HomeMy WebLinkAbout00 CC AGENDA 11.7.17CITY OF TUSTIN REGULAR
MEETING OF THE CITY COUNCIL
Al Murray, Mayor Pro Tem
Rebecca Gomez, Councilmember
Charles E. Puckett, Councilmember
Letitia Clark, Councilmember
NOVEMBER 7, 2017
COUNCIL CHAMBER
300 CENTENNIAL WAY, TUSTIN
Jeffrey C. Parker, City Manager
Dr. Allan Bernstein, Mayor David E. Kendig, City Attorney
Erica N. Rabe, City Clerk
Jeffrey C. Parker, City Treasurer
CLOSED SESSION MEETING
OF THE CITY COUNCIL
5:30 P.M.
CALL TO ORDER — Meeting #2422
ROLL CALL — City Clerk
PUBLIC INPUT — Members of the public may address the City Council on items on the
Closed Session Agenda.
CLOSED SESSION UPDATE — City Attorney David E. Kendig
CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain
matters without members of the public present. The City Council finds, based on advice
from the City Attorney, that discussion in open session of the following matters will prejudice
the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION -Significant
exposure to litigation pursuant to Government Code § 54956.9(d)(2):
(Two Cases)
WRITTEN MATERIALS — Materials that are distributed to a majority of the Council
members, less than 72 hours prior to the Regular Meeting, are available for public
inspection at the following locations: In the City Clerk's Office during regular
business hours and following business hours (after 5:30 p.m.) in the Council
Chamber on the day of the meeting.
AMERICANS WITH DISABILITIES ACT (ADA) - In compliance with the (ADA), those
requiring accommodations for this meeting should notify the City Clerk's Office 72
hours prior to the meeting at (714) 573-3025.
REGULAR MEETING
OF THE CITY COUNCIL
7:00 P.M.
CALL TO ORDER — Meeting #2422
INVOCATION — Pastor Dane Counts
PLEDGE OF ALLEGIANCE — Mayor Bernstein
CLOSED SESSION REPORT — City Attorney David E. Kendig
ORAL COMMUNICATION/PUBLIC INPUT — At this time, any member of the public may
address the Council on matters which are not on this evening's agenda, provided the matter
is within the subject matter jurisdiction of the City Council.
CONSENT CALENDAR ITEMS
All matters listed under the Consent Calendar are considered
to be routine and will be enacted by one motion without
discussion. Persons wishing to speak regarding Consent
Calendar matters should file a "Request to Speak" form with the
City Clerk. (Agenda Items 1 through 10)
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON
THE AGENDA
Recommendation: That the City Council waive reading in full of all ordinances
and resolutions on the agenda and declare that said titles which appear on the
public agenda shall be determined to have been read by title and further reading
waived.
2. APPROVAL OF MINUTES — REGULAR MEETING OF THE CITY COUNCIL
HELD ON OCTOBER 17, 2017.
Recommendation: That the City Council approve the Action Minutes of the
Regular Meeting of the City Council held on October 17, 2017.
3. RATIFICATION OF PAYROLL AND DEMANDS
City Council November 7, 2017
Meeting Agenda Page 3 of 8
The City Council has approved the use of Government Code Section 37208 to
expedite the payment of City of Tustin obligations that are in accordance with the
approved budget or continued operations authorizations.
Recommendation: That the City Council approve Payroll in the amounts of
$770,267.54 and $777,710.46; and Demands in the amount of $2,445,408.63.
4. OPT -IN TO CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT
AUTHORITY OPEN PACE PROGRAM
City Council adoption is requested to opt -in to the California Statewide
Communities Development Authority (CSCDA) Open PACE Program, allowing
five (5) more Property Assessed Clean Energy (PACE) programs to operate
within the City.
Recommendation: That the City Council adopt Resolution No. 17-55,
consenting to include properties within the City of Tustin's territory in the CSCDA
AB 811 Open PACE Program, in order to finance renewable energy
improvements, energy efficiency and water conservation improvements, electric
vehicle charging infrastructure and other authorized improvements.
