HomeMy WebLinkAbout08 JHTM CARETAKER SVCS 06-21-04Agenda Item 8
Reviewed:
AGENDAREPORT City Manager
Finance Director
MEETING DATE: JUNE 21, 2004
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: REDEVELOPMENT AGENCY STAFF
SUBJECT: AGREEMENT WITH JHTM AND ASSOCIATES TO PROVIDE CONTINUED
CARETAKER SERVICES AT TUSTIN LEGACY
SUMMARY
Tustin City Council approval is requested to extend the term and modify compensation
of the existing Caretaker/Property Management Consultant Services Agreement
between the City of Tustin and JHTM and Associates, to provide continued caretaker
services for City of Tustin owned/leased property at Tustin Legacy.
RECOMMENDATION
Authorize the City Manager or Assistant City Manager to execute a Caretaker/Property
Management Consultant Services Agreement between JHTM and Associates and the
City of Tustin to provide necessary caretaker services at Tustin Legacy, subject to final
contract review by the City Attorney.
FISCAL IMPACT
Total contract costs would not exceed $379,407 (an approximate 9% decrease from the
previous year's $418,250 contract reflecting recent property transfers to the City of Tustin
for the Community Park site and completed/planned transfers from the City of Tustin to the
South Orange County Community College District and a future transfer to Vestar is also
projected). Approximately 85% of the total contract cost for the remaining property will be
reimbursed by the approved Master Developer (Tustin Legacy Community Partners) to
compensate the City for caretaker/property management services provided to the Master
Developer site at Tustin Legacy pursuant to the executed Exclusive Agreement to
Negotiate. The remaining 15% portion of cost associated with the contract is an
authorized recoverable expense from anticipated land sales at Tustin Legacy. It is also
possible that City costs associated with the caretaker service area could be additionally
reduced during the coming fiscal year as property at Tustin Legacy continues to be
conveyed and developed. Funding through the end of this fiscal year (June 2004) has
been previously appropriated in account 18-805-6732 and proposed contract expenses
will be included in the City's FY 2004/05 Annual Budget. City and Redevelopment Agency
staff will be responsible for contract administration.
BACKGROUND/DISCUSSION
While a significant portion of the base buildings and facilities are in inactive layaway
condition, buildings and facilities, particularly the outdated utility system, require care
and protection. The City previously recognized that it would be in the public interest and
foster rapid redevelopment if it participated in the caretaking of the existing Tustin
Legacy grounds, buildings and facilities after base closure until property at Tustin
Legacy is conveyed to others. Prior to and since completion of the Economic
Development Conveyance Agreement with the Department of Navy, the Tustin City
Council has authorized staff to execute or extend a Caretaker/Property Management
Consultant Services Agreement with a private caretaker contractor. JHTM and
Associates is the current contractor providing caretaker service at Tustin Legacy. The
current agreement will expire June 30, 2004.
JHTM has performed professionally during the past contract period and would continue
to perform general caretaker facility maintenance, grounds maintenance, street and
road maintenance, drainage channel maintenance and utility system maintenance. In
preparing this year's extension, JHTM was asked to consider recent State Budget and
related City Budget constraints and have submitted a $379,407 compensation schedule
that provides the City with generally the same level of service within a reduced footprint
with a decrease in cost from the previous year's contract of $418,250. It is expected
that the contract amount to be authorized could be proportionally reduced during the
contract period pursuant to provisions included in the Consultant Services Agreement
as property at Tustin Legacy is conveyed from the City to other entities or the City
determines that it prudent to modify the way caretaker services are provided at Tustin
Legacy.
To ensure that the Caretaker/Property Management Consultant, Services Agreement
can be executed before its current June 30, 2004 expiration, staff requests City Council
approval of the attached Agreement.
01 ZZAr;IX
Christine A. Sh gleto
Assistant City Manage
Attachment 1: Caretaker Agreement
d
Dana Ogdon
Program Manager
CARETAKER/PROPERTY MANAGEMENT CONSULTANT SERVICES
AGREEMENT
BETWEEN
JHTM & ASSOCIATES
AND
CITY OF TUSTIN
FOR A PORTION OF THE FORMER MCAS TUSTIN
THIS AGREEMENT is made and entered into this day of , 2004, by and
between JHTM & ASSOCIATES, a California corporation (herein referred to as JHTM) and
the City of Tustin, the Local Redevelopment Authority for the former Marine Corps Air Station
Tustin, a municipal corporation duly organized under the laws of the State of California (herein
referred to as CITY).
RECITALS
A. The Defense Base Closure and Realignment Commission recommended closure of Marine
Corps Air Station Tustin ("MCAS Tustin") located within the cities of Tustin and Irvine and
consisting of approximately one -thousand six hundred and two (1,602) acres of real property
together with the buildings, improvements and related and other personal property located
thereon and all rights, easements and appurtenances thereto. The President and Congress
concurred with that recommendation and MCAS Tustin was closed on July 1, 1999; and,
B. Pursuant to the power and authority provided to the Navy under the Defense Base Closure
and Realignment Act of 1990, as amended, and the implementing regulations of the
Department of Defense (32 CFR Part 175), the Navy initially conveyed or leased portions of
the former MCAS Tustin to the CITY approximately 1153 acres of real property, easements,
certain personal property (fixtures, equipment and vehicles) and all utility systems serving
the federal surplused portions of the former MCAS Tustin, portions of MCAS Tustin being
conveyed to other agencies as public benefit conveyances, to the Army Reserve site, and to
portions of MCAS Tustin intended for sale by the Navy; and,
C. CITY continues to pursue re -conveyance of the leased and conveyed portions of the former
MCAS Tustin (now referred to as "Tustin Legacy") to other private and public developer
interests; and,
D. CITY continues to be responsible for maintaining real property and facilities located within
the remaining City -owned portions of Tustin Legacy ("CITY SERVICE AREA") and desires
to ensure that adequate operation, maintenance, and protection of the CITY SERVICE
AREA; and,
E. To ensure that adequate operation, maintenance, and protection of the CITY SERVICE
AREA, CITY requires professional services and related services pending disposition of
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June 21, 2004
property and facilities and utility systems to private and public utility providers within the
CITY SERVICE AREA by the City; and,
F. It is the intent of the CITY and JHTM to enter into this Agreement for the purpose of
establishing the terms and conditions under which JHTM shall provide caretaker, property
management and maintenance services to the CITY SERVICE AREA. In so doing the CITY
shall act in the capacity of Landlord and MM shall act in the capacity as Caretaker
Management Contractor for the CITY.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises, covenants,
and conditions contained herein, the parties agree as follows:
AGREEMENT
1. SCOPE OF SERVICES
1.1 JHTM shall provide to the CITY the personnel, transportation, consumables,
equipment, tools, materials, supervision, management, and other services necessary to manage and
perform the maintenance, operations, repairs, and other necessary services in compliance with all
terms and conditions of this Agreement and as specified in the "Scope of Services" attached hereto
as Exhibit A and incorporated herein by this reference, (the "services" or the "work") to the CITY
SERVICE AREA, located at the former Marine Corps Air Station Tustin (MCAS Tustin), now
referred to as "Tustin Legacy", which is shown on the map attached hereto as Exhibit A, Technical
Exhibit (TE) -1, which includes areas served by existing utilities, both of which are incorporated by
reference as though fully set forth herein. JHTM warrants that all services shall be performed in a
competent, professional and satisfactory manner in accordance with all standards prevalent in the
industry.
1.2 Cooperation with Others. A private security contractor has contracted for the
provision of uniformed security services for Tustin Legacy. JHTM, while not having any direct
contractual obligations to perform any private security services in conjunction with this Agreement
but shall be expected to represent the City as the site representative for the CITY SERVICE AREA
and shall interface and cooperate with the security contractor as is necessary and practicable in the
performance of its caretaker and property maintenance services.
1.3 Compliance with Law. All services rendered hereunder shall be provided in
accordance with all laws, ordinances, resolutions, statutes, rules, and regulations of the CITY of
Tustin and of any federal, state or local government agency of competent jurisdiction.
1.4 Licenses and Permits. JHTM shall obtain at its sole cost and expense such
licenses, permits and approvals as may be required by law for the performance of the services
required by this Agreement.
1.5 Familiarity with Work. By executing this Contract, JHTM warrants that they (a)
have thoroughly investigated and considered the work to be performed, (b) have investigated the site
FY 2004-2005 MCAS Tustin Property Management Agreement
June 21, 2004
of work and become fully acquainted with the conditions there existing, (c) have carefully
considered how the work should be performed, and (d) fully understand the facilities, difficulties and
restrictions attending performance of the work under this Agreement. Should JHTM discover any
latent or unknown conditions materially differing from those inherent in the work or as represented
by the CITY, JHTM shall immediately inform the CITY of such fact and shall not proceed with any
work except at JHTM's risk, until written instructions are received from the Contract Officer.
1.6 Care of Work. JHTM shall adopt and follow reasonable procedures and methods
during the term of the Agreement to prevent loss or damage to facilities, equipment, materials,
records, papers or other components of the work, and shall be responsible for all such damage until
termination of the contract by the CITY, except such loss or damages as may be caused by the City's
own negligence.
1.7 Special Requirements. Any additional terms and conditions of this Agreement are
set forth in Exhibit B and are incorporated herein by this reference. In the event of a conflict
between the provisions of Exhibit B and any other provision or provisions of this Agreement,
including Exhibit A, the provisions of Exhibit B shall govern.
2. ADMINISTRATION AND COORDINATION OF WORK
2.1 Representative of Consultant. The following Principal of JHTM is hereby
designated as being the Principal and representative of JHTM authorized to act in its behalf with
respect to the work specified herein and make all decisions in connection therewith:
Kristofer M. Vogt, P.E. — (949) 679-4420
It is expressly understood that the experience, knowledge, capability and
reputation of the foregoing Principal is substantial inducement for the CITY to enter into this
Agreement. Therefore, the foregoing Principal shall be responsible during the term of this
Agreement for directing all activities of JHTM and devoting sufficient time to personally supervise
the services hereunder. JHTM may not change the foregoing Principal without the express written
approval of the CITY.
2.2 Contract Officer. The Contract Officer shall be the Assistant City Manager of the
CITY unless otherwise designated in writing by the Contract Officer. For purposes of day-to-day
liaison and administration, the City will assign a Caretaker /Property Services Manager who shall be
primarily responsible for coordination with JHTM in the provision of the City of Tustin support
when necessary and requested by JHTM. It shall be MM' responsibility to keep the Caretaker/
Property Services Manager and Contract Officer fully informed of the progress of the performance
of the services and JHTM shall refer any decisions on the Agreement, which must be made by the
CITY to the Contract Officer. Unless otherwise specified herein, any approval of the CITY required
hereunder shall mean the approval of the Contract Officer.
2.3 The JHTM Principal identified in Section 2.1 shall meet with the Contract Officer
or designee at least monthly, or as more frequently requested by the Contract Officer or designee.
FY 2004-2005 MCAS Tustin Property Management Agreement
June 21, 2004
2.4 Independent Contractor. Neither the CITY nor any of its employees shall have any
control over the manner, mode or means by which JHTM, its agents or employees perform the services
required herein, except as otherwise set forth herein. JHTM shall perform all services required herein as
an independent contractor of CITY and shall remain at all times as to CITY a wholly independent
contractor with only such obligations as are consistent with that role. JHTM shall not at any time or in
any manner represent that it or any of its agents or employees are agents or employees of the City.
3. RECORDS AND REPORTS
3.1 The CITY may, in addition to any financial or other reports required by the terms
of this Agreement, require JHTM to prepare reports or provide information relating to this
Agreement. JHTM agrees to provide such reports within a reasonable period of time and in such
detail as may be required.
3.2 Records. JHTM shall keep such books and records as shall be necessary to
properly perform the services required by this Agreement and enable the Contract Officer to evaluate
the performance of such services. The Contract Officer shall have full and free access to such books
and records at all reasonable times, including the right to inspect, copy, audit and make records and
transcripts from such records. JHTM shall also afford any authorized representatives of the CITY,
access to and the right to examine all records, books, papers, and documents, including records in
automated forms, that are within JHTM' custody or control and that relate to its performance under
this Agreement. JHTM will retain such records intact for at least three (3) years following
termination of this Agreement. Access to JHTM' records will be only during normal business hours,
and the requesting party will give JHTM twenty-four (24) hours prior notice of its intention to
examine JHTM' records that relate to the performance of this Agreement.
3.3 Ownership of Documents. All documents, specifications, records, documents and
other materials prepared by JHTM in the performance of this Agreement shall be the property of the
CITY and shall be delivered to the CITY upon request of the Contract Officer or upon the
termination of this Agreement, and JHTM shall have no claim for further employment or additional
compensation as a result of the exercise by the CITY of its full rights or City's ownership of the
documents and materials hereunder. JHTM may retain copies of such documents for its own use.
JHTM shall have an unrestricted right to use the concepts embodied therein.
3.4 Release of Document. All reports, records, documents and other materials
prepared by JHTM in the performance of services under this Agreement shall not be released
publicly without the prior written approval of the Contract Officer.
4. COMPENSATION
4.1 Compensation. For the services rendered pursuant to this Agreement, JHTM shall
be compensated and reimbursed consistent with the specific cost line items and requirements for
operating costs, as more fully set forth in Exhibit C and which is incorporated by reference as though
fully set forth herein. In any event, the annual operating cost for the provision of caretaker/ property
maintenance services shall not exceed $379,407.
FY 2004-2005 WAS Tustin Property Management Agreement
June 21, 2004
4.2 The cost contained in this Agreement shall represent the minimum level of
property maintenance services required to protect assets, resources, and systems within the CITY
SERVICE AREA.
4.3 The costs presented under this Agreement reflect the fully burdened hourly costs
associated with providing caretaker/ property maintenance services under this Agreement.
4.4 Method of Payment. All work conducted under this Agreement shall be billed
consistent with the fully burdened hourly rates and budget included in Exhibit C of this Agreement
and in such form and containing such documentation as reasonably required by the CITY in order to
establish charges and to enable compensation therefore by the CITY. Each such invoice shall
include the amount of payment requested, the total compensation permitted by line item in Exhibit
C, the percent completed since the last invoice, the total percent completed to date, and any other
such information as may be reasonable and necessary to secure the written approval of the invoice
by the CITY. JHTM shall submit written invoices not more frequently than monthly. In any month
in which JHTM wishes to receive payment, JHTM shall no later than the first working day of the
next month following the month of service, submit to the CITY an invoice for service. The CITY
shall pay JHTM for all expenses stated thereon which are approved by the CITY consistent with this
Agreement, within 30 days.
4.5 Changes. In the event any change or changes in the work is requested by the CITY,
the parties hereto shall execute an addendum to this Agreement, setting forth with particularity all
terms of such addendum, including but not limited to, any modification to JHTM's fees. An
Addendum may be entered into to provide for revisions or modifications to the scope of work,
Exhibit A, including but not limited to, a reduced level of service.
JHTM acknowledges that the CITY, at its discretion, may increase or decrease any specific line
item or a decrease in the maximum funding amount reflected in Section 4. 1, within fifteen (15) days
notice to JHTM. Increases in any line item shown in Exhibit C shall result in decreases in other line
items as shall be recommended by the CITY and coordinated with and agreed to in writing between
the CITY and JHTM. Any decrease in the maximum funding shall be accompanied by a
corresponding decrease in caretaker/property management services under the Agreement which shall
be coordinated and agreed to in writing between the CITY and JHTM.
5. INSURANCE
JHTM shall carry and maintain excess broad form comprehensive liability insurance and
professional liability insurance coverage and property damage insurance including but not limited to,
insurance against assumed contractual liability under this Agreement to afford protection with a limit
of liability not less than one million dollars ($1,000,000) against all claims for bodily injuries and
death or damages to property resulting from JHTM's performance under this Agreement. The
minimum amount of liability coverage is subject to revision by mutual agreement of the parties upon
amendment of this Agreement.
FY 2004-2005 MCAS Tustin Property Management Agreement
June 21, 2004
If Consultant provides claims made professional liability insurance, Consultant shall also
agree in writing either (1) to purchase tail insurance in the amount required by this Agreement or to
cover claims made within five (5) years of the completion of Consultant's service under this
Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the
amount required by this Agreement for at least five (5) years after completion of Consultant's
services under this Agreement. Consultant shall also provide evidence to the City of the purchase of
the required tail insurance or continuation of the professional liability policy by executing the
attached Letter Agreement on Consultant's letterhead.
To the extent required by law, JHTM shall carry and maintain Workers' Compensation
insurance in form and amounts acceptable to the CITY.
All insurance which this Agreement requires JHTM to carry or maintain or cause to be
carried or maintained pursuant to this Agreement shall be in such form, for such amounts, for such
periods of time and with such insurers as the CITY may require or approve. The CITY's approval
shall not be unreasonably withheld. If self-insured for worker's compensation, Consultant shall
submit to CITY a copy of its certification of self-insurance issued by the Department of Industrial
Relations. All policies and certificates issued by the respective insurers for liability and property
damage insurance shall name the CITY as an additional insured to the extent provided by law,
provided that any losses will be payable notwithstanding any act or failure to act or negligence of the
CITY; provide that no cancellation, reduction amount or material change in coverage thereof will be
effective until at least thirty (30) days after receipt by the CITY of written notice thereof; provide
that the insurer will have no right of subrogation against the CITY, and its officers, agents,
employees or contractors; and be reasonably satisfactory to the CITY in all other respects. The
insurance shall be issued by a company authorized by the Insurance Department of the State of
California and rated A, VII or better (if an admitted carrier) or A-, X (if offered, by a surplus line
broker), by the latest edition of Best's Key Rating Guide, except that the City will accept workers'
compensation insurance rated B -VIII or better or from the State Compensation Fund.
JHTM shall provide insurance coverage for its use of any City or Government owned
property (e.g., personal, equipment).
6. INDEMNIFICATION
6.1 JHTM shall defend, indemnify, and hold harmless the CITY, its officers, and employees
from and against any and all actions, suits, proceedings, claims, demands losses, costs, and expenses,
including legal costs and attorneys' fees, for injury to or death of person or persons, for damage to
property, including property owned by the CITY, committed by JHTM, its officers, employees and
agents, arising out of or related to JHTM's performance under this Agreement, except for such loss
as may be caused by CITY's own negligence or that of its officers or employees.
6. 2 The obligations created by subsection 6.1 above with respect to indemnifications shall
survive the expiration or termination of this Agreement.
6.3 In the event of errors and omissions which are due to JHTM, its officers, employees or
subcontractors negligence with respect to the professional care, skill an diligence of JHTM and
FY 2004-2005 MCAS Tustin Property Management Agreement
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which result in expense to the CITY greater than what would have resulted if there were not errors
and omissions in the work accomplished by JHTM, the additional planning and professional
expenses incurred by the CITY shall be borne by JHTM.
7. TERM
This Agreement shall commence at 12:01 a.m., July 1, 2004, and shall extend for a period
of approximately twelve (12) months through June 30, 2005, unless terminated sooner or renewed
annually in accordance with the provisions set forth herein.
8. TERMINATION
8.1 This Agreement shall continue and remain in full force and effect, as to all of its terms,
conditions, and provisions as set forth herein, until and unless the CITY shall give written notice to
JHTM of its desire to terminate this contract with or without cause on a specified time and date
thereafter. Such written notice to terminate this Agreement shall be given no less than thirty (30)
days prior to the date this Agreement shall be so terminated, with twenty-four (24) hour notice in the
event that funds become unavailable to the CITY for any ,reason whatsoever. In the event of any
such termination, JHTM shall be paid by the CITY for all services actually, timely and faithfully
rendered up to receipt of the notice of termination, and thereafter until the date of termination JHTM
shall be paid only for such services as are specifically authorized in writing by the CITY.
8.2 If the CITY (i) fails to issue written Notice to Proceed to JHTM within six (6) calendar
months form the date first above written, or (ii) suspends work under this Agreement for a period of
at least six (6) calendar months once work has commenced, or (iii) fails to pay the nondisputed
amount of a submitted invoice within a total of 45 days after approval, JHTM shall have the right as
its option to terminate this Agreement by giving written notice thereof to the CITY.
9. RENEWAL
Prior to the expiration of the term of this Agreement, the parties hereto may renew this
Agreement as follows:
A. The CITY shall provide written notice to JHTM within sixty (60) days prior to the
expiration of this Agreement of its desire to renew this Agreement. The notice should include the
term of the renewal for which the CITY is requesting.
B. Upon receipt of the CITY's written notice, JHTM will prepare a written estimate of costs
and service levels.
10. ENFORCEMENT OF AGREEMENT
10.1 Disputes. In the event of any dispute arising under this Agreement, the injured
party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The
injured party shall continue performing its obligations hereunder so long as the injuring party cures
any default within ninety (90) days after service of the notice, or if the cure of the default is
FY 2004-2005 MCAS Tustin Property Management Agreement
June 21, 2004
commenced within thirty (30) days after service of said notice and is cured within a reasonable time
after commencement; provided that if the default is an immediate danger to the health, safety and
general welfare, the CITY may take immediate action under Section 10.4 of this Agreement.
Compliance with the provisions of this Section shall be a condition precedent to any legal action,
and such compliance shall not be a waiver of any party's right to take legal action in the event that
the dispute is not cured.
10.2 Waiver. No delay or omission in the exercise of any right or remedy of a non -
defaulting party on any default shall impair such right or remedy or be construed as a waiver. No
consent or approval of the CITY shall be deemed to waive or render unnecessary CITY'S consent to
or approval of any subsequent act of JHTM. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or any other provision of
this Agreement.
10.3 Rights and Remedies are Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are
cumulative and the exercise by either party of one or more such rights or remedies shall not preclude
the exercise by it, at the same or different times, of any other rights or remedies for the same default
or any other default by the other party.
10.4 Legal Action. In addition to any other rights or remedies, either party may take
legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any
default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory
judgement or any other remedy consistent with the purposes of this Agreement.
10.5 Attorneys' Fees. If either party commences an action against the other party
arising out of or in connection with this Agreement or it subject matter, the prevailing party shall be
entitled to recover reasonable attorney's fees and costs of suit from the losing party.
10.6 Jurisdiction. This Agreement is made and entered into in the State of California
in the County of Orange and shall be interpreted in accordance with California law. The parties
agree that the exclusive venue for any lawsuit brought by either party regarding this Agreement shall
be Orange County, California.
11. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
11.1 Non -Liability of City Officers and Employees. No officer or employee of the
CITY shall be personally liable to MM, or any successors -in -interest, in the event of any default or
breach by the CITY or for any amount which may become due to JHTM or its successor, or for
breach of any obligation of the terms of this Agreement.
11.2 Covenant Against Discrimination. JHTM covenants that, by and for itself, its
heirs, executors, assigns, and all persons claiming under or through them, that there shall be no
discrimination or segregation in the performance of or in connection with this Agreement regarding
any person or group of persons on account of race, color, creed, religion, sex, marital status, national
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June 21, 2004
origin, or ancestry. JHTM shall take affirmative action to insure that applicants and employees are
treated without regard to their race or color.
12. MISCELLANEOUS PROVISIONS
12.1 Notices. All notices, transmissions, correspondence, reports, official
communications, and/or statements authorized, made under, or required by this Agreement shall be
in writing and shall be delivered by hand, facsimile transmission, or by U.S. Mail, First Class
postage prepaid, to the other party at the address or facsimile transmission telephone number set
forth below. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of
mailing if needed as provided by this Section.
JHTM & ASSOCIATES: Kristofer M. Vogt, P.E.
Principal
1 Peters Canyon Road, Suite 140
Irvine, CA 92606
Phone (949) 679-4420
FAX (949) 679-4432
Email: kvogt@jhtm.com
CITY: Christine Shingleton
Assistant City Manager
City of Tustin
300 Centennial Way
Tustin, CA 92780
Phone (714) 573-3107
FAX (714) 838-1602
12.2 Integrated Agreement. This Agreement contains all of the agreements of the
parties and cannot be amended or modified except by written agreement.
12.3 Amendment. This Agreement may be amended at any time by the mutual consent
of the parties by an instrument in writing.
12.4 Severability. In the event that any one or more of the phrases, sentences, clauses,
paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by
valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability
shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement, which shall be interpreted to carry out the intent of the parties hereunder.
12.5 Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so executing this Agreement the parties hereto are formally bound to the
provisions of this Agreement.
FY 2004-2005 MCAS Tustin Property Management Agreement
June 21, 2004
12.6 Change of Circumstances. Each party will promptly notify the other party of any
legal impediment, change of circumstances, pending litigation, or any other event or condition that
may adversely affect such party's ability to carry out any of its obligations under this Agreement.
12.7 Third Party Beneficiaries. The parties agree that the provisions of this Agreement
are not intended to directly benefit, and shall not be enforceable by any person or entity not a party
to this Agreement. By entering into this Agreement, neither party waives any of the immunities
provided under state or federal law.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first
written above.
DATED:
DATED:
DATED:
JHTM & Associates
"CITY OF TUSTIN", a municipal corporation
Lo
Christine A. Shingleton
Assistant City Manager
APPROVED AS TO FORM
CITY OF TUSTIN
Lois Jeffrey
City Attorney
FY 2004-2005 MCAS Tustin Property Management Agreement
June 21, 2004
Exhibit A
Scope of Services
EXHIBIT A
SECTION 1 REQUIREMENTS STATEMENT
1.1 SCOPE
The purpose of this Requirements Statement is to identify the functional tasks to be performed on
a portion of the former Marine Corps Air Station Tustin (after herein referred to as MCAS -
Tustin). Those portions of MCAS -Tustin, as well as utility systems serving the former MCAS
Tustin (the footprint of the areas covered by utility services under this Agreement include
properties conveyed by deed to the City as an Economic Development Conveyance, the Lease in
Furtherance of Conveyance (LIFOC) between the City and Department of the Navy, public
benefit conveyance (PBC) areas, properties to be transferred to others via public bid sale
including property in Irvine and the Army Reserve site (a federal to federal transfer) as shown on
as shown and depicted on Technical Exhibit (TE) 1 attached to Exhibit A as TE -1 are the areas
proposed to be included in this scope of services. The Caretaker Property Management
Contractor for Property Maintenance Services ( hereinafter referred to as either Caretaker or
Caretaker Management Contractor) shall perform those services described in Section 1 and
Section 2 of Exhibit A (herein after sometimes referred to as "Caretaker/Property Management
Services" or " Caretaker Services").
a) General — With the exception of furnished equipment described in TE -2, the Caretaker shall
provide all personnel, transportation, consumables, equipment, tools, materials, supervision,
management, and other services necessary to manage and perform the Caretaker services covered
by this Agreement. Estimated quantities or frequencies of work are listed in TE -3 and TE -4
provides a building inventory and layaway level classifications.
b) References and Technical Documents - The Caretaker will comply with all referenced
requirements and publications listed in the Technical Exhibit, TE -5, as they apply to the services
covered on any property subject to the City's Lease In Furtherance of Conveyance (LIFOC) with
the Department of the Navy, as they apply to services covered on any other real property,
easements or personal property ( including fixtures and equipment) and existing utility systems to
be maintained, operated, replaced or repaired pursuant to this Agreement.
The City has acquired property documents and records from the Navy for the former MCAS
Tustin and the City Service Area. The Caretaker will maintain and update a library on MCAS -
Tustin to include reports and documents related to execution of this Agreement, and references as
the Caretaker Management Contractor determines to be necessary. Caretaker and City required
document and record functions may include but are not limited to filing and retrieving drawings,
making copies of drawings, updating as -built drawings, filing and retrieving submittals for
equipment and products used in the facilities, issuing "digging permits" (see TE -6), and filing
and maintaining certification records and reports. There are currently no active warranties within
the City Service Area. Any new equipment warranty records shall be maintained as part of the
library function.
MCAS -Tustin Property Management Agreement
Exhibit A, Section 1, Page 1
1.2 FURNISHED PROPERTY AND SERVICES
a) Furnished Facilities - The City has identified building 568 as the building that Caretaker will
have access to occupy within the City Service Area. During the term of services, the Caretaker
may be requested to relocate to an alternate building within the City Service Area where
necessary to facilitate redevelopment and disposition of property to other parties by the City.
These facilities will be made available for the Caretaker's use. The Caretaker will assume
responsibility and accountability of any City approved facilities provided for its use and will
maintain them so they are clean, safe, and free of hazards.
b) Furnished Equipment and Property - The Caretaker has previously identified equipment
required to provide services under this Agreement from existing and available excess Personal
Property owned by the City identified in TE -2 and also identified as Government personal
property. The City will reimburse the Caretaker only for the direct cost of operation of this
equipment, such as maintenance and fuel costs. The Caretaker will account for and manage all
Government furnished property that will remain vested in the Government until transferred via
Economic Development Conveyance or other appropriate transfer vehicle.
c) Availability of Utilities - The following utility services will be furnished at approved outlets
for use as may be required for the work to be performed under the Agreement: electricity, water,
and sewage. Please note that the gas distribution system has been secured. The Caretaker will
maintain the necessary service lines from the purveyor's point of connection to the site of work.
Actual utility charges for use by Caretaker in their work including electricity, water and sewage
will be furnished at no cost to the Caretaker.. The Caretaker will instruct its employees and
subcontractors in utilities conservation practices and operate in ways that preclude the waste of
utilities. The Caretaker will provide for their own commercial telephone service on base, and the
Caretaker will reimburse service and toll charges directly related to provision of service as part of
the not -to exceed compensation schedule.
For any utilities which will be owned by the City, Caretaker will manage utilities as required by
Section 1 and Section 2 of Exhibit A and recommend usage fee charges for the costs of utility
provision which shall include the proportionate cost of operating, maintaining and repairing said
systems that the City can charge the Department of the Navy for remaining Government
operations on-going within the City Service Area or other tenants within the City Service Area
or future public benefit recipients who wish the benefit of continuation of certain utility services
until construction of new backbone utility systems can be completed at the former WAS Tustin.
It is the City's intent to take all reasonable steps necessary to transfer water, electric, sewer,
natural gas, and storm drain systems to the appropriate utility purveyors or other entities. Until
such time, the City and its Caretaker shall to the maximum extent possible work with utility
service purveyors, other owners of property at the former WAS Tustin and prospective owners
to facilitate the provision of water, electrical and sewage services to property retained by
Government and/or transferred by public sale or via public benefit conveyances. Pursuant to the
City's Lease in Furtherance of Conveyance with the Department of the Navy, if the City is unable
to locate a utility purveyor willing to take over systems, and if the City through its Caretaker
operates such system and subsequently determines to cease operations, the City and its Caretaker
shall provide the Department of the Navy with a minimum of 4 weeks prior notice prior to
MCAS -Tustin Property Management Agreement
Exhibit A, Section 1, Page 2
disconnection. In the event of disconnection will result in the termination of utility services
necessary to ensure the continuity of on-going environmental clean-up, restoration, or testing
activities. required by the Department of the Navy or environmental regulators, and the
Department of the Navy is unable to procure an alternate source of such utilities within the notice
period, the City working with its Caretaker shall to the maximum extent practicable work with
the Department of the Navy and utility service purveyors to facilitate an alternate source of such
utilities.
Provided caretaker operation of services do not violate the provision of this Agreement, the
Caretaker may execute separate contracts or agreements specifically for facility support services
with lessees, at the Caretaker's discretion, and as approved by the City of Tustin.
1.3 PERSONNEL
a) Caretaker Manager - The Caretaker will provide a Caretaker Manager who will be
responsible for the performance of this Agreement. The name of this person, and an alternate,
who will act for the Caretaker when the manager is absent, will be designated in writing to the
City of Tustin.
(1) The Caretaker Manager and alternate will have full authority to act for the Caretaker on
all matters relating to daily operation of this Agreement. The Caretaker Manager will be skilled
in the area of facility management and maintenance, with a record of demonstrated successful
experience, formal education, special training, certifications, etc.
(2) The Caretaker Manager, or alternate, will be available during normal duty hours within
four hours to meet on MCAS -Tustin with City of Tustin personnel to discuss problem areas.
After normal duty hours, the Caretaker Manager, or alternate, will be available within two (2)
hours of the start of the next normal workday.
(3) The Caretaker Manager, or alternate, will be available by recall for after normal work
day/hour for emergencies.
b) Employ - The Caretaker will furnish qualified operations and maintenance personnel to
accomplish all work required. The Caretaker will comply with all certification and licensing
requirements.
(1) Personnel Identification. All field employees, including those working under a
subcontract will wear unique visible identification (hat, shirt, emblem, etc.) that will allow a
knowledgeable observer to recognize that person as a worker for the Caretaker.
(2) Employee Training. Employees will be properly trained for the work being performed.
The Caretaker will obtain all required training for Caretaker employees. All employees involved
in operations requiring certification and/or licenses will possess current and valid certificates
from the appropriate state, or other authority, as may be required by law or regulation. The
Caretaker will maintain all employee training and certification records.
MCAS -Tustin Property Management Agreement
Exhibit A, Section 1, Page 3
1.4 MANAGEMENT
The Caretaker will manage the total work effort associated with the Caretaker services to assure
fully adequate and timely completion of these services. This function will be a full range of
management duties including, but not limited to, planning, engineering services, scheduling, cost
accounting, report preparation, establishing and maintaining records and inventories, warranty
enforcement, and quality control of services. The Caretaker will provide staff with the necessary
expertise to assure the performance of the work.
a) Work Control - The Caretaker will implement all necessary procedures to ensure timely
accomplishment of work requirements, as well as to permit tracking of work in progress.
Verbal/written scheduling and status reports will be provided when requested by the City.
b) Standards - All work will conform with the standards specified herein and will be
accomplished in conformance with all applicable local, State, Federal, and industry standards;
standards listed in the Technical Exhibits ; as well as applicable building and safety codes, and
manufacturer's recommendations. All materials, supplies, and parts furnished will be equal to or
better than the manufacturer's original and will comply with applicable Government,
commercial, or industrial standards such as National Board of Underwriters or Underwriters'
Laboratories, Inc., National Board of Fire Underwriters, National Electrical Manufacturer's
Association, American Society of Mechanical Engineers, etc. When the quality of materials,
equipment, and/or workmanship put in place by the Caretaker does not meet the standards
specified herein, the Caretaker will immediately remove the nonconforming portion of the work
and replace it with material, equipment, and/or workmanship, which meets the standards
specified.
c) Engineering Support - The Caretaker will provide the necessary technical management and
engineering services to support the work identified in this Agreement. The Caretaker will provide
troubleshooting, problem solving, and technical assistance as required to accomplish the work in
a professional and timely manner.
d) Warranty Enforcement - The Caretaker will act as the City's agent in enforcement of all new
warranty issues and will maintain warranty records as part of the library function. Equipment
under manufacturer or installer's warranty shall not be removed, replaced, or deficiencies
corrected while still under warranty of the manufacturer or the installer. All defects in material or
defective parts found by the Caretaker shall be processed in accordance with the warranty. The
Caretaker shall be knowledgeable of the equipment, parts, and components that are covered by
warranty and the duration of such warranties.
e) Quality Control (QC) - The Caretaker has provided a complete quality control program to
assure all requirements of the Agreement are accomplished in a timely manner and in accordance
with specified quality standards. The Quality Control program will ensure that Caretaker records
are complete and reliable. The QC plan describes the methods for maintaining acceptable
performance levels and for identifying, correcting, and preventing further defects in the quality of
service performed. The QC plan is provided as TE -7.
MCAS -Tustin Property Management Agreement
Exhibit A, Section 1, Page 4
1.5 FINANCIAL ADMINISTRATION PROCEDURES
The Caretaker shall accumulate actual costs by job order number for all services; including
recurring work. Job order numbers, tasking and associated accumulation of costs shall reflect a
structure similar to the initial negotiated and agreed upon budget, for reporting purposes.
Additionally, the Caretaker may periodically be required to submit various informational and
financial status reports to assist in determining the financial status of the Agreement.
1.6 QUALITY ASSURANCE (QA)
The City will evaluate the Caretaker's performance under this Agreement using surveillance of
work performed and review of Caretaker's Quality Control records. All surveillance observations
will be recorded by the City. When an observation indicates defective performance, the City will
request the Caretaker's representative to initial the documentation of the observation.
a) Performance Evaluation Meetings - The Caretaker Manager will be required to meet at least
bi-weekly with the City during the term of the Agreement, unless a less frequent schedule is
agreed to by the City. It is expected that the Caretaker and the City will work closely and
cooperatively on all issues. However, if the Caretaker requests, a meeting will be held whenever
an observation indicating defective performance has been issued.
1.7 PHYSICAL SECURITY / WORKER'S SAFETY
The Caretaker will be responsible for safeguarding all City owned and Government property
provided for Caretaker use or care. At the close of each work period, City and Government
facilities, equipment, and materials will be secured as appropriate.
a) Key Control - The Caretaker will provide a key control system consistent with TE -8 with
which the Caretaker will maintain and control all keys, combinations, and other devices used to
control access to buildings, secured spaces, or restricted areas. Unless directed otherwise by the
City, the Caretaker will prohibit the use of keys by any person other than the Caretaker's
employees or subcontractors. Extra duplicate copies of keys shall not be produced without City's
authorization. The Caretaker will prohibit the opening of locked areas to permit entrance of
persons other than the Caretaker's employees or subcontractors engaged in the performance of
assigned work in those areas, or as required to promote reuse of the property. In the event another
party will be granted continuing access to facilities, the Caretaker will be advised in writing by
the City of specific instructions pertaining to the access rights.
b) Property Control - There will be personal property, supplies, and materials left in a number of
facilities. The Caretaker will be responsible for the physical security of this property and will
make every effort to assist the Government in safeguarding and protecting this property. The
Caretaker is not authorized to use any of this personal property without specific written
permission of the City.
c) Safety - The Caretaker will ensure all employees know, receive instructions on, and comply
with all appropriate safety requirements, Occupational Safety and Health Administration
(OSHA) standards, and all state and local laws and regulations. The Caretaker will record and
MCAS -Tustin Property Management Agreement
Exhibit A, Section 1, Page 5
EXHIBIT A
SECTION 2 — TECHNICAL REQUIREMENTS
2.1 MAINTENANCEANSPECTION SERVICES
The Caretaker Management Contractor shall perform caretaker/property management services to
buildings, facilities and miscellaneous systems and equipment in areas, as applicable, and as
shown on Exhibit (TE) -1. Caretaker property maintenance services includes the management
and inspection necessary to ensure continued weather tightness and security; protection from
fire; safe and efficient operation of required utility systems until utilities can be transferred to
purveyors or replaced with new utility backbone systems; and security fencing. Building and
Land are located on approximately 1,076 acres and utilities include those identified in Section 1
and 2 of Exhibit A. The extent of repairs on buildings in Reuse or Interim Reuse Level I shall
only be performed as necessary to keep the buildings, safe, and secure, and not to make any
improvements. No maintenance of Level II buildings proposed for demolition will be required.
Disposition of buildings and other facilities is shown on Exhibit (TE) -4.
2.2 GENERAL REQUIREMENTS
a) Standards — The Standards for routine caretaker maintenance and inspection of facilities, are
detailed in this section. A sample inspection checklist (Shown in TE -3) based on standards and
maintenance levels shall be produced by Caretaker and approved by the City for its use. The
goal is to limit expenditures to the minimum necessary to prevent facility deterioration and
preserve the potential for long-term facility reuse. The caretaker issues for closed facilities are
diverse. It is expected that the Caretaker Management Contractor will employ prudent judgment
and experience when applying standards to specific activities, facilities and situations. Other
factors affecting facility maintenance, which must also be considered, include local climate,
funding levels, and labor availability. Labor, as well as material and equipment costs for all
work performed shall be tied to a specific budgetary line item to facilitate cost accounting and
invoice review.
b) Recurring (Scheduled) Services — Recurring work includes all services performed on a
routine or scheduled basis.
(1) Preventive Maintenance (PM). The Caretaker Management Contractor will schedule and
perform routine PM inspections as provided in this Section which shall include those specific
services in Exhibit A, Section 1 and 2, which require preventative maintenance.
(a) Technical Exhibits are provided to assist the Caretaker Management and perform
routine PM inspections and as provided in this section. PM shall be performed as required
herein.
(b) The Caretaker Management Contractor will submit for City of Tustin review a
PM schedule covering equipment systems and facilities. The Caretaker Management Contractor
WAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 1
Revised 6/14/04
will maintain a database of the status of PM actions and requirements, and will provide monthly
summaries of work completed versus work scheduled, including explanation of variances.
(c) The Caretaker Management Contractor will initiate service calls and document
repairs made during inspections that exceed the level of PM, or need further or specialized
expertise to correct.
(d) Records will be maintained on each item that requires PM. Records which will
reflect periodic maintenance performed, including scheduled and accomplished dates, and any
repairs made. Submit all reports, data or other submittals required as part of PM. The Caretaker
Management Contractor will establish and maintain a central repository for maintenance
documents for City of Tustin review.
(2) Mechanical Equipment and Utility Space Logs. The, Caretaker Management Contractor
has established and will continue to maintain an on-site record system for active electrical and
mechanical equipment associated with utility systems which include, but would not be limited to:
pump stations, substations, metering stations, and equipment rooms. At a minimum, the record
system will contain a "log" for dated entries including time of entry, gauge/instrument readings
relative to established parameters, work/inspection performed, problems observed, corrective
action, and employee's initials.
c) Service Calls — The Caretaker Management Contractor can initiate service calls because of
recurring maintenance or other inspections that identify a need for work. Service calls with an
aggregate cost in excess of $2,500.00 (labor and material) shall be approved by the City of
Tustin prior to work start. Authorized City of Tustin staff members can also initiate service calls
and instruct the Caretaker Management Contractor to respond.
(1) General. Service calls may be issued to document and track the accomplishment of any
services in this agreement.
(2) Service Call Reception. The Caretaker Management Contractor will maintain a work
reception center to receive service call requests. A single local telephone number will be
provided for receipt of all calls. Service calls will be classified as emergency service calls when
the work requires immediate action to eliminate hazards that could endanger life or cause serious
injury to personnel, prevent loss or damage to property, protect the environment or restore
essential services. Service calls will be classified as routine service calls when the work does not
qualify as an emergency. The work reception center will classify all service calls and maintain
active status until calls are completed.
(3) Emergency Service Call Response. The Caretaker Management Contractor will have
procedures for receiving and responding to emergency service calls 24 hours per day, 7 days per
week, including weekends and holidays. Response to emergency service calls will be immediate
and corrective action to arrest an emergency will begin no later than one hour after receipt of the
service call. The Caretaker Management Contractor will respond and arrest the emergency
condition before departing the work site. If further labor and/or material are required to
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 2
Revised 6/14/04
complete the repair once the emergency is arrested, the service call will be completed as required
for a routine service call.
(4) Routine Service Call Response. The Caretaker Management Contractor will have
adequate procedures for receiving and responding to routine service calls during normal working
hours. Response to routine service calls will be within two working days of receipt of the call.
Routine service calls will normally be completed within ten working days.
(5) Work Control Functions. The Caretaker Management Contractor's work control system
will be automated and will be capable of tracking the status of each service call, including:
(a) Date and time call was received and service call completed.
(b) Name and phone number of called.
(c) Description of required services and actual work completed (if different from
original service call).
(d) Method of accomplishment (in-house, subcontract, direct purchase, etc.)
(e) Classification of service calls (emergency/routine).
(f) Description and cost of materials, parts and major equipment used.
(g) Number of total labor hours expended per service call.
(h) Daily status of all service calls whether open or completed.
d) Miscellaneous Services
(1) Utilit�quipment Outages. Planned utility outages will be scheduled at a time of
minimum demand and disruption. In areas subject to the LIFOC between the City and Navy and
where the Navy is conducting environmental clean-up, restoration or testing, the Caretaker
Management Contractor shall coordinate with the on-site CSO to ensure no negative impacts on
the Navy's activities. Provisions of Exhibit A, Section 1, Paragraph 1.2 of the Agreement shall
also be applicable. Approval must be obtained from the City of Tustin at least two (2) working
days prior to enacting any planned outage. All unplanned utility outages or significant
equipment failures will be investigated by the Caretaker Management Contractor and a report of
cause, corrective action, and future preventive measures will be provided to the City of Tustin
within ten (10) working days.
(2) Utility Excavation Permits. Before any excavation is started, an excavation request will
be completed by the Caretaker Management Contractor and approved by the City of Tustin. The
Caretaker Management Contractor is responsible for marking utilities or for having utilities
marked by the appropriate organization. Excavation is defined as digging or opening of an
existing surface to a depth exceeding eight inches below the existing grade, including driving of
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 3
Revised 6/14/04
poles or auger borings. Use the request form, shown in TE -6 or other City approved form. All
applicable items on the request application form will be filled in by the Caretaker Management
Contractor and given to the City of Tustin in sufficient time to allow for review.
