The URL can be used to link to this page

Home My WebLink About08 EXPENDITURE OF PROCEEDS FROM THE 2018 TUSTIN STREET FAIR & CHILI COOK OFFAgenda Item i3 Reviewed: AGENDA REPORT City Manager Finance Director A MEETING DATE: JULY 3, 2018 TO: JEFFREY C. PARKER, CITY MANAGER FROM: DAVID A. WILSON, DIRECTOR, PARKS AND RECREATON SERVICES SUBJECT: EXPENDITURE OF PROCEEDS FROM THE 2018 TUSTIN STREET FAIR & CHILI COOK -OFF FOR PUBLIC PURPOSE SUMMARY For the past 33 years, a portion of the proceeds from the Tustin Street Fair & Chili Cook -off have been distributed to local non-profit organizations in exchange for supplying volunteers to serve and contribute to the event and benefit the public throughout the year. For 2018, the organizations selected to receive these funds for public purpose are the Boys and Girls Clubs of Tustin and 11 additional groups. RECOMMENDATION It is recommended that City Council authorize the expenditure for public purposes of $24,000 in surplus proceeds from the 2018 Tustin Street Fair & Chili Cook -off to 11 local non-profit organizations for their community service. FISCAL IMPACT The distribution of Tustin Street Fair & Chili Cook -off surplus funds to local non-profit organizations was included in the 2017-2018 Fiscal Year General Fund Budget approved by City Council, in an amount not to exceed $25,000. This year, the recommendation of $24,000 will be offset by the $163,826 in revenue generated from the event. After these funds are distributed and the event expenses are paid, including all associated City staff costs, the total net surplus from the 2018 Street Fair will be approximately $17,385. CORRELATION TO THE STRATEGIC PLAN This expenditure for public purposes advances Strategy 3 of Goal D in the City of Tustin Strategic Plan regarding Strong Community and Regional Relationships in that it strengthens our partnerships with the community. BACKGROUND From its origin in 1985, the intent of the Tustin Street Fair & Chili Cook -off has been to support Tustin community groups by providing an opportunity to raise funds and engage with attendees. The event has grown considerably in the last 33 years and staff relies heavily on various local non-profit organizations to help with the execution each year. Set up, clean up, and various other event related tasks are performed by volunteers from these local non-profit agencies. In return, a portion of the annual event proceeds are distributed to these agencies for public purposes. In March of each year, the Tustin Community Foundation solicits non-profit agencies to apply for these funds and one or two organizations are selected in May to be the non-profit beneficiaries of the event. Per the 2008 Memorandum of Understanding with the Tustin Community Foundation, this selection is made by a benefactor committee consisting of two representatives from the Tustin Community Foundation and three representatives from the City or Street Fair Planning Committee (the Committee Volunteer Chair, the Logistics Chair, and the Director of Parks and Recreation, or his designee). Among the criteria is that the group must be based in Tustin, benefit the public, and be able to provide at least 20 volunteers that can work at the event. For 2018, a total of 20 organizations applied and the Boys and Girls Club of Tustin was selected to be the main non-profit beneficiary. Past year's recipients include: Tustin Area Council for Fine Arts, Assistance League of Tustin, Dental Care for Children, the Tustin Police Foundation, Tustin AYSO, Council on Aging, Kinship Center, Tustin Historical Society, and various groups from Tustin and Foothill High Schools. See attached for a complete list dating back to 1987. In addition to the Boys and Girls Clubs of Tustin, 11 other agencies will also receive surplus funds to benefit the public, in exchange for the volunteer service and contributions to the 2018 Street Fair. The recommended distribution amounts were determined by representatives from the Street Fair Committee (Staff Chair, Volunteer Chair, and Volunteer Coordinator) and approved by the Director of Parks and Recreation. The totals proposed to be