assessment
and Reuse Study for Hangar 2" (Study). The Study presented a set of Maintenance
Recommendations based on the condition of the various components of the building. These
Recommendations are directed at improving safety, improving functionality and performing
deferred maintenance on the building to support ongoing temporary uses. It is important to note
that they are recommendations, not requirements. These recommendations will improve the
safety and functionality of Hangar 2 to support continued leasing of the building for blimp
maintenance, storage, filming and specially permitted events.
Estimated construction cost for the maintenance recommendations project is $11.1 million, of
which 15-20 percent accounts for access and hazardous materials abatement. An additional $1
million is needed to perform the additional assessment work required and to complete
construction design. This brings the project total to $12.1 million. The $12.1 million does not
include soft costs (contingency, construction management, insurance/bonding etc) or escalation
costs that are unknown at this time.
Scope of Services
The scope of services for this agreement is proposed as two phases, a Predesign Phase and a
Design Phase. Tasks and subtasks associated with each phase are described below.
Phase 1: Predesign
The Predesign Phase includes two primary tasks and associated subtasks that support the
design, production and review of construction contract documents under Phase 2.
Subtask: Additional Investigation
o Closer inspection of hangar door components and existing electrical components
o Site specific wind modeling
o Personal Protection Equipment (PPE) protocols
o Limited trial repairs
Subtask: Historic Preservation Consultation
Phase 2: Design
Phase 2 consists of architectural and engineering design services, including structural,
mechanical, and electrical engineering services provided during the schematic design, design
development and construction documents phases required to prepare construction contract
documents, including plans and specifications.
- Subtask: Schematic Design
- Subtask: Design Development
Agenda Report
September 19, 2017
Page 3
- Subtask: Construction Documents
Fees, Timeline, Selection
As mentioned earlier, the total cost of the proposed work is $1,004,710. It is anticipated that the
work under this agreement will take 8-9 months.
Page & Turnbull is being recommended for this work because of their unique knowledge and
experience with Hangar 2 as well as providing the same services for two of the remaining
historic wood hangars in the Bay Area. Other consultants/entities would require their own
assessment of the building, leading to additional costs, delay and duplication of services beyond
the assessment and design work proposed by Page & Turnbull.
Staff and Page & Turnbull are available for any questions.
MWhew S. wee
Dep* ll::;Iy P�
Kenneth Piguee
Management Analyst
Attachment:
- Professional Services Agreement
ohn ftpchanan
of Economic Development
PROFESSIONAL SERVICES AGREEMENT
This Agreement for Professional Services (herein "Agreement"), is made and entered
into this day of (2017) ("Effective Date"), by and between the CITY OF
TUSTIN, a municipal corporation ("City"), and PAGE & TURNBULL, INC., a California
corporation ("Contractor").
WHEREAS, City requires the services of a qualified firm to provide professional
architectural and engineering services related to maintenance, repairs, and voluntary
upgrades of Hangar No. 2. at Tustin Legacy; and
WHEREAS, Contractor is qualified to provide the necessary services and has agreed
to provide such services; and
WHEREAS, Contractor submitted to City a proposal, dated August 10, 2017, a copy
of which is attached hereto as Exhibit "A" and incorporated herein by this reference
("Proposal'); and
WHEREAS, City desires to engage Contractor to render the services required by the
City on the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual agreements
contained herein, City and Contractor agree as follows:
SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Contractor shall provide those services identified in the Proposal, attached
hereto as Exhibit "A" (the "Services" or the "Work"). Contractor represents that all Services
will be performed in a competent, professional and satisfactory manner in accordance with
all standards prevalent in the industry. In the event of any inconsistency between the terms
contained in Exhibit "A" and the terms set forth in the main body of this Agreement, the terms
set forth in the main body of this Agreement shall govern.
1.2 Compliance with Law. All services rendered hereunder shall be
provided in accordance with all laws, ordinances, resolutions, statutes, rules, and
regulations of the City of Tustin and of any federal, state or local governmental agency of
competent jurisdiction.
1.3 Licenses and Permits. Contractor shall obtain at its sole cost and
expense such licenses, permits and approvals as may be required by law for the
performance of the services required by this Agreement.
1.4 Familiarity with Work. By executing this Agreement, Contractor
represents that Contractor (a) has thoroughly investigated and considered the Work to be
performed, (b) has investigated the site of the Work and become fully acquainted with the
conditions there existing, (c) has carefully considered how the Work should be performed,
and (d) fully understands the facilities, difficulties and restrictions attending performance of
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the Work under this Agreement. Should the Contractor discover any latent or unknown
conditions materially differing from those inherent in the Work or as represented by the City,
Contractor shall immediately inform City of such fact and shall not proceed with any work
except at Contractor's risk until written instructions are received from the Contract Officer.
1.5 Care of Work. Contractor shall adopt and follow reasonable
procedures and methods during the term of the Agreement to prevent loss or damage to
materials, papers or other components of the work, and shall be responsible for all such
damage until acceptance of the work by City, except such loss or damages as may be
caused by City's own negligence.
1.6 Additional Services. Contractor shall perform services in addition to
those specified in the Proposal when directed to do so in writing by the Contract Officer,
provided that Contractor shall not be required to perform any additional services without
compensation. Any additional compensation not exceeding ten percent (10%) of the original
Contract Maximum must be approved in writing by the Contract Officer. Any greater
increase must be approved in writing by the City Manager.
2. COMPENSATION
2.1 Compensation of Contractor. For the Services rendered pursuant to
this Agreement, the Contractor shall be compensated and reimbursed only such amount as
are prescribed in Exhibit "A", in an amount not to exceed $926,000 (nine hundred twenty-
six thousand) ("Contract Maximum").
THE MAXIMUM AMOUNT OF CITY'S OBLIGATION UNDER THIS AGREEMENT IS
THE AMOUNT SPECIFIED IN THIS SECTION. IF THE CITY'S MAXIMUM OBLIGATION
IS REACHED BEFORE THE CONTRACTOR'S SERVICES UNDER THIS AGREEMENT
ARE COMPLETED, CONTRACTOR WILL NEVERTHELESS COMPLETE THE
SERVICES WITHOUT LIABILITY ON THE CITY'S PART FOR FURTHER PAYMENT
BEYOND THE MAXIMUM AMOUNT.
2.2 Reimbursable Expenses. Contractor may be reimbursed for reasonable
incidental expenses, in such amounts as may be approved in writing by the Contract Officer.
Said reimbursable expenses will be billed in addition to the Contract Maximum, but shall not
exceed $78,710 (seventy-eight thousand seven hundred ten) in aggregate (Reimbursement
Maximum).
2.3 Method of Payment. In any month in which Contractor wishes to
receive payment, Contractor shall no later than the first working day of such month, submit
to City in the form approved by City's Director of Finance, an invoice for services rendered
prior to the date of the invoice. City shall pay Contractor for all expenses stated thereon
which are approved by City consistent with this Agreement, no later than the last working
day of said month.
2.4 Changes. In the event any change or changes in the work is requested
by City, the parties hereto shall execute an addendum to this Agreement, setting forth with
particularity all terms of such addendum, including, but not limited to, any additional
Contractor's fees. Addenda may be entered into:
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A. To provide for revisions or modifications to documents or other
work product or work when documents or other work product or work is required by the
enactment or revision of law subsequent to the preparation of any documents, other work
product or work;
B. To provide for additional services not included in this Agreement
or not customarily furnished in accordance with generally accepted practice in Contractor's
profession.
3. PERFORMANCE SCHEDULE
3.1 Time of Essence. Time is of the essence in the performance of this
Agreement. Contractor will perform their Services as expeditiously as is consistent with
professional skill and care and the orderly progress of a project of this scope.
3.2 Schedule of Performance. All Services rendered pursuant to this
Agreement shall be performed within any time periods prescribed in the Proposal, attached
hereto as Exhibit "A". The extension of any time period specified in the Exhibit "A" must be
approved in writing by the Contract Officer.