(3) Destructive Weather Plan. The Caretaker Management Contractor will provide required
personnel, management, equipment, and material for destructive weather preparation and
cleanup. The Caretaker Management Contractor will manage his work effort for destructive
weather preparation and identify additional items of work necessary to minimize the damage
incurred by destructive weather. The Caretaker Management Contractor will use prudent and
efficient judgment in identifying these additional items of work. Destructive weather includes
but is not limited to gales, rainstorms, flooding, earthquakes and wind.
2.3 HEATING AND AIR CONDITIONING SYSTEMS MAINTENANCE
All heating and air conditioning systems have been secured according to Layaway requirements.
No maintenance required.
2.4 ROOFING SERVICES
The Caretaker Management Contractor will perform limited roofing services on facilities not
proposed for demolition and generally facilities will only receive service when ordered by the
city of Tustin or when the Caretaker Management Contractor identifies specific circumstances in
the field that need to be corrected or repaired to the extent necessary to prevent water damage
and keep the building as weather protected as is practical. Repairs, if required, will be done in an
economical manner, and improvements will not be made.
a) Inspection —Roof inspections are no longer required. The Caretaker Management Contractor
shall perform repairs, patching, and clean-up if required by the City of Tustin.
b) Repairs — Roof repairs, if required, shall be accomplished in a manner that is trade acceptable
and as approved by the City of Tustin. Repairs shall be accomplished with materials that are
compatible with existing roofing.
c) Service Calls — The Caretaker Management Contractor shall make all repairs to the roofing
systems upon receipt of an approved service call as detailed in Section 2.2.
2.5 PEST CONTROL SERVICES
The Caretaker Management Contractor shall perform specific Pest Control services only if
authorized by the City of Tustin. If authorized, the following requirements apply:
a) Personnel — All personnel who supervise the use and/or application of pesticides shall be
certified as commercial applicators by the State of California in the appropriate category for the
work being performed.
b) Pesticides — Only EPA registered pesticides shall be used. Pesticides include insecticides,
herbicides, rodenticides, fungicides, etc.
WAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 4
Revised 6/14/04
c) Submittals — Prior to beginning work, the Caretaker Management Contractor will insure the
commercial applicator has:
(1) An EPA label for each pesticide proposed for use.
(2) An MSDS for each pesticide proposed for use.
(3) Documentation showing State commercial certification status and categories for all
personnel who will apply pesticides.
(4) Notify City of Tustin of intended operations.
d) Inspections - Pest control inspections are no longer required
e) Animal Control — The Caretaker Management Contractor will remove dead animals. Dead
animals will be removed in accordance with local ordinances. Appropriate measures will be
taken by Caretaker Management Contractor to eliminate odors caused by the presence of dead
rodents or other animals.
f) Pest Treatment — The Caretaker Management Contractor shall provide treatment of bees, and
other pests when ordered by the City of Tustin.
2.6 GROUNDS, ROADS AND SURFACE AREA MAINTENANCE
The Caretaker Management Contractor shall perform within the Caretaker footprint property,
grounds and surface area maintenance as required to maintain a respectable appearance in high
visibility areas (as specified below), maintain roads safe and free of driving hazards, prevent fire
hazard build up in landscaping and adjacent to facilities, control weeds and maintain closure
markings on airfields and runways, or as ordered by the City of Tustin.
a) Maintenance Levels - Weed Cutting and Trimmina — All areas covered under this Agreement
will be maintained to the minimum extent possible for providing protection against fire and
erosion. Projected workload is identified in TE -3.
❖ Grounds maintenance including weed cutting on City owned or leased property adjusted
for growing conditions and City requirements.
Level 1 Higher Visibility Locations:
o Perform general ground maintenance including removing and disposing of
debris as needed or as directed by the City as well as trimming other vegetation
to protect buildings and appearance of the property as directed by the City;
perform weed mowing in non -irrigated areas for improved appearance. During
mowing operations, cut to within 3" in height the following areas. Weeds will
not be allowed to grow taller than 9" at any time.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 5
Revised 6/14/04
■ Areas owned by the City of Tustin within the future Valencia Right -A -
Way (Moffett Drive) entrance to the base and within the SOCCCD-
Leased "Common Areas" as depicted within Service Area Exhibit 1.2
(includes McCloud Road, Blackbird Road and McCain Smith Drive).
■ Community Park Reuse Plan Disposal Parcel 22.
■ Portions of Parcel 1 along Red Hill Avenue within City of Tustin
ownership (within future Red Hill right-of-way and within legal parcel
I -E-2.1).
■ Reuse Plan Disposal Parcel 19.
■ All paved aircraft aprons, runways and other concrete/asphalt surfaces.
o Approximate cutting schedule:
■ Once every week from 1 July to 31 Jan 30 cuttings
■ Monthly from 1 Jan to 31 March 4 cuttings
■ Once every week from 1 April to 31 June 13 cuttings
Level 2 Open Field Locations:
o Perform weed mowing to within 6" in height in non -irrigated fields out to fence
lines along Edinger Avenue, Red Hill Avenue, and Barranca Parkway with
uneven terrain to prevent fire hazards. Weeds will not be permitted to grow
taller than 24" at any time.
o Approximate schedule:
■ Once every month all year 12 cuttings
o Temporary service (two to four months) for areas in Vestar Parcels 10, 11 and
12.
o Approximate schedule:
■ Once every month (temporary) 12 cuttings
b) Notification of Insect and Disease Problems — During the performance of grounds
maintenance the Caretaker Management Contractor shall report to the City of Tustin any
evidence of disease, or erosion problems at the time such conditions are first noticed.
(c) Pesticides
Provide pesticide use records in accordance with local, state and federal requirements.
Properly completed forms shall be delivered to the City of Tustin within 24 hours of chemical
usage.
d) Herbicides
(1) Qualifications. All work shall be under the supervision of a certified, licensed, and
responsible individual and shall be performed in accordance with Federal, State and local and
activity law and requirements.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 6
Revised 6/14/04
(2) Control Methods. The Caretaker Management Contractor shall use only herbicides
registered by the Environmental Protection Agency. Use shall be in strict compliance with label
directions for the control of the target vegetation. Herbicides selected, application rates, and
application techniques shall have prior approval of the City of Tustin.
(3) Applicator's Responsibilities. During the application and handling or use of herbicides,
the Caretaker Management Contractor's State of California licensed applicator shall give the job
his personal supervision. The location and activity of the licensed applicator shall be made
known to the City of Tustin.
(4) Uncertified Personnel. Uncertified personnel who apply herbicides shall be under direct
supervision of the individual that holds the State License.
(5) Submittals. Prior to beginning work, the Caretaker Management Contractor will:
(a) Have EPA label for each herbicide proposed for use.
(b) Have MSDS for each herbicide proposed for use.
(c) Have documentation showing State commercial certification status and categories
for all personnel who will apply herbicide.
(d) Notify City of Tustin of intended operations.
d) Roads and Surfaced Areas (not including runways) — The Caretaker Management Contractor
shall maintain and repair primary and secondary paved and surfaced areas (i.e., streets, roads,
shoulders, driveways, open storage areas, gutters, crossroads, right of ways, sidewalks, curbs and
any other base surfaced areas, including the SOCCCD-Leased "Common Area" depicted within
Exhibit 1.2) in a safe and drivable condition within the Caretaker footprint. The Caretaker
Management Contractor shall ensure that the subject areas are functional without potholes,
spalls, scaling, surface breaks and major cracks that would interfere with usability and
vehicular/pedestrian traffic. Striping, signage will be performed as a service call at the discretion
of the City of Tustin.
e) Street and Parking Lot Sweeping and Collections — The Caretaker Management Contractor
shall remove and properly dispose of debris from streets, roads and parking lots as needed or as
directed by the City of Tustin. Street sweeping shall be performed to ensure that the main
entrance -roadway, the SOCCCD-Leased "Common Area" (depicted in Exhibit 1.2) is maintained
in a presentable manner and that Windmill Road (required for Navy remediation access) is
accessible.
f) Airfields and Runways — Landing strips, taxiways, shoulders, and other associated pavements
are laid away and shall be inspected and serviced as noted herein.
(1) Weed cutting and trimming shall be in accordance with Paragraph 2.6(a) and as follows:
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 7
Revised 6/14/04
(2) Runway closure markings shall be inspected to ensure they remain visible. Repair or
replace as required. Notify the City of Tustin if replacement is required.
g) Other Weed Cutting and Trimming — Weeds and vegetated areas shall be maintained within a
height described above. These areas will not be irrigated. Adjustments to heights can be made
with City of Tustin approval. Weed cuttings shall be uniformly distributed over the mowed area.
Prior to mowing, the Caretaker shall pick up, remove and dispose of all rubbish, debris, and trash
(which includes but is not limited to leaves, rocks, paper, pine cones, and tree limbs) within the
maintenance area, and all trash which is on or near shrubs, hedges, fences and foundation walls.
Trimming around trees, shrubs, fences, poles, walls, valves, benches, and other similar objects is
to be accomplished to meet safety and fire protection requirements. Debris generated by
trimming operations which falls or is thrown on sidewalks, curbs, gutters, or streets shall be
removed from the site within a reasonable schedule.
h) Service Call Work — The City of Tustin may request other services performed as Service Call
Work. Work may include but not be limited to the following:
♦ Raking
♦ Plant and Shrub Pruning
♦ Tree Pruning and Tree Removal
♦ Surface and Storm Drain System Service
♦ Pavement Pothole and Crack Repairs
♦ Road and Shoulder Maintenance
♦ Field Mowing
♦ Provide, Fill and Place Sand Bags; Erosion Control as needed
2.7 REFUSE COLLECTION AND DISPOSAL
The work consists of performing collection, transportation, and disposal of refuse. The
Caretaker Management Contractor shall perform all refuse services in accordance with City
approval as described in this section. The Caretaker Management Contractor shall collect and
dispose of refuse, and other discarded wastes, resulting from City of Tustin and Caretaker
Management Contractor operations. All work accomplished will conform to the requirements of
all applicable Federal, State and local regulations pertaining to environmental protection and
occupational safety and health, and to the procedures and safety requirements as identified by the
City of Tustin. Collections will be performed on a scheduled basis. The Caretaker Management
Contractor shall be responsible for any permits or fees associated with disposal.
a) Collection — Containers required for Caretaker Management operations shall be strategically
placed. Containers will be maintained clean. The Caretaker Management Contractor shall pick -
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 8
Revised 6/14/04
up and clean-up all spillage of waste that occurs in the course of collection and disposal,
including any spillage in route to the disposal sites and trash adjacent to containers.
b) Policing — Trash and litter collection and disposal is the pick-up and removal of all lose
material not compatible with a well -kept station. Areas for policing include all non -leased
grounds and paved areas within the property boundaries. The Caretaker Management Contractor
shall provide policing services during regular working hours. Caretaker Management Contractor
using a vehicle configured to minimize damage to grounds shall perform policing. All litter,
trash, dead vegetation, limbs, pine straw, and leaves in gutters shall be collected and disposed of
by the Caretaker Management Contractor in accordance with the "Grass Cutting" paragraph
above.
c) Disposal — In accordance with City requirements material that is not salvaged, reused or
recycled by the Caretaker Management Contractor, shall be taken to a location pursuant to the
City of Tustin refuse franchise agreement for recycling and diversion of waste from a landfill.
2.8 CUSTODIAL SERVICES
The Caretaker Management Contractor shall perform custodial services in any building they are
assigned to occupy by the City and which will be used by the Caretaker Management Contractor
and security contractor in support of this Agreement.
a) Work Control
(1) Scheduled Work. The Caretaker Management Contractor will schedule custodial
services in accordance with the frequencies specified herein and will submit a schedule to the
City of Tustin.
(2) Custodial Service Calls. In addition to the scheduled custodial services, the Caretaker
Management Contractor will provide custodial services as service calls to keep their assigned
areas safe, dry and to prevent staining or deterioration to floor surfaces. Unless specified
otherwise, custodial service calls are classified as emergency calls. Service calls may cover all
types of work including clean-up of water or debris caused by inclement weather, precipitation,
wind, broken or leaking pipes, sinks, toilets, or drinking fountains, mud or water tracked through
buildings, beverage spills, broken glass, excessive trash, and other occurrences requiring
immediate correction. The Caretaker Management Contractor will also respond to requests for
custodial service when areas near doors and in corridors become wet and dirty due to foot traffic
during inclement weather, and will mop the areas to reduce safety hazards and prevent damage
or deterioration to the floor surface.
b) Hazardous Conditions — When hazardous conditions result from operations performed by the
Caretaker Management Contractor, such as mopping and waxing floors, standing signs shall be
provided and placed to call the building occupants' and visitors' attention to the fact the area is
affected by such hazard. Custodial employees shall not place mops, brooms, machines, and
other equipment in traffic lanes or other locations in such manner as to create safety hazards.
Appropriate, net, well -kept signs to indicate "Danger," Hazardous Floor", Walk Left", or "Walk
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 9
Revised 6/14/04
Right" as applicable, will be provided by the Caretaker Management Contractor. Signs shall be
acceptable to the City of Tustin and will be displayed at all times in areas where cleaning
operations in progress necessitate the use of any equipment or supplies, such as buckets, wires,
ladders, water, wax, etc., which may cause a traffic obstruction or personnel hazard. Caretaker
Management Contractor employees will interrupt their work at any time to allow passage of
personnel, equipment, carts, etc.
c) Electrical Safety — All electrical equipment used for custodial services shall be third -wire
grounded and equipped with properly rated Underwriters Laboratory, Inc. approved 3 -conductor
electrical cord, permanently attached to the machine and equipped with proper fittings to be
operated from corridor outlets. Electrical machines shall be unplugged from receptacles to
accommodate Caretaker Management contractor cleaning equipment.
2.9 UTILITY SYSTEM SERVICES
The Caretaker Management Contractor shall perform utility maintenance, operation, repair and
breakdown services on systems owned by the City at the former MCAS Tustin to include
electrical, storm drainage, sewer, water and miscellaneous systems. Fire hydrants are to be
treated as part of the water distribution system. Recurring maintenance inspection services will
identify and report all system deficiencies. The Caretaker Management Contractor will arrest
emergencies. Caretaker Management contractor maintenance is performed on both laid away
and active systems to ensure the safe and efficient operation of all utility systems. Repairs shall
be performed as necessary to keep systems functional and safe in support of City of Tustin, and
Caretaker Management Contractor operations, Department of Navy continuing environmental
remediation activities in areas subject to LIFOC and to other federal government retained areas
(i.e., Army Reserve site) and to sites to be conveyed by the Navy via public sale or public benefit
conveyance. Consistent with Exhibit A, Section 1, Paragraph 1.2. Improvements will not be
made or funded under this agreement.
a) Water Distribution Systems — The Caretaker Management contractor is to provide labor and
materials to sample, adjust and maintain the water distribution system (see TE -12). Maintenance
of the water system includes recurring work on the water distribution system.
(1) A water -sampling plan, showing sampling frequency, locations, parameters for analyses
and any other pertinent data, is required for occupied areas. The California Department of
Health Services requires one sample per week for each pressure zone within a distribution
system, as well as a specific number of samples taken in accordance with population served. All
test results will need to be recorded and any test results not meeting state regulations shall be
reported to the City and additional sampling and testing will be required. This effort, as well as
additional water main flushing, will be provided by the Caretaker.
(2) Water supply, to the extent practicable, will be maintained to all occupied buildings,
other buildings as required for fire protection purposes only, and buildings or uses supporting
Navy operations (i.e., remediation activities) and consistent with Exhibit A, Section 1, Paragraph
1.2.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 10
Revised 6/14/04
(3) It will be necessary to periodically open fire hydrants or other lines to allow water to run
through underutilized portions of the distribution system serving portions of the former MCAS
Tustin and serving inactive buildings. Otherwise water may sit in the distribution system for so
long that it is no longer adequately chlorinated.
(4) The Caretaker Management Contractor will be responsible for obtaining all water
tests/samples for systems and equipment, and for ensuring potability in occupied areas. The
Caretaker Management Contractor, in the course of work on this Agreement, will make
recommendations that may help the operation of the domestic water supply system operated
pursuant to this Agreement.
(5) Perform required distribution system repairs as service calls and recurring work. Perform
PM on equipment as necessary.
(6) The Caretaker Management Contractor will flush the fire hydrant system once per year,
and maintain as necessary.
(7) Maintain certification testing on existing backflow preventers and cross connection
controls as required by the California Department of Health Services, the County Health
Department, and IRWD. Testing is required on an annual basis by an Orange County certified
backflow tester.
b) Sanitary Sewer System — The sanitary sewer system is described in TE -12. Only one lift
station is operational. Maintenance of the sanitary sewer system includes all mains, laterals, and
the lift station. All lift stations will be monitored monthly for flow, accumulated fluid, and septic
conditions. Annual inspection and hydroflushing of the system may be required including the
two (2) connections to the Irvine Ranch Water District (IRWD) mains.
(1) Perform required collection system repairs, whether operational or in lay -away status, as
service calls and as recurring work.
(2) Service sewage lift stations. Provide labor and material to service the sewage lift station
as necessary.
(3) Records shall be maintained for inspections and work performed.
c) Storm System and Drainage Ditches — Maps of the MCAS Tustin base storm sewer systems
are available in the Technical Library. The Caretaker Management contractor will inspect and
maintain the Base storm water collection system to insure it remains operable over the term of
the Agreement. Storm systems and ditches shall be maintained as required to prevent erosion
and damage to roads, runways, tracks, and structures. Keep ditch banks free of debris, silt, and
mud. Drainage structures such as culverts, inlets, and catch basins should be kept clean and at
full efficiency to prevent flooding damage. Maintenance will include, but not be limited to,
distribution lines, manholes, open culverts, and grills. Perform required collection system repairs
as service calls. Maintenance of jurisdictional wetlands and protected areas is also part of this
Agreement but requires sensitive care pursuant to the EIS/EIR (see TE -13).
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 11
Revised 6/14/04
The Navy is the permit holder for the Industrial Storm Water Permit with the state water board
for those portions of the MCAS Tustin site that will be retained by Government. The Caretaker
Management Contractor is responsible for ensuring that all lessees comply with the requirements
of the permit and in some cases may inform the City and/or other lessees that they must have
their own National Pollutant Discharge Elimination System (NPDES) permit.
d) Electrical Distribution System - The Caretaker Management Contractor is responsible to
operate, maintain and repair the electrical distribution and service system as necessary. The
system carries the current load. Refer to TE -12 for a description of the system.
(1) Work will include, but not e limited to, maintenance, normal repairs, and/or breakdown
or outage service on poles, guy wires, overhead lines or cables, cross arms, pole hardware,
transformers, regulators, capacitors, batteries, devices, underground cables, duct lines, manholes,
pot heads, circuit breakers, switch gear, outlets, fixtures, appliances, alarms, surge suppressors;
and hazard, street, flood, security, obstruction, and emergency lighting. For all required
operational electrical systems and devices, the Caretaker Management Contractor will perform
inspections and maintenance in accordance with their PM schedule. Oil leaks will be reported to
the City of Tustin and action will be taken to repair leaks or remove and/or replace equipment or
devices.
(2) The Caretaker Management Contractor will report emergency power outages and
damages due to weather or accidents to the City of Tustin and act to make repairs as directed.
(3) The Caretaker Management Contractor will disconnect and/or reconnect primary or
secondary feeders of the electrical distribution system, overhead or underground fused
disconnect switches, street lighting fixtures, flood lighting systems or fixtures, security lighting
systems and fixtures, devices, and electric service drops to buildings or equipment as necessary.
e) Natural Gas Distribution System — The natural gas distribution system, as outlined in TE A-
12, and all gas heaters have been secured. No routine caretaker maintenance is required at this
time but Caretaker Management Contractor shall respond to any emergency and will assist those
doing work to have information regarding the location of inactive lines...
2.10 FIRE EXTINGUISHING SYSTEM MAINTENANCE AND REPAIR
Fire extinguishing systems have been secured according to layaway requirements.
2.11 PERSONAL PREOPRTY MANAGEMENT SERVICES
The Personal Property Management Service for MCAS Tustin includes the management and
work execution resources necessary to maintain accountability of City of Tustin and federal
government owned personal and plant property. This includes vehicles and heavy equipment.
Property managed under this Agreement may have or may not have been conveyed to the City of
Tustin or other requesting agencies. City of Tustin -owned property transferred to it from the
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 12
Revised 6/14/04
Navy may be used by the Caretaker Management Contractor to support City of Tustin caretaker
operations...
a) Furnished Property — A list of property and equipment (GFP/GFE) available to Caretaker
Management Contractor for performing this agreement can be found in TE A-2. Equipment
approved for use in support of this Agreement may not be taken off the installation when done so
in support of this Agreement.
b) Management of Personal Property — The Caretaker Management Contractor will manage
functions related to the control and accountability of City and Navy owned personal and plant
property (this includes personal and plant property furnished to Caretaker Management
Contractor for their use as well as the large volume of other property that will be subsequently
disposed by the City), including storage, security, inventory, issue/receipt and database
management.
c) Personal Property Management Plan — The Caretaker Management Contractor shall monitor
a detailed "Personal Property Management Plan" including detailed information on the personal
property located in buildings within the City service area, addressing storage, security, inventory,
issue/receipt, and database maintenance processes.
d) Interim Use — Personal and plant property identified for Caretaker Management Contractor
use is not authorized for interim use sub -custody. Other personal property remaining on MCAS
Tustin is not for use by the Caretaker Management Contractor. This property may be issued to
lessees for interim use as approved, in writing, by the City of Tustin or sold by the City.
Property not yet conveyed or sold by the City will remain on the Caretaker Management
Contractor's Personal Property inventory and is to be retained on the installation.
e) Inventory — The City of Tustin will continue to use the existing Personal Property inventory.
Property remaining in ownership by City or Navy will be protected. Any apparent loss or theft is
to be reported to the City of Tustin immediately. f) Reports and Schedules — When applicable,
the Caretaker Management Contractor shall provide reports such as: Property damage/loss
reports; Record of lost/found items; and Missing, Lost, Stolen, Recovered (MLSR) Reports.
2.12 SECURITY SERVICES
The City of Tustin will contract for separate security service as deemed necessary to protect the
Caretaker footprint areas. Caretaker Management Contractor will only be responsible for
oversight of the contract and acting on City of Tustin's behalf for monitoring this subcontract.
