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Home My WebLink About00 CC AGENDA 2.20.18CITY OF TUSTIN REGULAR FEBRUARY 20, 2018 MEETING OF THE CITY COUNCIL COUNCIL CHAMBER AND TUSTIN HOUSING AUTHORITY 300 CENTENNIAL WAY, TUSTIN Rebecca Gomez, Mayor Pro Tem Jeffrey C. Parker, City Manager/ Dr. Allan Bernstein, Councilmember Al Murray, Mayor City Treasurer Charles E. Puckett, Councilmember Erica N. Rabe, City Clerk Letitia Clark, Councilmember David E. Kendig, City Attorney CLOSED SESSION MEETING OF THE CITY COUNCIL AND TUSTIN HOUSING AUTHORITY 5:30 P.M. CALL TO ORDER — Meeting #2428 ROLL CALL — City Clerk PUBLIC INPUT — Members of the public may address the City Council on items on the Closed Session Agenda. CLOSED SESSION UPDATE — City Attorney David E. Kendig CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION -Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): (Two Cases) WRITTEN MATERIALS — Materials that are distributed to a majority of the Council members, less than 72 hours prior to the Regular Meeting, are available for public inspection at the following locations: In the City Clerk's Office during regular business hours and following business hours (after 5:30 p.m.) in the Council Chamber on the day of the meeting. AMERICANS WITH DISABILITIES ACT (ADA) - In compliance with the (ADA), those requiring accommodations for this meeting should notify the City Clerk's Office 72 hours prior to the meeting at (714) 573-3025. 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Initiation of litigation pursuant to Government Code § 54956.9(d)(4): (One Case) A. Potential Challenges to S1350: Conveyance of Federal Public Lands 3. LIABILITY CLAIMS - [Government Code § 54956.95] — (One case) A. Claim No. 17-44, Claim of Geico Insurance Co. obo Edward Aelenei. 4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - [Government Code § 54956.8]: (One Case) A. Property 430-371-18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, Address/Description 30, 31, 32, 33, 61, 62, 63, 64, 65, 66, 67, 68 Agency City of Tustin City Negotiators Jeffrey C. Parker, City Manager & John Buchanan, Director of Economic Development Negotiating Parties OMBRP, LLC (Brookfield) Under Negotiation Price and Terms of Payment 5. LABOR NEGOTIATIONS - Government Code Section 54957.6 Agency Negotiators: Derick Yasuda, Director of Human Resources and Peter Brown, Liebert Cassidy Whitmore Employee Organization: Tustin Municipal Employees Association (TMEA) Employee Organization: Tustin Police Officers Association—Management Unit (TPMA) Employee Organization: Tustin Police Officers Association—Officer Unit (TPOA) Employee Organization: Tustin Police Support Service Association (TPSSA) Employee Organization: Unrepresented Confidential Employees Employee Organization: Unrepresented Supervisory Employees Employee Organization: Unrepresented Executive Management and Management Employees Employee Organization: Unrepresented Part -Time Employees REGULAR MEETING OF THE CITY COUNCIL AND TUSTIN HOUSING AUTHORITY 7:00 P.M. CALL TO ORDER — Meeting #2428 INVOCATION - Taka Iguchi, Voice Church City Council February 20, 2018 Meeting Agenda Page 2 of 7 PLEDGE OF ALLEGIANCE — Councilmember Puckett PRESENTATIONS — Orange County Sanitation District, Director of Finance Lorenzo Tyner CLOSED SESSION REPORT — City Attorney David E. Kendig ORAL COMMUNICATION/PUBLIC INPUT — At this time, any member of the public may address the Council on matters which are not on this evening's agenda, provided the matter is within the subject matter jurisdiction of the City Council. CONSENT CALENDAR ITEMS All matters listed under the Consent Calendar are considered to be routine and will be enacted by one motion without discussion. Persons wishing to speak regarding Consent Calendar matters should file a "Request to Speak" form with the City Clerk. (Agenda Items 1 through 8) 1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 2. APPROVAL OF MINUTES — REGULAR MEETING OF THE CITY COUNCIL HELD FEBRUARY 6, 2018. Recommendation: That the City Council approve the Action Minutes of the Regular Meeting of the City Council held on February 6, 2018. 3. RATIFICATION OF PAYROLL AND DEMANDS The City Council has approved the use of Government Code Section 37208 to expedite the payment of City of Tustin obligations that are in accordance with the approved budget or continued operations authorizations. Recommendation: That the City Council approve Payroll in the amounts of $737,016.74; and Demands in the amount of $6,316,058.73. City Council February 20, 2018 Meeting Agenda Page 3 of 7 4. ADOPT RESOLUTION NO. 18-10 ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE TUSTIN LANDSCAPE AND LIGHTING DISTRICT LEVY OF ANNUAL ASSESSMENTS FOR FISCAL YEAR 2018-2019 State law requires an engineering analysis each year to identify property benefits and to levy assessments in the Tustin Landscape and Lighting District. Resolution No. 18-10 orders the preparation of the Engineer's Report for the Tustin Landscape and Lighting District Levy of Annual Assessments for Fiscal Year 2018-2019. Recommendation: That the City Council adopt Resolution No. 18-10 ordering the preparation of the Engineer's Report for the Tustin Landscape and Lighting District Levy of Annual Assessments for Fiscal Year 2018-2019. RESOLUTION NO. 18-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA ORDERING THE PREPARATION OF AN ENGINEER'S REPORT FOR THE TUSTIN LANDSCAPE AND LIGHTING DISTRICT LEVY OF ANNUAL ASSESSMENTS FOR FISCAL YEAR 2018-2019 5. AWARD OF CONTRACT FOR TUSTIN LIBRARY RESTORATION PROJECT CIP 10080 Staff is requesting that the City Council award the construction contract for the Tustin Library Restoration Project CIP No. 10080 to the lowest responsive/responsible bidder, TBC Contractors Corporation. The award amount reflects the City's option to accept the bid alternate providing new carpet in lieu of salvage/cleaning and reinstallation over the raised floor subarea. Recommendation: That the City Council: Appropriate $1,076,034 from the General Fund -Capital Improvement Program (Fund 200) for the