HomeMy WebLinkAbout00 CC AGENDA 12.5.17 CITY OF TUSTIN REGULAR DECEMBER 5, 2017
MEETING OF THE CITY COUNCIL COUNCIL CHAMBER
300 CENTENNIAL WAY, TUSTIN
Al Murray, Mayor Pro Tem Jeffrey C. Parker, City Manager
Rebecca Gomez, Councilmember Dr. Allan Bernstein, Mayor David E. Kendig, City Attorney
Charles E. Puckett, Councilmember Erica N. Rabe, City Clerk
Letitia Clark, Councilmember Jeffrey C. Parker, City Treasurer
CLOSED SESSION MEETING
OF THE CITY COUNCIL
5:30 P.M.
CALL TO ORDER — Meeting #2424
ROLL CALL — City Clerk
PUBLIC INPUT — Members of the public may address the City Council on items on the
Closed Session Agenda.
CLOSED SESSION UPDATE — City Attorney David E. Kendig
CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain
matters without members of the public present. The City Council finds, based on advice
from the City Attorney, that discussion in open session of the following matters will prejudice
the position of the City in existing and anticipated litigation:
1 . CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION - Significant
exposure to litigation pursuant to Government Code § 54956.9(d)(2):
(Two Cases)
WRITTEN MATERIALS — Materials that are distributed to a majority of the Council
members, less than 72 hours prior to the Regular Meeting, are available for public
inspection at the following locations: In the City Clerk's Office during regular
business hours and following business hours (after 5:30 p.m.) in the Council
Chamber on the day of the meeting.
AMERICANS WITH DISABILITIES ACT (ADA) - In compliance with the (ADA), those
requiring accommodations for this meeting should notify the City Clerk's Office 72
hours prior to the meeting at (714) 573-3025.
2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Initiation
of litigation pursuant to Government Code § 54956.9(d)(4): (Two Cases)
3. LABOR NEGOTIATIONS - [Government Code Section 54957.6]
Agency Negotiators: Derick Yasuda, Director of Human Resources and Peter
Brown, Liebert Cassidy Whitmore
Employee Organization: Tustin Municipal Employees Association (TMEA)
Employee Organization: Tustin Police Officers Association—Management Unit
(TPMA)
Employee Organization: Tustin Police Officers Association—Officer Unit (TPOA)
Employee Organization: Tustin Police Support Service Association (TPSSA)
Employee Organization: Unrepresented Confidential Employees
Employee Organization: Unrepresented Supervisory Employees
Employee Organization: Unrepresented Executive Management and Management
Employees
Employee Organization: Unrepresented Part-Time Employees
City Council December 5, 2017
Meeting Agenda Page 2 of 8
REGULAR MEETING
OF THE CITY COUNCIL
7:00 P.M.
CALL TO ORDER — Meeting #2424
PRESENTATION OF COLORS, INVOCATION AND PLEDGE OF ALLEGIANCE —
American Legion
PRESENTATIONS —
■ Gem of Tustin — Orange County Rescue Mission President Jim Palmer
■ Gem of Tustin — Operation Warm Wishes Founder TyRon Jackson
■ New Tustin Chamber of Commerce Executive Director
■ South Hangar Marketing Video
■ Mayor Bernstein's 2017 Accomplishments
CLOSED SESSION REPORT — City Attorney David E. Kendig
ORAL COMMUNICATION/PUBLIC INPUT — At this time, any member of the public may
address the Council on matters which are not on this evening's agenda, provided the matter
is within the subject matter jurisdiction of the City Council.
CONSENT CALENDAR ITEMS
All matters listed under the Consent Calendar are considered
to be routine and will be enacted by one motion without
discussion. Persons wishing to speak regarding Consent
Calendar matters should file a"Request to Speak"form with the
City Clerk. (Agenda Items 1 through 8)
1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON
THE AGENDA
Recommendation: That the City Council waive reading in full of all ordinances
and resolutions on the agenda and declare that said titles which appear on the
City Council December 5, 2017
Meeting Agenda Page 3 of 8
public agenda shall be determined to have been read by title and further reading
waived.