WAS Tustin Property Management Agreement
Exhibit A, Section 2 — Page 13
Revised 6/14/04
Technical Exhibit (TE) —1
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Technical Exhibit (TE) - 3
TECHNICAL EXHIBIT (TE) -3
PROJECTED WORKLOAD
SUMMARY: The City, with this Technical Exhibit, is provided a guideline for the Caretaker
Management Contractor's planning purposes since the City does not presume to know all of the
issues that might arise in association with the scope of work anticipated with Exhibit A and the
Consultant Services Contract. Workload projections shown below are based on historical data
provided by the Department of the Navy and the Navy's caretaker experience, and are provided
to assist the City's Caretaker Management Contractor developing their own technical execution
plan and cooperatively developing a budgetary estimate with the City for services.
SERVICE CALLS: Service calls may be performed for the accomplishment of any work
tasking required by this Agreement. A concerted effort has been made to diminish or consolidate
maintenance work requirements. All heating, air conditioning and utility systems have been
secured in buildings of all levels of layaway. All elevators have been secured and tagged out.
Housing has been secured. The majority of service call work is expected to be patching or
repairing roofs, doors, windows, and fencing. The intent is to maintain the facilities as weather
tight and secure as is reasonable. As identified in Appendix 1, Section 2,2.2c, service calls
exceeding $2,500 (labor and material) require advance approval of the CSO, but are to be
considered and included in the Caretakers estimates.
PROJECTED WORKLOAD: Projected workload includes, but not limited to the
following:
Line Item 1.0 —Facilities management, Administration & General Requirements
(Performed as needed except where noted or detailed in this contract)
❑ Project management of total work effort
o Monthly meeting at Tustin Legacy (former MCAS -Tustin).
o Weekly meetings and management of contract.
o E-mail and telephone communication.
o Written correspondence.
o Equipment ownership and maintenance management.
o Inspection of base, QA & QC management of contracted items.
o Contract negotiation.
o Contract cost tracking.
o Management of employees.
❑ Response to requests from City of Tustin.
❑ Response to requests from Developers, Environmental Engineers and others.
❑ Administrative Support.
o Database expense entries, material & labor.
o Process accounts payable.
o Monthly meeting minutes
o Timesheet tracking
o Records & filing
Technical Exhibit (TE) -3 — Page 1
Revised 6-14-04
o Office supply procurement
❑ Service Call Reception -.
o OCB order processing
o Water test reports to City of Tustin
o Correspondence (including e-mail)
o Meeting schedules
o Service desk 8 hours/day 5 days/week
o Emergency Service Call reception/after hours and weekends
❑ City workorder processing
o Initiation/coordinating
o Tracking
o Closing
o Reporting
❑ City digging permit processing.
o Coordinating
o Tracking
o Closing
o Reporting
❑ Technical Publications Library
o Caretaker and City use of maps and as -built drawings
o Reproduction of drawings and facility data
o Coordination of caretaker map check-out & check-in
o Proper storage of prints
o Print cataloging
o Photograph copying to CD's for storage
o Quarterly Summary/ Photo Report with Construction Progress
❑ Administer Quality Control
o Employee Oversight and Coordination
o Training/Orientation of New Employees
❑ Administer Environmental Operations Required of Consultant Under Agreement
o Emergency Spill Response
o Non -Interference with Government Operations
Line Item 2.0 — Facility Maintenance & Inspection
❑ Facility inspection requirements
o Inspect buildings identified in TE -4 as "Reuse and Interim Reuse" on a monthly basis and
after periodic storms to ensure continued protection. Identify and implement required
maintenance actions plans to preserve and protect these buildings.
o Inspect buildings identified in TE -4 as "Demo" on an semi-annual basis to ensure
buildings are secure.
o Inspect all other facilities, roads and above ground facilities semi-annually and maintain
or secure as required.
Line Item 3.0 — Grounds Maintenance
❑ Grounds maintenance & related tasks.
o Plan and schedule work, check results & adjust schedule
o Operate equipment
■ Once every week from 1 July to 31 Jan 31 cuttings
Technical Exhibit (TE) -3 — Page 2
Revised 6-14-04
■ Monthly from 1 Jan to 31 March 4 cuttings
■ Once every week from 1 April to 31 June 13 cuttings
o String trimmer work around obstacles & blower operation
o Drive-by inspections of grounds and grounds related facilities
o Grounds maintenance & related tasks.
o Mowing (tractor with 15' wide or 6' wide mower)
o Operate equipment for mowing of weeds
o String trimmer work around obstacles & blower operation
o Drive-by inspections of grounds and grounds related facilities
o Operate pickup trucks (2), stake bed truck (1), other City owned trucks
o Performs environmental control & compliance with regulations
o Street cleaning (if required) is by blower operation
❑ Coordinate janitorial, policing services & additional grounds work.
o Assign policing of perimeter fence
o Transport workers
o Coordinate with security
o Pick up trash bags & put in dumpster
o Monitor grounds work, weed wacking, sidewalk cleanup, etc.
o Provide truck, tools & power equipment
❑ Equipment maintenance & repair.
o Scheduling
o Operator maintenance, cleaning, minor repairs & blade sharpening
o Outsourcing & coordination
o Preventative maintenance, fueling & fuel procurement
o Parts purchase, parts pickup & delivery
o Pickup trucks (2), stake bed truck (1), other City owned trucks
❑ Emergency Service Call Response, communications & safety.
o Receive request by cell phone, e-mail or fax, meet with requestor
o Initiate workorder & request number, perform work, track & record hours
o Perform environmental control, safety meetings & compliance with regulations
o Conduct informal safety meetings, key control & locking of buildings
o Photograph projects & process to City of Tustin
o Coordinate with Navy environmental cleanup contractors
❑ Workorders, City of Tustin.
o Obtain approval from City
o Initiate & request workorder number
o Obtain materials
o Track & record hours
o Perform work
o Complete reporting requirements
❑ Reporting.
o Apprise Assistant Project Manager & City of daily status
o Daily time sheets
o Weekly schedule
o Material expenses
o Copies of delivery tickets
o Workorder status & completion reports
❑ Respond to requests.
o Service calls, on-site Supervisor
o City representatives
o Project Manager
o Attend meetings
o Custodial policing
o Coordinate activities on-site
❑ Provide engineering support.
o Technical information for employees & City
o Project scope of work & design involvement
Technical Exhibit (TE) -3 — Page 3
Revised 6-14-04
o Update fire hydrant flushing list upon parcel transfer, Developer parcel work alignments
& building list revisions
o Coordination with Navy cleanup activities
o Update Spill Contingency & Hazardous Materials Response Plan.
❑ Write and administer contracts for vendors and subcontractors.
o Water testing contract
o Annual backflow testing, repairs & certification
o Custodial, policing & temporary grounds labor
o Special refuse collection
o Welding & other one-time procurement actions
o Utilities repairs
❑ Perform estimating & analysis tasks.
o Contract Quality Control analysis
o Contract cost control & review of monthly invoices to the City of Tustin
o Grounds equipment performance & operational costs
o Equipment maintenance forecasting & equipment depreciation
o Potential moving costs
o Tustin Base contract cost monitoring & forecasting
❑ Safety.
o Attend informal safety meetings
o Cleaning of work area
Line Item 4.0 — Utilities Systems Service
❑ Annual Water system flushing & power switching as needed.
o Open & close water system valves .
o Maintenance worker assistance
o Schedule fire hydrant flushing
o Open & close fire hydrants
o Turn power off and on
❑ Annual backflow testing and certification.
o Obtain IRWD (blank) certification reports from City
o Schedule certifier
o Supervisor to accompany certifier
o Certifier to fax report to IRWD
o Certifier to mail original report to consultant
o Consultant to fax copy of report to City
❑ Utilities assistance.
o Assist with water valve turning
o Assist with fire hydrant flushing
o Assist with repairs of water leaks
o Open & close water system valves.
o Inspect all sewer lift stations, and electrical substations 1 and 2, monthly and maintain as
required.
o Inspect all other accessible above ground facilities semi-annually to ensure that facilities
are secured.
❑ Weekly utility meter reading.
o Read utility meters
o Utility meter reading database maintenance
o Utility usage analysis based on meter readings
o Utility file storage
❑ Management of City utilities to include:
o Analyze utilities usage & billing (electrical & water)
o Update utility system status, accounts, meters, sewer & septic tank usage
o Analysis of water testing lab reports
Technical Exhibit (TE) -3 — Page 4
Revised 6-14-04
o Utilities repairs, inventory & distribution (electrical & water)
o Assist the City of Tustin in transferring utilities
Line Item 5.0 — Personal Property
❑ List of personal property
o Maintain existing list of personal property inventory
o Provide copies of inventory items upon request
Line Item 6.0 — Drainage Channel Maintenance
❑ Maintenance of drainage systems.
o Cutting/Mowing
o Periodic drive-by inspections during storms
Line Item 7.0 — Street and Road Maintenance
❑ Periodic informal drive-by inspections of streets and roads.
o Inspect annually
o Record safety hazards and potholes
o Make repairs as needed (under $2,500) or approved by the City
Line Item 8.0 —Security
❑ Emergency Service Call response (City property).
o Repair/re-secure perimeter fence/gates as needed
o Board up broken windows on City buildings
o Re -lock doors/gates within City property.
Technical Exhibit (TE) -3 — Page 5
Revised 6-14-04
Technical Exhibit (TE) - 4
TECHNICAL EXHIBIT TE -4
MCAS TUSTIN BUILDING GUIDE
Level I = Interim Reuse/Reuse
Level II = Demolition
BLDG
NO.
YEAR
BUILT*
AREA
(SF)'
PREVIOUS USE
PARCEL
NUMBER
PROPOSED USE
PROPOSED/Actual
DISPOSITION
DISPOSITION
93
15,172
Bachelor Officers Quarters
22
Park
City of Tustin
Interim Reuse
128
Softball Diamond #1
22
—Community
Community Park
City of Tustin
Demo
131
Football Field
22
Community Park
City of Tustin
Demo
142
3,072
Picnic Shelter
22
Community Park
City of Tustin
Demo
143
Barbe ue Pit
22
Community Park
City of Tustin
Demo
144
Volleyball Court
22
Community Park
City of Tustin
Demo
145
Basketball Court
22
Community Park
City of Tustin
Demo
146
Barbe ue Hut
22
Community Park
City of Tustin
Demo
148
Soccer Field
22
Community Park
City of Tustin
Demo
150
Racquetball Court
22
Community Park
City of Tustin
Demo
162
245
jPublic Toilet -Playground
22 1
Community Park
City of Tustin
Demo
163
245
Public Toilet -Football Field
22
Community Park
City of Tustin
Demo
164
Combat Trng Pool
22
Community Park
City of Tustin
Demo
202
Tennis Courts
22
Community Park
City of Tustin
Demo
208
Softball Diamond #2
22
Community Park
City of Tustin
Demo
216
1,722
Indoor Handball Courts
22
Community Park
City of Tustin
Demo
221
4,200
Physical Fitness Center
22
Community Park
City of Tustin
Demo
256
9
1 Flagpole right -a -way)
22
Community Park
City of Tustin
Demo
575
153
Hazardous Waste Storage #6; 17SY
22
Community Park
City of Tustin
Demo
C-3
6552
Sec. Svcs. HQ/Admin./Y Ctr.
22
Community Park
City of Tustin
Demo
C-4
7548
Officer's Club
22
Community Park
City of Tustin
Reuse
547
1990
13,120
Child Care Center
19
Day Care
City of Tustin
Reuse
172
2,520
Bulk Fuel
1
Red Hill Site
City of Tustin
Demo
213
35,424
Bachelor Enlisted Quarters
1
Red Hill Site
City of Tustin
Demo
218
1
10,384
Enlisted Club
1
Red Hill Site
City of Tustin
Demo
278
1 1984
622
Basketball Court #1
1
Red Hill Site
City of Tustin
Demo
279
444
Volleyball Court #1
1
Red Hill Site
City of Tustin
Demo
538
53,240
Bachelor Enlisted Quarters
1
Red Hill Site
City of Tustin
Demo
549
1989
933
Mechanical Room
1
Red Hill Site
City of Tustin
Demo
563
1965
Sewer Meter Vault
1
Red Hill Site
City of Tustin
Demo
77
9
JFlagpole right -a -way)
1
Right -of -Way
City of Tustin
Demo
545
1989
91
ISentry Booth
40
Right -of -Way
City of Tustin
Interim Reuse
Vacant I
lVarious right -a -way areas
40
Right -of -Way
City of Tustin
Interim Reuse
29
1943
298,188 Hangar
16
Master Developer Site
Shea/Centex
Reuse
39
Wind Direction Indicator
28
Master Developer Site
Shea/Centex
Demo
149
1963
517
Vehicle Grease Rack
16
Master Developer Site
Shea/Centex
Demo
174
1967
1,240
Welding Shop
16
Master Developer Site
Shea/Centex
Demo
175
1967
384
Parts Storage
16
Master Developer Site
Shea/Centex
Demo
176
1967
9,760
Office/Classroom
4
Master Developer Site
Shea/Centex
Demo
180 1
1967
1,050
Line Maintenance Shack
14
Master Developer Site
Shea/Centex
Demo
181
1967
1,400
Line Maintenance Shack
14
Master Developer Site
Shea/Centex
Demo
186
1970
10,765
Vehicle Maintenance Shop
28
Master Developer Site
Shea/Centex
Demo
187
1970
1,200
Paint & Blasting Shop
16
Master Developer Site
Shea/Centex
Demo
195
1970
Acft Direct Fueling Station
8
Master Developer Site
Shea/Centex
Demo
196
1970
Acft Direct Fueling Station
8
Master Developer Site
Shea/Centex
Demo
197
1970
JAcft Direct Fueling Station
8
Master Developer Site
Shea/Centex
Demo
198
1970
Acft Direct Fueling Station
8 1
Master Developer Site
Shea/Centex
Demo
204
1982
Sewage Pump Sta H r 29
16 1
Master Developer Site
Shea/Centex
Demo
212
1972
3,700
Warehouse elect/com
7
Master Developer Site
Shea/Centex
Demo
219
1976
384
Equipment Stora e
7
Master Developer Site
Shea/Centex
Demo
229
1960
755
Acft Washrack
14
Master Developer Site
Shea/Centex
Demo
233
1968
960
Vehicle Washrack
16
Master Developer Site
Shea/Centex
Demo
237
1967
39
ITransformer Pad
4
Master Developer Site
Shea/Centex
Demo
243
30,000
Filling Sta-30K Gal -CO -6 Navy
16
Master Developer Site
Shea/Centex
Demo
244
1981
1,000
Flight Line Shack
14
Master Developer Site
Shea/Centex
Demo
255
1984
700
Refueler Administration
8
Master Developer Site
Shea/Centex
Demo
265
1984
300
Hazardous/Flam Locker
16
Master Developer Site
Shea/Centex
Demo
266
1984
300
Hazardous/Flam Locker
16
Master Developer Site
Shea/Centex
Demo
507
1985
228
Vehicle Washrack Building
16
Master Developer Site
Shea/Centex
Demo
514
1986
1,800
Storage Shed
16
Master Developer Site
Shea/Centex
Demo
515
1986
1,800
Storage Shed
16
Master Developer Site
Shea/Centex
Demo
525
1988
45,890
lHangar
I
Master Developer Site
Shea/Centex
Demo
527 1
1988
2,000
IFlight Line Shelter
4 1
Master Developer Site
Shea/Centex
Demo
Technical Exhibit (TE) -4
Page 1 of 3
TECHNICAL EXHIBIT TE -4
MCAS TUSTIN BUILDING GUIDE
Level I = Interim Reuse/Reuse
Level II = Demolition
BLDG
NO.
YEAR
BUILT"
AREA
(SF)'
PREVIOUS USE
PARCEL
NUMBER
PROPOSED USE
PROPOSED/Actual
DISPOSITION
DISPOSITION
528
1988
4,935
Office admin building)
7
Master Developer Site
Shea/Centex
Demo
529
1988
15,000
Warehouse (supply building)
7
Master Developer Site
Shea/Centex
Demo
530
1988
5,029
Industrial com/maint building)
7
Master Developer Site
Shea/Centex
Demo
531
1988
800
Weather Annex
4
Master Developer Site
Shea/Centex
Demo
532
1988
192
Generator Building
4
Master Developer Site
Shea/Centex
Demo
534
1988
Crash Crew Burn Pit
16
Master Developer Site
Shea/Centex
Demo
535
1988
8,496
Aircraft Washrack
5
Master Developer Site
Shea/Centex
Demo
536
1988
672
Washrack Utility Building
5
Master Developer Site
Shea/Centex
Demo
540
1989
5,000 GI Hazardous Waste Storage Tank
28
Master Developer Site
Shea/Centex
Demo
541
1989
Pump Station #1
28
Master Developer Site
Shea/Centex
Demo
542
1989
JPump Station #2
28
Master Developer Site
Shea/Centex
Demo
543
1989
7,065
Acft Rinse Facility
14
Master Developer Site
Shea/Centex
Demo
551
1984
1,000
Washrack Building
14
Master Developer Site
Shea/Centex
Demo
552
1973
162
Transformer Pad
8
Master Developer Site
Shea/Centex
Demo
562
1990
2,363
Warehouse
16
Master Developer Site
Shea/Centex
Demo
566
1988
1,760
Lube Rack
7
Master Developer Site
Shea/Centex
Demo
567
1990
2,400
Hazardous Waste Storage Pad
28
Master Developer Site
Shea/Centex
Demo
569
1992
700
1 FPN-63 PAR Site
16
Master Developer Site
Shea/Centex
Demo
570
1 1991
144
Hazardous Waste Storage #1; 16SY
7
Master Developer Site
Shea/Centex
Demo
571
1991
81
Hazardous Waste Storage #2; 9SY
4
Master Developer Site
Shea/Centex
Demo
572
1991
153
Hazardous Waste Storage #3; 17SY
4
Master Developer Site
Shea/Centex
Demo
583
1991
198
Hazardous Waste Storage #14; 22SY
14
Master Developer Site
Shea/Centex
Demo
584
1991
153
Hazardous Waste Storage #15; 17SY
16
Master Developer Site
Shea/Centex
Demo
587
1991
153
Hazardous Waste Storage #18; 17SY
16
Master Developer Site
Shea/Centex
Demo
588
1991
81
Hazardous Waste Storage #19; 9SY
16
Master Developer Site
Shea/Centex
Demo
589
1 1991
153
Hazardous Waste Storage #20; 17SY
16
Master Developer Site
Shea/Centex
Demo
590
1991
99
Hazardous Waste Storage #21; 11 S
27
Master Developer Site
Shea/Centex
Demo
592
1992
180
Generator Pad
16
Master Developer Site
Shea/Centex
Demo
596
1992
200
Hazardous/Flam Matl Locker
27
Master Developer Site
Shea/Centex
Demo
598
1992
200
Hazardous/Flam Matl Locker
14
Master Developer Site
Shea/Centex
Demo
600
1992
400
Hazardous/Flam Matl Locker
7
Master Developer Site
Shea/Centex
Demo
601
1992
100
Hazardous/Flam Matl Locker
4
Master Developer Site
Shea/Centex
Demo
604
1 1984
AN/GMQ-13 Transmitter
16
Master Developer Site
Shea/Centex
Demo
605
1984
AN/GMQ-13 Receiver
26
Master Developer Site
Shea/Centex
Demo
606
1992
AN/FPN-63 MTI Reflector
27
Master Developer Site
Shea/Centex
Demo
607
1984
AN/UMQ-29
16
Master Developer Site
Shea/Centex
Demo
608
1984
AN/GMQ-10 Transmitter
16
Master Developer Site
Shea/Centex
Demo
609
1984
AN/GMQ-10 Receiver
16
Master Developer Site
Shea/Centex
Demo
610
1985
Generator Washrack
7
Master Developer Site
Shea/Centex
Demo
611
1 1985
225
Hazardous Material Storage
7
Master Developer Site
Shea/Centex
Demo
6168
Sewage Pump Station #1 Hsg.
29
Master Developer Site
Shea/Centex
Demo
23A
1942
1,370
Bunker
28
Master Developer Site
Shea/Centex
Demo
23B
1942
1,370
Bunker
28
Master Developer Site
Shea/Centex
Demo
23C
1942
1,370
Bunker
29
Master Developer Site
Shea/Centex
Demo
23D
1942
1,270
Bunker
29 1
Master Developer Site
Shea/Centex
Demo
23E
1942
206
113unker
30 1
Master Developer Site
Shea/Centex
Demo
23F
1 1942
2,520
Bunker
29
Master Developer Site
Shea/Centex
Demo
29A
1943
941
Stora a
16
Master Developer Site
Shea/Centex
Demo
3000T
1992
10,800
Frest Admin/Classroom
16
Master Developer Site
Shea/Centex
Demo
40A
233
Haz. Storage
16
Master Developer Site
Shea/Centex
Demo
40B
1942
233
Storage
16
Master Develo er Site
Shea/Centex
Demo
182
1967
1,050
Line Maintenance Shack
12
Retail Solicitation
Vestar Site
Demo
205
1967
Sewage Pump Station
12
Retail Solicitation
Vestar Site
Demo
220
1977
675
Engine Test Cell Administration
12
Retail Solicitation
Vestar Site
Demo
231
1968
4,022
Engine Test Cell Pad
12
Retail Solicitation
Vestar Site
Demo
241
117
Transformer Pad
12
Retail Solicitation
Vaster Site
Demo
250
1984
66,976
Warehouse
12
Retail Solicitation
Vestar Site
Demo
267
1 1984
150
Hazardous/Flam Locker
11
Retail Solicitation
Vestar Site
Demo
269
1984
270
GSE Loading Ramp
12
Retail Solicitation
Vestar Site
Demo
273
1987
2,974
jEngine Test Cell
12
Retail Solicitation
Vestar Site
Demo
508
1985
684
Aircraft Washrack Building
10
Retail Solicitation
Vestar Site
Demo
517
1985
900
Aircraft Washrack
10
Retail Solicitation
Vestar Site
Demo
520
1987
63,289
lHangar
10
Retail Solicitation
Vestar Site
Demo
Technical Exhibit (TE) -4
Page 2 of 3
TECHNICAL EXHIBIT TE -4
MCAS TUSTIN BUILDING GUIDE
Level I = Interim Reuse/Reuse
Level II = Demolition
BLDG
NO.