3.3 Force Majeure. The time for performance of Services to be rendered
pursuant to this Agreement may be extended because of any delays due to unforeseeable
causes beyond the control and without the fault or negligence of the Contractor, including,
but not restricted to, acts of God or of a public enemy, acts of the government, fires,
earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, and
unusually severe weather if the Contractor shall within ten (10) days of the commencement
of such condition notify the Contract Officer who shall thereupon ascertain the facts and the
extent of any necessary delay, and extend the time for performing the services for the period
of the enforced delay when and if in the Contract Officer's judgment such delay is justified,
and the Contract Officer's determination shall be final and conclusive upon the parties to this
Agreement.
3.4 Term. Unless earlier terminated in accordance with Sections 7.6 or 7.7
of this Agreement, this Agreement shall continue in full force and effect until satisfactory
completion of the services but not exceeding one (1) year from the date hereof, unless
extended by mutual written agreement of the parties.
4. COORDINATION OF WORK
4.1 Representative of Contractor. The following Principal of the Contractor
is hereby designated as being the principal and representative of Contractor authorized to
act in its behalf with respect to the work specified herein and make all decisions in
connection therewith: John D. Lesak.
It is expressly understood that the experience, knowledge, capability
and reputation of the foregoing Principal is a substantial inducement for City to enter into
this Agreement. Therefore, the foregoing Principal shall be responsible during the term of
this Agreement for directing all activities of Contractor and devoting sufficient time to
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personally supervise the services hereunder. The foregoing Principal may not be changed
by Contractor without the express written approval of City.
4.2 Contract Officer. The Contract Officer shall be the John Buchanan,
Director of Economic Development, unless otherwise designated in writing by the City
Manager. It shall be the Contractor's responsibility to keep the Contract Officer fully informed
of the progress of the performance of the services and Contractor shall refer any decisions
which must be made by City to the Contract Officer. Unless otherwise specified herein, any
approval of City required hereunder shall mean the approval of the Contract Officer.
4.3 Prohibition Against Subcontracting or Assignment. The experience,
knowledge, capability and reputation of Contractor, its principals and employees were a
substantial inducement for the City to enter into this Agreement. Therefore, except as
specified in the Proposal, Contractor shall not contract with any other entity to perform in
whole or in part the Services required hereunder without the express written approval of the
City. In addition, neither this Agreement nor any interest herein may be assigned or
transferred, voluntarily or by operation of law, without the prior written approval of City.
4.4 Independent Contractor. Neither the City nor any of its employees
shall have any control over the manner, mode or means by which Contractor, its agents or
employees perform the services required herein, except as otherwise set forth herein.
Contractor shall perform all services required herein as an independent contractor of City
and shall remain at all times as to City a wholly independent contractor with only such
obligations as are consistent with that role. Contractor shall not at any time or in any manner
represent that it or any of its agents or employees are agents or employees of City.
Contractor shall be solely responsible for compliance with State and Federal Law with
respect to the wages, hours, benefits, and working conditions of its employees, including
requirement for payroll deductions for taxes. Employees or independent contractors of
Contractor are not City employees.
5. INSURANCE / INDEMNIFICATION
5.1 Insurance.
A. Contractor shall provide, and cause each of its contractor(s) and
subcontractors (if any) to provide, and maintain at its own expense during the term of this
Agreement the following insurance covering all activities proposed and any operations under
this License. Such insurance shall be provided with insurers authorized to do insurance
business in the State of California, with a rating of at least Am VII or better or A-, X (if offered
by a surplus line carrier) according to the latest Best's Key Rating Guide, except that the
City will accept Workers Compensation Insurance rated B -VIII or better or from the State
Compensation Fund. Evidence of such insurance in the form of Certificates and Insurer
Endorsements shall be delivered to City prior to commencing work. The Insurer
Endorsements (or a copy of the policy binder, if applicable) shall provide that (1) said
insurance shall not be cancelled, except if the insurer provides Licensor thirty (30) days
written novice of any cancellation or termination of insurance; (2) commercial general liability
and automotive insurance shall be primary to and not contributing with any other insurance
maintained by City, and shall name "the City of Tustin, the Department of the Navy and the
Successor Agency to the Tustin Community Redevelopment Agency and their respective
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officers and employees" (collectively "City Insured Parties"), as additional insureds, and shall
provide that all losses shall be payable notwithstanding any act orfailure to act or negligence
of City, or any other person; (3) shall contain a provision that the insurer waives any right of
subrogation against the City Insured Parties which may arise by reason of any payments
made under a policy; and (4) if Contractor is self-insured for Workers Compensation,
Contractor shall submit to City a copy of its certification of self-insurance. All insurance shall
be maintained on an occurrence basis and shall include the following:
1. Commercial General Liability. Commercial General Liability
and property damage insurance, including automobile liability insurance, contractual, broad
form property damage, and bodily injury or death, with a combined single limit of not less
than $1,000,000 per occurrence with respect to personal injury or death, and $1,000,000
per occurrence with respect to property damage, and if written with an aggregate, the
aggregate shall be double the per occurrence limit.
2. Automobile Liability. Automobile Liability Insurance with
coverage insurance written on a per occurrence basis with limits of at least $1,000,000
combined limit for each occurrence covering bodily injury and property damage. Firm shall
maintain. Defense costs shall be paid in addition to the policy limits. The policy shall
specifically include coverage for owned, non -owned, leased, and hired automobiles, and
be endorsed to eliminate any exclusion applicable to any of them.
3. Professional Liability. Professional Liability Insurance with
minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate. Covered
Professional Services shall specifically include all Work to be performed under the
contract and delete any exclusion that may potentially affect the Work to be performed. If
Contractor provides claims made professional liability insurance, Contractor shall also agree
in writing to either (1) purchase tail insurance in the amount required by this Agreement or
to cover claims made within five (5) years of the completion of Contractor's Services under
this Agreement, or (2) maintain professional liability insurance coverage with the same
carrier in the amount required by this Agreement for at least five (5) years after completion
of Contractor's Services under this Agreement. Contractor shall also provide evidence to
the City of the purchase of the required tail insurance or continuation of the professional
liability policy.
4. Workers' Compensation Insurance. To the extent that
Contractor has employees, workers' compensation insurance in an amount and form
meeting all applicable requirements of the California Labor Code, covering all employees of
Contractor and all risks to such persons.
5. Verification of Coverage. The insurer endorsements required
herein are to be signed by a person authorized by that insurer to bind coverage on its
behalf. All endorsements are to be received and approved by City.
5.2 Indemnification. To the fullest extent permitted by law,
Contractor shall defend (at Contractor's sole cost and expense with legal counsel
reasonably acceptable to City), indemnify and hold the City, its officials, officers,
employees, agents and volunteers, free and harmless from any and all claims, demands,
orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments,
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arbitration awards, settlements, damages or injuries of any kind, in law or in equity,
including but not limited to property or persons, including wrongful death, (collectively
"Claims") based on a third party claim in any manner arising out of, pertaining to, related
to, or incident to any alleged acts, errors or omissions, or willful misconduct of Contractor,
its officers, directors, employees, subconsultants, subcontractors, agents or invitees in
connection with performance under this Agreement, or in any manner arising out of,
pertaining to, related to, or incident to an alleged breach of this Agreement, including
without limitation the payment of all consequential damages, expert witness fees and
reasonable attorneys' fees and other related costs and expenses, provided that such
obligation to defend shall not apply to professional liability claims against an indemnified
party.
Notwithstanding the foregoing, and only to the extent that the Services
performed by Contractor are subject to California Civil Code Section 2782.8, the above
indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims
that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct
of the Contractor.
Under no circumstances shall the insurance requirements and limits set
forth in this Agreement be construed to limit Contractor's indemnification obligation or
other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold
harmless and indemnify the City, its officials, officers, employees, agents and volunteers,
shall not apply to the extent that such Claims are caused by the sole negligence or willful
misconduct of that indemnified party.
