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HomeMy WebLinkAbout15 REQUESTS TO EXCUSE COMMISSIONER ABSENCESAGENDA RX-1HORT S'T MEETING DATE: TO: FROM: SUBJECT: SUMMARY: JULY 17, 2018 JEFFREY C. PARKER, CITY MANAGER CITY ATTORNEY Agenda Item 15 Reviewed: City Manager Finance Director N A REQUESTS TO EXCUSE COMMISSIONER ABSENCES In accordance with Council Ordinance 1481, consider whether to approve requests from two Planning Commissioners to excuse absences from Planning Commission meetings. RECOMMENDATION: It is recommended that the City Council consider whether to approve requests by Planning Commissioners Amy Mason and Jeff Thompson to excuse two (2) absences each from Planning Commission meetings. FISCAL IMPACT: None. CORRELATION TO THE STRATEGIC PLAN: The requested actions correlate with the City's Strategic Plan Goal E: "Organizational Excellence and Customer Service: Be a high performance organization, with effective customer service provided by professional staff." BACKGROUND AND DISCUSSION: On May 16, 2017, the City Council adopted Ordinance 1481 to amend the Tustin City Code rules that govern the appointment and terms of the City's Audit, Community Services and Planning Commissioners. One of the rules adopted at that time provides that a commissioner who misses four commission meetings in any twelve (12) month period would be automatically removed from his/her position on that commission, but the rule expressly excludes any absences as are "excused by action of the City Council."' Pursuant to that Ordinance, only the City Council has authority to excuse an absence. 1 Ordinance 1481 amended Tustin City Code sections 1513 (applicable to Planning Commissioners), 1539 (applicable to Audit Commissioners), and 1553 (applicable to Community Services Commissioners). 1327335.1 Agenda Report — Requests to Excuse Commissioner Absences July 17, 2018 Page 2 At its June 5, 2018 meeting, the City Council considered whether to "pre -approve" certain categories of absences if they were caused by certain factors (e.g., illness, attendance at commission -related conferences, etc.) After discussing the matter, the City Council decided by 4-1 vote (Mayor Pro Tem Gomez dissenting) to maintain the existing code as it relates to commissioner absences, thus declining to excuse absences by categories. As a result, requests for excused absences are considered by the City Council on a case- by-case basis. Requests from Planning Commissioner Mason: Planning Commissioner Mason has missed three meetings in the past twelve months, on November 14, 2017, February 3, 2018, and February 20, 2018. Commissioner Mason has requested that the City Council excuse two of those absences for the reasons detailed below: The Regular meeting on February 13th, 2018. a. Commissioner Mason alerted City staff that she expected to be absent from the February 13th meeting. b. Commissioner Mason was home with an illness from February 101h through 14tH c. Commissioner Mason's March 13, 2018 letter about this is attached as Attachment A. 2. The Special Meeting that was scheduled as a joint Planning Commission and City Council meeting on February 20, 2018. a. When Commissioner Mason was polled about her availability for that special meeting, she noted that she would not be able to attend. b. Commissioner Mason's email requesting this absence be excused is attached as Attachment B. Request from Planning Commissioner Thompson: Planning Commissioner Thompson has not missed any meetings in the past twelve months. However, he anticipates that he will miss two future Planning Commission meetings, on October 9, 2018 and January 22, 2019, if meetings occur on those dates. Commissioner Thompson has requested that the City Council excuse those two absences (should meetings occur as scheduled on those dates) for the reasons detailed below: Each section contains an identical subsection (c) that provides, in pertinent part, that a commissioner ""shall automatically be deemed removed from office upon certification of election of that member to the City Council as provided in Section 1305b of this Code, or upon the occurrence of four (4) absences from Commission meetings within any twelve (12) consecutive month period, excluding any such absences as may be excused by action of the City Council." [Emphasis added.] 1327335,1 Agenda Report — Requests to Excuse Commissioner Absences July 17, 2018 Page 3 Both absences (October 9, 2018 and January 22, 2019) are to attend Harvard Business School to complete an alumni Program for Leadership Development. (A copy of the brochure for the Harvard Program for Leadership Development is attached as Attachment C for the Council's consideration.) This is a continuation of studies he has participated in at the school for the last two summers. 2. The program will require him to be on campus in Cambridge, MA for the first half of October 2018 and latter half of January 2019, thus missing the two corresponding Planning Commission meetings (if the Commission meetings are convened). 