distributed to each group are as follows: 1. Boys and Girls Clubs of Tustin $ 7,500 2. Sunday Suppers $ 2,000 3. Tustin Lions Club $ 2,000 4. Tustin — Santa Ana Rotary Club $ 2,000 5. Tustin Kiwanis Club $ 2,000 6. Tustin Community Foundation $ 3,500 7. Tustin High School Boys Basketball $ 1,500 8. Tustin Area Senior Center Fund $ 1,400 9. Tustin Youth & Family Center $ 1,350 10. Miss Tustin Scholarship Program $ 500 11. American Legion $ 250 Respectfully submitted, Director, Parks and Recreation Services Attachments: A. Tustin Street Fair & Chili Cook -off past Beneficiaries B. 2018 Street Fair & Chili Cook -Off Expenses Tustin Street Fair & Chili Cook -off Past Beneficiaries 1987 Tustin High, Foothill High Grad Nites 1988 Tustin Area Senior Center Fund 1989 Tustin Area Historical Society 1990 Boys & Girls Club of Tustin 1991 Tustin Lions Club 1992 Tustin Parks for Youth Campaign 1993 Laurel House 1994 Tustin Acts for Families and Youth 1995 Food Distribution Center of Orange County 1996 Big Brothers, Big Sisters of Orange County 1997 Tustin Family and Youth Center 1998 Camp Fire Boys and Girls 1999 Tustin High School Music & Pageantry 2000 Tustin Teen Programs 2001 Tustin Area Council for Fine Arts 2002 Tustin Pride Tustin Rotary Club 2003 Miss Tustin Pageant Tustin Women in Chamber 2004 AAUW & Kiwanis Club of Tustin 2005 American Legion Post 227 Tustin Area Senior Center Nutrition Program 2006 Knights of Pythias, Tustin Lodge No. 85 Assistance League of Tustin 2007 Tustin Public Schools Foundation 2008 Tustin Historical Society Miss Tustin Scholarship Program 2009 Tustin High School Dance Team 2010 Tustin High School Band 2011 Kinship Center OC 2012 Sunday Suppers Young Life Tustin 2013 Region 96 AYSO Council on Aging 2014 Dental Care for Children Tustin Police Foundation 2015 Foothill High School Instrumental Music Guild Tustin High Football Boosters Club 2016 Tustin High School MUN Assistance League of Tustin 2017 Tustin Area Council for the Fine Arts 2018 Street Fair & Chili Cook -Off EXPENSES $ Budget Actual Supplies 6400 $30.00 Awards $ 1,000.00 $ 296.00 Banners/Signs/Shirts $ 5,000.00 $ $4,565.00 Program/Printing (In-house) $ 500.00 $ 132.00 Misc. Supplies $ 2,000.00 $ 2,096.00 Ice $ 900.00 $ $891.00 Last Call Chili Booth $ 500.00 $1,375.00 VIP Area - Food $ 2,050.00 $ 2,286.00 VIP Bartender $ 11,000.00 $ 160.00 Wine $ 3,000.00 $ 2,580.00 Beer $ 20,000.00 $ 14,376.00 Contests $ 34,950.00 $ 27,382.00 Services 6117 ABC Permit $ 200.00 $50.00 Marketing fees (Facebook) $30.00 Restrooms $ 4,000.00 $ 4,658.00 Canopies/Tables/Chairs $ 19,000.00 $ 22,186.00 Hydralic Lift $ 900.00 $765.00 Main Stage $ 3,023.00 $ 3,419.00 Community Stage $ 1,600.00 $ - Gators/Kubotas $ 2,500.00 $1,375.00 Chili/Beer Tickets $ 1,250.00 $ 1,122.00 Electricity/Generators $ 11,000.00 $ 9,687.00 Sound Production $ 8,700.00 $ 7,410.00 Entertainment $ 7,500.00 $ 9,100.00 Contests $ 231.00 Chili/Salsa Competition Monetary Award $ 2,900.00 $ 2,900.00 Wrap-up Party $ 375.00 $ 375.00 ICS Dues $ 375.00 $ 350.00 NonProfit Recipient $ 8,000.00 $ 7,500.00 Four (4) Beer Groups Stipends $ 8,000.00 $ 8,000.00 Wine Group Stipend $2,000.00 $ 2,000.00 Nonprofit Trash Box and Clean-up $ 500.00 $ - Booth Set-up - THS BBALL $ 1,500.00 $ 1,500.00 TCF $ 2,000.00 $ 1,500.00 TASC Fund, Inc. $ 1,500.00 $ 1,400.00 Miss Tustin Scholarship $ 500.00 $ 500.00 American Legion Post $ 250.00 Tustin Family and Youth Center $ 1,350.00 Knights of Pythias $ 130.00 $ 125.00 Balloon Arches $ 1,600.00 $ - Radios $ 325.00 $ 300.00 Fire Extinguishers $ 260.00 $ 245.00 Volunteer Meeting $ 350.00 $ 345.00 $ 89,988.00 $88,673.00 Labor F T City Hall Employees $ 9,000.00 $ 10,670.90 Police Department $ 27,000.00 $ 19,714.59 $ $ 36,000.00 $ 30,385.49 TOTAL EXPENSES $ 160,938.00 $ 146,440.49 REVENUE 170,500.00 $ 163,826.00 Concessions $ 9,562.00 $ Beer/Wine/Wristbands $ 125,000.00 $ 125,113.00 Ice $ 390.00 Total $ 125,503.00 Amusements Family Fun Plaza Vendors $ 500.00 $ 128.00 Booth Spaces $ 22,000.00 $ 19,445.00 $ 147,500.00 $ 145,076.00 Sponsorships $ 23,000.00 $ 18,750.00 Total Revenue $ 170,500.00 $ 163,826.00 NET REVENUE $ 9,562.00 $ 17,385.51