The Contractor shall also defend, indemnify and hold the City harmless from
any claims or liability for City health and welfare, retirement benefits, or any other benefits
of part-time or fulltime City employment sought by Contractor's officers, employees, or
independent contractors, whether legal action, administrative proceeding or pursuant to
State statue.
6. RECORDS AND REPORTS
6.1 Reports. Contractor shall periodically prepare and submit to the
Contract Officer such reports concerning the performance of the services required by this
Agreement as the Contract Officer shall require.
6.2 Records. Contractor shall keep such books and records as shall be
necessary to properly perform the services required by this Agreement and enable the
Contract Officer to evaluate the performance of such services. The Contract Officer shall
have full and free access to such books and records at all reasonable times, including the
right to inspect, copy, audit and make records and transcripts from such records.
6.3 Ownership of Documents. All drawings, specifications, reports,
records, documents and other materials prepared by Contractor in the performance of this
Agreement shall be the property of City and shall be delivered to City upon request of the
Contract Officer or upon the termination of this Agreement, provided Contractor has been
paid all undisputed amounts owed for its services, and Contractor shall have no claim for
further employment or additional compensation as a result of the exercise by City of its full
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rights or ownership of the documents and materials hereunder. Contractor may retain
copies of such documents for its own use. Contractor shall have an unrestricted right to use
the concepts embodied therein.
6.4 Release of Documents. All drawings, specifications, reports, records,
documents and other materials prepared by Contractor in the performance of services under
this Agreement shall not be released publicly without the prior written approval of the
Contract Officer.
7. ENFORCEMENT OF AGREEMENT
7.1 California Law. This Agreement shall be construed and interpreted
both as to validity and to performance of the parties in accordance with the laws of the State
of California. Legal actions concerning any dispute, claim or matter arising out of or in
relation to this Agreement shall be instituted in the Superior Court of the County of Orange,
State of California, or any other appropriate court in such county, and Contractor covenants
and agrees to submit to the personal jurisdiction of such court in the event of such action.
7.2 Disputes. In the event of any dispute arising under this Agreement, the
injured party shall notify the injuring party in writing of its contentions by submitting a claim
therefor. The injured party shall continue performing its obligations hereunder so long as
the injuring party cures any default within ninety (90) days after service of the notice, or if
the cure of the default is commenced within thirty (30) days after service of said notice and
is cured within a reasonable time after commencement; provided that if the default is an
immediate danger to the health, safety and general welfare, the City may take immediate
action under Section 7.6 of this Agreement. Compliance with the provisions of this Section
shall be a condition precedent to any legal action, and such compliance shall not be a waiver
of any party's right to take legal action in the event that the dispute is not cured.
7.3 Waiver. No delay or omission in the exercise of any right or remedy of
a non -defaulting party on any default shall impair such right or remedy or be construed as a
waiver. No consent or approval of City shall be deemed to waive or render unnecessary
City's consent to or approval of any subsequent act of Contractor. Any waiver by either
party of any default must be in writing and shall not be a waiver of any other default
concerning the same or any other provision of this Agreement.
7.4 Rights and Remedies are Cumulative. Except with respect to rights
and remedies expressly declared to be exclusive in this Agreement, the rights and remedies
of the parties are cumulative and the exercise by either party of one or more of such rights
or remedies shall not preclude the exercise by it, at the same or different times, of any other
rights or remedies for the same default or any other default by the other party.
7.5 Legal Action. In addition to any other rights or remedies, either party
may take legal action, in law or in equity, to cure, correct or remedy any default, to recover
damages for any default, to compel specific performance of this Agreement, to obtain
injunctive relief, a declaratory judgment or any other remedy consistent with the purposes
of this Agreement.
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7.6 Termination Prior to Expiration of Term. The City reserves the right to
terminate this Agreement at any time, with or without cause, upon thirty (30) days written
notice to Contractor, except that where termination is due to the fault of the Contractor and
constitutes an immediate danger to health, safety and general welfare, the period of notice
shall be such shorter time as may be appropriate. Upon receipt of the notice of termination,
Contractor shall immediately cease all services hereunder except such as may be
specifically approved by the Contract Officer. Contractor shall be entitled to compensation
for all services rendered prior to receipt of the notice of termination and for any services
authorized by the Contract Officer thereafter.
7.7 Termination for Default of Contractor. If termination is due to the failure
of the Contractor to fulfill its obligations under this Agreement, City may take over the work
and prosecute the same to completion by contract or otherwise, and the Contractor shall be
liable to the extent that the total cost for completion of the services required hereunder
exceeds the compensation herein stipulated, provided that the City shall use reasonable
efforts to mitigate damages, and City may withhold any payments to the Contractor for the
purpose of set-off or partial payment of the amounts owed to City.
8. CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION
8.1 Non -Liability of City Officers and Employees. No officer or employee
of City shall be personally liable to the Contractor, or any successor -in -interest, in the event
of any default or breach by the City or for any amount which may become due to the
Contractor or its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Covenant Against Discrimination. Contractor covenants that, by and
for itself, its heirs, executors, assigns, and all persons claiming under or through them, that
there shall be no discrimination or segregation in the performance of or in connection with
this Agreement regarding any person or group of persons on account of race, color, creed,
religion, sex, marital status, national origin, or ancestry. Contractor shall take affirmative
action to insure that applicants and employees are treated without regard to their race, color,
creed, religion, sex, marital status, national origin, or ancestry.
9. MISCELLANEOUS PROVISIONS
9.1 Notice. Any notice, demand, request, consent, approval, or
communication either party desires or is required to give to the other party or any other
person shall be in writing and either served personally or sent by pre -paid, first-class mail to
the address set forth below. Either party may change its address by notifying the other party
of the change of address in writing. Notice shall be deemed communicated forty-eight (48)
hours from the time of mailing if mailed as provided in this Section.
To City:
CITY OF TUSTIN
300 Centennial Way
Tustin, CA 92780
Attention: John Buchanan
1260495.1
To Contractor:
PAGE & TURNBULL
417 South Hill Street, Suite 211
Los Angeles, CA 90013
Attention: John D. Lesak
9.2 Integrated Agreement. This Agreement contains all of the agreements
of the parties and cannot be amended or modified except by written agreement.
9.3 Amendment. This Agreement may be amended at any time by the
mutual consent of the parties by an instrument in writing.
9.4 Severability. In the event that any one or more of the phrases,
sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared
invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction,
such invalidity or unenforceability shall not affect any of the remaining phrases, sentences,
clauses, paragraphs, or sections of this Agreement, which shall be interpreted to carry out
the intent of the parties hereunder.
9.5 Corporate Authority. The persons executing this Agreement on behalf
of the parties hereto warrant that they are duly authorized to execute this Agreement on
behalf of said parties and that by so executing this Agreement the parties hereto are formally
bound to the provisions of this Agreement.
[Signatures on Following Page]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates
stated below.
Dated:
APPROVED AS TO FORM:
David E. Kendig
City Attorney
"C ity"
CITY OF TUSTIN, a municipal corporation
IS
Jeffrey C. Parker
City Manager
"Contractor"
PAGE & TURNBULL
IS
John D. Lesak
Principal
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W:u:111rv_IV
PROPOSAL, SCOPE OF SERVICES and COMPENSATION
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Revised August 10, 2017
Mr. John Buchanan
Director of Economic Development
City of Tustin
275 Centennial Way, Suite 104
Tustin, California 92780
Via email: jbuchanan(c�tustinca.orq
Re: Final Proposal for Architectural and Engineering Professional Services related to
Maintenance, Repairs, and Voluntary Upgrades of Hangar No. 2 at the
Former Marine Corps Air Station Tustin [P17007]
Dear John,
Page & Turnbull and our team of subconsultants are pleased to provide this proposal to continue
collaborating with the City of Tustin. Our proposal includes performing architecture and engineering
services to address maintenance, repairs, and voluntary upgrades to Hangar 2 located at the former
Tustin Marine Corps Air Station.
