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Home My WebLink About04 DEST. OF RECORDS 07-06-04 AGENDA REPORT Agenda Item 4 Reviewed: IAtL City Manager Finance Director N/A MEETING DATE: JULY 6,2004 TO: WILLIAM HUSTON, CITY MANAGER FROM: OFFICE OF THE CITY CLERK SUBJECT: DESTRUCTION OF RECORDS - CITY CLERK'S OFFICE SUMMARY: Resolution No. 01-91, the Record Retention/Disposition Schedule, permits destruction of records and documents which meet certain criteria with the approval of the City Attorney and the City Council. RECOMMENDATION: Adopt Resolution No. 04-63, authorizing the destruction of records in the possession of the City Clerk. FISCAL IMPACT: None BACKGROUND: Tustin Resolution No. 01-91 authorizes the destruction of City records, documents, and papers upon the approval of the City Council and the written consent of the City Attorney, provided that those records are not included within certain specified categories. J/ 4Á If./j¡/( Y. ~ Maria R. Huizar, Chief Deputy City Clerk RESOLUTION NO. 04-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AND PAPERS IN THE POSSESSION OF THE CITY CLERK OF THE CITY OF TUSTIN NO LONGER REQUIRED FOR THE CONDUCT OF CITY BUSINESS, PURSUANT TO THE AUTHORITY GRANTED BY THE CITY OF TUSTIN'S RECORDS RETENTION SCHEDULE WHEREAS, the City of Tustin Records Retention Schedule adopted by the City Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of City documents and audio recordings upon the approval of the legislative body of the City, and with the written consent of the City Attorney, provided that said records are not included within certain specified categories; and WHEREAS, the City Clerk of the City of Tustin has requested authority to destroy certain documents which are not included within said categories of documents of the City of Tustin Records Retention Schedule; and WHEREAS, all of the documents listed in the attached Exhibit A were prepared on a date at least two years prior to the date of this resolution; and WHEREAS, the described documents listed in Exhibit A is occupying space needed by the City Clerk of the City of Tustin; and have determined that none of the described documents have sufficient value to justify retention; and WHEREAS, the City Attorney hereby gives written consent to the destruction of the described documents listed in Exhibit A. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, does hereby resolve as follows: SECTION 1: That the following documents are no longer required by the City of Tustin and should be destroyed in order to conserve storage space in the offices of the City of Tustin. Said documents and papers are described in the attached Exhibit A. SECTION 2: That the proper official of the City of Tustin having custody of the above described documents is hereby authorized to destroy said documents in a lawful manner, as scheduled. SECTION 3: That upon destruction of the aforementioned and described documents, a certificate of destruction shall be executed as to the documents destroyed and the original certificate of destruction filed in the Office of the City Clerk. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin on the 6th day of July, 2004. TONY KAWASHIMA Mayor PAMELA STOKER City Clerk STATE OF CALIFORNIA) COUNTY OF ORANGE) CITY OF TUSTIN ) SS I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 04-63 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 6th day of July, 2004, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: PAMELA STOKER CITY CLERK EXHIBIT A AGENDA PACKETS 1997 1998 Note: All have been optically imaged RECORDS REQUEST MADE BY CASE RCV'D Atty. Robert R. Hodges Chornomud vs N ehorai 01-06-95 Atty. Robert K. Goff Estancia HOA vs 01-18-95 GDC/LDM Estancia Asso. Atty. Fred A. Howser Gary. McLaughlin vs 02-14-95 Alice McLaughlin Theodore S. Wentworth Carette McFarlane vs 03-05-95 The Irvine Co. et al Atty. Douglas Coggins Arun Patole vs. People 04-12-95 Of State of Calif. Suchman, Galfin & Passon State of Ca. Dept of 07-26-95 Transportation Atty. John S. Elekes Redhill Medical Mgmt. 05-18-95 Goldsmith & Bums Gary McLaughlin 07-27-95 Douglas Fitzpatrick Lee vs. Fitzpatrick 