YEAR
BUILT'
AREA
(SF)'
PREVIOUS USE
PARCEL
NUMBER
PROPOSED USE
PROPOSED/Actual
DISPOSITION
DISPOSITION
537
1987
35,717
Industrial en /maint shop)
12
Retail Solicitation
Vestar Site
Demo
544
1989
2,005
Restroom Facility
12
Retail Solicitation
Vestar Site
Demo
546
1989
1,755
Electrical/Storage Room
12
Retail Solicitation
Vestar Site
Demo
555
1990
4,025
Mechanical Building
12
Retail Solicitation
Vestar Site
Demo
556
1 1990 1
3,840
Hazardous/Flam Storage
11
Retail Solicitation
Vestar Site
Demo
558
1990
Fuel Island
12
Retail Solicitation
Vestar Site
Demo
559
1990
468
Loading Ramp
12
Retail Solicitation
Vestar Site
Demo
560
1990
1,089
Vehicle Washrack
12
Retail Solicitation
Vestar Site
Demo
565
1989
41,472
Tactical Van Pad Complex
12
Retail Solicitation
Vestar Site
Demo
568
1990
19,680
Offices
12
Retail Solicitation
Vestar Site
Interim Reuse
581
1991
198
1 Hazardous Waste Storage #12; 22SY
10 1
Retail Solicitation
Vestar Site
Demo
582
1 1991
99
Hazardous Waste Storage #13; 11 SY
12
Retail Solicitation
Vestar Site
Demo
585
1991
99
Hazardous Waste Storage #16; 11 SY
12
Retail Solicitation
Vestar Site
Demo
586
1991
153
Hazardous Waste Storage #17; 17SY
12
Retail Solicitation
Vestar Site
Demo
591
1991
396
Hazardous Waste Storage #22; 44SY
12
Retail Solicitation
Vestar Site
Demo
593
1990
Sewer Lift Station
12
Retail Solicitation
Vestar Site
Demo
595
1991
Sewer Lift Station
11
Retail Solicitation
Vestar Site
Interim Reuse
597
1992100
Mail Locker
12
Retail Solicitation
Vestar Site
Demo
599
1992
100
JHazardous/Flam
Hazardous/Elam Matl Locker
10
Retail Solicitation
Vestar Site
Demo
6169
Sewa a Pump Station #2
11
Retail Solicitation
Vestar Site
Demo
Notes: *Year built and square feet if readially available without searching as -built drawings.
Technical Exhibit (TE) -4
Page 3 of 3
Technical Exhibit (TE) - 5
TECHNICAL EXHIBIT(TE)-5
PUBLICATIONS, REFERENCES, AND TECHNICAL DOCUMENTS
Publications, references, and technical documents listed here are used in determining standards
to which the Caretaker will be held accountable when performing work under this Agreement.
PUBLICATION SOURCES:
ASME Publications are available from American Society of Mechanical Engineers, 345 East 47th
Street, New York, NY 10017
Military and Federal Specifications, Military Handbooks, NAVFAC Operation and Maintenance
(MO) Manuals, and OPNAV Instructions are available from DODSSP, Subscription
Services Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094.
Government activities must use the MILSTRIP ordering system using stock numbers
obtained from NAVSUP Publication 2002.
NFPA 58, Storage and Handlingof Liquefied Petroleum Gases; available from the National Fire
Protection Association, Batterymarch Park, Quincy, MA 02269.
41 CFR Subpart 101-47.4, Management of Excess and Surplus real Property, available from the
General Services Administration, Washington, DC.
EM 385-1-1, Safety and Health Requirements, U.S. Naval Publications and Forms Center, 5801
Tabor Avenue, Philadelphia, PA 19120.
29 CFR 1910, Occupational Safety and Health Standards (General Industry), U.S. Department of
Labor, OSHA Publications, 200 Constitution Avenue, N.W., Room S-1212, Washington,
D.C. 20212. Telephone (202) 523-6138. Also available from OSHA Regional and Area
Offices and from the Superintendent of Documents.
REFERENCES:
• 29 CFR 1910, Occupational Safety and Health Standards (General Industry)
• ASHRAE Hand Books
• ASME Boiler and Pressure Vessel Codes: Vols. I, IV, VI, VII, and VIII Div. I & II
• ASTM C920-79, Elastomeric Joint Sealants
• Clean Air Act Amendment of 1990
• DOD REG 5200.2-R, DOD Personnel Security Program Regulation
• DODINST 4150.7, Subj: DOD Pest Management Program
• Fed. Spec TT -S-001543, Silicon Rubber caulking compound
• Federal Solid Waste Disposal Act, PX 89-272, as amended by PL 94-580
Technical Exhibit(TE)-5 — Page 1
• MIL-HDBK-1130, Inactivation, Caretaker Maintenance, Reactivation, and Closure of
Shore Facilities
• MIL -L-21260 Lubricating Oil, Internal Combustion Engine, Preservative and Break -In
• NAVFAC MO100.1, Natural Resources Land Management
• NAVFAC MO -102, Maintenance and Repair of Surfaced Areas
• NAVFAC MO -102.1, Asphalt Surfaced Roads and Parking Lots
• NAVFAC MO -102.5, Asphalt Crack Repair
• NAVFAC MO -102.7, Concrete Pavement Repair
• NAVFAC MO -327, Facility Support Contract Quality Management Manual
• NAVFAC MO -913, Historic Structures Preservation Manual
• NAVFAC MO -114, Building Maintenance — Plumbing, Heating, and Ventilation
• NAVFAC MO -115, Building Maintenance — Air Conditioning and Refrigeration
• NEESA 20.2-028B, PCB Program Management Guide
• OPNAV 5090.1 Environmental Protection and Natural Resources
• OPNAVIST 5090.1A, Environmental and Natural Resources Program Manual
• OPNAVINST 5530.14, Physical Security and Loss Prevention Manual
• OPNAVINST 6250.4A, Pest Management Programs
• Resource Conservation and Recovery Act of 1976 and 91-512
• Resource Recovery Act of 1970
• SECNAVINST 5500.4E, Reporting of Missing, Lost, Stolen or Recovered (MLSR)
Government Property
• Solid Waste Handling Permit
• U.S. Army Corps of Engineers Technical Digest No. 84-1, March 1984, Pothole Repair
Guide
mcas\agreements\tech exh-5.doc
Technical Exhibit(TE)-5 — Page 2
Technical Exhibit (TE) — 6
(Not a part of Contract)
Technical Exhibit (TE) — 7
Technical Exhibit(TE)-7
Quality Control Plan (QCP).
1.0 Plan Purpose
The purpose of the Quality Control Plan QCP is to assure that all services,
equipment, workmanship, operations, and related materials comply with the
Agreement documents, trade standards, environment and safety.
JHTM personnel will take such steps as may be necessary to ensure that each
service, item of material or equipment, and the installation thereof meets with
requirements of the Agreement This. QCP does not exclude field inspections by the
City of Tustin. The QCP does place the responsibility and technical execution of
compliance with the Agreement within JHTM's jurisdiction and makes JHTM
responsible for any noncompliance. The plan covers work accomplished by JHTM
work, accomplished by JHTM subcontractors, and work accomplished by Pre-
existing contractors for which JHTM provides Contractor Quality Control
Management (CQCM).
This plan may be updated by modifications at various tunes during the term of the
Agreement. Such modification will be submitted in writing to the City of Tustin
and adopted subject to approval.
2.0 Quality Control Personnel
Quality Control Manager: The QCM is Kristofer Vogt. As overall representative for
JHTM, Mr. Vogt assumes responsibility for all QC management functions.
3.0 Outside Organizational Support
At the time of publication JHTM has not specifically identified outside organizations
that would be utilized to support our QC program. Where regulations require
independent verification or full time inspections, JHTM may utilize outside
resources to satisfy such a requirement.
As firms are identified this section of the QC Plan will be modified to identify the
organization and service(s) each firm will provide.
4.0 Responsibilities and Authorities
Responsibilities and authorities of project personnel involved in the quality control
function are described in the paragraphs that follow.
4.1 Project Manager (QCM)
Technical Exhibit (TE) -7
Page 0
Below are the main responsibilities of the QCM:
Ultimately responsible for all contractual conformance and requirements, which
include the quality of services provided with the Agreement.
Delegates a proportionate share of responsibility to staff, sub -consultants and
lowered tiered sub -contractors within the functional area. Functional authority and
responsibility for QC is assigned to the QCM. Emphasis on management
participation in the QCP is based on the recognition that direct management
involvement is a strong motivator and the best assurance of success. To establish this
responsibility on the project management team, the GM:
Ensures adherence to QC policies.
Maintains awareness of contract performance.
Establishes and heads employee quality indoctrination and awareness
programs.
Reviews performance summaries to identify adverse trends.
Reviews the status and adequacy of the QC Program.
4.2 Quality Control Manager (QCM)
The QCM is the manager -of this contract QC Prograin. He is responsible for
the implementation of the QC program and ensuring that all QC contractual
requirements are fulfilled. He provides direction pertaining to all QC
activities. The ACM's responsibilities span the entire process from the
initiation of a work item to warranty execution. The responsibilities and
authority include any inspections; professional services or other measures,
which he feels, are necessary to ensure proper QC.
The QCM has the authority to stop work and demand corrective actions.
Corrective actions may include the demolition of completed work or the
changing of subcontractors. Work stoppage may be necessary for either
quality or safety reasons, or the subcontractor's inability to progress in a
timely manner.
The QCM is the official JHTM spokesperson on all QC matters and has the
authority to act on the behalf of JHTM.
Technical Exhibit (TE) -7
Page 1
The QCM's primary responsibilities include:
Develop the QCP and direct and coordinate QC activities.
Initiate and/or distribute Corrective Action Reports (CABs),
Customer Complaints (CCs) and other indications of poor or
incomplete work.
Oversight of any submittal processes.
Establish and implement corrective action procedures.
Investigate CCs.
Conduct QC meetings.
Maintains QC files.
Prepare and submit QC reports to GM.
4.3 Quality Control Inspectors (QCIs)
Quality Control Inspectors are the QCM and any On-site Supervisor assigned
by JHTM to the site primarily concerned with perfonning quality checks on
the work perfonned by technicians and/or sub -contractors. These
responsibilities include:
QC service call and Indefinite Quantity work
QC subcontractor operations.
QC of pre-existing subcontractor work.
Investigation of CCs.
Preparation of QC reports.
Inspection of work documentation, including as-builts, personnel,
material used, etc.
Ensures accurate and complete work at a level of quality consistent
with the contract requirements.
Prepares and submits QC Reports.
Technical Exhibit (TE) -7
Page 2
Ensures operating services are in compliance with Agreement
requirements.
5.0 Coordination and Mutual Understanding Meeting
The QCM and any On- Site Supervisor assigned to the site by JHTM will, as soon as
practicable after execution of the Agreement and before start of work, meet with the
the City's representative, to discuss the Quality Control Program (QCP). During the
meeting, a mutual understanding of the system details will be developed, including
the forms for recording the QC operations, control activities, testing, administration
of the system for both on-site and off-site, and the interrelationship of LRA and our
management control and inspections. Minutes of the meeting will be prepared by the
QCM and signed by both parties. We recognize and support the requirement to
attend subsequent conferences to reconfirm understandings or resolve any
misunderstandings.
6.0 Surveillance Techniques and Inspections
The QCM / and/or the On-site Supervisor will utilize SOPs and checklists designed
to ensure compliance with all Agreement performance requirements. Checks will be
accomplished on both a scheduled and unscheduled basis. A system of either 100%
or 10% random sampling will be applied, based on the nature of the items or areas to
be inspected. Checklists will be designed to detect faults in procedures, paperwork,
utilization of tools/test equipment, and to otherwise focus on all principal potential
areas of nonconformance.
6.01 Inspections
6.0.1.1 The QCM or on-site supervisor shall inspect 100% all Indefinite
Quantity (IQ) work.
6.0.1.2 The QCM or on-site supervisor shall inspect 100% all Preventive
Maintenance (PM) work
6.0.1.3 The QCM or on-site supervisor shall inspect 10% of all Service Calls,
6.0.1.4 JHTM will utilize various tools to assist in standardizing inspections
and ensuring that inspections are consistent, and that criteria remain
the sarne from month to month.
7.0.2 Inspection procedures shall:
6 Identify all Deficiencies.
0 Document Deficiencies.
Y Determine Corrective Action.
Technical Exhibit (TE) -7
Page 3
• Prevent recurrence of the deficiency.
7.0 Standard Operating Procedures (SOPs)
In inspection of on-going service type work, we will rely on a combination of
scheduled and no -notice inspections by the QCM or on-site supervisor. In
conducting inspections, JHTM will use both random sampling and 100% compliance
inspections. Although random sampling will be the usual method, JHTM will use
the 100% inspection approach for requirements that occur infrequently, are of a
critical nature, or have a particular City interest.
The results of all inspections as well as corrective action taken will be maintained in
the Site Office and will be available for City review at any time.
Each SOP will 'incorporate the job standards of the work being performed and ensure
conformance to the listed specifications in Exhibit A, Section 1 and 2 of the
Agreement.
7.0.1 Checklists are developed as an integral part of the SOPs.
7.0.2 Checklists will be developed for all major Preventative Maintenance
(PM) functions in sufficient depth to ensure that performance requirements
are met
7.0.3 Checklists will:
• Identify specific tasks to be inspected.
• Indicate frequency of inspection.
• Have simple criteria, i.e. satisfactory or unsatisfactory.
• Be complete, but concise.
• Be directly traceable to the specified standards.
8.0 QC of Subcontractors
Ensuring quality work from subcontractors begins with a thorough prescreenin- of
subcontractor qualifications and past performance. JHTM will have developed a
Technical Exhibit (TE) -7
Page 4
listing of potential contractors and will develop an approved subcontractor base after
discussions with subcontractor applicants and investigation of the subcontractor's
performance. JHTM look for subcontractors based on the following criteria:
• Reputation for quality work
• Timely work completion
• Adequate on-site supervision
• Fair Pricing
• Accurate record keeping
• Adequate workforce for the size of the subcontract
• Proper licenses, insurance, and certifications
The QCM or on-site supervisor will provide the daily on-site oversight of
subcontractor work. All reporting requirements required by the prime contract will
apply equally to subcontractors. JHTM will assist subcontractors as necessary in
preparing work documentation and will review all completed reports. These will be
forward to the LRA for review.
The QCM or on-site supervisor will have authority to inspect subcontractor work in
progress at any time. The inspection will cover not only the actual work being
performed by the sub -consultants and subcontractors but also the quality of sub-
contractor oversight being provided.
9.0 Quality Control of Sub -consultants and Subcontractors
The QC Manager or on-site supervisor will brief each sub -consultant and
subcontractor on the company QC process and specific job, QC and Safety
requirements. Upon completion, each sub -consultant and subcontractor will
understand the evaluation process, their role in the QC effort and the impact of poor
performance. Records of site inspection will be maintained. If daily inspections
reveal that a previously noted deficiency was not corrected by the required date, the
QC Manager or on0site supervisor will contact the sub -consultant or subcontractor's
company representative for explanation and resolution. Resolution may require the
use of alternate sub -consultants or subcontractors.
10.0 Customer Feedback Program
Technical Exhibit (TE) -
Page
One of the best, if not the best, means of measuring the effectiveness of our support
operations, is through feedback from the Customer ( the City). We will aggressively
support a Customer Complaint (CC) program and utilize this valuable tool to
enhance our support program.
Should a City representative be dissatisfied with our service or performance, for
any reason, he/she may submit a Customer evaluation form. All Customer evaluation
inquiries will be responded to by JHTM The QCM will provide a written response to
each complaint. Customer evaluations provide an excellent means of supplementing
our QC program. They also provide a means to identify areas or procedures, which
may need attention or additional consideration.
Customer evaluations may be initiated for a multitude of reasons: contractors' failure
to perform, customer misunderstanding of requirements or services, customer and
contractor misunderstanding and customer dissatisfaction with contractor personnel
or procedure. JHTM's QCM will actively solicit Customer feedback at the job site to
ensure that our priorities are aligned with the City's priorities.
An active CC file will be maintained which indicates each complaint and our
corrective action taken. This file will be available for the City's review and use upon
request.
11.0 Submittal Review. and Approval
Where a submittal process is required, the QCM or on-site supervisor will be
responsible for reviewing and certifying that submittals are in compliance with the
Agreement. The approving authority on submittals is the QC Manager unless
otherwise specified for the specific submittal.
12.0 Variations in the Work
Variations from Agreement requirements require City approval prior to execution
and will be considered where advantageous to the City, When proposing a variation,
JHTM will submit a written request to the City representative, with documentation of
the nature and features of the variation and why the variation is desirable and
Technical Exhibit (TE) -7
Page 6
beneficial to the City. If lower cost is a benefit, we will include an estimate of the
cost saving. Variations will be identified separately and include the documentation
for the proposed variation along with any submittal required for the item.
13.0 Documentation
JHTM will maintain records of QC operations, activities, and tests performed
including the work of suppliers and subcontractors. These records will include
factual evidence that the required activities or tests have been performed.
14.0 Reports
Reports and records are the principal form of objective evidence of quality. They
must be maintained in a manner to provide data required for conducting business.
As a minimum, they will reflect the nature and number of observations together with
the number of type of deficiencies found. They will also indicate the acceptability of
the service or product, and actions taken in relation to the deficiencies.
An accurate and efficient means of documentation is essential in any support
operation. In support of the QC Program, JHTM will provide a complete system of
reports and records. Sufficient records will be maintained to allow for complete
documentation of performance activities, and verification of performance. All
reports, records, and other pertinent documentation will be made available for City
review or use.
15.0 Sample of Operating Checklists
A sample inspection checklist for operations and
maintenance services shall be provided for approval of the City and use by the
Caretaker Property Management Contractor.
16.0 Rework Items
Through the course of inspections, JHTM will use a rework list to document
subcontractor and in-house deficiencies. The rework list may be developed during
any one of the scheduled 'inspections. Once a deficiency is discovered by one of our
Technical Exhibit (TE) -7
Page 7
QCM or on -sire supervisor , a rework list will be created. Prior to each inspection,
the project file will be checked for a current rework list. Rework list items will be
added as they are discovered or, corrected. Copies of the rework list will be provided
our technicians or to the subcontractor so that a mutual understanding of deficiency
items can be achieved.
Generally, a satisfactory rating is achieved for a specific job by completing all the
items on the checklist and correcting all the items on the rework list. Only when all
checklist and rework list items are completed and our in-house inspection is
complete, will the job be deemed complete.
17.0 Corrective Action Requirements
Corrective actions are an important part of any QC program. Simply to find the
problem is only the beginning of the process. To be considered successful, the
process must end with the deficiency corrected and avoided in the future. We are
dedicated to finding and solving problems through systematic corrective action and
follow-up.
Corrective action is required for all noted defects. The action taken must be
adequate to prevent the recurrence of the deficiency. The intent is to correct any
deficiency as quickly as possible.
The use of rework lists and checklists will further enhance our QCM's ability to
track deficiencies and ensure their completion. Once deficiencies are corrected, we
will take any necessary steps to prevent a recurrence and will require our technicians
and/or subcontractors to participate fully in the effort to eliminate and avoid
problems.
Corrective action requirements will nornlally be generated through the following
mayor sources:
• Customer evaluations.
• Quality control inspections both in-house and by the LRA..
• Management observations.
• Customer complaints.
17.1 Corrective Action Implementation
JHTM's QCM or on-site supervisor will have the authority to stop
work. Work will be stopped when the work or material does not
Technical Exhibit (TE) -7
Page 8
comply with contractual requirements or the construction
specifications.
If necessary, completed work not in accordance with the
specifications will be removed and redone correctly. If necessary,
another subcontractor will be utilized to complete the work.
Every effort will be made to complete non -conforming work within
the time originally negotiated. Correction of non -conforming work
will be a high priority issue as it may have a direct impact on the
overall_ completion date.
17.2 Corrective Actions Reports and Records
Reports and records are the principal form of objective evidence of
quality. They must be maintained in a mamler to provide data
required for conducting business. As a minimum, they will reflect the
nature and number of observations together with the number of type
of deficiencies found. They will also indicate the acceptability of the
service or product, and actions taken in relation to the deficiencies
detected.
An accurate and efficient means of documentation is essential in any
support operation. In support of our QC Program, JHTM provides a
complete system of reports and records. Sufficient records will be
maintained to allow for complete documentation of performance
activities, and verification of performance. All reports, records, and
other pertinent documentation are available for City review or use.
The QCM and on-site supervisor will maintain records documenting
quality. These reports and records will be used to:
• Analyze work procedures and operations to ensure efficient
performance of duties.
• Analyze trends so as to identify problem areas or possible
performance problems.
• Analyze and control response times.
• Verify improvements, corrections, procedural changes and
effectiveness of support.
• Control cost and materials.
Technical Exhibit (TE) -7
Page 9
SAMPLE FORMS TO BE CONSIDERED FOR QC WORK*REPORTS:
Preventative Maintenance Actions
Service Calls
Indefinite Quantity Actions
Sub -consultant or subcontractor Daily Report
LOGS:
Request for I.Q. work
Submittal Iog
Service Calls — Data Base
Pest Control
SPECIFICATION / P.M. CHECKLISTS:
Electrical Distribution
Water Distribution
Water Sampling Results
Sewer Collection Systems Electrical/Mechanical Plant for Sewer systems including Lift
Stations
Fire Prevention/ Fire Hydrants
Emergency Response Procedures
• These forms will be developed as the data base is constructed and as their
corresponding functions come on line.
Technical Exhibit (TE) -7
Page 10
Technical Exhibit (TE) — 8
TECHNICAL EXHIBIT(TE)-8
KEY CONTROL PLAN
Introduction
Exhibit A, Section 1 and 2 requires the establishment of a key control system with which the
Caretaker Property Management Contractor will maintain and control all keys, combinations and
other devices used to control access to buildings, secured spaces, or restricted areas. Key control
is to be phased -in within 30 days of the execution of the Agreement. Unless directed otherwise
by the City, the Management Contractor will prohibit the use of keys by any person other than
the Caretaker Property Management Contractor's employees or subcontractors including
designated City personnel and other City subcontractors. The Caretaker Property Management
Contractor will prohibit the opening of locked areas to permit entrance of persons other than the
Management Contractor's employees or subcontractors engaged in the performance of assigned
work in those areas, or as required to promote reuse of the property. In the event another party
will be granted continuing access to facilities, the Caretaker Property Management Contractor
will comply with the specific instruction of the City pertaining to the access rights.