As we have discussed with the City, the Hangar 2 maintenance project involves truss repair;
abatement of potential hazards through removal of unsecured items or "loose" material;
investigation, repair, and upgrade to the hangar doors and box beams to return the doors to
operation; voluntary upgrade to fire detection, fire alarms, and paths of egress; selective repair and
replacement of the building shell; disabled access improvements; planning for temporary restrooms;
limited power distribution and select demolition of non -historic additions to the main hangar bay.
This scope of construction is based upon the Tier 1, 2, and 3 Maintenance Recommendations
enumerated in the recently submitted Tustin Hangar No. 2 Conditions Assessment and Reuse Study
and is defined in more detail in Exhibit C.
Page & Turnbull, Inc. will serve as executive architect for the project and will lead and manage an
enhanced investigation phase, as well as, design phases, from schematic design through
construction documents, on behalf of the City and their representatives. Page &Turnbull will continue
working with our highly -qualified subconsultants from the Reuse Study, with some select additions to
the team, most notably KPFF Consulting Engineers' Mechanics Group who will assess the hangar
doors' operational components (motors, wheels, guiderails, pulleys, pull -chains, etc.)
Final Proposal for Architectural and Engineering Professional Services for the
Maintenance, Repairs, and Voluntary Upgrades at Tustin Hangar 2 [P 17007]
Page 2 of 26
Additionally, Page & Turnbull will provide historic preservation consulting services for Hangar 2
including review and potential revision of the National Register nomination and review of the
maintenance and repair work for compliance with the Secretary of the Interior's Standards for the
Treatment of Historic Properties as required by the existing Memorandum of Agreement referenced
in our scope of services below.
Our proposed scope of services, fee, preliminary schedule, and subconsultant team are described in
detail within the following attachments. Note that some tasks cannot be fully defined/priced until
preceding testing, analysis, and/or design is completed. This proposal defines future tasks to the
best extent possible at this time and provides price allowances and contingencies in an effort to
provide an accurate cost range.
■ Exhibit A - Scope of Services
■ Exhibit B - Cost Breakdown and Preliminary Timeline
■ Exhibit C - Breakdown of Construction Tasks
■ Exhibit D - Consultant List
■ Page & Turnbull's Professional Fee Schedule
■ Page & Turnbull's Standard Terms and Conditions
Page & Turnbull, and our team, is very excited to continue working with the City to improve the
safety and function of the hangar. We genuinely appreciate the opportunity to continue our
collaboration. Drew Gorski will continue as the Project Manager/day-to-day contact for this effort. If
you have any questions regarding this proposal, please contact Drew (gorski@page-turnbull.com,
213.221.1206) or me (lesak .page-turnbull.com, 213.221.1203).
Page & Turnbull understands that our services will be secured under a standard City of Tustin
contract.
PAGE & TURNBULL,-�
By
Jo_ n D. Lesak, AIA, FAPT, LEED AP
California Architect License No. C26607
Dated August 10, 2017
Final Proposal for Architectural and Engineering Professional Services for the
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EXHIBIT A - SCOPE OF SERVICES
The Hangar 2 Maintenance Project (the Project) is intended to improve the safety and functionality
of the hangar to support continued leasing of the structure for blimp maintenance, storage, filming,
and similar uses; as well as, specially -permitted public events. The proposed construction work
involves the following:
■ Truss repair;
■ Mitigation and/or abatement of potential falling material hazards through removal of
unsecured items or "loose" material;
■ Investigation, repair, and upgrade to the hangar doors and box beams to return the doors to
operation;
■ Voluntary upgrade to fire detection, fire alarms, and paths of egress to allow the main
hangar bay to hold specially -permitted events for up to 5,700 occupants with a reasonable
degree of safety;
■ Reenergizing the hangar, including limited power and lighting;
■ Selective repair and replacement of the roofing, flashings, and skylights;
■ Disabled access improvements;
■ Planning for temporary restrooms and
■ Select demolition of non -historic additions to the main hangar bay.
A more detailed description of the proposed construction work is provided in Exhibit C.
Page & Turnbull, Inc. (P&T) will serve as executive architect for the Project and will lead and
manage the investigation, design, and documentation effort on behalf of the City of Tustin (Client)
and their representatives. P&T has assembled a team of highly qualified subconsultants, who have
experience with this specific type of hangar, listed in Exhibit D. Reimbursable expenses will be
billed per the terms of our Contract and will include specific services such as difficult access and
testing procedures that are unique to this project. There may be occasions when expenses will be
pre -billed to accommodate the project schedule and consultant cash flow abilities. Please refer to
the cost summary in Exhibit B.
This Scope of Services assumes that the project will be delivered in a standard Design -Bid -Build
methodology. Within this framework, P&T and our subconsultants will prepare a set of construction
contract documents (plans and specifications) that detail the scope of construction work. Following
the design process, the Client will receive fixed-price bids from contractors to complete the work
detailed in the construction contract documents. Based on the bid process, a General Contractor
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(GC) will be retained by the Client to oversee the work of the various trades required to complete the
construction work.
The Scope of Services for the architectural design and engineering services includes the work
required to produce construction contract documents for the Project. At the discretion of the
Client, the architect will be retained to perform additional services during bidding and for
construction administration, including reviewing contractor submittals, making site visits to
observe the progress of the work, providing supplemental instructions, and providing a "punch
list" of items to be completed. Services during bidding and for construction administration are
excluded from our proposal.
The Scope of Services is proposed as two phases, a Predesign Phase and a Design Phase. The
Predesign Phase also includes historic preservation consultation which last through the duration of
the Project. Tasks and subtasks associated with each phase are described below.
PHASE I: PREDESIGN
The Predesign Phase includes two primary tasks and associated subtasks that support the design,
production and review of construction contract documents under Phase 2. Foremost to the
Predesign Phase is the need to more fully assess and evaluate maintenance and repair priorities
identified in the Condition Assessment and Reuse Study. Because the hangar is a historic resource,
historic preservation consultation is required to analyze potential project impacts and to coordinate
reviews with outside agencies. Fees for the Predesign Phase are included as stipulated sums in
Exhibit B.
Task AI I Additional Investigation
Page & Turnbull's Conditions Assessment and Reuse Study Final Report from August 2017 (P&T
Report) contains maintenance recommendations for Hangar 2. These recommendations serve as a
preliminary Basis of Design (BoD) for the proposed construction work. The P&T Report also lists
additional investigation tasks to further refine the maintenance requirements and proposed
construction work. The intent of the two Al subtasks is to complete the additional investigation work
and the BoD for the project.
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Al. I Additional Investi 7ation & Testin
Additional investigation and testing includes the following.
■ Inspection of the hangar door machinery by KPFF Consulting Engineers.
■ Inspection of the box beam by P&T, Degenkolb Engineers, and Anthony & Associates.
■ Inspection openings at monitor roof to better determine as -built construction.
■ Inspection and testing of existing electrical switch gear, distribution systems and lighting.
fixtures to determine their capacity to be reenergized.
■ Site-specific wind modeling.
■ Visual grading of box beam wood framing.
■ Development of Personal Protection Equipment (PPE) protocols.
■ Limited verification of trial repair concepts and materials testing to inform Phase 2, Design.
Access/Contractor Assistance Requirements
■ Personnel lift to access high areas (both interior and exterior).
■ Fall protection/rope access within box beam and at roof areas.
■ Contractor to create and temporarily repair inspection openings.
■ Electrical contractor to test existing 4160V interior electrical distribution and lighting.
Deliverables
■ Draft and Final Investigation Summary.
■ Field Inspection Reports.
■ Testing Results.
AI.2 Basis of Design Update
Using the additional information collected during Task AH, the design team will update and revise
the BoD, this includes:
■ Preparation of digital baseline drawings in Revit and/or AutoCAD.
■ Update of code analysis to the 2016 code editions.
■ Confirm and/or update maintenance recommendations from P&T Report.
■ Confirm / provide alternatives to reenergizing existing electrical equipment, including cost
comparison of 480V to 12kV new electrical service.
■ Update of cost estimate from P&T Report.