RESOLUTION NO. 17-55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNA CONSENTING TO THE INCLUSION OF PROPERTIES WITHIN
THE TERRITORY OF THE CITY IN THE CSCDA OPEN PACE PROGRAMS;
AUTHORIZING THE CALIFORNIA STATEWIDE COMMUNITIES
DEVELOPMENT AUTHORITY TO ACCEPT APPLICATIONS FROM
PROPERTY OWNERS, CONDUCT CONTRACTUAL ASSESSMENT
PROCEEDINGS AND LEVY CONTRACTUAL ASSESSMENTS WITHIN THE
TERRITORY OF THE CITY; AND AUTHORIZING RELATED ACTIONS
5. AWARD CONTRACT FOR THE MEDIAN LANDSCAPE REHABILITATION
PROJECT CIP NO. 10074
Staff is recommending that the City Council award the construction contract for
the Median Landscape Rehabilitation Project CIP No. 10074 to the lowest
responsive/responsible bidder, California Landscape & Design, Inc.
Recommendation: That the City Council award the construction contract for
the Median Landscape Rehabilitation Project CIP No. 10074 to the lowest
responsive/responsible bidder, California Landscape & Design, Inc., in the
amount of $2,994,120.12 and authorize the Mayor and the City Clerk to execute
the contract documents on behalf of the City.
6. AWARD CONTRACT FOR THE EL CAMINO REAL/JAMBOREE ROAD
MEDIAN MODIFICATIONS AND STRIPING REVISIONS PROJECT, CIP NO.
70238
City Council November 7, 2017
Meeting Agenda Page 4 of 8
Staff is recommending that the City Council award the construction contract for
the EI Camino Real/Jamboree Road Median Modifications and Striping Revisions
Project, CIP No. 70238 to the lowest responsive/responsible bidder, Aramexx
Group, Inc.
Recommendation: That the City Council award the construction contract for the
EI Camino Real/Jamboree Road Median Modifications and Striping Revisions
Project, CIP No. 70238 to the lowest responsive/responsible bidder, Aramexx
Group, Inc., in the amount of $112,955.00, appropriate an additional $20,000
from Gas Tax fund balance to cover construction contingency and authorize the
Mayor and the City Clerk to execute the contract documents on behalf of the City.
7. APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE
ADVERTISEMENT FOR BIDS FOR THE PETERS CANYON CHANNEL
IMPROVEMENTS CONSTRUCTION PROJECT, CIP NO. 50040
The plans and specifications for the Peters Canyon Channel Improvements
Construction Project, CIP No. 50040 have been prepared and the project is ready
to be bid.
Recommendation: That the City Council:
1. Adopt Resolution No. 17-54 approving the plans and specifications for the
Peters Canyon Channel (CIP No. 50040) Improvements Construction
Project; and
2. Authorize the City Clerk to advertise to receive bids.
RESOLUTION NO. 17-54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE PETERS
CANYON CHANNEL IMPROVEMENTS CONSTRUCTION PROJECT, CIP NO.
50040, AND AUTHORIZING ADVERTISEMENT FOR BIDS
8. AUTHORIZE PUBLIC WORKS TO PURCHASE AND INSTALL BIOCLEAN
ENVIRONMENTAL SERVICES WATER QUALITY DEVICES CIP 50036
Staff is requesting City Council to authorize Public Works to contract with
BioClean Environmental Services to purchase and install water quality devices
for Phase 6 of the Citywide Catch Basin BMP's Project CIP 50036.
Recommendation: That the City Council authorize the City of Tustin to use,
purchase and install 108 water quality devices at various locations throughout the
City for Phase 6 of the Citywide Installation of Catch Basin BMP's Project CIP
50036.
City Council November 7, 2017
Meeting Agenda Page 5 of 8
9. APPROVE GRANT OF EASEMENT TO WICKLAND PIPELINES LLC OVER
PORTIONS OF LOTS 2 AND C OF TR 17144
Wickland Pipelines LLC (Wickland) is requesting a non-exclusive easement from
the City of Tustin for the purpose of connecting the John Wayne Airport Jet Fuel
Pipeline cathodic protection system to a power access point owned and operated
by the Southern California Edison Company (SCE).
Recommendation: That the City Council grant an easement to Wickland over
portions of lots 2 and C of TR 17144 as shown on the attached easement
document exhibits for electrical facilities and access purposes, and authorize the
Mayor and City Clerk to execute the document on behalf of the City.
10. REJECTION OF ALL BIDS AND AUTHORIZATION TO POSTPONE
ADVERTISEMENTS FOR BIDS FOR THE CLIFTON C. MILLER COMMUNITY
CENTER AUDITORIUM RENOVATION (CIP NO. 20079)
Staff is recommending that the City Council reject all bid proposals received on
the Clifton C. Miller Community Center Auditorium Renovation (CIP No. 20079).
The City received six (6) bids (one of which was withdrawn by the bidder) for this
project, all considerably higher than the engineer's estimate.