Proposed Location
The building to be assigned to the Caretaker Property Management Contractor for their use in
support of the Agreement.
Assumptions
• Closed buildings contain keyed -alike locks on outside doors.
• Vacant buildings will be locked with keyed -alike locks.
• A starting inventory of existing keys is available, but incomplete
• An inventory of key blanks is available.
• A key cutting machine is available.
• Key storage cabinets are available.
• Key control is a part -tune effort.
Process
• Collect and inventory all existing keys.
• Prepare a computerized key and lock inventory to be updated as needed.
• Provide inventory copies to the City.
• Key copies will be made available for checkout using a signed key request and logbook entry
system stating date, time, building number, name, company, phone number and signature.
• Publish and distribute a list of personnel authorized to approve key requests.
• Certain keys may be issued on a long -tern basis by memo signed by the receiving person,
copy to City.
• Key Control will be assigned to a designated person in writing as a collateral duty.
• The person with Key Control responsibility will follow up to retrieve keys that are not
returned within a reasonable time. Discrepancies will be noted and reported.
Technical Exhibit(TE)-8
Paue 0
• As buildings are leased, keys will be turned over to the leasing activity, and the key log will
reflect the transfer. Leased buildings will be removed from the Key Control Plan.
Technical Exhibit(TE)-8
Page 1
Technical Exhibit (TE) — 9
SPILL CONTINGENCY AND HAZARDOUS MATERIALS
RESPONSE PLAN FOR LEASED PREMISES AND EASEMENTS AT MCAS TUSTIN,
PURSUANT TO THE LEASE IN FURTHERANCE OF CONVEYANCE (LIFOC)
BETWEEN THE NAVY AND CITY OF TUSTIN
1.0 Introduction
Title 40, Code of Federal Regulations Part 112.7(d) and California Code of Regulations Title 22,
Division, 4.5, Chapter 15, Article 4, Section 66265.51 requires that a spill contingency plan (SCP)
be prepared to minimize hazards to human health from any unplanned sudden or non -sudden release
of hazardous waste or hazardous waste constituents to air, soil, or surface water. A Spill
Contingency and Hazardous Materials Response Plan presents the procedures for responding to
hazardous waste, fuel and other chemical spills and is in accordance with Federal, State, and Navy
regulations and the Lease In Furtherance of Conveyance ("LIFOC") at MCAS Tustin between the
City of Tustin and the Department of the Navy. This Spill Contingency and Hazardous Materials
Response Plan applies to the Leased Premises (see Exhibit 1, which shows the Leased Premises)
and easements.
Generally, the City's leasing and subleasing of property within the Leased Premises is not expected
to result in the handling of waste, fuel, oil or other chemical hazardous substances, while the City's
Property Management Contractor is expected to be handling some of these materials in small
amounts. In its overall scope of responsibilities, the Property Management Contractor could be
both an accidental spill generator and spill cleanup resource. A spill could occur in uncontrolled
areas during the transfer of hazardous materials or waste at MCAS Tustin. In addition, failure of
spill control facilities could result in a discharge on the Leased Premises and easements.
2.0 Emergency Coordinators
In the event any hazardous wastes are handled on MCAS Tustin, the.City will be required to have,
at all times, at least one employee or contractor either on the facility or on call, with the
responsibility for coordinating all emergency response measures. The emergency coordinator, or in
the terms employed by MCAS Tustin, the On -Scene Coordinator, must be thoroughly familiar with
all aspects of the contingency plan for the Leased Premises, all operations and activities at the
facility, the location and characteristics of waste handled, the location of all records within the
facility, and the facility layout.
Table 1, which follows, is the current list of individuals responsible to be emergency coordinators
during an emergency event both on and off the Lease Premises.
TECHNICAL EXHIBIT (TE) -9
Table 1
Emergency Coordinators
On -Scene Coordinators Phone No Other
Orange County Fire Authority
Dispatch Center (Emergency) 911
Dispatch Center (Non -Emergency) (714) 744-0400
Disposal Control Service (Haz-Mat) (714) 573-6250
City of Tustin
300 Centennial Way, Tustin, CA 92780
Dana Ogdon, Program Manager (714) 573-3116
Sam Altowaiji, Field Services Mgr. (714) 573-3355
On -Site Security Company (Securitas) (714) 245-6800
Tustin Police Department (Watch Commander) (714) 573-3220
Tustin Police Dispatch (emerg., after hours) (714) 573-3225
Caretaker/ Property Management Contractor
JHTM & Associates
1 Peters Canyon Road, Suite 140
Irvine, CA 92606-1799
Kris Vogt, P.E., Principal (949) 679-4420
Richard Cooke, Asst. Project Manager (949) 679-4420
Tony Sanchez, On -Site Supervisor
Navy Coordinator
Caretaker Site Office (Federal Govt. Owned Areas Only)
7070 Trabuco Road, Building 83, Irvine, CA 92618
Mailing Address: Box 444, East Irvine, CA 92650
Ron Johnson
Cell (714) 904-4346
Pager (949) 856-6713
Cell (909) 809-4636
Cell (714) 719-6033
Cell (619) 572-1403
Technical Exhibit (TE) -9 — Page 2
3.0 Coordination
Coordination among the various emergency coordinators noted above is imperative to ensure the
proper and complete response to a spill or emergency event. Orange County Fire Authority
(OCFA) will take the. lead on this coordination once contacted by a City of Tustin On -Site
Coordinator. The OCFA will provide necessary equipment and personnel for the on -scene
operations team if it is determined that Sub -lessee and the City or its contractors cannot handle a
situation. In rare circumstances such as a hazardous waste spill associated with another type of
emergency (i.e. earthquake), support from State and Federal agencies will be solicited. These
agencies may include the California Department of Toxic Substances Control, the National
Response Center, and the Environmental Protection Agency.
4.0 Emergency Response Equipment
The Property Management Contractor will be responsible for acquiring and maintaining its own
spill control equipment for handling oil, chemicals or other hazardous waste. A list of spill control
equipment (e.g. Safestep, a liquid absorbing material) will be maintained by the Property
Management Contractor and each subcontractor that will be handling any chemicals and other
hazardous waste as shown on Exhibit 2.
5.0 Emergency Response Notifications
Spills are discovered by casual observation, part of a routine investigation, or during handling or
use. The primary responsibility of the discoverer of the spill is to notify the appropriate personnel
who are trained and equipped to deal with the emergency. The discoverer will immediately notify
the OCFA as identified in Section 2, above for all spills within Leased Premises and easements.
The OCFA will notify:
➢ The Property Management Contractor (see section 2, above)
➢ Tustin Police
➢ City of Tustin Contact (see Section 2, above)
➢ Navy Coordinator (see Section 2, above)
➢ State or Federal agencies as applicable
The OCFA will make a determination of the size and extend of the situation, and pursue further
notifications, if necessary. Agencies to be notified, and the criteria for doing so, followed.
Local Agencies
Orange County Sanitation District: (714) 962-2411 or 3301 if a spill enters the sewer
system.
South Coast Air Quality Management District: (909) 396-2000 or (800) 572-6306 if a spill
could impact air quality.
Orange County Health Care Agency: (714) 667-3700 if additional health care, beyond what
can be provided by MCAS Tustin, is necessary, or if a risk to human health exists off -
Station.
Orange County Emergency Management Division: (714) 834-7255 if a spill affects areas
outside the Leased Premises and easements boundary.
Tustin Police Department: Dispatch (714) 573-3225 (or dial 911).
State Agencies
Regional Water Quality Control Board, Santa Ana Region: (909) 782-4130 if a spill has
affected, or may affect, surface or groundwater.
Department of Toxic Substances Control: (714) 484-5451 if a spill threatens or may
threaten human health or the environment, of if a reportable quantity (see USEPA
information listed below) has been released as discussed in the facility's hazardous waste
facility permit.
Office of Emergency Services: (800) 852-7550 or (916) 262-1621 if threat to human health
or welfare exists.
Poison Control: (800) 876-4766.
Federal Agencies
National Response Center (NRC): (800) 424-8802 whenever more than 100 -gallon occurs,
regardless of location or hazard. The NRC will notify other appropriate agencies and
implement the National Oil and Hazardous Substances Spill Contingency Plan.
USEPA: (415) 744-2200 if a spill threatens or may threaten human health or the
environment, or if a reportable quantity has been released as discussed on the facility's
hazardous waste facility permit. A List of Hazardous Substances and Reportable Quantities
(40 CFR Part 302, Table 302.4) can be found at the U.S. Environmental Protection
Agency's website at www.access.gpo.gov/ecfr/ or obtained by calling the Environmental
Protection Agency's CERCLA Hotline at 1-800-424-9346.
6.0 Emergency Response Procedures
The following steps will be taken when encountering a spill, uncontrolled discharge, or a fire within
the Leased Premises.
Step 1. Initial Response Actions
The discoverer of the spill or fire will immediately notify the OCFA of the presence of
hazardous substances and potential fire hazards at the site. The nature and location of the
incident, as well as any information regarding injuries or threat or injure to human health or
environment will be reported.
Individuals trained in spill response (The Property Management Contractor, subcontractor,
OCFA and others) will attempt to contain the spill or extinguish the fire using spill kits, fire
equipment, and other emergency equipment located in the immediate vicinity of the spill or
fire.
The OCFA will begin notifying the appropriate agencies and personnel as discussed in
Section 5.0.
Other personnel will evacuate to a prearranged location and await instructions from the
OCFA, if necessary.
The OCFA will initiate a preliminary assessment to evaluate the magnitude and severity of
the discharge or threat to public health or environment, assess the feasibility of removal, and
determine the potential responsible part's ability to perform a proper response, and
determine if additional response actions are necessary. The assessment may include
collection and review data such as site management practices, photographs, and interviews.
Step 2: Response Team Activation
The OCFA will determine if the On -Scene Operations Team can handle emergency
response. If emergency response actions are undertaken by the City, its contractor or by the
Sub -lessee Tenant, then the OCFA will provide surveillance and any requested assistance.
If not, then the OCFA will initiate action to eliminate the hazard.
Defensive actions will begin as soon as possible to prevent or minimize damage to public
health or the environment. All sources of sparks or flames will be eliminated, floor drains
will be closed, and physical barriers will be utilized to prevent a spill from entering drains,
steams, and drainage ditches.
Spills flowing in the drainage ditch shall be deterred by use of commercial absorbent booms
stretched across the waterway, or by blocking drainage or runoff pipes. Stabilized straw
bales or chicken wire wrapped with absorbent material may be substituted when commercial
booms are not available.
Step 3: On -Scene Operations Response
If the On -Scene Coordinator cannot handle the emergency response with support from
City's Property Management Contractor or any Sub -lessee, the On -Scene Coordinator will
summon assistance from the resources identified in Section 2. The OCFA will respond to a
hazardous spill emergency by performing any or all of the following tasks:
➢ Removing spilled material by pumping into salvage tanks.
➢ Controlling vapor clouds with a fine water spray.
➢ Keeping tanks with flammable material cool with water.
➢ Applying soil, blankets, foam, carbon dioxide, or dry chemical extinguishers . to fight
fires.
Step 4: Activities Following an Emergency Response
Depending on responsibility for the spill, either the On -Scene Coordinator or the CSO will
ensure that contaminated equipment, soil, and water are disposed of at permitted disposal
facilities.
The Caretaker Site Office (CSO) will determine if the Property Management Contractor's
spill prevention and contingency plans need to be reviewed and revised to address future
events.
The Property. Management Contractor will prepare a spill report for City acceptance and the
City will submit it to the CSO.
During an emergency response, a site will be controlled to prevent or reduce the possibility of
exposure to contaminants and the transport of hazardous substances from the site. Zones will be
established in which prescribed activities will occur.
Exclusion Zone: The innermost area where the contamination exists or could be expected to
occur. Only authorized personnel are permitted in this zone. All investigation and
remediation activities occur in this zone. Appropriate personal protective equipment would
be donned prior to entering this zone, and removed prior to entering the Support Zone.
Contamination Reductions Zone: Surrounding the Exclusion Zone, this zone provides a
transition area between contaminated and clean areas. Decontamination of personnel occurs
within this zone.
Support Zone: The outermost area where no contamination exists. This zone is used for
authorized observation of remediation activities, documentation of events, and oversight
activities. Contaminated or potentially contaminated equipment and personnel are not
permitted within this zone.
7.0 Medical Emergency Response
If a severe physical or chemical injury occurs, Orange County Fire Authority Station personnel
should be summoned for emergency medical treatment and ambulance service by dialing 911.
Minor injuries can be treated on site by qualified first-aid and CPR providers. If additional
treatment beyond first aid is required, the injured person(s) will be transported to a local hospital.
Orange County Fire Authority Station ambulance service personnel should be determining the
hospital destination depending upon the nature and severity of the injuries suffered. However, a
Hospital Route Map is provided as Exhibit 3.
If an exposure to contaminants occurs, the following general "first response" guidelines will be
used:
■ Contact/Absorption: Apply large amounts of distilled or tap water to flush contaminants
from the skin for at least 20 minutes. Start flushing while removing contaminated clothing.
If irritation persists, repeat flushing. Assess the condition of the individual and transport to a
medical center if necessary. Do not transport the victim unless the recommended flushing
period is completed or unless otherwise directed by responsible Orange County Fire
Authority emergency personnel.
■ Inhalation: Move the victim immediately to an area providing fresh air. Provide
decontamination and artificial respiration if necessary. Assess the condition of the
individual and contact the Orange County Fire Authority for an emergency response if
necessary. Transport the victim to a medical center if necessary.
■ Ingestion: Immediately contact the local poison control center and Orange County Fire
Authority. Treat the victim as directed by poison control center personnel at 1-800-876-
4766 or the Orange County Fire Authority, as appropriate.
8.0 Evacuation Plan
Internal alarms, including horns, bells, and chimes, will be used to signal an evacuation. Personnel
will leave the site quickly and safely as possible. The OCFA, Security Contractor, Caretaker Site
Officer and City of Tustin Property Manager will be notified by an external alarm system and will
respond to the scene. If appropriate, the On -Scene Coordinator will order an evacuation of the
Leased Premises. The OCFA, City of Tustin Caretaker Manger or Caretaker Site Office will be
jointly or individually responsible for affecting a Leased Premises Evacuation. At present, the
Leased Premises is accessible from only one location (main entrance at Valencia Avenue and Red
Hill Avenue). All emergency egress and ingress shall be from this single location until alternative
egress and ingress locations can be identified/constructed by the City of Tustin.
Lifocspillcontingencyplan
Exhibit 1
Leased Premises
NOTE: The term and conditions associated with the "Leased Premises" applies to
property conveyed to the City of Tustin by the Department of Navy through a Lease In
Furtherance of Conveyance (LIFOC). Upon completion of required Navy remediation,
portions of the "Leased Premises" may be deed conveyed to the City of Tustin or others
during the contract period. However, at the present time, the boundaries of the City of
Tustin "Leased Premises" includes all "Carve -Out" areas identified in the attached "EDC
Deed/LIFOC Exhibit" (excluding the areas shown within Reuse Disposal Parcel 1 and
Carve -Out 10 which are not part of the contract) and attached "LIFOC Exhibit A, Parcel
22" (Community Park site).
or
Exhibit 2
Spill Control Equipment
The following equipment and materials will be maintained by the Property Management
Contractor for use during spill response activities:
■ Absorbent pads
■ Granular absorbent material
■ Polyethylene sheeting
■ 55 gallon drums
■ shovels and assorted hand tools
Exhibit 3
Hospital Route Map
Technical Exhibit (TE) -10
(Attached By Reference Only)
Lease in Furtherance of Conveyance Between the
United States of America and the City of Tustin,
California for Portions of the Former Marine Corps
Air Station Tustin
Lease in Furtherance of Conveyance Between the
United States of America and the City of Tustin,
California for Parcel 22 on Former Marine Corps Air
Station Tustin
Technical Exhibit (TE) -11
TECHNICAL EXHIBIT (TE) -11
Management Interface
SUMMARY: JHTM shall maintain informal and formal lines of communication with the City
of Tustin, the Department of Navy and other clients of the Tustin Legacy project.
Approach to Interfacing with City and On -Site Navy Operations
There is no privity of contract between JHTM and the Navy. Subsequently, the only formal line
of communication for this contract is between the JHTM on-site supervisor and the Assistant
City Manager or her designee, the Caretaker Management or their authorized representatives.
The goal is to establish teamwork and numerous informal lines of communication with various
points of contact at the site to develop and maintain a communication protocol and to promote
teamwork, cooperation and rapid sharing of information among interested parties. The Property
Management team intends to maximize the use of electronic media such as email to share
information broadly with the City.
Staffing
The managers and administrative support staff proposed by the contract are current employees of
JHTM or under sub -contract to them and will be continue to be recruited and selected by JHTM
as openings occur. Any JHTM hires for the Agreement will be hired in accordance with the
well-established procedures of JHTM. JHTM will conduct a formal orientation of Corporate,
regulatory and government policies to acquaint all new employees with the project.
Technical Exhibit (TE) -11 — Page 1
Revised 6-14-04
Technical Exhibit (TE) —12
TECHNICAL EXHIBIT (TE -12)
UTILITY DESCRIPTIONS AND INVENTORIES
1) WATER DISTRIBUTION SYSTEM
The potable water system at Tustin base is served by Irvine Ranch Water District (IRWD)
through 9 main water lines with meters and at seven connection points there are government
owned pressure regulators and or backflow prevention devices. The primary potable water
distribution system is comprised of (73,068LF) of water lines ranging in diameter from 2 to 16
inches in size and portions are constructed of cast iron cement lined and asbestos cement piping.
The system has 140 sectional valves on the main lines of the system, 164 fire hydrants with shut
off valves, 6 pressure regulators and 70 backflow prevention devices.
There is a 10" main water line connection to the base that is used for fire protection services only
and it only feeds the fire protection systems in maintenance hangars 520, 524 and 525. This line
was installed through an agreement between IRWD and the City of Santa Ana, and is an
emergency inter -tie connection to the Santa Ana water distribution system.
Housing located in the northwest portion of the base is proposed for public bid sale by the Navy
(to be sold by the Navy via public bid sale). The water supply for these units is connected to the
loop system from connection No. 1 and connection No. 2. The water supply lines consist of a
10 -inch line off of Serveryns Road and two 8 -inch lines; one is west or behind building 41 and
the.other is just south of building 41. There are no meters or backflow devices in this location.
Connections 1 through 5 provide water to all of the industrial portions of the base including the
barracks areas, hangars, and all other facilities located west of Peters Canyon Channel.
♦ Connection No. 1 is the primary base transmission main line and, is fed from IRWD's
16 -inch inter -connection main line located adjacent to building 190 where it is reduced to
a 14 -inch cast iron line with a meter and backflow prevention devices. This connection is
located on a station approximately 1,900 feet north of Barranca Parkway and building
190. (Map grid F-8)
Connection No. 2 is an 8 -inch metered main line with a backflow prevention device
which is connected to the IRWD owned 18 -inch Navy line at Warner Avenue, 400 feet
east of Red Hill Avenue. This connection is looped with connection No. 1. (Map grid F-
2)
♦ Connection No. 3 is a 10 -inch line with a meter and a pressure -reducing valve that is
connected to the central operating turnout of the IRWD owned 18 -inch Navy line. The
connection is located at the northeastern edge of the main helicopter pad, midway
between, hangars 28 and 29. This connection is tied into a 12 -inch line which opens
automatically when the distribution system water pressure falls to a predetermined setting
for low water pressure or upon fire flow demands. It also acts as an up capability during
emergencies or for maintenance to the primary connections, meters or backflow devices
at connectioiis No. 1 and No. 2. (Map grid E-7)
Technical Exhibit (TE) -12
Page 1
♦ Connection No. 4 is an 8 -inch metered main water line with a backflow prevention
device which provides domestic water and fire protection to building numbers 212, 528,
529 and 530. This line is located at Barranca Parkway and Armstrong. (Map grid H-4)
♦ . Connection No. - 5 is a 2 -inch metered water line with a backflow prevention device
located off Moffett Drive. It is connected to the IRWD owned 19 -inch Navy line and it
services, offices and the compound area. (Map grid C-10)
♦ Connection No. 6 through No. 9 provide water service to housing east of Peters
Channel. These housing areas are provided water service from four service connections.
No. 6 through No. 8 provides water to Irvine Park South, Moffett Meadows and Irvine
Park North, neighborhoods at the former MCAS Tustin. Connection No. 9 is a new
connection that serves the Marble Mountain housing area south of Warner Avenue. (Map
grid F-11).
Connection No. 6 and No. 7 are two 8 -inch metered water main lines with pressure
regulators and are connected to the IRWD owned 18 -inch Navy line running parallel to
Moffett Drive. The connection points are located between the Harvard gate and Peters
Canyon Channel. These lines create a looped system with a connection at No. 8. They
provide water and fire protection to all housing north of Warner Avenue and south of
Edinger Avenue. (Map grid C-11 and C-12)
♦ Connection No. 8 is a 10 -inch metered main water line with a backflow device. This
line is located at and connected to IRWD's 12 -inch line off Warner Avenue at Peters
Canyon Channel. It is looped with the two 8 -inch lines, No. 7 and No. 8, which, in
effect, provide a closed loop system for the housing areas. (Map grid F-11)
♦ Connection No. 9 is an 8 -inch main metered line with a backflow device that provides
water service to the Marble Mountain and is connected to IRWD on Harvard Avenue
between Warner Avenue and Barranca Parkway. (Map grid F & G-1 l to 12)
2) ELECTRICAL DISTRIBUTION SYSTEM
The caretaker will operate and maintain primary and secondary, overhead and underground
service lines. The caretaker will assume responsibility for operation, maintenance and repair of
the entire electrical distribution and service system. Electric power is supplied by Southern
California Edison (SCE) at 12kv. There are a total of eight substations and switchgear units
with SCE meters.
♦ The electrical service is delivered by SCE via transformer substation No. 1 at Building
12. The electrical power is distributed at 2,400 volts through ten radial feeders installed
in aerial and underground systems. The feeder conductors range in size from No. 4 to
No. 1/0. (Map grid D-4)
♦ The second service is Substation No, 2 with two sources. One feeds a bank of SCE
transfonners reducing the 12kv supply to 4,160 volts for the government switchgear.