■ Confirmation of entitlement and permitting requirements and timeframes.
■ Update Design Team fees and schedule.
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Meetings
■ Kick-off Meeting/Teleconference.
■ Draft Updated BoD Report Review Meeting/Teleconference.
Deliverables
■ Draft Updated BoD Report, including code analysis and cost estimate updates.
■ Final Updated BoD Report.
Task HP I Historic Preservation Consultation
Page & Turnbull will advise and assist the Client with historic preservation consulting items on an
on-going basis throughout the Project. Historic preservation consulting tasks related to historic
designation, project review, and potential future tax credit project are outlined below.
HP. I National Re ister of Historic Places Nomination U date
In April 1975, Hangar 2 was listed in the National Register of Historic Places (National Register).
The nomination form includes both Hangar 1 (North Hangar) and Hangar 2 (South Hangar) and,
typical of nominations from this time, does not include the level of detail included with more recent
nominations. The 1975 nomination does not distinguish between Hangar 1 and Hangar 2 making it
difficult to determine impacts on the individual historic resources. On April 11, 2017, Page & Turnbull
and the Client met with the staff at the California Office of Historic Preservation (OHP). OHP
stressed the importance of the National Register nomination to the review process for Section 106
and potential future tax credits. OHP recommended revisiting the 1975 National Register nomination
with the potential of creating a separate nomination for Hangar 2 to facilitate future reviews.
For this subtask, Page & Turnbull will:
■ Review existing documents pertaining to the historic designation of the hangars and site,
including the existing National Register nomination and the EIR from 1999, which identified
a potential historic district encompassing both hangars and features associated with the
former Marine Corps Air Station Tustin, to understand potential revision strategies.
■ Consultation with Client and OHP staff to determine a National Register nomination revision
strategy and requirements for the application.
■ Complete a draft revised National Register nomination package, including cover letter,
completed forms, photographs, and maps for Client review. An allowance for photographs
meeting National Register requirements has been included with the fee.
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■ Submit National Register nomination package to OHP for review. Revise nomination based
on comments from OHP staff. One round of revisions is included in the fee.
■ Attend State Historical Resources Commission (SHRC) meeting to address questions on the
nomination.
■ Following approval of the SHRC, coordinate final requirements and listing with OHP Staff
and the Keeper of the National Register in Washington, D.C.
Meetings
■ Review call to discuss strategies for revising the National Register nomination for Hangar 2.
■ Attend SHRC meeting on behalf of the Client to answer questions about the revised
nomination.
Deliverables
■ Memo outlining a strategy for revising the National Register nomination for Hangar 2.
■ Draft National Register nomination package for Client review.
■ National Register nomination package for OHP and SHRC review.
■ Final National Register nomination for submittal to the Keeper of the National Register in
Washington, D.C.
HP.2 Project Review
The "Memorandum of Agreement Among the Department of the Navy (DoN), the California State
Historic Preservation Office (SHPO), the Advisory Council on Historic Preservation (ACHP), for the
Disposal and Reuse of Marine Corps Air Station, Tustin, Orange County, California" (MOA) requires
that construction, demolition, alterations, or repairs performed on the Hangar Complexes conform
with Secretary of the Interior's Standards for the Treatment of Historic Properties (the Standards).
Further it requires the planning for and physical rehabilitation of historic structures is carried out by
or under direct supervision of a person or persons meeting, at a minimum, the Secretary of the
Interior's Professional Qualification Standards (48 FR 44738). Page & Turnbull staff meets these
qualification requirements for Architecture, Historic Architecture, Architectural History and History.
For this subtask, Page & Turnbull will provide historic preservation consultation services that will
provide the DoN with information, analysis and documentation related to the conformance of the
proposed maintenance work with the Standards. Services include attending meetings; reviewing
relevant documents; providing written comments/guidance related to historic preservation
considerations related to the near-term use and future reuse. Documentation of the completed
construction work is recommended, but is not included in this Scope of Services.
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Project Description & Analysis
Using the completed Schematic Design Documents (see below), Page & Turnbull will draft a
project description and will provide analysis noting how the design concepts conform (or do not
conform) with the Standards.
Deliverables
■ Draft project description and analysis narrative.
■ Final project description and analysis narrative.
Meetings
As requested by the Client, Page & Turnbull will meet with the U.S. Department of the Navy to
present the draft project description and analysis to receive preliminary feedback regarding the
design and potential conditions of historic preservation review and approval.
HP.3 I Tax Credit Advisin
Future work associated with the long-term rehabilitation of Hangar 2 is a good candidate for the 20 -
percent Federal Historic Rehabilitation Tax Credit incentive program. Page & Turnbull will work with
the Client to understand potential tax credit scenarios for Hangar 2, including:
■ Assist Client with identifying appropriate financial and legal advisors related to tax credits.
■ Working with the Client and advisors to understand potential deal structure(s) for a future tax
credit project.
■ On-going consultation with OHP to understand tax credit requirements and determination of
potential areas of the hangar and the site that could be included in a future tax credit project.
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PHASE 2: DESIGN
Phase 2 consists of typical architectural and engineering design services, including usual and
customary structural, mechanical, and electrical engineering services provided during the SD, DD,
and CD Tasks required to prepare construction contract documents, including plans and
specifications.
Fees for the Design Phase have been determined as a percentage of the Cost of the Work
(construction cost) and are shown in Exhibit B. The current estimated construction cost, based on
the Conceptual Budget prepared by Searock Stafford Construction Management, dated October 17,
2016, is approximately $11.1 million dollars. The Conceptual Budget does not include work
necessary to reenergize and reconnect the hangar to the public electrical utility as described in
Exhibit C under Power Distribution.
Task SD I Schematic Design
Following Client approval of the Basis of Design at the end of Phase 1 / Predesign, the Design Team
will begin Schematic Design. Our Schematic Design Task includes three (3) subtasks.
SD. I I Mana ement & Coordination
■ Update Revit and/or AutoCAD base drawings and distribute to consultants.
■ If necessary, coordinate and facilitate any additional conditions assessment, investigation,
and/or testing of the hangar and integrate information into documents.
■ Coordinate all schematic design engineering drawings and specifications, incorporate in the
submittal.
■ Hold Client/Architect/Consultant coordination meetings and distribute minutes.
■ Meet with the agency of jurisdiction's representatives to review permitting approach.
SD.2 I Schematic Design Documents Preparation
The preferred concept will be further developed during Task SD.2, including:
■ Prepare schematic architectural level plans, elevations, building sections and outline
specifications for Client review and clearance;
■ Prepare separate electrical infrastructure package for review and permitting by utility
provider.
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Meetings
Schematic Design Review Meeting: In addition to the weekly coordination meetings (under Task
SD.1), the Design Team will attend one meeting with the Client Team to review the SD
documents.
Deliverables
■ 50 -percent and 100 -percent SD Documents (floor plan, elevation, and section drawings and
system narratives and/or outline specifications).
■ Preliminary and final electrical infrastructure package for review by utility provider.
■ Meeting Minutes.
SD.3 Cost Estimating
Our cost estimator will prepare a preliminary cost estimate with the SD package.
Meetings
Cost Estimating Meeting/Teleconference: Representatives of the Design Team will meet with the
Client to review the draft SD cost estimate.
Deliverables
Draft and Final Preliminary Estimate of Probable Costs.
Task DD I Design Development
Upon Client approval of the SD Documents, the Design Team will begin the Design Development
Phase. Our DD Task is broken into three (3) subtasks.
DD. I Management & Coordination
■ Prepare updated Revit and/or AutoCAD base drawings and distribute to consultants.
■ If necessary, coordinate and facilitate any additional conditions assessment, investigation,
and/or testing of the hangar and integrate information into documents.
■ Coordinate all design development engineering drawings and specifications, incorporate in
the submittal.
■ Hold Client/Architect/Consultant coordination meetings and distribute minutes.
■ Update Agency of Jurisdiction's representatives on permitting approach.
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Meetings
Weekly coordination meetings/teleconferences.
