HomeMy WebLinkAbout09 PURCHASE 2 TRUCKS 05-07-01AGENDA REPO'RT
MEETING DATE: MAY 7, 2001
NO. 09
05-07-01
380-65
TO:
WILLIAM A. HUSTON, CITY MANAGER
FROM:
PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION
SUBJECT:
AUTHORIZATION FOR THE STATE TO PURCHASE TWO CAB AND CHASSIS
TRUCKS WITH SPECIFIED FLATBEDS.
SUMMARY
Approval of Resolution No. 01-47 will authorize the General Services Department of the
State of California to purchase the following current model year vehicles on behalf of the
City of Tustin: Two one-ton cab and chassis trucks with specified flat beds.
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 01-47 authorizing the
General Services Department of the State of California to purchase the following current
model year vehicles on behalf of the City of Tustin: Two one-ton cab and chassis trucks
with specified flat beds.
FISCAL IMPACT
Funds are currently budgeted in the 2000-2001 Fiscal Year Equipment Lease Fund.
Account Number 84-801-9720 for the purchase of two one-ton cab and chassis trucks
with specified flat beds. Total funds required including all taxes and State fees are
$61.962.12.
DISCUSSION
The proposed purchase of two one ton cab and chassis trucks with specified flat beds
are for replacement of existing vehicles currently in service and scheduled for
replacement in FY00/01 (Units 5605, 5620).
Since the State buys in large volume they are able to receive a more competitive price
for vehicles than the City. Staff reviewed published prices obtained from local vendors
and compared these prices to those contained in the State contract. Staff also
contacted a number of local dealers in the area and received the following prices for like
equipped vehicles. The prices listed below include taxes and applicable fees.
Authorization for the State to Purchase Two Cab and Chassis Trucks with Specified Flatbeds
May 7, 2001
Page 2
One ton flatbed pick-up
Vendor State Cab and Specified Total Unit
Contract Chassis Flat Bed Cost
Del Amo Dodge * YES $19,957.64
Tustin Dodge NO $24,669.73
Barwick Automotive NO $25,048.13
Group
Sll,023.42
$11,217.63
$10,733.06
$30,981.06
$35,887.36
$35,781.19
*State Contract pricing includes 1% State Fee and a $500 Discount per unit for payment within
20 Days and a $6.00 state tire tax.
As a result of the comparison, the most cost-effective option for the City is to purchase the two
new vehicles through the General Services Department of the State of California at a total cost
of S61,962.12.
Although the price for the specified flat bed is lower from Barwick Automotive Group than from
Del Amo Dodge, we have learned that this price is only applicable in conjunction with
purchasing cab and chassis as a 'total package' bid. Therefore, the total package price from
Del Amo Dodge is the lower overall price.
Approval of the attached resolution allows the City to utilize the State's purchasing program to
obtain two one ton cab and chassis trucks with specified flat beds at a substantially lower cost
than the City can obtain on its own. It also designates the City Manager as the public official
authorized to execute this request on behalf of the City.
Tim D. Serlet
Director of Public Works/City Engineer
TDS:WA:ccg: purchase flatbed truck & Reso 01-47 doc
Attachment
Wisam Altowaiji
Field Sevices Manager
I RESOLUTION NO. 01-47
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL
SERVICES OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN
ITEMS.
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes
the State of California to purchase materials, supplies, and equipment if it can be
acquired more cheaply or efficiently by the State;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Tustin, California, does hereby authorize the Procurement Division,
Department of General Services of the State of California, to purchase two
current model year one ton cab and chassis trucks with specified flat beds for
and on behalf of the City of Tustin pursuant to Section 10324 of the California
Public Contract Code, and that Mr. William A. Huston, City Manager, is hereby
directed to sign and deliver all necessary requests and other documents in
connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council
on the 7th day of May 2001.
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A'I-FEST:
Tracy Wills Worley, Mayor
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