3. Commissioner Thompson reports that he is currently unaware of any other Planning Commission meetings that he is scheduled to miss. Attachments: A. March 13, 2018 Letter from Commissioner Mason Requesting Excused Absence B. March 14, 2018 Email from Commissioner Mason Requesting Excused Absence C. Brochure for Harvard Business School Program for Leadership Development 1327335.1 Amy Mason 3/13/18 David E. Kendig Tustin City Attorney Woodruff, Spradlin & Smart, APC Dear David E. Kendig: Please note that while I alerted staff to my expected absence at the February 13, 2018 Tustin City Planning Commission, I was home with an illness from February 10th thru February 14th. I have attached my medical visit record during that time. Sincerely, Amy Mason David E. Kendig From: Amy Mason < Sent: Wednesday, March 14, 2018 4:57 PM To: David E. Kendig Subject: Mason PC Attendance Attachments: CORN344.pdf, ATT00001.htm David, Per our conversation yesterday, please find a note regarding the Feb 13th planning commission. Additionally, I wanted to request that the City Council also consider excusing my absence at the Joint PC/CC meeting on February 20. As noted, this was a special off schedule meeting that when it was scheduled, I noted that is that date was chosen, I would not be able to attend. I am very committed to the planning commission and our community and appreciate your consideration. Please call me with any questions or concerns. Amy Kavanaugh Mason SVPIDine Brands Global Communications & Insights The contents of this e-mail message and any attachments are intended solely for the addressee(s) and may contain confidential and/or legally privileged information. If you are not the intended recipient of this message or if this message has been addressed to you in error, please immediately alert the sender by reply e-mail and then delete this message and any attachments. If you are not the intended recipient, you are notified that any use, dissemination, distribution, copying, or storage of this message or any attachment is strictly prohibited. m 4i HARVARD BUSINESS SCHOOL Executive Education U*Af 411 ACCELERATE YOUR GROWTH AS A CORPORATE LEADER. BROADEN YOUR BUSINESS PERSPECTIVE AND STRATEGIC VISION. LEAD CROSS - FUNCTIONAL INITIATIVES AND HIGH -IMPACT GLOBAL TEAMS. DRIVE CHANGE AND INNOVATION ACROSS YOUR ORGANIZATION, INDUSTRY, AND BORDERS. CREATE YOUR COMPETITIVE ADVANTAGE AT PLD. PLD is a personalized learning experience that is tailored to your unique leadership goals and challenges. An accelerated alternative to the executive MBA, PLD's intensive modular format puts you on the fast track to leadership. VISIONARY COMPANIES DEMAND VISIONARY LEADERS Across countries and industries, market -leading companies are building a pipeline of next -generation executives who can position the organization for future success. These emerging leaders must have an end-to-end view of business and a broader understanding of the global marketplace. The Program for Leadership Development (PLD) at Harvard Business School (HBS) accelerates this process by providing a more integrated view of the organization that is essential to leadership growth. You will emerge with the cross -functional skills and strategic insights to become the visionary leader your career, your company, and the global economy demand. DELIVERING A !'RULY GLOBAL EXPERIENCE 160 Accomplished peers Countries represented 30 Industries represented At HBS, you will collaborate with an elite group of peers who span industries and countries as well as interact with distinguished HBS faculty, who in 2017 collectively researched and wrote over 360 case studies representing more than 55 countries. F" 0 ACCELERATE PERSONAL GROWTH. MAXIMIZE LEADERSHIP IMPACT. Focused on leadership, change, and innovation, PLD empowers you to take on the cross - functional responsibilities of corporate leadership. You will emerge with a highly integrated approach to identifying problems, formulating solutions, and adapting to global market shifts. This highly immersive program speeds your personal and professional transformation by combining two on -campus and two distance -learning modules. A fifth optional two-week session on campus provides the opportunity to achieve HBS alumni status. Through a personal case and professional FIBS Executive Coaching, you will boost your leadership presence and strategic skills. An in-depth examination of core operations and best practices will improve your ability to lead high -performing global teams and cross -functional initiatives that generate future growth. You will emerge from PLD with greater leadership confidence, decision-making skills, and strategic insights—as well as a personal action, strategy, and implementation plan for addressing the key challenges in your organization. With a broader grasp of management, business drivers, and innovation, you will be equipped to drive meaningful change across industries and beyond borders. V .-W 10 ':J ARE YOU RIGHT FOR THE PROGRAM? PLD is designed for specialists and star contributors with at least 10 to 15 years of work experience who have been identified as outstanding prospects for increased leadership responsibilities. Each PLD cohort reflects a world of talents, functions, industries, and cultures to deliver a truly global learning experience. Ideal candidates include: • Vice presidents • Project managers • Directors • Functional managers Centered on leadership, change, and innovation, the PLD curriculum is built around four educational modules—two on -campus and two distance -learning modules that feature HBX, a powerful digital platform with interactive learning tools. A fifth optional two-week module is offered on campus. After completing PLD Module 5, you will achieve HBS alumni status.