Deliverables
■ Project directory updates, as required.
• Meeting minutes.
■ Schedule updates, as required.
DD.2 I Design Development Document Preparation
■ Prepare DD documents including drawings consisting of site plans, floor plans, sections,
elevations, preliminary details, and fixture/equipment schedules.
■ Draft technical specifications and product cut sheets as required to define the scope of the
project.
Meetings
DD Review Meeting: In addition to the weekly coordination meetings (under Task DDA), the
design team will attend one meeting with the Client Team to review the 100 -percent DD
documents.
Deliverables
■ 50 -percent and 100 -percent DD Documents (floor plan, elevation, and section drawings and
system narratives and/or outline specifications).
■ Meeting Minutes.
DD.3 I Cost Estimatincy
Our cost estimator will update the cost estimate with the DD package.
Meetings
Cost Estimating Meeting/Teleconference: Representatives of the Design Team will meet with the
Client to review the draft DD cost estimate.
Deliverables
Draft and Final Updated Estimate of Probable Costs.
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Task CD I Construction Documents
Following approval of the Design Development documents, the Design Team will prepare detailed
construction documents and project specifications. The purpose of these drawings and
specifications is to thoroughly document the design parameters so that, to the extent feasible, all
issues that could affect construction costs or permitting are clearly identified. The construction
documents will be used for the solicitation of bids through a public bid process.
Construction documents shall be prepared in Revit and/or AutoCAD and shall include detailed site
plan; architectural and engineering drawings; engineering calculations; performance-based, design -
build specifications for the fire alarm system; required architectural systems and details; and other
drawings as required. Plans and specifications shall be prepared in accordance with The Secretary
of the Interior's Standards for the Treatment of Historic Properties with Guidelines for Preserving,
Rehabilitating, Restoring and Reconstructing Historic Buildings. Specifically, this includes the
following disciplines:
■ Architectural.
■ Structural Engineering.
■ Electrical Engineering (new electrical service, interior and exterior lighting plan, and power
plans).
■ Fire and Life Safety (fire alarm system design -build specifications).
Construction Documents is broken into five (5) discreet, but interrelated subtasks.
CD. I I Mana ement & Coordination
■ Prepare updated Revit and/or AutoCAD base drawings and distribute to consultants.
■ If necessary, coordinate and facilitate any additional conditions assessment, investigation,
and/or testing, including additional trial repairs, to refine and determine the most cost-
effective means of repair during the preparation of construction documents.
■ Coordinate all construction document engineering drawings and specifications, incorporate
in the submittal.
■ Hold Client/Architect/Consultant coordination meetings/teleconferences and distribute
minutes.
■ Coordination with agency of jurisdiction's representatives on project review and permitting.
Meetings
■ Weekly coordination meetings/teleconferences.
■ Meetings and teleconferences with agencies having jurisdiction.
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Deliverables
■ Project directory updates, as required.
■ Meeting minutes.
■ Schedule updates, as required.
CD.2 I Additional Trial Reuairs
As required, additional trial repairs beyond those completed during the additional investigation
during Phase 1 may be performed. Additional trial repairs are recommended during construction
documents to determine best value among comparable repair solutions, techniques or products. As
the completion of the trial repair work may disqualify contractors from bidding on the Project, the
Design Team will work with the Client and the Authority Having Jurisdiction (AHJ) to determine the
scope of trial repairs and contracting method(s) available to retain a contractor to complete the
repairs.
Meetings
■ Review of Preliminary Trial Repairs Meeting/Teleconference: Review of conceptual trial
repairs and locations with Client and relevant subconsultants.
■ If required, meeting with AHJ to review Trial Repairs.
■ Trial Repair Kickoff Meeting.
■ Trial Repair Summary Meeting/Teleconference.
Deliverables
■ Draft and final Trial Repair package (details and spec notes).
■ Meeting minutes.
■ Field Observation Reports.
■ Trial Repair Summary Memorandum.
CD.3 I First Draft of Construction Documents
The Design Team will prepare 30% level drawings and specifications. The cost estimator will provide
updated estimate of probable costs.
Meetings
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30% Construction Documents Review Meeting/Teleconference: If required outside of the weekly
coordination meetings (under CD.1), the Design Team will have a call or meeting with the Client
to review the 30% documents.
Deliverables
■ 30% Construction Documents.
■ Meeting minutes.
■ Updated estimate of probable costs.
■ Schedule updates, as required.
CD.4 I Second Draft of Construction Documents
The Design Team will prepare 80% level drawings, final draft specifications, revised estimate of
probable costs, validate project schedule. The 80% construction documents will be used for Plan
Check with the City of Tustin Community Development Department and the Orange County Fire
Authority. Structural calculations, mechanical/electrical (Title 24 Energy Compliance, if required),
and ADA compliance shall be included with the 80% construction documents package.
Meetings
■ 80% Construction Documents Review Meeting/Teleconference: If required outside of the
weekly coordination meetings (under CD.1), the Design Team will have a call or meeting
with the Client to review the 80% documents.
■ Plan Check Intake Meetings.
Deliverables
■ 80% Construction Documents package for Client review
■ 80% documents for Plan Check submittal.
■ Meeting minutes.
■ Updated estimate of probable costs.
■ Schedule updates, as required.
CD.5 I Final Construction Documents
Following Client review and approval of the 80% documents package and receipt of Plan Check
comments, the Design Team will prepare 100% level construction drawings, final specifications and
final opinion of costs. The final construction documents shall be revised and amended to incorporate
all Plan Check requirements and address all comments and necessary revisions provided by the
Community Development Department, including the Building Division. Final design calculations shall
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be prepared and submitted with the final plans and specifications for review and approval by
governing agencies having jurisdiction over the project.
Meetings
■ 100% Construction Documents Review Meeting/Teleconference: If required outside of the
weekly coordination meetings (under CD.1), the Design Team will have a call or meeting
with the Client to review the 100% documents.
® Meeting with AHJ to review plan check comments.
Deliverables
■ 100% Construction Documents (used for permitting and bidding).
■ Written Plan Check comment response.
■ Meeting Minutes.
■ Updated estimate of probable costs.
■ Schedule updates, as required.
EXCLUSIONS
The following are not included in Page & Turnbull's and our subconsultant's proposed services:
■ Identification of hazardous materials or design of hazardous material remediation.
■ Geologic/soils testing or soils engineering.
■ Surveying.
■ Civil Engineering.
■ Hydrology/drainage calculations.
■ Contractor assistance for inspection openings, sample removal, difficult access, temporary
lighting, etc.
■ Services pertaining to street improvements.
■ Services pertaining to utility infrastructure except those associated with providing power to
the hangar and noted in Exhibit C.
■ Preparation of financial incentive applications.
■ Attendance or presentation at public meetings (other than as already identified above).
■ Permit fees.
■ Elevator consultation.
■ Assistance with bidding, negotiation and selection of a General Contractor.
■ Services during construction.
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EXHIBIT B — COMPENSATION SCHEDULE
PROFESSIONAL FEES
Compensation for the Scope of Services described in Exhibit A is divided into two phases.
Phase 1, Predesign
Compensation for the Predesign Phase, defined in Exhibit A, is based upon a stipulated sum. The
compensation for each Predesign Task phase shall be as follows:
Predesign Phase Tasks
Additional Investigation (AI)
Historic Preservation Consultation (HP)
TOTAL
Phase 2, Design
Stipulated Sum Compensation
$200,000
$60,000
$260,000
To accommodate unknowns that may be encountered throughout the course of our services,
compensation for Page & Turnbull and our consultants for the Design Phase shall be based upon 6 -
percent of the Cost of Work' (cost of construction).
Should any portions of the Project (defined in Exhibit C) be deleted or otherwise not constructed,
compensation for those portions of the Project shall be payable to the extent services are performed
on those portions, in accordance with the schedule set forth below based on (1) the lowest bona fide
bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent estimate of
the Cost of the Work for such portions of the Project. The Architect shall be entitled to compensation
in accordance with this Agreement for all design services performed whether or not they are
included in the construction contract. Compensation for future phases, including Bidding and
Construction Administration are not included with this compensation schedule and will be negotiated
with the Client at a future date.