2. APPROVAL OF MINUTES — REGULAR MEETING OF THE CITY COUNCIL
HELD ON NOVEMBER 21, 2017.
Recommendation: That the City Council approve the Action Minutes of the
Regular Meeting of the City Council held on November 21 , 2017.
3. RATIFICATION OF PAYROLL AND DEMANDS
The City Council has approved the use of Government Code Section 37208 to
expedite the payment of City of Tustin obligations that are in accordance with the
approved budget or continued operations authorizations.
Recommendation: That the City Council approve Payroll in the amount of
$729,681.88 and Demands in the amount of$2,028,207.84.
4. ADOPTION OF THE 2018 INVESTMENT POLICY
The California Government Code provides guidelines for Cities to annually adopt
their Investment Policy. The elected body and the Treasurer should review the
existing Investment Policy at least annually and confirm its content at a public
meeting and annually delegate authority to invest.
Recommendation: That the City Council adopt the City of Tustin Investment
Policy for calendar year 2018.
5. POLICE DEPARTMENT VEHICLE PURCHASE
Nine (9) Police Department patrol units, and two (2) Police Department unmarked
vehicles are in need of replacement. The Department has determined the need
to purchase eight (8) Dodge Charger pursuit rated vehicles, one (1) Chevrolet
Tahoe pursuit rated vehicle, one (1) Dodge Durango unmarked vehicle and (1)
Jeep Cherokee unmarked vehicle. Additionally, there will be a need to award a
contract for police equipment conversion work for the newly purchased police
units.
Recommendation: That the City Council approve:
1 . The purchase of eight (8) 2018 Dodge Charger pursuit rated vehicles, and
one (1) Dodge Durango police packaged vehicle from Bravo Chrysler,
Jeep, Dodge, Ram of Alhambra, California, in the amount of $239,017.56
(including tax, license, fees, and delivery).
City Council December 5, 2017
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2. The purchase of one (1) 2018 Chevrolet Tahoe pursuit rated vehicle from
National Auto Fleet Group of Alhambra, California, in the amount of
$40,066.96 (including tax, license, fees, and delivery).
3. The purchase of one (1) 2018 Jeep Grand Cherokee vehicle from Elk
Grove Automotive of Elk Grove, California, in the amount of $34,944.53
(including tax, license, fees, and delivery).
4. The purchase of police equipment conversion packages for the conversion
of eight (8) 2018 Dodge Chargers, one (1) Dodge Durango, one (1)
Chevrolet Tahoe and one (1) Jeep Grand Cherokee from Hi-Standard
Automotive in the City of Orange, California, in the amount of$66,156.76.
Also, from one (1) additional vendor, Digital Magic Signs, in the amount of
$4,628.00 (graphic signs for vehicles).
5. The Public Works Department to dispose of the retired surplus vehicles at
the next available public auction and credit net proceeds to the applicable
City Revenue Fund.
6. AMALFI APARTMENT HOMES
The Tustin Police Department is committed to a partnership with our business
and residential community to provide the highest level of service based on trust
and transparency. The Tustin Police Department has been working closely with
our business and community partner, the Irvine Company, to ensure the safety of
the public and first responders.
Members of the Tustin Police Department, City Staff, and the Irvine Company
have had meetings researching options with the goal of finding the best option to
provide for the radio frequencies at the Amalfi Apartment Homes. Through the
meeting and research process with the various stakeholders, it was determined
that an In-building Bi-directional Amplifier offers the most appropriate solution to
address coverage for the Police Department and for the safety of the public.
Recommendation: That the City Council approve a supplemental appropriation
of$275,000.00 from the General Fund Reserves to pay for the City's share of the
associated costs.
7. AWARD CONTRACT FOR THE PARK AVENUE IMPROVEMENTS FROM
TUSTIN RANCH ROAD TO WARNER AVENUE CONSTRUCTION PROJECT
(CIP NO. 70233) WITHIN THE DISTRICT
Staff is recommending the City Council award the construction contract for the
Park Avenue Improvements from Tustin Ranch Road to Warner Avenue
Construction Project (CIP No. 70233) within The District to the lowest responsive/
responsible bidder, R. J. Noble, Company.
