HomeMy WebLinkAbout06 AWARD OF CONTRACT FOR SENIOR CENTER ALTERNATE POWER SOURCE IMPROVEMENTS CIP 10073Agenda Item
AGENDA REPORT Reviewed:
City Manager
Finance Dill;
���
MEETING DATE: NOVEMBER 21, 2017
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AWARD OF CONTRACT FOR SENIOR CENTER ALTERNATE POWER
SOURCE IMPROVEMENTS CIP 10073
SUMMARY
Staff is requesting that the City Council award the construction contract for the Senior Center
Alternate Power Source Improvements CIP No. 10073 to the lowest responsive/responsible
bidder.
RECOMMENDATION
It is recommended that the City Council deny the bid protest submitted by AMTEK Construction
and award the construction contract for the Senior Center Alternate Power Source Improvements
CIP No. 10073 to the lowest responsive/responsible bidder, The Stone Collector, in the amount of
$350,000 and authorize the Mayor and the City Clerk to execute the contract documents on
behalf of the City.
FISCAL IMPACT
Sufficient funds from the Community Development Block Grant (CDBG) Fund will be utilized in -
lieu of budgeted and appropriated funds from Fund 184 for this project in Capital Improvement
Program CIP No. 10073, pursuant to City Council action on October 3, 2017 adopting Resolution
17-48 approving amendments to the 2015-16 and 2016-17 Action Plans, to transfer unused funds
to the Senior Center Alternative Power Source Improvements, which can be immediately
implemented during the 2017-18 Program Year.
CORRELATION TO THE STRATEGIC PLAN
The recommended actions contribute to the fulfillment of the City's Strategic Plan Goal B, Public
Safety and Protection of Assets.
BACKGROUND
The installation of a generator at Tustin Area Senior Center (TASC) will be an added power
source. TASC has been chosen as the City's 1st Alternate Seat of Government in the event the
Civic Center is not usable because of emergency conditions. In addition, TASC is designated as
the City's Cooling Center for seniors when temperatures are deemed extreme. Furthermore, the
need for TASC to become an emergency designated shelter is a probable scenario.
The installation of an alternate power source at this site will be necessary when Southern
California Edison (SCE) needs to implement a Rotating Outage. Rotating outages occur when
Senior Center Alternate Power Source Improvements
November 21, 2017
Page 2
SCE needs to ease the burden of energy needs in a geographical area. Typically, in the summer,
SCE will shut down power intentionally.
The City Council approved plans and specifications and authorized soliciting bids at the
September 19, 2017 meeting. Formal bids were received on October 24, 2017 and reviewed by
the Public Works Department. The Engineer's Estimate was $366,847. Nine (9) contractors
attended the pre-bid job walk and four (4) bids were received and are summarized below by order
of least dollar amount:
• The Stone Collector............................................................................... $350,000
• Newbuild Construction and Restoration, Inc .......................................... $377,000
• AMTEK Construction............:................................................................ $397,566
• Minco Construction................................................................................ $465,170
The City received a Formal Bid Protest dated October 25, 2017 from AMTEK Construction. In the
protest, AMTEK Construction requested that the City find the two apparent lowest bidders, The
Stone Collector and Newbuild Construction and Restoration, Inc., non-responsive for their alleged
failure to include all subcontractors for the proposed work. Specific allegations were aimed at
concrete, paving/earthwork and masonry.
After a staff review of both The Stone Collector's bid and consultation with the City Attorney's
office, the Stone Collector's bid was found to be responsive and able to perform these tasks under
its current Class B License.
In accordance with the Business & Professions Code Division 3, Chapter 9. Contractors, Article 4.
Classifications, a General Building Contractor with a Class B License can self -perform the scope
of work as required in the contract bid documents for the Project. A General Building Contractor
with a "B" license can take a prime contract for projects, requiring in its construction the use of at
least two unrelated building trades other than framing or carpentry, or to do the whole or any part
thereof.
It is recommended that the City Council deny the bid protest submitted by AMTEK Construction
and award the construction contract for the Senior Center Alternate Power Source Improvements
CIP No. 10073 to the lowest responsive/responsible bidder, The Stone Collector, in the amount of
$350,000 and authorize the Mayor and the City Clerk to execute the contract documents on
behalf of the City.
Stack, P.E.
Public Works/City Engineer
S:\City Council Items\2017 Council Items\11-21-2017\Award of Contract Senior Center Alternate Power Source\Award of Contract
Alternate Power Source Improvements SC.docx