Recommendation: That the City Council reject all bids received for the Clifton
C. Miller Community Center Auditorium Renovation (CIP No. 20079) and direct
the City Clerk to return all bid bonds and re -advertise for bids at a later date.
REGULAR BUSINESS ITEMS
Matters listed under Regular Business are generally proposals
for new legislation or items requiring discussion
(Agenda Items 11-14)
11. SECOND READING AND ADOPTION OF ORDINANCE NO. 1487
Ordinance No. 1487 amends the Tustin City Code by adding Chapter 11 to Article
4 regarding the regulation of unmanned aircraft.
Recommendation: That the City Council have second reading by title only and
adoption of Ordinance No. 1487.
ORDINANCE NO. 1487
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA ADDING CHAPTER 11 TO ARTICLE 4 OF THE TUSTIN CITY
CODE REGARDING THE REGULATION OF UNMANNED AIRCRAFT.
12. TUSTIN AREA SENIOR CENTER NEEDS ASSESSMENT
City Council November 7, 2017
Meeting Agenda Page 6 of 8
The Tustin Area Senior Center Needs Assessment has been completed and the
final report has been submitted.
Recommendation: That the City Council:
1. Review the Tustin Area Senior Center Needs Assessment final report; and
2. Direct staff to initiate Phase #1 Operational Plan; creation of new
programs, expansion of marketing strategy and facility hours, and
formation of local collaborations; and
3. Refer Tustin Area Senior Center facility improvement options to the
Community Services Commission for review and recommendation to the
City Council for possible inclusion in the Capital Improvement Program
(CIP) for financing and funding.
13. PUBLIC ART POLICY OPTIONS
On May 17, 2016, staff presented the City Council a Gift Public Art Policy
regarding the reviewing, accepting, or rejecting of public art projects proposed to
be gifted to the City. The City Council directed staff to prepare and return with a
more consolidated policy addressing gifted art, donations of art, and City
commissioning of public art projects.
Staff has prepared three (3) options for City Council consideration.
Recommendation: That the City Council:
Or;
1. Review and adopt one of three Public Art Policy/Program options;
Option #1 Gifted Public Art Policy: Annual maintenance program will
need to be budgeted for to maintain gifted or donated artwork on public
property. Maintenance program budget would need to be increased
with acceptance of each new public art piece.
Option #2 Public Art Program: General fund expenditures associated
with funding the commissioning and maintenance of public art.
Option #3 Art in Public Places Policy Manual: Limited fiscal impact.
Public Art would be funded and maintained by private developers or a
development Art In -Lieu Fee.
2. Refer to the Community Services Commission to provide a
recommendation for City Council consideration at a future meeting.
City Council November 7, 2017
Meeting Agenda Page 7 of 8
14. ORDINANCE ADDING SECTION 7114 TO CHAPTER 1 OF ARTICLE 7 OF THE
TUSTIN CITY CODE IDENTIFYING THE TUSTIN CIVIC CENTER PLAZA AND
ADOPTING REGULATIONS GOVERNING THE USE OF THE TUSTIN CIVIC
CENTER PLAZA
The proposed Ordinance 1488 would, if adopted, define the public property which
encompasses Tustin City Hall, the Tustin Branch of the Orange County Library,
the Tustin Police Department and the public property adjacent thereto as the
Tustin Civic Center Plaza. Additionally, the proposed Ordinance would provide
for regulations regarding permissible and prohibited use of the newly defined
Tustin Civic Center Plaza.
Recommendation: That the City Council conduct the first reading by title only
of Ordinance 1488 and direct staff to schedule the Ordinance for second reading
and adoption at the next regular meeting of the Council.
ORDINANCE NO. 1488
AN ORDINANCE OF THE CITY OF TUSTIN ADDING SECTION 7114 TO
CHAPTER 1 OF ARTICLE 7 OF THE TUSTIN CITY CODE IDENTIFYING THE
TUSTIN CIVIC CENTER PLAZA AND ADOPTING REGULATIONS
GOVERNING THE USE OF THE TUSTIN CIVIC CENTER PLAZA.
OTHER BUSINESS/CITY MANAGER AND CITY ATTORNEY
COUNCILMEMBER COMMENTS AND REPORTS
ADJOURNMENT — The next meeting is scheduled on Tuesday, November 21, 2017 for
the Closed Session Meeting tentatively at 6:15 p.m. (subject to change) and the Regular
Business Meeting at 7:00 p.m. in the Council Chamber, 300 Centennial Way, Tustin,
California.
City Council November 7, 2017
Meeting Agenda Page 8 of 8