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HomeMy WebLinkAbout08 APPROVE PLANS, SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE MAIN STREET IMPROVEMENTS PROJECT, CIP NO. 40087• Agenda Item 8 AGENDA REPORT Reviewed: City Manager / Finance Director MEETING DATE: DECEMBER 5, 2017 TO: JEFFREY C. PARKER, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE MAIN STREET IMPROVEMENTS PROJECT, CIP NO. 40087 SUMMARY The plans and specifications for the Main Street Improvements Project, CIP No. 40087 have been prepared and the project is ready for bid, contingent on an Authorization to Proceed (E-76) from Caltrans. RECOMMENDATION It is recommended that the City Council: 1. Adopt Resolution No. 17-56 approving the plans and specifications for the Main Street Improvements Project, CIP No. 40087; and Authorize the City Clerk to advertise to receive bids contingent on receipt of an Authorization to Proceed (E-76) from Caltrans. FISCAL IMPACT Sufficient funds in the amount of $3,412,053 are budgeted in the Capital Improvement Program for the Main Street Improvements Project, CIP No. 40087. The engineer's estimate is $3,342,290. The project is funded through a combination of sources that include Bicycle Improvement Corridor Program (BCIP) grant funds in the amount of $2,297,900, Measure M2 Fair Share funds in the amount of $760,153, and Community Development Block Grant (CDBG) funds in the amount of $354,000. The project budget was reduced on October 3, 2017, when the City Council authorized reallocating $543,847 in CDBG funds from this project to the Senior Center Alternate Power Source Improvements Project (CIP No. 10073). The budget amount of $3,412,053 as noted above reflects this reduction. CORRELATION TO THE STRATEGIC PLAN Implementation of this project, in concert with future implementation of the Downtown Commercial Core Plan, contributes to the fulfillment of the City's Strategic Plan Goal A: Economic and Neighborhood Development, specifically by utilization of Strategy 5, which is to strengthen and facilitate business relationships for economic development purposes, and Strategy 7, to create linkages between parts of the community through a variety of means, such as bike lanes and greenbelts. Main Street Improvements Project, CIP No. 40087 December 5, 2017 Page 2 DISCUSSION AND BACKGROUND On February 4, 2014, the City Council initiated the development of a Master Plan to revitalize the City's commercial core by authorizing staff to issue a Request for Proposals to prepare the Downtown Commercial Core Plan (DCCP). In anticipation of the pending approval and adoption of the DCCP, this project is intended as a first step in its implementation and will contribute towards the fulfillment of the DCCP's goals and objectives to create a strong gateway into the Central Commercial Core Area with enhanced streetscape, creating a pedestrian and bicycle -friendly environment along Main Street between Newport Avenue and Prospect Avenue and along EI Camino Real between Newport Avenue and First Street. Proposed improvements on Main Street include reducing the curb -to -curb width to approximately 56 feet to match the roadway west of Prospect Avenue; widening of the sidewalks on both sides of the street; relocating the library parking lot driveway easterly to align with the Tustin Plaza driveway on the south side of the street; construction of an 8 -foot wide landscaped median; reconfiguration of on -street parking to angled parking; installation of in -pavement lighted crosswalks at the intersections of Main Street and C Street, Prospect Avenue, and the easterly library parking lot driveway; installation of a gateway sign spanning the street; installation of electrical receptacles at tree well locations and the necessary electrical circuits to power "mini -string lights" in the trees; and addition of Class II bike lanes, street trees, street furniture, and lighting. Improvements on EI Camino Real include the installation of shared lane pavement markings, or "sharrows", between Newport Avenue and First Street, installation of bicycle racks at various locations, and improvements at the Respite Park to provide parking. With federal funds being used for the construction phase of the project, an Authorization to Proceed (E-76) is required from Caltrans prior to the project being advertised. Contingent on the E-76 being received by February 1, 2018, the tentative schedule for construction of the project is as follows: • Authorization to Advertise for Bids......................................................12/05/2017 • Authorization to Proceed (E-76) Obtained from Caltrans .....................02/01/2018 • First Legal Advertisement...................................................................02/08/2018 • Second Legal Advertisement..............................................................02/15/2018 • Bid Opening........................................................................................03/13/2018 • Award of Contract...............................................................................04/03/2018 • Start Construction...............................................................................05/07/2018 • Complete Construction........................................................................11/02/2018 Since the proposed improvements constitute minor alterations, the project is Categorically Exempt under California Environmental Quality Act (CEQA) Class 4, Section 15304. A Notice of Exemption has been prepared for the project and will be recorded with the County of Orange. In addition, the State has determined that the project has no significant impacts on the environment as defined by the National Environmental Policy Act (NEPA) and is therefore a Categorical Exclusion. — Douglas §1 Stack, P.E. Direcor f Public Works/City Engineer Attachment(s): 1. Resolution No. 17-56 2. Location Map SACity Council Items\2017 Council Items\12-05-201TApprove P&S for Main Street ImpWpproval of P&S Main Street Imp (CIP 40087).docx ATTACHMENT 1 Resolution No. 17-56 RESOLUTION NO, 17-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE MAIN STREET IMPROVEMENTS PROJECT, CIP NO. 40087 AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Main Street Improvements Project, CIP No. 40087; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, the CIP No. 40087 project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA); Class 4, Section 15304: Minor Alterations; and WHEREAS, the CIP No. 40087 project is categorically excluded from the requirements to prepare an environmental assessment or environmental impact statement under the National Environmental Policy Act (NEPA); and WHEREAS, a local agency using federal funds for the construction phase of a project, shall not advertise the project until it has received in writing an Authorization to Proceed (E-76) from Caltrans pursuant to the requirements outlined in the Caltrans Local Assistance Procedures Manual, Chapters 13 and 15. NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Main Street Improvements Project CIP No. 40087 BE IT FURTHER RESOLVED that contingent on receipt of an Authorization to Proceed (E-76) from Caltrans, the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 5t' day of December, 2017. Dr. Allan Bernstein, Mayor ATTEST: Erica N. Rabe City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Erica N. Rabe, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 17-56 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 5th day of December, 2017 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Erica N. Rabe, City Clerk ATTACHMENT 2 Location Map H 0 U W Li CY vi .lM WNN31N30 C O oO ui U 2!a O 3-183?ld m V 0 IbH O W o- Q �U V) O o 103dS0�ld J x Li c i zZ D �d3a 1S `�' «�« a. 1S «044 Yd dd 33?J1©U a. -83dd3d w '1S „8„ '1S „8„ bio F