Tustin Library Restoration Project (CIP No 10080) for a total project appropriation of $1,301,034; 2. Award the construction contract for the Tustin Library Restoration Project CIP No. 10080 to the lowest responsive/responsible bidder, TBC Contractors Corporation, in the amount of $748,315.97 adjusted for the bid alternate and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the City; and 3. Adopt Resolution No. 18-09 authorizing the use of County of Orange Cooperative Purchasing Program Contract #RCA -017-18010006 for Suddath Relocation Systems of California, Inc. in the amount of $56,100 as a precautionary measure should the work require immediate and orderly relocation of library materials from the direct work area. City Council February 20, 2018 Meeting Agenda Page 4 of 7 RESOLUTION NO. 18-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA AUTHORIZING THE COUNTY OF ORANGE COOPERATIVE PURCHASING PROGRAM TO PURCHASE CERTAIN ITEMS 6. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR RECREATION MANAGEMENT SOFTWARE Approval of a Professional Services Agreement between the City of Tustin and CivicPlus, to provide the City with recreation management software for program registrations and facility reservations. Recommendation: That the City Council authorize the Mayor and the City Clerk to execute a Professional Services Agreement with CivicPlus for the purchase, implementation and deployment of CivicRec Recreation Management Software. 7. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR CITY WEBSITE AND MOBILE APPLICATION DEVELOPMENT AND MANAGEMENT Approval of a Professional Services Agreement between the City of Tustin and CivicPlus to develop a user-friendly, self-service government web environment for the community, including development of a new mobile application. Recommendation: That the City Council authorize the Mayor and the City Clerk to execute a Professional Services Agreement with CivicPlus for the design, development and deployment of the CivicEngage Content Management System. 8. QUARTERLY INVESTMENT REPORT FOR THE CITY OF TUSTIN AND THE SUCCESSOR AGENCY FOR THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY Government Code Section 53646 requires that the Treasurer make an Investment Report to the City Council at least quarterly showing balances by authorized investment and certifying its compliance with the adopted Investment Policy. Recommendation: That the City Council receive and file the report. REGULAR BUSINESS ITEMS Matters listed under Regular Business are generally proposals for new legislation or items requiring discussion (Agenda Items 9-10) City Council February 20, 2018 Meeting Agenda Page 5 of 7 9. ON -STREET PARKING IN OLD TOWN RESIDENTIAL AREA During the past several years, Old Town residents have expressed concerns about the impacts related to an increase in on -street parking in the Old Town residential area. Concerns were expressed at the various public workshops and public hearings held on the subject of second residential units in Old Town Tustin in 2013, 2014, and 2015, and when the Vintage residential project was considered and approved in 2016. To address these concerns, the City Council directed staff on September 15, 2015, and November 15, 2016, to take several actions including: the facilitation of permit parking requests; increased enforcement; an updated overnight vehicle count; a resident survey; a community workshop; meeting with apartment managers; studying potential parking impacts in conjunction with the proposed Downtown Commercial Core Plan; and outreach to the Tustin Acres community. The City Council also directed staff to report back with its findings and to recommend a strategy for the Council's consideration. On June 6, 2017, staff reported back to the City Council, and the Council directed staff to mail a summary of a proposed permit parking program and a ballot/petition to all property owners and tenants within the Old Town residential area; and to report back to the Council. Advance notices and advisory ballots were mailed out in the summer of 2017 to over 650 individuals. 269 completed ballots were received on or prior to September 15, 2017. Overall, 60 percent of the respondents expressed support for permit parking, while 40 percent of the respondents expressed opposition. This report summarizes: 1) the ongoing concerns related to on -street parking in the Old Town residential area; 2) the City's 2015 and 2016 Old Town on -street parking counts and findings; 3) public outreach undertaken to address the issue; 4) a summary and analysis of the advisory ballots; and, 5) a recommendation to implement one (1) of two (2) alternatives for permit parking in the Old Town residential area. Recommendation: That the City Council direct staff to set the required ordinance (Attachment A, of the staff report) for first reading on March 6, 2018, develop associated guidelines (Attachment B, of the staff report) and implement permit parking in the Old Town residential area in accordance with Alternative One or Alternative Two. 10. FIRST READING OF ORDINANCE NO. 1492 ESTABLISHING COMPENSATION AND TERMS OF OFFICE FOR THE BUILDING BOARD OF APPEALS Staff recommends that the City Council approve compensation for the Building Board of Appeals in the amount of $150 per Board Member per meeting attended and establish staggered terms for the members of that Board. City Council February 20, 2018 Meeting Agenda Page 6 of 7 Recommendation: That the City Council have first reading by title only of Ordinance No. 1492. ORDINANCE NO. 1492 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AMENDING ARTICLE 1, CHAPTER 5 OF THE TUSTIN CITY CODE REGARDING COMMISSIONER AND BOARD MEMBER COMPENSATION AND TERMS OTHER BUSINESS/CITY MANAGER AND CITY ATTORNEY COUNCILMEMBER COMMENTS AND REPORTS ADJOURNMENT — The next meeting is scheduled on Wednesday, March 7, 2018 for the Closed Session Meeting at 5:30 p.m. and the Regular Business Meeting at 7:00 p.m. in the Council Chamber, 300 Centennial Way, Tustin, California. City Council February 20, 2018 Meeting Agenda Page 7 of 7