This equipment no longer has any loads. The second source is the feed for the 12kv
government switchgear that now feeds most of the buildings in the area. (Map grid H-8)
Technical Exhibit (TE) -12
Page 2
♦ The third service is a 12kv feed to a bank of government switchgear that provides power
to buildings 245, 246, 538 and 539. (Map grid F-2)
♦ The fourth service is a 12kv feed to a bank of government switchgear that provides power
to buildings 172, 176, 194, 212, 254, 255, 524, 525, 526, 527, 528, 529, 530, 531, 532,
535 and 536. (Map grid E-2)
♦ The fifth service is a 12kv feed to a bank of government switchgear that provides power
to buildings 4, 27, 30, 161, 226, 253, 505, 506 and 523. (Map grid D-4)
The sixth service is a 12kv feed to a bank of government switchgear that provides power
to the housing between Warner and Edinger Avenues and between Harvard Avenue and
Peters Canyon Channel. (Map grid E-10)
♦ The seventh service is a 12kv feed to a bank of government switchgear that provides
power to the housing between Warner Avenue and Barranca Parkway and Harvard
Avenue and Peters Canyon Channel. (Map grid F-10)
♦ The eighth service is a 12kv feed to a bank of SCE switchgear that provides power to
housing via SCE equipment all the way to the structure meters. This area is located in the
northwest portion of the base, backing up to Edinger Avenue. (Map grid A-3)
3) SANITARY SEWER SYSTEM
The sanitary sewer system at MCAS Tustin consists of approximately 61,679 feet of mainline
sanitary sewer ranging in size from 6 inches to 14 inches, including force mains. About half of
this system is gravity operated; the other half operates with lift stations. Three main outlets flow
into OCSD at Red Hill and Warner Avenues, Red Hill Avenue and Barranca Parkway and at
Harvard Avenue.
There are 14 lift stations in total shown on the Marine Corps Air Station Master Plan (a Marine
Corps document). Major lift stations are marked in green; small stations in blue. Four of the lift
stations serve housing; the rest serve different parts of the base.
4) NATURAL GAS DISTRIBUTION SYSTEM
MCAS Tustin currently receives its natural gas from the Southern California Gas Company
(SCG) through nine separate connections to its main lines. Five of the nine connections (No. 1
through No. 5) serve the base proper. Housing is served by the four remaining natural gas
connections (No. 6 through No. 9) to SCG lines and one connection from the base supply line.
♦ The No. 1 (primary) connection is located off Red Hill Avenue at the main gate entrance
to the base. This is a 6 -inch steel line from the meter regulated to 8 pounds per square
inch (PSI) and reduced to a 4 -inch polyethylene line aboard the base.
♦ The No. 2 connection enters the base at Red Hill and Warner Avenues. This is a two-
inch line, regulated to 4 PSI.
Technical Exhibit (TE) -12
Page 3
♦ The No. 3 connection enters the base at Armstrong and Barranca Parkway. This is a 1-
1/4 inch line regulated to 4 PSI and serves a small group of buildings located within a
compound at Armstrong and Barranca Parkway.
♦ The No. 4 connection enters the base off Barranca Parkway near Von Karmon. This is a
3/4 -inch line regulated to 10 PSI and serves the Armed Forces Reserve Center compound.
♦ The No. 5 connection enters the base near 2816 South Warner. This is a 4 -inch line
regulated to 45 PSI. It is a dedicated line serving an environmental ground (earth) clean-
up facility located off Windmill Road north of Building 186.
♦ The No. 6 connection is located off Edinger Avenue and Serveryns Road. This is a 1-1/2
inch line regulated to 6 PSI serving the balance of the housing area known as Tustin
Villas.
♦ The No. 7 connection is located at Moffett Drive and Harvard Avenue. It is a 2 -inch line
regulated to 12 PSI. The line splits and serves the housing areas known as Moffett
Meadows and Irvine Park North.
♦ The No. 8 connection is located off Harvard Avenue at Longstaff Way and Brand Street.
It is a 4 -inch line regulated to 22 PSI. It serves the housing area known as Irvine Park
South.
o The No. 9 connection is located off Harvard Avenue at Marble Mountain Road. This is a
4 -inch line regulated to 22 PSI. It serves the housing area known as Marble Mountain
•Park.
The connection coming off the base supply line is located at Serveryns Road and Dyer
Ct. This is a 4 -inch polyethylene line regulated to 8 PSI and serves part of the northwest
housing area known as Tustin Villas.
Technical Exhibit (TE) -12
Page 4
FIRE HYDRANTS
No.
Location
Make
Outlets
Type
Main
Map
Grid
1
CORNER OF LANDSDOWNE- & MCCAiNE VAN DEUTER
SMITH RD
1-4&2-2.5
WET
81
2
CORNER OF KELLER, MCCAIN &SMITH VAN DEUTER
RD
I-4&2-2.5
WET
8'
3
IN FRONT OF BLDG 93
VAN DEUTER
1-4&2-2.5
WET
8'
4
SE CORNER OF BLDG 168
VAN DEUTER
1-4&2-2.5
WET
8'
5
MCCAIN & SMITH BLDG 167VAN
DEUTER
1-4&2-2.5
WET
8'
6
OFFICERS CLUB BLDG C-4
VAN DEUTER
1-4&2-2.5
WET
81
7
FOOTBALL FIELDVAN
DEUTER
1-4&2-2.5
WET
8`
8
FRONT LAWN OF QUARTERS "A"
VAN DEUTER
1-4&2-2.5
WET
8'
B2
9
FOOTBALL FIELD
VAN DEUTER
1-4&2-2.5
WET
8'
10
FOOTBALL FIELD
VAN DEUTER
1-4&2-2.5
WET
8'
11
FOOTBALL FIELD
VAN DEUTER
1-4&2-2.5
WET
6`
12
FOOTBALL FaELD
VAN DEUTER
1-4&2-2.5
WET
6'
13
INSIDE OF PICNIC AREA
VAN DEUTER
1-4&2-2.5
WET
6'
B2
15
E SIDE BLDG 89
GREENBURG
1-4&2-2.5
WET
8`
17
FUEL FARM E END
GREENBURG
1-4&2-2.5
WET
8'
18
FUEL FARM N END
GREENBURG
1-4&2-2.5 J.
WET
81
20.
S END FUEL FARM .
GREENBURG
1-4&2-2.5
WET
10'
21-
S SIDE OF COPELAND N OF BLDG 19
GREENBURG
1-4&2-2.5
WET
10'
22
IN FRONT OF BLDG 27
VAN DEUTER
1-4&2-2.5
WET
8'
23
CORNER OF SEVERYNSVAN
DEUTER
1-4&2-2.5
WET,
8'
24
S SIDE OF SEVERYNS BLDG 50
VAN DEUTER
1-4&2-2.5
WET
8'
25
SW OF BLDG 5 ON LANDSDOWNE RD
GREENBURG
1-4&2-2.5.
WET
10'
26
SW CORNER OF LANDSDOWNE &
MOFFETT BID G 5
VAN DEUTER
1-4&2-2.5
WET
10'
27
SW CORNER OF MOFFETT &
LANDSDOWNE RD
VAN DEUTER .
1-4&2-2.5
WET
10'
28
SW OF BLDG 300
GREENBURG
1-4&2-2.5
DRY
12'
29
W OF LANDSDOWNE RD, SE OF BLDG
300
VAIN DEUTER
1-4&2-2.5
WET
12'
30
NOF BLDG 184 NE OF THE MESS HALL
GREENBURG
1-4&2-2.5
WET
10'
D3
31
S OF BLDG 86 '
GREENBURG
1-4&2-2.5
WET
32
MOFFETT & SEVERYNS CORNER
1-4&2-2.5
WET
35
36
CROSS & MCCORD IN FRONT OF BLDG
49
1 E END OF BLDG 4 ON BERRY RD
GREENBURG
AN DEUTER
1-4&2-2.5
1-4&2-2.5
WET
WET
10'
]'7CROSS
& SEVERYNS BY THE CAR
WASH RACK3W
GREENBURG
1-4&2-2.5
WET
8'
OF BLDG 20 A
GREENBURG
1-4&2-2.5
WET
8'
39
40
CORNER OF CALNAN & COPELAND
GORI�IER OF SEVERYNS & CALINAI�I
GREElNBURG
GREENBURG
1-4&2-2.5
,1-4&2-2.5
WET
STET
10`
12'
Technical Exhibit (TE)-.'
41
S SIDE MCCORD & CALNAN ACROSS
FROM BLDG 16
GREENBURG
1-4&2-2.5
WET
10'
42
SW CORNER OF HANGAR #2
GREENBURG,
1-4&2-2.5
WET
12'
43
W SIDE OF HANGAR #1
GREENBURG
1-4&2-2.5
WET
10'
44
W SIDE OF HANGAR #1
GREENBURG
1-4&2-2.5 •
WET
10'
45
NW CORNER OF HANGAR #1
GREENBURG
1-4&2-2.5
WET
10'
46
NE CORNER OF HANGAR #1
GREENBURG
1-40-2.5
WET
10'
47
E SIDE OF HANGAR #1
GREENBURG
1-4&2-2.5
WET
10'
48
E SIDE OF HANGAR #1
JGREENBURG
1-4&2-2.5
WET
10' D5
49
E SIDE OF HANGAR #1
JOREENBURC,
1=4&2 2.5
WET
10'
50
NW CORNER. OF MATSSA
IGREENBURG
1-4&2-2.5
WET
8'
52
W SIDE OF BUMBLEBEE RD MATSSA
GREENBURG
2-2.5 ,
WET
8'
53
W SIDE OF BUMBLEBEE RD
GREENBURG
2-2.5
WET
8'
54
W SIDE OF BUMBLEBEE RD
GREENBURG
2.2-5
WET
8'
55
NW CORNER OF BUMBLEBEE RD
GREENBURG
2.2-5
WET
8'
56
SE CORNER OF MATSSA
GREENBURG
2.2-5
WET
8' F2
57
E SIDE OF MATSSA
GREENBURG
2.2-5
1 WET
8'
58
E SIDE OF MATSSA
IGREENBURG
2.2-5
WET
8'
59
E SIDE OF MATSSA
GREENBURG
2.2-5
WET
8'
60
E SIDE OF MATSSA
GREENBURG
2.2-5
WET
8'
61
NE CORNER OF MATSSA
GREENBURG
2.2-5
WET
8'
62
SW CORNER OF BLDG 28
GREENBURG
1-4&2-2.5
WET
10'
63
N OF BLDG 29 - • .
GREENBURG,
1-4&2-2.5
WET
10'
64
N OF BLDG 29
GREENBURG
1-4&2-2.5
WET
10'
65
E OF.BLDG 29
GREENBURG
1-4&2-2.5
WET
10'
66
SE OF BLDG 29
GREENBURG
1-4&2-2.5
WET
10'
67
S SIDE OF BLDG 29
GREENBURG
1-4&2-2.5
WET
10'
68
S SIDE OF BLDG 29
GREENBURG
1-4&2-2.5
WET
10'
69
SW CORNER OF BLDG 29
GREENBURG
1-4&2-2.5
WET
10'
70
N CORNER OF BLDG 132
GREENBURG
1-4&2-2.5
WET
8'
H72E
BETWEEN BRKS 132 & BLDG 184
GRBENBURG
2-2.5
WET
8'
CORNER OF BRKS 134
GREENBURG
2-2.5
WET
8'
73
W CORNER OF BRKS 134
GREENBURG
2-2.5
WET
8'
74
S -.OF BRKS 135
GREENBURG
2-2.5
WET
8'
75
IN FRONT OF BLDG 218
GREENBURG
1-4&2-2.5
WET
8'
76
NW OF BLDG 12 ACROSS THE STREET
GREENBURG
2-2.5
WET
8'
77
BANCROFT & PARSELL
GREENBURG
2-2.5
WET
8'
78
PARSELL & MORINO
1GREENBURG
2-2.5
WET
8'
79
PARSELL & GOODEN
GREENBURG
2-2.5
WET
8'
81
LONGSTAFF & CAUDLE
GREENBURG
2-2.5
WET
8'
aL 1
ar �Juul)wN
I uyhj:l .Buiw
2-2.5
WET
8'
83
CAUDLE & MORINO
JGREENBURG
12-2.5
WET
8'
84
CAUDLE & BANCROFT
1GREENBURG
2-2.5
WET
8'
85
MORINO & RUGGLES
1GREENBURG
2-2.5
WET
8'
86
614b RUGGLES
IGREENBURG
2-2.5
WET
8'
87
1 RUGGLES & LONGSTAFF
JGREENBURG
2-2.5
WET 18`
88
1 BRAND & LONGSTAFF
IGREENBURG
12-2.5
I WET 1
8'
Technical Exhibit (TE) -12
89
BRAND & MORINO
GREENBURG
2-2.5
WET
8'
90
BRAND & BANCROFT
GREENBURG
2-2.5
WET
8'
91
ACROSS FROM BLDG 177
121
IN FRONT OF 3168 BRAND ST
1-4.5
92
N END OF BLDG 177
126
CORNER OF PARSELL ST & JOHNSON
COURT
93
W OF BLDG 182 LINE SHACK ON APRON RICH
2
2-2.5
WET
6'
94
W END OF THE MOTOR POOL
COMPOUND
GREENBURG
1-4&2-2.S
WET
8'
95
BY GATE TO MOTOR POOL BLDG 186
GREENBURG
1 WET
WET
8' E8
96
REFUELING AREA ON APRON 1
1 WET
6'
E3
97
REFUELING AREA ON APRON 2
98
BLDG 190
99
BLDG 190
•
100
BLDG 190
101
SW CORNER OF BLDG 190
102
S OF BLDG 172 MATSSA AREA
GREENBURG •
1-4&2-2:5
WET
8'
103
SOF THE RESERVE CENTER
104
1 N OF THE RESERVE CENTER
105
1 E OF THE RESERVE CENTER
106
W OF BLDG 212
107
N SIDE OF CRASH STATION
GREENBURG
WET8'
108
W LINK ST
1-4&2-2.5
DRY
gi
109
7ACKSON COURT
1-4&2-2.5
DRY
110
JACKSON COURT -
•
1-4&2-2.5
DRY
1I1
FRYE COURT
1-4&2-2.5
DRY
112
1 E LINK ST
1-4&2-2.5
DRY
113
E LINK ST
1-4&2-2.5
D�.Y
114
1 DOWELL COURT
1-4&2-2.5
tDRY
115
1 CORNER OF LINK ST & JAMES COURT
1-4.5&1-2.
116
CORNER Ota LIN& 61' & KUVUL].5
COURT
1-4.ScYc1-�.
117
CORNER OF LINK ST & GALLION
COURT
1-4.5
tC12
118
CORNER OF LINK ST & ROGERS COURT
1-4.5
119
CORNER OF BRAND ST & GARD COURT
CORNER OF PARSELL ST & BRAND ST
120
CORNER OF BRANCH ST & STAHL
COURT
121
IN FRONT OF 3168 BRAND ST
1-4.5
122 I
CORNER OF BRAND & ALBBRICI
123 1
IN FRONT OF 3160 BRAND ST
124 1
CORNER OF PARSELL ST & BRAND ST
125
CORNER OF PARSELL ST & BACH ST
126
CORNER OF PARSELL ST & JOHNSON
COURT
D 11
127
BRAND & AKINS
1-4,&2-2.5
WET
6'
128
AKINS & BECKER
1-4&2-2.5
WET
6'
129
AKINS BETWEEN BECKER & POLIQUIN
1-4&2-2.5
1 WET
6'
130
1 POLIOU7N
114&2-2.5
1 WET
6'
Technical Exhibit (TE) -12
WATER DISTRIBUTION METERS AND LOCATIONS
No,
Maaufaeturer,,
SizeI
Size
M2p
14
2
XMapGridj
8
3
12
4
$.
s
C-10
2
6
C-11
g
7
C-12
g
8
F -1I
10
9
G-1 I
8
BACKFLOW PREVENTORS
Serial Pio.
Maaufaeturer,,
Location
Size
M2p
Model
Type
Grid
9602051359 .
228483
FEBCO
f WILKINS
BY METER AT
HARVARD
R/S/O 3206 LINAC . •
8
2
G-12
C-11
825YD
Reduced pressure principle
device
Reduced pressure principle
MDB 100508
GQ57
400117
NEPTUNE
CLA-VAL
WATTS
BEHIND 3400
JACKSON
BUMBLEBEE
&REDHILL
BY METER @
HANGER 2
3
IO
10
C-11
F-2
E-6
device
Reduced pressure principle
device
Reduced pressure principle
device
Double check
AQ05
CLA-VAL
BY METER ON
WARNER
10
C-12
Double check
GQ56
7430
237826
P504672
CLA-VAL
FEBCO
W7ZKINS
SMR
BUMBLEBEE &
REDHML
WARNER HOUSING
NOT USE
BACK OF 3400
JACKSON
BANCROFI &
BRAND
10
6
3
2
F;2
F-11
C-11
C-12
Reduced pressure principle
device
Reduced pressure principle
device
Reduced pressure principle
device
Pressure vacuum breaker
02464
W634583
FEBCO
WILKINS
BY 15214 GALLION
BANCROFT &
PARSELL
2
2
C-11
C-11
Pressure vacuum breaker
Pressure vacuum breaker
95022
02498
W683923
95840
FEBCO
FEBCO
WILY, I1�IS
FEBCO
BY 15631 PARSELL
B1HIND 3178 AKINS
BY 3164 BRAND �2
C/0 BRAND &
ISTAHL
2
2
2C12
C-12
C-12
C- 12
Pressure vacuum breaker
Pressure vacuum breaker
Pressure vacuum breaker
Pressure vacuum breaker
AA5553
A A37650
FEBCO
FEBCO
�L/S/0 3171 AL$ERICI�2
JL/S/0
L1S/0 3171 ALBERICI
�C-12
2
C-12
765
Pressure vacuum breaker
765
Pressure vacuum breaker
Technical Exhibit (TE) -12
131 1
ROMERO
1-4&2-2.5
WET 6-
132
AKINS LOOP
1-4&2-2.5 •
WET 6'
133
VM\lMSILL AT BLDG 190
1-4&2-2.5
WET 6'
134
BUM3LEBEE RD FRONT OF BLDG 218
1-4&2-2.5
WET
135
WEND OF BRKS 245
1-4&2-2.5
WET.
136
E END OF BRKS 245
1-4&2-Z.5
WET
137:
E END OF BRKS 246
1-4&2-2.5
WET E3
138
W END OF BRKS 246 & 249
1-4&2-2.5
WET
139
W OF BLDG 250
11-4&2-2.5
140
DEETZ AT TAMAYO
1-4&2-2,5
WET
141
ALENDERAT•TAMAYO
1-4&2-2.5
WET
142
EMERSON AT"TAMAYO
1-4&2-2.5
WET
143 1
CARTER AT TAMAYO
1-4&2-2.5
WET
144
TAMAYO AT CIR
1-4&2-2.5
WET'
145
DULAY AT TAMAYO
1-4&2-2.5
WET
146
DULAY AT CIR
1-4&2-2.5
WET
147
SEA KNIGHT
1-4&2-2.5
WET
1,148
1 SEA STALLION
1-4&2-2.5
11-4&2-2.5
WET
149
1 ADAMS
WET
150
I ALLEN CT
1-4&2-2.5
WETZA5
151
SUPER STALLION BETWEEN ALLEN &
ADAMS
1-4&2=2.5
WET
152
NORTH ELDER WAY
1-4&2-2.5
WET
153
SMITH COURT
1-4&2-2.5
WET
154
SOUTH ELDER WAY
1-4&2-2.5
WET
155
HANA13AL
1-4&2-2.5'
WET
156
BENNETT
1-4&2-2.5
WET
157
1 ROLSTAD
1-4&2-2.5
'AST
1525 I
NUKltit' UN16
1 • 7.uj.
159 j
SOUTH B13NIS
1-4&2-2.5
WET
160 1
ROSE LN
1-4&.2-2.5
1 WET
161 1
BELKNAP
1- - -2.5
WET.
162
MARTIN CT
1-4&2-2.5
WET
163
WEST DYER CT
1-4&2-2.5
WET
164
EAST DYER CT
1-4&2-2.5
WET
Technical Exhibit (TE) -12
95820
FEBCOL/S/03171ALBERICI2
E-12
765
Pressure vacuum breaker
02372
02460
02363
96325
02466
02382
15714
FEBCQ
FEBCO
FEBCO
FEBCO
FEBCO
FEBCO
FEBCO
A :INS & BRAND
BY 15221 JAMES
BY 15225 GALLION
BY 15921 BECKER
L/S/O 15.918 BECK. ER
BY 15913 POLIQUIN.
CAUDLE &
LONGSTAFF
2
2
2
2
2
2
2
E-11
13-12
B-11
E-11
E-11
B-12
D-12
Pressure vacuum breaker
Pressure vacuum breaker
Pressure vacuum breaker
Pressure vacuum breaker
Pressure vacuum breaker
Pressure vacuum breaker
Pressure vacuum breaker
512852
WILKINS
CAUDLE &
LONGSTAFF
2
D-12
Pressure vacuum breaker
W776f9
L5044
6538
02384
825.1
8252
8285
8286
B0946
WILYINS
FEBCO
FEBCO
VMIMITS
FEBCO
FEBCO—-
FEBCO
FEBCO
FEBCO
)L/S/O 6805 SUPER
STALLION
R/S/O 3247 D DULAY
R/S/0 3329 DEETS2
BACK OF 3400
JACKSON
WARNER &
REDHILL
WARNEP"&
REDHML
BY METER Af-MAIN
CONNBCTI(5N
BY METER@MAIN
CONNECTION
BARF-ANCA&
ARMSTRONG
2
2
2
8
8
10
10
10
F-11
F-11
G-11
C-1 l
F-2
F-2
G-8
G-8
H-4
Reduced pressure principle
device
Reduced pressure principle
device
Reduced pressure principle
device
Pressure vacuum breaker
Reduced pressure principle
device
Reduced pressure principle
device
Reduced pressure principle
device
Reduced pressure principle
device
Double check
Technical Exliibit (TE) -12
LIFT. STATIONS
O.
'
Type
GPM
Discharge
Pump
hp
Controls
Power Source
Map
Grid '
Gen.
kw
80
j64
Sewer
220
6.00.
2-5
Floats
Transformer on Jackson Ct.
C11
12.5
68
Sewer
1200
6.00
2 - 5
Bubblers
Housing service #6, on Edison poles
E10
60
6169
Sewer
1400
6.00
4 - 5
Floats /
Bubbler
Reserve center MechL rm.