' The Cost of the Work is defined as the total cost to construct all elements of the Project including
contractors' general conditions costs, overhead and profit. The Cost of the Work does not include
the compensation of the Architect, the costs of the land, rights-of-way, financing, contingencies for
changes in the Work or other costs that are the responsibility of the City.
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Compensation for Design Phase Tasks
Design Phase Tasks
Schematic Design (SD)
Design Development (DD)
Construction Documents (CD)
Percent of Estimated Compensation
Compensation by Task*
15 -percent $99,900
25 -percent $166,500
60 -percent $399,600
TOTALS 100% $666,000
* The Estimated Compensation dollar figures are based upon the current estimated
construction cost of $11.1 million dollars.
Payments
Basic and Additional Services shall be invoiced monthly in proportion to services performed (percent
complete basis). Payments are due and payable upon presentation of the Architect's invoice.
REIMBURSABLE EXPENSES
Reimbursable expenses will be billed in addition to the professional fees listed above. In addition to
reimbursable expenses defined in the attached Professional Fee Schedule, the following
reimbursable expenses are anticipated:
■ Transfer of existing drawings into digital drafting format, such as Revit and/or AutoCad.
■ Installation of new and/or verification of existing fall protection/rope access anchorage for
investigation of the box beam interior and roof areas.
■ Personal Protective Equipment (PPE).
■ The expense of additional insurance to address special conditions related to the project, for
example purchase of additional general liability insurance to operate high -access
personnel/boom lift(s).
■ Material and supplies for on-site testing and potential trial repairs.
■ Special printing requirements for the National Register nomination package.
Establishing a not -to -exceed reimbursable expense budget of 8.5 -percent of professional fees
(Predesign and Design Services), estimated at $78,710, is recommended.
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KEY STAFF HOURLY RATES
Other additional services not specifically outlined above will be billed on a time and materials basis
at the following rates:
John D. Lesak, Principal / Architect .................................................... $220.00 per hour
Drew Gorski, Senior Associate / Architect / Landscape Architect ...... $140.00 per hour
Flora Chou, Senior Associate / Cultural Resources Planner .............. $125.00 per hour
Lindsey Miller, Associate / Architect ................................................... $120.00 per hour
Kimberly McCarron, Architect............................................................... $85.00 per hour
Julian Inoa, Designer and Materials Conservation Specialist ............... $80.00 per hour
Other staff may be assigned to the project as deemed necessary.
All key professional staff working on this project meets or exceeds the Secretary of the Interior's
Professional Qualification Standards for Historic Architecture, Architectural History, or History.
PRELIMINARY SCHEDULE
We anticipate initiating services on the Predesign Phase within two weeks of receipt of a notice to
proceed; however, note that the on-site additional investigation work is dependent upon procuring
high -access equipment and specialists. It is anticipated that the Client will provide a high -access lift
for use by the Design Team; procurement and delivery of the high access lift has not yet been
arranged, but is anticipated for late summer 2017. Given the high -degree of construction activity
currently underway, ample time will be needed to secure high -access provisions, such as fall
protection and safety equipment, in addition to the high -access lift.
We anticipate the following timeframe to complete the major tasks identified in Exhibit A (not
including City of Tustin review):
■ Additional Investigation .................
■ Historic Preservation Consultation
■ Schematic Design .........................
■ Design Development ....................
■ Construction Documents .............
..............8 weeks minimum
overlaps with other phases
............................. 6 weeks
............................. 6 weeks
........................... 10 weeks
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The schedule is dependent upon response from the Client, response from city departments, as well
as site accessibility, availability of difficult and high -access equipment and personnel; availability of
project materials, availability of staff, and other factors.
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EXHIBIT C - BREAKDOWN OF CONSTRUCTION TASKS
Exhibit C includes a breakdown of the proposed construction work (the Project). The items have
been organized into five categories based on repair scopes, access requirements, special testing,
and construction requirements. The five categories are as follows:
1. Truss Repair (TR)
2. Exterior Shell (ES)
3. Hangar Doors (DR)
4. Fire and Life Safety / Disabled Access (LS)
5. Power Distribution (PD)
Items in categories one (1) through four (4) were identified as priorities in the Tustin Hangar No. 2
Conditions Assessment and Reuse Study prepared by Page & Turnbull and dated June , 2017.
Additionally, at the request of the Client, the Design Team has been tasked with providing analysis
and design services to provide electrical service, power distribution and lighting to the hangar. These
items are included in category five (5). An estimate of probable costs for the PD scope was not
included in the Conditions Assessment and Reuse Study.
Items within each category have been identified as either Tier 1 or Tier 2 priorities. Tier 1 priorities
are the most critical, imminent hazards and life safety items. Tier 1 also includes items considered
important to the day to day operation and management of the hangar and for leasing the hangar to
short-term tenants. Tier 2 includes structural items that require strong wind or seismic forces before
they are a significant concern. Tier 2 also includes maintenance of the exterior envelope including
roofing and cladding.
TRUSS REPAIR (TR)
The truss repair category included removal of fall hazards from wood trusses, steel stair removal /
upgrades, repair damaged wood members, and repair of split end and gusset connections. Note
that upgrading trusses to meet current code requirements is not included.
Item
Description
Priority
Disciplines
TR -1
Inspect all truss members from close distance,
Tier 1
Structural Engineer
focusing on fall hazards like loose blocking. Re -attach
Wood Scientist
loose blocking and remove other fall hazards.
Final Proposal for Architectural and Engineering Professional Services for the
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Page 21 of 26
Item
Description
Priority
Disciplines
TR -2
Remove the two sets of steel stairs and walkways at
Tier 1
Structural Engineer
the center of the hangar. The stairs are not original
Architect
and are overstressing the wood structure.
TR -3
Replace damaged wood members following removal
Tier 1
Structural Engineer
of the steel stairs. Strengthen wood members and
provide additional support at the steel stairs that will
remain.
TR -4
Repair fully split members at the trusses and replace
Tier 1
Structural Engineer
cut x -bracing.
Roof Consultant
TR -5
Eliminate access to the catwalk.
Tier 1
Structural Engineer
Architect
TR -6
Repair split ends and split gusset plates at wood truss
Tier 2
Structural Engineer
members. Split end and gusset repairs are not critical
/ Architect
life safety concerns unless the hangar is subject to
excessive wind and seismic loads. These repairs
require additional structural analysis.
EXTERIOR SHELL (ES)
The exterior shell category includes work on the concrete door towers, upper roof monitor and
mitigation of water leaks through the parabola roof and at junctures between the major exterior
building elements.
Item
Description
Priority
Disciplines
ES -1
Remove incipient spalls from the concrete door
Tier 1
Architect
towers. Exposed steel reinforcing will be treated to
prevent corrosion.
ES -2
Remove and / or re -secure loose items attached to
Tier 1
Architect
the exterior shell of the building, including loose
skylight pieces, wood railings, hose sheds, aviation
lights and miscellaneous components.
ES -3
Replace the deteriorated foam roofing at the upper
Tier 2
Architect
roof monitor.
Roof Consultant
Final Proposal for Architectural and Engineering Professional Services for the
Maintenance, Repairs, and Voluntary Upgrades at Tustin Hangar 2 [P 17007]
Page 22 of 26
Item
Description
Priority
Disciplines
ES -4
Repair flashing at monitor roof and at the joints
Tier 2
Architect
between concrete towers, parabola roof and box
Roof Consultant
beam.
ES -5
Limited patching of exterior shell, including holes in
Tier 2
Architect
DR -2
skylights, to reduce moisture infiltration and limit bird
Tier 1
Structural Engineer
access.
Architect
HANGAR DOORS (DR)
The hangar door category includes addressing the lateral support deficiencies at door bottoms,
returning operability to both sets of doors, adjusting and repairing box beams, and repairing and
refinishing the exterior of the hangar doors.