* D MODULE 1 / Distance Learning / 12 Weeks Foundational Skill Building To ensure you arrive on campus ready to learn, you will complete introductory courses in accounting, finance, and quantitative methods via our HBX digital learning platform. MODULE 2 / On Campus / 2 Weeks Cross -Functional Business Approach This intensive on -campus module delves into the core operations and best practices of all business functions, including strategy, marketing, operations, finance, and accounting. MODULE 3 / Distance Learning / 14 Weeks Strategy Formulation and Implementation Back at your organization, you will apply your new strategic skills and learn how to drive cross -functional collaboration through self-directed exercises and professional HBS Executive Coaching sessions. MODULE 4 / On Campus / 2 Weeks Leading Change During Module 4, you will be immersed in two weeks of classroom and group learning focused on developing the leadership skills needed to drive meaningful change and innovation. MODULE 5 / On Campus / 2 Weeks Personal Leadership (Optional) By completing Module 5, you will earn HBS alumni status*—and take your leadership skills, mindset, and vision to an even higher level. *HBS alumni status also may be earned by completing 10 additional days (two credit weeks) of our open -enrollment or custom programs. ekn RENOWNED HBS CASE METHOD Pioneered by HBS, the case method engages you in a highly stimulating, collaborative process of identifying relevant issues and applying practical business lessons to your own situation and organization. You will benefit from an added dimension that no other business school can offer—the opportunity to be taught by many of the faculty who wrote the cases and have firsthand insights into the protagonists and the outcomes. HBS EXECUTIVE COACHING Our distinctive coaching method is highly integrated into the unique HBS learning environment to accelerate both individual and team growth. Through one-on-one and group coaching, as well as 360 -degree leadership assessments and feedback, your professional HBS Executive Coach can help you realize your true leadership potential. CUSTOMIZED CASE PROJECT The personal case is the cornerstone of the PLD learning experience. In Module 2, you will address a performance gap or strategy opportunity facing your organization by building a comprehensive strategy and implementation plan. Throughout the program, the faculty, your living group, and your professional HBS Executive Coach will provide feedback to help you refine your well -vetted personal action plan. ATTAIN HBS ALUMNI STATUS Completing PLD's four core modules puts you on the fast track to achieving HBS alumni status. By completing PLD Module 5 or additional coursework, you will gain exclusive access to our global alumni network and a vast array of resources that facilitate lifelong learning, personal growth, and leadership success. Learn more at: www.exed.hbs.edu/programs/pid/Pages/alumni.aspx THE PLD NETWORK During PLD, you will build rewarding and enduring relationships with your fellow peers—accomplished executives who span a rich array of business functions, industries, and countries. This vibrant and powerful global network will continue to grow as you tap into faculty -led webinars, leadership renewal programs, and PLD reunions and workshops. ALUMNI CHALLENGE During Module 3, your living group will compete to find a winning solution to a real-world Alumni Challenge. Building on the coursework in innovation and collaboration, you will leverage your group's unique talents and learn how to lead diverse teams in a global context. Your living group coach and project faculty adviser will be on hand to provide valuable feedback via a dedicated portal, online meeting rooms, and teleconferencing. To help establish a common level of knowledge in the classroom, you and your peers are asked to complete introductory courses in accounting, finance, and quantitative methods before arriving on campus. While this work is self-directed, you are expected to dedicate 10 to 12 hours of work each week in the 12 weeks leading up to Module 2. Through the HBX digital learning tool, you will have access to PLD's proprietary skill -building materials, interactive exercises, and instructional webinars, including "How to Prep a Case." Pre -reading topics will include Strategy as well as Business, Government and the International Economy. These online tutorials and proficiency exams are designed to provide you with a greater understanding of your organization's budgeting, pricing, and forecasting decisions and help you maximize the value of your time on campus. You will take part in: The Leadership Learning Path Assessment: Through a customized, 360 -degree assessment of your current skills, you will examine your leadership and management strengths and identify areas for improvement • Personal Case: During the initial call with your professional HBS Executive Coach, you will identify a current performance gap or strategy opportunity facing your organization. You will begin to build a strategy and implementation plan and continue to refine it over the course of PLD • Financial