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Home My WebLink About10 FEE WAIVE DINO DASH 07-06-04 AGENDA REPORT Agenda Item Reviewed: ~ City Manager Finance Director 10 MEETING DATE: JULY 06, 2004 TO: FROM: WILLIAM A. HUSTON, CITY MANAGER PATRICK SANCHEZ, DIRECTOR, PARKS AND RECREATION SERVICES SUBJECT: FEE WAIVER PERMIT FOR THE TUSTIN PUBLIC SCHOOLS FOUNDATION 2004 DINOSAUR DASH SUMMARY: The Tustin Public Schools Foundation has requested a waiver of staff costs, equipment rental and permit fees for the 2003 Dinosaur Dash, which will be held on November 7, 2004. RECOMMENDATION: Grant a fee waiver of staff costs and equipment of $7,400, and issue a permit for the 2004 Dinosaur Dash. FISCAL IMPACT: The Parks and Recreation Department, the Police Department and the Public Works Department provide services to assist the production and logistics of the Dinosaur Dash. This fourteenth annual 5K and 10K run accommodates over 4,500 participants, providing them the opportunity to contribute to a fund-raising event for the Tustin Public Schools Foundation. The Police Department provides nearly $3,400 in street personnel coverage and labor assistance. The Public Works Department provides approximately $2,500 in labor assistance and equipment rental to logistically support the event. The Parks and Recreation Services Department provides approximately $1,500 in labor assistance and permit processing. DISCUSSION: The Tustin Public Schools Foundation hosts the Dinosaur Dash as their major fund- raiser. Funds generated from the event go directly into teacher based classroom programs. Approximately 4,500 participated in the 2k, 5k and 10k races last year. City staff has met with Joann Ruden, the Executive Director, and Dave Hunsaker, the Event Chairperson, to review their permit details. The Tustin Public Schools Foundation has been asked to coordinate radio-controlled intersections to limit the delays of residents exiting onto major thoroughfares. Additional signage and notification are required 30 days prior to the event to make sure all residents in the area are aware of this large special event. City staff from the Police, Public Works and Parks and Recreation Departments will coordinate street closure and traffic control duties. The Tustin Public Schools Foundation is requesting that fee waivers for all labor, equipment and permits be granted. A member of the Tustin Public Schools Foundation will be in attendance at the July 6 Council meeting to answer any questions. ¡;¡;'ke Patrick Sanchez Ä Director, Parks and Re~eation Services . - OUR SCHOOLS=OUR FUTURE Our Mission is to mobilize the community and its resources to further excellence in Tustin public schools Board of Directors Presidcllt Raymond J. Seiler Vice Presidcllt Colllllll/Ility Relations Julie Hirz Vice President F!llld Devdopmellt Devon Dougherty Treasl/rer Elizabeth Corbett-Frost Secretary Robert D. Machado ParJiamt'l/l/riall John R. Ilanson Board ¡\kmhers Gerry Aust ConnIe Cooper Mark Dennv D,1niell'. Flvnn David C. Iluns,lker Bill Pevehouse Bdh I~<ltf Jim Remick Cori L. ~eiler Connie P. ~mìth Ashlev Sparks Rl)bert Wright b-lHticlO Pder C. Corman, Ed.D L\ù"/It¡,,(, Din'c/or Jl1,lnIl I'. Ruden TUSTIN PUBLIC SCHOOLS FOUNDATION June 10, 2004 Mayor Tony Kawashima City Council Members City of Tustin 300 Centennial Way Tustin, CA 92780 Dear Mayor Kawashima and City Council Members: The Tustin Public Schools Foundation (TPSF) is holding its 14th Annual Dinosaur Dash on November 7, 2004 at The Market Place in Tustin. We are writing to respectfully request the continuing partnership and support of the City of Tustin to hold this very popular community event at The Market Place in Tustin. For the past thirteen years, the City Council has been a welcome partner of the Tustin Public Schools Foundation, providing the necessary support from the Tustin Police, Parks and Recreation and Field Services Departments. The Tustin City Council has been kind enough provide waivers of all permit fees and costs incurred by various city departments. With your generous support, last year we gave back $107,781 to the schools for use directly in classrooms for instructional materials to enhance their programs, as well as to purchase science kits, violins for elementary school students and books. Over $21.000 was given back to classrooms immediately following the Dinosaur Dash as a result of the great student participation. A record 4,763 runners took part in the 5K. 10K and 2K run, and nearly 6,000 people in total came out to enjoy the morning at The Market Place in Tustin. In light of the continuing budget challenges facing the schools and the city, the Dinosaur Dash remains as a bright spot in the year, providing exercise, music, fun and sunshine to all who participate while helping all Tustin Unified schools. Thank you again for your continuing and generous support, and for your consideration. It is greatly appreciated! ~(j jI ~#J- David C. Hunsaker Dinosaur Dash 14 Chair Raymond 1. Seiler President cc: Pat Sanchez I:".tlllr\'ine B\1ule\',lrd . ~u¡k' "I". rustin, c:\ L2:-~[)-.)tnl . ¡:"I-i) 'n2-(12ll .1',1\ ¡:"¡'¡I ~~2-1~5ï ,'-Ilull tl'~I" ,1\11.,'0111 . \\'\\,\\' tpSt.IlL'! . \\'\\ \\'dill')SdUrd,l~h",'rn !\l'III1I'"¡'il,-.,,i\,"'I,¡.,'tll1lI.1tll'111,.1'."I1-I'r,'I¡1;1111,' ~ ,,'r¡','r.iI¡"I1,II\'-o,,~~_.,;;;l>