Item
Description
Priority
Disciplines
DR -1
Remove and replace the steel door rails and
Tier 1
Structural Engineer
providing a new concrete foundation at hangar doors
Architect
to address the lack of lateral support at the bottom of
the doors.
DR -2
Repair hangar door motors and controls so both sets
Tier 1
Structural Engineer
of doors are operable. Adjustments at the box beam
Architect
may be necessary to allow for smooth operation of
Door Consultant
the doors. A full assessment of the hangar doors,
including the motors, controls and box beam will be
included during the design phase.
DR -3
Repair and refinish the exterior of the hangar doors.
Tier 2
Architect
FIRE AND LIFE SAFETY / DISABLED ACESS (LS)
The fire and life safety / disabled access category includes providing a smoke detection and
notification system and improving egress and disabled access at the hangar.
Item
Description
Priority
Disciplines
LS -1
Improve egress from the hangar deck for assembly
Tier 1
Architect
uses. Includes improving existing exit -access and
Fire and Life Safety
adding additional exits through the exterior sheds of
the hangar. Proposed improvements are based on
Final Proposal for Architectural and Engineering Professional Services for the
Maintenance, Repairs, and Voluntary Upgrades at Tustin Hangar 2 [P 17007]
Page 23 of 26
Item
Description
Priority
Disciplines
PD -1
Preliminary smoke -control and egress modelling.
Tier 1
Architect
New exit signs, manual pull stations and path of travel
Electrical Engineer
PD -2
lighting will be installed.
Tier 1
Architect
LS -2
A smoke detection and fire department and occupant
Tier 1
Architect
notification system will be installed. The preliminary
Fire and Life Safety
concept proposed for detection includes beam
detectors placed within the trusses to detect smoke.
LS -3
Selectively remove interior buildings added to the
Tier 1
Architect
hangar bay over time. Removal of at least the two
wood -framed, tan colored buildings will improve the
functionality of the hangar bay.
LS -4
Provide path of travel improvements from new
Tier 1
Architect
accessible parking spaces to the interior of the
hangar. Coordinate path of travel improvements with
location and design of restroom facilities.
POWER DISTRIBUTION (PD)
The power distribution category includes providing new electrical service to the hangar and
reenergizing the hangar to include limited power to operate hangar doors and lighting.
Item
Description
Priority
Disciplines
PD -1
Provide new electrical service to the hangar, based
Tier 1
Architect
on assessment completed during the I/PD phase.
Electrical Engineer
PD -2
Reenergize the hangar by reusing existing equipment
Tier 1
Architect
or providing new equipment. In addition to power
Electrical Engineer
distribution, provide general purpose lighting at the
interior and exterior of the hangar.
Final Proposal for Architectural and Engineering Professional Services for the
Maintenance, Repairs, and Voluntary Upgrades at Tustin Hangar 2 [P 17007]
Page 24 of 26
EXHIBIT D - SUBCONSULTANTS
PAGE & TURNBULL Page & Turnbull will be the Executive Architect. Work
417 South Hill Street — Suite 211 includes: coordinating the work of subconsultants;
Los Angeles, CA 90013 leading and managing the enhanced investigation,
P: 213.221.1200
www. age-turnbull.com and design phases for the architectural services
relating to items described in Exhibit C.
DEGENKOLB ENGINEERS
Degenkolb Engineers will continue in their role as
225 Broadway, Suite 1325
structural engineer. Degenkolb will lead the additional
San Diego, CA 92101-5013
investigation and the development of repair
P: 619.515.0299
approaches for the wood trusses, hangar doors and
300 South Grand Avenue - Suite 1115
box beams. They will collaborate with the wind
Los Angeles, CA 90071
engineers and wood scientist to integrate the
P: 213.596.5000
enhanced investigation work into the design of
www.degenkolb.com
repairs.
JENSEN HUGHES ASSOCIATES
The Fire Protection and Life Safety Consultant will be
2099 S. State College Blvd, Suite 540
responsible for the preparation of fire alarm concept
Anaheim, CA 92806
drawings and design -build specifications for use by
P: 714.450.1700
www.iensenhugues.com
the fire alarm design -build contractor. The consultant
Or
will build on the fire and egress modelling analysis
HOLMES FIRE
performed during the Conditions Assessment and
523 West 6th Street, Suite 1122
Reuse Study. Note that Holmes Fire has been
Los Angeles, CA 90014
providing performance-based design and fire
P: 213.481.5630
engineering consulting service for Hangar 2 at Moffett
www.holmesfire.com
Field.
Final Proposal for Architectural and Engineering Professional Services for the
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Page 25 of 26
DESIGN WEST ENGINEERING
275 W. Hospitality Lane, Suite 100
San Bernardino, CA 92408
P: 909.890.3700
www. d es iq nweste n q . co m
Design West Engineering will continue to provide
MEP engineering. The current project is limited to
electrical engineering and includes assistance with
the investigation and evaluation of existing
equipment to determine if it can be reused.
Electrical design will include power for the hangar
doors, auxiliary power, general purpose lighting
and services for fire and life safety improvements,
including the fire alarm system.
ANTHONY & ASSOCIATES, INC.
Anthony & Associates will continue in the role of
with Doug Porter
wood scientist. They will provide insight into wood
P.O. Box 271400
condition and performance and assist the
Fort Collins, CO 80527
P: 970.377.2453
structural engineer with developing wood repairs.
Anthony & Associates will participate in the
enhanced investigation of the hangar door box
beams.
KPFF SPECIAL PROJECTS GROUP
KPFF Engineers Special Project Group has been
1601 5th Avenue, Suite 1300
the consulting engineer for the assessment and
Seattle, WA 98101
P: 206.382.0600
design of repairs for hangar doors at Moffett Field.
www.kpff.com
At Hangar 2, KPFF will perform an investigation
and assessment of the mechanical aspects of the
hangar doors, including the motors, and provide
repair recommendations. Additionally, KPFF will
convey their experience from evaluating the box
beams at Moffett Field.
"
DESIGN WEST ENGINEERING
275 W. Hospitality Lane, Suite 100
San Bernardino, CA 92408
P: 909.890.3700
www. d es iq nweste n q . co m
Design West Engineering will continue to provide
MEP engineering. The current project is limited to
electrical engineering and includes assistance with
the investigation and evaluation of existing
equipment to determine if it can be reused.
Electrical design will include power for the hangar
doors, auxiliary power, general purpose lighting
and services for fire and life safety improvements,
including the fire alarm system.
Final Proposal for Architectural and Engineering Professional Services for the
Maintenance, Repairs, and Voluntary Upgrades at Tustin Hangar 2 [P 17007]
Page 26 of 26
A
SEAROCK + STAFFORD
CONSTRUCTION MANAGEMENT
690 E. Green St., Suite 100
Pasadena, CA 91101
P: 626.773.8122
www.searockstaffordcm.com/
CPP, INC.
2400 Midpoint Drive, Unit 190
Fort Collins, Colorado 80525 USA
P: 970.221.3371
www.cppwind.com
OMEGA ENVIRONMENTAL SERVICES
4570 Campus Dr., Ste. 30
Newport Beach, CA 92660
P: 949.252.2145
www.omegaenv.com/
Searock + Stafford Construction Management
(SSCM) will continue to play an integral role in the
development of the project. In addition to providing
updated costs during the Design Phase, SSCM will
provide Page & Turnbull with technical assistance
on construction scheduling and constructability,
and bidding strategies for a General Contractor
selection.
CPP was the first US company to provide wind
engineering services to architects and engineers.
They will provide analysis of local wind conditions,
including wind speed, direction and pressures.
Their work will be used by the structural engineer
to design improvements to the hangar door
bottoms and wood trusses.
Omega Environmental recently completed an
investigation of the hangar's indoor air quality,
including petroleum-based hydrocarbons. Omega
will be retained to develop a health and safety plan
(HASP) and to consult on hazardous materials
issues during the maintenance and repair project.