Accounting and Economics for Managers Courses: Using HBX, you will meet PLD peers and engage in an interactive learning process that develops your foundational fluency in essential business concepts underlying the accounting, finance, and strategy classroom content in Modules 2 and 4. Each course will conclude with a live webinar featuring a member of the PLD faculty • Module 2 Case Prep: During this intensive process, you will read and prepare for all the cases that are part of the on -campus experience in Module 2 After arriving on the HBS campus, you will begin to develop an integrated perspective on business and a network of like-minded peers. In only two weeks, you will make new connections that often last a lifetime. The multidisciplinary curriculum provides a big -picture view of a company's building blocks and how all functions interrelate and contribute to the overall corporate strategy. Delving into each function's core operations and best practices provides an end-to-end view of business that is essential to your growth as a leader. You will explore: • Strategy: Functional and business -unit strategy formulation; strategy implementation; alignment of strategy and control systems; and growth strategies • Marketing: Product management; marketing strategy; market segmentation; product positioning; pricing; market analysis and planning; branding; customer acquisition and retention; and employee, shareholder, and customer satisfaction for profit and growth • Operations: Internal processes; technology and operations strategies; product and market capabilities; operations improvements; coordination/supply chain management; new product/process creation and analysis; and human resources capabilities • Finance and Accounting: Financial accounting; financial statements; accounting choices and financial -reporting policies; financial analysis; budgeting; forecasting; control systems; and profitability analysis • Leadership and Corporate Accountability: External and internal stakeholders; strategic governance tools; economics, law, psychology, and organizational behavior; and responsible and profitable corporate conduct • Business, Government and the International Economy: Economic, political, and social forces that are shaping the global business environment; trade and international relations; macroeconomics; and the impact of globalization • Other Topics Include: Building greater leadership confidence and presence; understanding leadership and corporate accountability; and improving communication skills and cultural awareness Upon returning to your organization, you will have the opportunity to apply your newfound knowledge to your everyday work and contribute more effectively to projects and initiatives. During this module, you will complete some self-directed work at your own pace while also engaging in several scheduled exercises and group sessions. You will take part in: • A personal case project that draws on your foundational skills and cross -functional knowledge to create a strategy statement and value proposition for you and your company • An Alumni Challenge that helps your living group analyze the competition, leverage your unique talents, and address important real-world issues via a dedicated portal, online meeting rooms, and teleconferencing • Faculty -led webinars on managing global teams and further developing your leadership presence • Three one-on-one phone sessions with your professional HBS Executive Coach to assess your progress on the personal case and address your leadership development questions, as well as a team session on living group productivity • Economics for Managers, accessed through HBX, enables you to continue your highly interactive online learning, focusing on strategy content that complements the classroom work in Modules 2 and 4 MODULE 5 Personal Leadership (Optional) 2 weeks on campus (additional fee) Back on campus, you will reconnect with trusted colleagues and continue to develop lifetime bonds. The faculty team will build on Module 2, exploring the importance of change management processes and approaches. You will learn new ways to drive innovation, navigate global market shifts, and move quickly on promising opportunities. Working closely with your professional HBS Executive Coach in two one-on-one sessions, you will gain greater confidence as you strengthen your ability to influence and lead others. You will explore: • Change management • Innovation best practices • Leadership and execution After completing your personal action, strategy, and implementation plan you will present an overview to your professional HBS Executive Coach and living group. Based on their feedback, you will refine and finalize your personal case. Your living group will present the solution to its Alumni Challenge, and the winning team for each challenge will be selected by the participating alumni. This module also includes an insightful session on how to integrate your company's global talent management strategy and vision to gain a competitive advantage. By completing this optional session, you will earn HBS alumni status and gain a new perspective on the challenges that leaders face in driving change throughout the organization and new insights into your own leadership development path as your career progresses. You also