City Council December 5, 2017
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Recommendation: That the City Council award the construction contract for the
Park Avenue Improvements from Tustin Ranch Road to Warner Avenue
Construction Project (CIP No. 70233) to the lowest responsive/responsible
bidder, R. J. Noble, Company, in the amount of$1 ,419,380.51 and authorize the
Mayor and the City Clerk to execute the contract documents on behalf of the City.
8. APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE
ADVERTISEMENT FOR BIDS FOR THE MAIN STREET IMPROVEMENTS
PROJECT, CIP NO. 40087
The plans and specifications for the Main Street Improvements Project, CIP No.
40087 have been prepared and the project is ready for bid, contingent on an
Authorization to Proceed (E-76) from Caltrans.
Recommendation: That the City Council:
1 . Adopt Resolution No. 17-56 approving the plans and specifications for the
Main Street Improvements Project, CIP No. 40087; and
2. Authorize the City Clerk to advertise to receive bids contingent on receipt
of an Authorization to Proceed (E-76) from Caltrans.
RESOLUTION NO, 17-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE MAIN
STREET IMPROVEMENTS PROJECT, CIP NO. 40087 AND AUTHORIZING
ADVERTISEMENT FOR BIDS
REGULAR BUSINESS ITEMS
Matters listed under Regular Business are generally proposals
for new legislation or items requiring discussion
(Agenda Items 9-11)
9. LEASE AGREEMENT BETWEEN THE BOYS AND GIRLS CLUB AND THE
CITY OF TUSTIN
REQUEST FOR LOAN FOR ROOF REPLACEMENT
In December 22, 1967, the City of Tustin and the Boys and Girls Club (Club)
entered into a lease agreement (agreement) for 50 years to allow for the Boys
and Girls Club to operate at 580 W. 6th Street, Tustin, CA 92780 for the cost of
$1 .00 per year and other conditions as outlined in the agreement. Subsequently,
the lease was amended three separate times (1980, 1981 , and 1982) and is due
to expire December 31 , 2017.
City Council December 5, 2017
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The City of Tustin and Boys and Girls Club have concluded negotiations
regarding a new agreement that covers certain legal concerns related to eminent
domain and alike. Attached is the proposed agreement effective immediately for
a term of 20 years or unless earlier terminated in accordance with the provisions
with the proposed lease.
Recommendation: That the City Council:
1 . Direct the City Manager to execute the attached lease agreement between
the Tustin Boys and Girls Club and the City of Tustin and authorize the
City Attorney to make changes to the agreement consistent with the intent
of this approval.
2. Discuss a $90,000 capital improvement loan to the Tustin Boys and Girls
Club, amortized over 15-years at a 2% interest rate.
10. 2017 LEGISLATIVE YEAR IN REVIEW
Staff has prepared an update of proposed key legislative items.
Recommendation: That the City Council receive and file this report.
11. MAYOR AND MAYOR PRO TEM SELECTION
The City Council selects those members of the Council who will serve as Mayor
and Mayor Pro Tem for the following year.
Each December, the City Council votes for those members of the Council who
will serve as Mayor and Mayor Pro Tem for the following year. The following
sequence of events occur:
o The current Mayor, or Mayor Pro Tem in his absence, solicits nominations
for a member to serve as Mayor. Members of the Council vote and select
the Mayor for the following year.
o Following the selection of the Mayor, the newly selected Mayor solicits
nominations for a member to serve as Mayor Pro Tem. Members of the
Council vote and select the Mayor Pro Tem for the following year.
Recommendation: Pleasure of the City Council.
OTHER BUSINESS/CITY MANAGER AND CITY ATTORNEY
COUNCILMEMBER COMMENTS AND REPORTS
City Council December 5, 2017
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ADJOURNMENT — The next meeting is scheduled on Tuesday, December 19, 2017 for
the Closed Session Meeting tentatively at 5:30p.m. and the Regular Business Meeting at
7:00 p.m. in the Council Chamber, 300 Centennial Way, Tustin, California.
City Council December 5, 2017
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