H7
60
6798
. Sewer
400
4.00
2-10
Floats
Just south of Lift at electric meter
A4
30
203
Sewer
600
6.00
2
Bubblers
Transformer vault inside bldg 28
D5
a/a
204
Sewer
600
6.00
2
Bubblers
Transformer vault inside bldg 29
B6
n/a
205
Sewer
550
3.00
12-5
jBubbltrs
jWcst side of bldg 220 on rack
G7
n/a
544
ISewer
1.
2.50
12
Control panel inside bldg 544
IF8
nJa
595
Sewer
160
J4.00
Mech. rm. inside bldg 568
08
n/a
251
Sewcr
2.50
Outside bldg 252 by transformer
F8
nla
212
Sewer
1100
3.00
2-2
Floats
IMechroom inside bldg 212
H4
n/a
527
Sewer
1100
3.00
10utside, bldg north west sido
G2
n/a
541
Burn Pit
1
0
(none, system removed
B 11
33A
542
Burn
10
Inone, system removed
C11
n/a
1534
Bum Pit
-
2
(Mounted on protection will of burn
pit
D6
n/a
NATURAL GA.S SYSTEMS AND LOCATION".S
Technical Exi-Abit (TE) -12
Technical Exhibit (TE) —13
SANTA ANA/SANTA FE CHANNEL
VALENCIA AVE 0.38 acres
0.28 acres
0.36 acres
WARNER AVE
0.16 acres
--
0.88 acres
l �0.17 acres
DYER RD
W W
LU
LU
O 0 Y a
o < ¢J °m
a ¢ z 1<
Q o
—•— REUSE PLAN BOUNDARY
JURISDICTIONAL WATERS OF THE UNITED STATES (29.0 acres)
0.0 AMOUNT OF JURISDICTIONAL WETLANDS WITHIN JURISDICTIONAL
WATERS (24.0 acres)
SOUTHWESTERN POND TURTLE
SIGHTINGS
Source: DON 1999b
Tierra Madre Consultants 1994
Base map: HNTB 1999
500 0 1000 2000 ft
0
METROLINK
-q`F
RRANGP
Q
C
e
Technical Exhibit(TE)-13
Biological Resources
MCAS Tustin EIS/EIR
s
Exhibit B
Special Requirements
EXHIBIT B
SPECIAL REQUIREMENTS
1. JHTM shall not release to the public or press any information regarding the purpose/scope of
services to be accomplished or data specific to the project required under the Agreement without
prior authorization from the Contract Officer. All such information is considered confidential.
All inquiries made of JHTM shall be immediately referred to the Contract Officer.
2. JHTM shall present to the CITY certificates of insurance and endorsement forms verifying that
the JHTM has the insurance as required by this Agreement. Said form shall be reviewed and
approved by the office of the City Attorney of the CITY.
3. If the Contract Officer determines that a product deliverable is unacceptable, JHTM shall submit
a revised product at Consultant's expense.
4. Monthly progress reports shall be submitted by JHTM with billing requests. At a minimum,
these reports shall specify the period reported, tasks completed, tasks underway, percent of
project completed and strategies to solve any timing delays.
JHTM shall be required to meet with the Contract Officer and City Manager as determined
necessary or desirable to discuss elements of the Scope of Work and project's progress.
6. For the purposes of this Agreement, Christine Shingleton, Assistant City Manager shall be the
CITY's Contract Officer unless otherwise designated in writing by the City, with Dana Ogdon,
Assistant Contract Officer.
7. Nondiscrimination
JHTM agrees that no person, on the grounds of race, religion, color, national origin, sex or
handicap, will be denied benefits of, or otherwise be subjected to, discrimination in
connection with JHTM's performance under this Agreement.
8. Environmental Protection/ Utility Provisions
A. JHTM will indemnify and hold harmless the CITY from any costs, expenses, liabilities,
fines, or penalties resulting from discharges, emissions, spills, storage, disposal, or any
other action by JHTM giving rise to CITY liability, civil or criminal, or responsibility
under Federal, State or local environmental laws incident to this Agreement. Conditions
or activities giving rise to the aforementioned liabilities which occurred prior to the onset
of this Agreement, and are not a result of or related to any action by JHTM, are not
subject to this indemnification. This provision will survive the expiration or termination
of this Agreement and JHTM's obligation hereunder will apply whenever the CITY incurs
costs or liabilities for JHTM's actions of the type described in this subsection.
FY 2004-2005 MCAS Tustin Property Management Agreement
June 21, 2004
B. JHTM understands and agrees that there may be ongoing Installation Restoration
Program (IRP) projects or other Navy activities in support of environmental cleanup or
disposal operations at Tustin Legacy. JHTM agrees to cooperate to the extent necessary
in support of these operations, and will not interfere with or hinder any such operations by
the NAVY.
Should utility services be required by the NAVY in connection with environmental
remediation contracts within the Lease areas of the CITY SERVICE AREA, JHTM shall
work with the CITY to facilitate the provision of utilities and services to the NAVY. If
the CITY and JHTM are unable to locate a utility provider willing to take over a particular
utility system and the CITY requires JHTM to operate and maintain such system and
subsequently determines to disconnect service, the CITY and JHTM shall work to provide
the NAVY with a minimum or 4 weeks prior to notice prior to disconnection, unless there
is an emergency disconnection. In the event such disconnection will result in the
termination of utility service necessary by the NAVY to ensure the continuity of on-going
environmental clean-up, restoration, or testing activities, and the NAVY is unable to
procure an alternate source of such utilities within the notice period, the CITY and JHTM
shall, to the maximum extent practicable, work with the NAVY and utility providers to
facilitate the provision of an alternate source of such utilities.
9. JHTM understands and agrees to perform various administrative functions (map room, utility
coordination, field support, etc.) necessary to support the redevelopment and planning efforts
of various private and public property interests at Tustin Legacy. Toward that end, JHTM
agrees to provide these services at a time convenient to JHTM and in coordination with the
City of Tustin, at a fixed fee amount identified in Section 10 of Exhibit C of this contract.
All fees shall be pre -approved by the City of Tustin prior to collection by JHTM. Any fee
not approved by the City for work determined to be in the interest of the City of Tustin shall
be found to be consistent with and reimbursable by this contract.
EXHIBIT "C"
SCHEDULE OF COMPENSATION
1. Compensation - As compensation for the Consultant's services under this Agreement, the
City shall pay the Consultant a not to exceed fixed amount of $379,407 based on the
individual budget line items as shown in Attachment I of this Exhibit C and as described in
more detail in Attachment II.
2. Compensation for Additional Services - In the event the City requires services in addition to
those described in Exhibit A, said services must first be approved in writing by the Contract
Officer. The Consultant shall be compensated at the Consultant's standard hourly rates for
professional services, plus reimbursement of expenses or a fixed amount agreed to in
writing by the City and Consultant.
3. Method of Pam - As a condition precedent to any payment to Consultant under this
Agreement, Consultant shall submit monthly to the City a statement of account which
clearly sets forth by dates the designated items of work, as well as reimbursable expenses,
for which the billing is submitted. The payment request shall identify each task required by
the Agreement, percent of completion, amount of actual reimbursable expenses and
requested amount to be billed against each task. Payment requests shall not exceed costs
identified for each task in Consultant's proposal included as Exhibit A unless provisions of
Section 4.5 of the Agreement have been followed.
4. Timingof f Payment - The City shall review Consultant's monthly statements and pay
Consultant for services rendered and costs incurred hereunder, at the rates and in the
amounts provided hereunder, on a monthly basis in accordance with the approved monthly
statements.
5. Advance Agreements on the Allowability of Cost - No cost incurred by JHTM which is
contrary to any restriction, limitation, or instruction contained in the Budget in Exhibit
"C" of this Agreement, or which otherwise has not been specifically approved in writing
in advance by the City, will be allowable.
ATTACHMENT II
EXHIBIT C
CITY OF TUSTIN
MCAS TUSTIN PROPERTY MANAGEMENT COSTS
2004 BUDGET ITEMS
Property
Fee Basis
Amount
1.0 Facilities Management & General Requirements
T&M
$ 52,542
2.0 Facility Maintenance/Inspection Services
T&M
$ 3,300
3.0 Grounds/Refuse Collection,
Disposal & Other Services
T&M
$ 273,737
4.0 Utilities Systems Services
T&M
$ 22,001
5.0 Personal Property
T&M
$ 0
6.0 Drainage Channel Maintenance
T&M
$ 3,640
7.0 Street and Road Maintenance
T&M
$ 3,720
8.0 Building Security
T&M
$ 2,400
Subtotal
361,340
9.0 Contingency (5%)
$ 18,067
Total Management Contract Amount
379,407
(1) Additional Scope of Services to be determined subject to a change order/contract
amendment.
(2) All line items are estimated billable amounts. Caretaker Management Contractor may
provide documentation for any billing items within these categories for adjustment by the
City in consultation with the Caretaker Management Contractor to reflect actual field
needs so long as the total not -to -exceed amounts for the contract is not exceeded.
JHTM & Associates MCAS Tustin Property Management Agreement
Rev 6/15/04 2:30pm Exhibit C, Attachment II, Page 1
ATTACHMENT II
EXHIBIT C
1.0 FACILITIES MANAGEMENT/ADMINISTRATION AND GENERAL
REQUIREMENTS
Proposed method of accomplishment: The Caretaker Management Contractor proposes to have a working
supervisor on-site during working hours who will provide site presence, incidental inspection and overall direction
of the maintenance crew. His costs are included in other items noted below. The overall management support for
the Agreement and most of the administrative activities will take place in the office of the Caretaker Management
Contractor located at 1 Peters Canyon Road, Suite 140, Irvine, CA 92606-1799.
A. Labor Estimate
For management and administration:
Line Item 1.1 — 6% - Overall Project Manager time 120 hrs @ $82/hr = $9,840
Line Item 1.2 — 27% - Assistant Project Manager time 520 hrs @ $55/hr = $28,600
Line Item 1.3 — 2% - On -Site Supervisor time 36 hrs @ $55/hr = $1,980
Line Item 1.4 — 10% - Administrative Support time 192 hrs @ $44/hr = $8,448
Line Item 1.5 — 2% - Engineering Technician time 36 hrs @ $46/hr = $1,656
B. Equipment Estimate
The on-site Supervisor will occupy Bldg. 568 within the City Service Area for use as administrative space
to house work -center types of activities and equipment as needed. These spaces will contain a small
inventory of computer equipment, telephones, radios, tables, desks and file cabinets, etc. Costs for these
items are in overhead rate ($0).
C. Materials Estimate
Line Item 1.6 — Overhead materials and supplies, such as folders, paper, pens, pencils, printing and
reproduction — $2,018
D. Total Cost
$52,542
E. Rationale
The Caretaker Management Contractor's orientation of the City's proposal allows for administrative
efficiency. All primary responsibility of the MCAS Tustin Caretaker Maintenance Contractor will be
contract administration. The Caretaker Management Contractor's staff will develop subcontract bid
packages and direct some of the work to lower -tier contractors. The staff will also conduct lower -tier
subcontractor surveillance to ensure timely and quality performance. The Caretaker Management
Contractor's staff will update caretaker work plans and coordinate caretaker requirements, process billing
and payments, monitor budget execution and financial management, develop the next year's budgets,
manage any technical library and records, and perform other duties as directed. Includes work required by
Exhibit A, Sections 1 and 2 as modified by this budget agreement. This line item also includes the
Caretaker Management Contractor's oversight only of on-site security company hired directly by the City.
JHTM & Associates MCAS Tustin Property Management Agreement
Rev 6/15/04 2:30pm Exhibit C, Attachment II, Page 2
ATTACHMENT II
EXHIBIT C
2.0 FACILITY MAINTENANCE INSPECTION SERVICES
Proposed method of accomplishment: Facility inspection services for buildings and facilities
planned for Reuse are ncluded as a routine grounds/buildings/facilities inspection/maintenance
function included in Section 3.0, and described in Technical Exhibit (TE) -3 and elsewhere in the
contract. Only semi-annual on-site Supervisor inspection activities for buildings and facilities
idenfitied for Demolition are included below.
A. Labor Estimate
Line Item 2.1 — 3% - On-site Supervisor time or 60 hrs @ $55/hr = $ $3,300
B. Vehicle Estimate
Two (1) Pick -Up Trucks provided.
C. Materials Estimate
Line Item 2.3 — Gasoline and maintenance costs for 2 Pick -Up Trucks are included in
item 3.0.
Line Item 2.4 — Janitorial Service & Trash Pickup along fence is included in item 3.0.
D. Total Cost
$ 3,300
E. Rationale
The Facilities Maintenance Inspection function is performed on City facilities and roads.
All sewer lift stations and certain utilities (sewer lift stations, electrical substations) are
also inspected.
JHTM & Associates MCAS Tustin Property Management Agreement
Rev 6/15/04 2:30pm Exhibit C, Attachment II, Page 3
ATTACHMENT II
EXHIBIT C
3.0 GROUNDS AND OTHER SERVICES
Proposed method of accomplishment: The plan for this activity is to accomplish grounds maintenance, incidental
drive-by inspections and minimal pest control, using JHTM existing staff and subconsultant staff as needed. Phone
service, drinking water, technical consultant and other related services are included.
A. Labor Estimate
Line Item 3.1 — 80% - On-site Supervisor time 1,524 hrs @ $55 = $83,820
(Includes QC, Safety, Work Planning & Scheduling, Key Control & blower operations)
Line Item 3.2 — 20% - Lead Engineering Tech time 384 hrs @ $55 = $21,120
Line Item 3.3 — 50% - Laborer 960 hrs @ $26/hr = $ 24,960
Line Item 3.4 — 99% - Maintenance Worker 1,900 hrs @ $36/hr = $68,400
B. Equipment Estimate
Line Item 3.5 — Rental of Tractors, Mowers and Small Tools @ $42,564/yr = $42,564
Descri tion
Billing Per Month
No. of Months
Yr. Total
MF 4243-4 Tractor 1
$800.00
12
$9,600.00
JD 609 Mower 1 & 2
$234.00
12
$2,808.00
MF 4243-4 Tractor 2
$800.00
12
$9,600.00
JD HX 15' Mower
$800.00
12
$9,600.00
Kubota ZD28 Mower
$700.00
12
$8,400.00
Contr. Equip. Insurance
$213.00
12
$2,556.00
Totals
$3,547.00
$42,564.00
C. Materials and Subcontractor Estimate
Line Item 3.6 — Fuel, parts, small tools, safety equip., supplies & maint. for equip. _ $21,134
Line Item 3.7 — Refuse collection & disposal @ $47/mo = $564
Line Item 3.8— Pest control supplies, traps, herbicides, etc. _ $ 0
Line Item 3.9 — Janitor service & policing @ $240/mo + $30/mo mtls. _ $3,240
Line Item 3.10 — 2 Telephones AT&T (Home Office) and 1 Nextel (Field) @ $258/mo = $3,096
Line Item 3.11 — Seasonal groundskeeping costs have been identified here at $2,419.50 per month = $4,839
D. Total Cost
$273,737
E. Rationale
The resources applied to the grounds function will eliminate tall weeds and their associated fire hazards in and around
buildings and pavement. It will also maintain an acceptable level of appearance for the site consistent with Exhibit A,
Sections 1 and 2 of this Agreement, clarified as follows: All growth areas are non -irrigated but mowed at a seasonally
adjusted frequency to maintain various acceptable vegetation heights and appearance, e.g., high visibility areas more
frequent, lower height, sidewalk debris removed; open fields less frequent mowing higher growth allowed.
Work includes mowing and/or flailing to control weeds. Government -furnished maintenance trucks, deeded to City,
will be used wherever possible to mitigate costs. It is anticipated this function will be continuous year-round. Notes:
(1) Janitorial service cleans employee restrooms in two buildings and polices trash periodically along the perimeter fence.
(2) Possible Future Deletion of Acres: Proposal is not based directly on the number of buildings or acres under contract but instead
is determined by an anticipated level of maintenance effort. Former MCAS Tustin is a closed base partially under development.
a) If certain areas are deleted from the contract reductions in the level of effort and costs required to meet overall City of
Tustin requirements will be addressed at that time.
JHTM & Associates MCAS Tustin Property Management Agreement
Rev 6/15/04 2: 30pm Exhibit C, Attachment II, Page 4
ATTACHMENT II
EXHIBIT C
4.0 UTILITIES SYSTEMS SERVICES
Proposed method of accomplishment: To accomplish minimum operation, limited
maintenance and minor repairs by contract and to coordinate limited utility services with
purveyors, City of Tustin, Army Reserve, Navy, public benefit recipients of property and others.
A. Labor Estimate
Line Item 4.1-10% - Preventive Maintenance (PM), Water System Flushing,
On-site Supervisor 200 hrs @ $55/hr = $ 11,000
Line Item 4.2 — 1% - Maintenance Worker or 20 hours @ $36/hr = $ 720
Line Item 4.3 — 6% - Engineering Technician 108 hrs @ $46/hr = $ 4,968
Line Item 4.4 — 3% - Lead Engineering Technician 56 hrs @ $55/hr = $ 3,080
B. Equipment Estimate
One (1) Pick -Up Truck & 1 Flat -Bed Truck provided (fuel is included in 3.0 above).
C. Materials and Subcontractor Estimate
Line Item 4.5 — Water Sampling & Bacteriological Analysis — 52 x $42.94+ _ $2,233
D. Total Cost
$ 22,001
E. Rationale
Work includes minimal utility operations and water system flushing. Major system
repairs, if needed, would be by change order.
JHTM & Associates MCAS Tustin Property Management Agreement
Rev 6/15/04 2:30pm Exhibit C, Attachment II, Page 5
ATTACHMENT II
EXHIBIT C
5.0 PERSONAL PROPERTY
Proposed method of accomplishment: Inventory and service of personal property will be
performed as part of other tasks. Very little additional effort is expected based on previous
contract experience in this category.
A. Labor Estimate
Included in Line Item 3.0.
B. Equipment Estimate
C. Materials Estimate
D. Total Cost
Included in Line Item 3.0
E. Rationale
Inventory and control of personal property is identified in Exhibit A, Sections 1 and 2.
Records of previous inventories are kept on hand but a new formal inventory is not
anticipated.
JHTM & Associates MCAS Tustin Property Management Agreement
Rev 6/15/04 2:30pm Exhibit C, Attachment II, Page 6
ATTACHMENT II
EXHIBIT C
6.0 DRAINAGE CHANNEL MAINTENANCE
Proposed method of accomplishment: Clear drainage ditches of blockages and debris, using
primarily hand tools. If equipment is required by change order, it would be billed at actual costs.
Estimated equipment costs are the hourly rate shown in Line Item 6.3 below.
A. Labor Estimate
Line Item 6.1 — 1% - On-site Supervisor time 20 hrs @ $55 = $1,100
Line Item 6.2 — 4% - Laborer time 80 hrs @ $26 = $2,080
B. Equipment Estimate
Line Item 6.3 — Backhoe Rental @ $400/day x 1 day = $ 400 (change order if needed)
C. Materials Estimate
Line Item 6.4 — Fuel for backhoe rental - $ 0 (if needed, use item 3.0 above)
Line Item 6.5 — Misc. Tools and materials - $60
D. Total Cost
$3,640
E. Rationale
Clearing of drainage ditch blockages, so that rain runoff is not restricted and with special
care in jurisdictional wetland areas.
JHTM & Associates MCAS Tustin Property Management Agreement
Rev 6/15/04 2:30pm Exhibit C, Attachment II, Page 7
ATTACHMENT II
EXHIBIT C
7.0 STREET AND ROAD MAINTENANCE
Proposed method of accomplishment: Portable hand blower and minor pothole patching
operations included in 3.0 above. Accomplish major road patching or street sweeping by change
order if required. Use lower -tier subcontractors.
A. Labor Estimate
Line Item 7.1 — 2% - On-site Supervisor time — 40 hrs @ $55 = 2,200
Line Item 7.2 — 1% - Laborer time — 20 hours @ $26 = $520
B. Equipment Estimate
Street sweeping would be billed at actual cost. An estimated hourly rate is provided in
Item 7.3 below.
C. Materials and Subcontractor Estimate
Line Item 7.3 — Street sweeping by Subcontractor — 8 hrs @ $125/hr = $ 1,000
D. Total Cost
$ 3,720
E. Rationale
Minor pothole repair for safety and debris blowing is included on primary roads such as
Valencia, Landsdown north of Valencia, roads around the Day Care Center and along
Moffett and Windmill Roads. Streets may need power sweeping with a commercial
street sweeper or major repairs, but if required, will be accomplished by change order.
JHTM & Associates MCAS Tustin Property Management Agreement
Rev 6/15/04 2:30pm Exhibit C Attachment II, Page 8
ATTACHMENT II
EXHIBIT C
8.0 BUILDING SECURITY
Proposed method of accomplishment: Accomplish as required with on-site Supervisor.
Respond to emergency service calls as required. Coordinate with on -base security company on a
daily basis.
A. Labor Estimate
Line Item 8.1 — 2% - On-site Supervisor time 40 hrs @ $55 = $ 2,200
B. Equipment Estimate
Included in Item 3.0
C. Materials Estimate
Line Item 8.2 — Lumber, hardware and/or supplies for emergency repairs = $200
D. Total Cost
$2,400
E. Rationale
Repair to ensure no unauthorized entry (boarding up broken window, etc.) as required by
Security notification. Keys will be handled only by JHTM & Associates controlled
employees.
JHTM & Associates MCAS Tustin Property Management Agreement
Rev 6/15/04 2:30pm Exhibit C, Attachment II, Page 9
ATTACHMENT II
EXHIBIT C
9.0 CONTINGENCY
Proposed method of accomplishment: Recognizing there are many unknowns, small
contingency amounts up to 0.5 % of the total ($360,940) or $18,047 have been included to be
used in handling unforeseen expenses. These amounts are included in the individual
performance line items listed above.
A. Total Cost
Line Item 9.1 5% of Total Contract ($360,940) _ $18,067
JHTM & Associates WAS Tustin Property Management Agreement
Rev 6/15/04 2:30pm Exhibit C, Attachment 11, Page 10
ATTACHMENT II
EXHIBIT C
10.0 ESTIMATED REIMBURSABLE SERVICES
JHTM shall provide administrative support services as identified in Exhibit B of this contract.
JHTM, & Associates MCAS Tustin Property Management Agreement
Rev 6/15/04 2:30pm Exhibit C, Attachment II, Page 11