09-01-95 Cassidy, Warner, Combs Ly vs. Daws 09-25-95 Thurber & Lane Public Defender People of the State 10-17-95 vs. Tajuan Chester Atty. Eugene Zech H. Muckey vs E. Muckey 10-19-95 Atty. Brian Neil Burg E. Velko vs M. Velko 10-31-95 Lawson, McGettigan & P. Stewart vs T. Cox 11-22-95 Macrae MADE BY Atty. Andrew C. Muzi Atty. Robert R. Ward Atty. Coby N. Keller Public Defender Atty. Eugene V. Zech Lisa Hughes SBN Public Defender Atty. Richard Gilbert Ernest L. Eady Jack R. Finnegan State of California Jack R. Finnegan Jack R. Finnegan Morgan, Lewis & Bockius State of California State of California Public Defender Atty. Allan H. Stokke Atty. Kevin Pegan Atty. Richard Capella Atty. Adam M. Greely Atty. Katherine S. Wong Atty. Gregory B. Beam Atty. William Turley Atty. Roberto Bohm Atty. Roberto Bohm Atty. William Turley Atty. Bernard A. Leckie RECORDS REQUEST CASE August Const. vs Heritage Engr. J. Kamamura vs R. Kirkpatrick J. Kawamura vs R. Kirkpatrick Thomas Wallace Ellen Muckey Alice McLaughlin Dee Rahrig Jeffrey Gerber Jack Kayajanian Jack R. Finnegan William D. Franks Jack R. Finnegan Jack R. Finnegan County of Orange vs Merrill Lynch & Co. William D. Franks Raabe, Matthew Gregario Gonzalez Kenneth Cheatham Marshall B. Krupp State of Calif. State of Calif. ? Ron Johnsen Alfonso Cota Vilma Flores Vilma Flores Alfonso Cota Diana F. Wilkerson RCV'D 01-10-96 01-18-96 02-01-96 02-26-96 06-06-96 06-17 -96 09-11-96 11-06-96 12-05-96 12-16-96 01-15-97 01-15-97 01-15-97 01-16-97 02-03-97 02-11-97 03-06-97 03-12-97 03-24-97 03-28-97 03-31-97 03-21-97 04-22-97 05-12-97 05-14-97 05-20-97 05-27-97 07-28-97 MADE BY Atty. Maurice Abarr Cantrell, Green & Pekich Atty. Neil Rodgers Cantrell, Green, Pekich Cantrell, Green, Pekich Atty. Richard Chiurazzi Atty. Allan H. Stokke Mercer & Zinder Atty. Daniel P. Tusa Glenn Beloian Stradling, Yocca Carlson Atty. John-Paul Hau Duc Do Atty. David Justin Lynch Atty. Nora M. Manella Atty. Chester Puchalski Diane L. Mancinelli Atty. Edward R. Huguenin Atty. Thomas A. Pashalides Diane L. Mancinelli . Bollington & Ochoa Atty. Valerie Hosford Atty. Valene Hosford Atty. Tonya E. Prescott Atty. Lien T. Tram Diane L. Mancinelli Atty. Laurence A. Weiss Watten, Discoe & Bassett Atty. Richard L. Keller RECORDS REQUEST CASE Ida B. Harris William D. Franks Bor-All Enterprises William D. Franks William D. Franks William D. Franks Valerie Jaffee Mina J anatpour Eva Szenczi-Molnar and T ereze Christine Corral Wilde & Rauth Marie B. Louthan Jeffrey Macleod Fergus ? Venturanza Del Verde Comm. Tram Ho James F. Herold Sara Pashalides Tram Ho Michael Cortez Darren F. Swenson Darren F. Swenson Fatin Holleman Frances Wiemann Tram Ho Bank of America Barry Faust Tom & Korinne Chadwell RCV'D 07-30-97 08-11-97 09-17 -97 11-05-97 11-07 -97 11-13-97 11-20-97 11-20-97 11-20-97 02-04-98 02-12-98 02-17-98 03-10-98 03-19-98 05-04-98 05-06-98 05-19-98 05-27-98 06-02-98 06-22-98 07-28-98 07-29-98 09-21-98 09-24-98 10-01-98 10-12-98 11-12-98 12-18-98 RECORDS REQUEST MADE BY CASE RCV'D Atty. Robert M. Off Lecompte, R & J 01-11-99 Atty. Richard Keller Tom & Korinne Chadwell 01-12-99 Atty. Tomas Pashalides Sara Pashalides 02-01-99 State of California Larry Davis 02-17 -99 Hines, Redd, Gonzales, So. Calif. Edison 03-12-99 Ditonto Cardoza, Garcia Atty. Stephen Laskero Drew 05-20-99 Atty. John S. Cha Filter Recycling Svc 06-30-99 Atty. Stephen Laskero Drew 07-27-99 State of California Michael Tolle 09-15-99 Diane L. Mancinelli Tram Ho 10-20-99 Atty. Edward J. Zorn Shadow Canyon Asso. 10-21-99 Atty. William M. Crosby James Peterson 11-05-99 Atty. J. Grant Kennedy Packers Square Dev. 12-08-99 Atty. John M. Covas Cheryl A. Thomas 01-31-00 Atty. David M. Gray Britt Lewis Reçla 02-15 -00 W.A. Szuba W.A. Szuba 04-12-00 Atty. David 1. Lynch Jeffrey M. Fergus 04-26-00 Daniel Kittredge Daniel Kittredge 06-12-00 Daniel Kittredge Daniel Kittredge 06-13 -00 Brenda R. Negri Brenda R. Negri 08-24-00 State of California Edward Petress, Jr. 09-19-00 Karla Sanchez Karla Sanchez 09- 24-00 Matthew Ruiz Matthew Ruiz 10-11-00 Paul A. DesMarais Westco R.E. Fin. 10-16-00 David McCombs Econo Lube N Tune 10-26-00 Arnold Surfas 11-29-00