will strengthen your day-to-day leadership skills, prepare to lead cross -functional initiatives and corporate projects, and learn how to delegate time and resources accordingly. Most important, you will return to your organization more confident, more capable, and better equipped to take on new challenges. Key elements of this module include: • Corporate finance • Authentic leadership • Leadership and accountability • Personal leadership in business and society • Negotiation and decision-making HBS Executive Education programs are taught by full-time faculty from Harvard Business School who are recognized worldwide for their business expertise, pioneering research, and contributions to lifelong learning. PLD immerses you in a dynamic exchange with renowned thought leaders, groundbreaking researchers, active corporate board members, and award-winning authors. Throughout this flagship program, they will empower you to become a visionary leader who can create corporate advantage and drive competitive advantage. MARKETING UNIT Rohit Deshpande "At PLD, my teaching philosophy is that it's all about the questions, not the answers. If you want the answers, go to Professor Google. Here, we teach you how to ask the right questions." MARKETING UNIT John T. Gourville "The lessons of PLD aren't abstract ones that will apply in a few years—participants can use them when they get back to their desks in two weeks." NEGOTIATION, ORGANIZATIONS AND MARKETS UNIT Kathleen L. McGinn "PLD participants bring a wide variety and depth of backgrounds to the program. Classroom discussions pull these diverse perspectives together to evoke new insights on decision-making and personal and organizational effectiveness." TECHNOLOGY AND OPERATIONS MANAGEMENT UNIT Willy C. Shih "At PLD, we provide participants with 'lenses' to look at their operations and those of their competitors in new ways. Our goal is to help executives develop fresh insights and ideas when they return to their organizations." STRATEGY UNIT CHAIR Dennis A. Tao "During PLD, participants broaden their understanding of the strategic implications associated with managerial decisions in dynamic environments. These tools help managers grapple with the tradeoffs that underlie key choices." FACULTY CHAIR, PLD ORGANIZATIONAL BEHAVIOR UNIT Michael L. Tushman "In leadership development, we talk about the importance of knowing, doing, and being. It's not enough to know about a best practice—you have to be able to do it." ACCOUNTING AND MANAGEMENT UNIT Eugene F. Soltes MW "Participants enter PLD thinking that accounting and finance are black and white. By the end of the program, they realize the tremendous amount of discretion they have as managers, which—when used appropriately—is a powerful tool." BUSINESS, GOVERNMENT AND THE INTERNATIONAL ECONOMY UNIT 1(7r) J. Gunnar Trumbull "In a globalized economy, business leaders must be clear about both the risks and huge opportunities that accompany economic integration. In PLD, we explore the economic and political forces that are shaping globalization today." STRATEGY UNIT CHAIR Dennis A. Tao "During PLD, participants broaden their understanding of the strategic implications associated with managerial decisions in dynamic environments. These tools help managers grapple with the tradeoffs that underlie key choices." FACULTY CHAIR, PLD ORGANIZATIONAL BEHAVIOR UNIT Michael L. Tushman "In leadership development, we talk about the importance of knowing, doing, and being. It's not enough to know about a best practice—you have to be able to do it." LIVING AND LEARNING AT HBS At HBS, our vibrant campus plays a vital role in lifelong learning. The Ruth Mulan Chu Chao Center serves as a welcoming gateway and as a dynamic hub that connects you to the broader HBS community. Our suite -style living groups and world-class recreational facilities not only enrich the PLD experience, but also create opportunities for you to build lifelong friendships. DIVERSE LIVING GROUPS A living group consists of eight bedrooms—each with a private bath and personal computer/IPTV—that are organized suite style with a common living area to provide a small group learning experience inside a larger program. To help expand participants' global perspectives, HBS selects living group members who represent a broad range of industries, geographic regions, and functional backgrounds. This diversity enables you and your peers to provide invaluable support to one another during the program and beyond, as you build connections with the wider PLD cohort and the global HBS community. FITNESS AND WELLNESS OFFERINGS At PLD, you are encouraged to focus on your personal wellness. Enjoy the private fitness center at Shad Hall, which includes an indoor walking/jogging track; basketball, racquetball, and squash courts; outdoor tennis courts; table tennis; aerobics studios; extensive fitness equipment; and fully equipped locker rooms, complete with whirlpool, steam, and sauna. Take advantage of fitness classes, including yoga, Pilates, spin, cycling, and strength training, and work with personal trainers and nutritionists to develop a personal fitness plan. The HBS campus puts you in the heart of Boston -Cambridge, one of the world's most historic and culturally enriching regions. From Harvard Square, Faneuil Hall, and Beacon Hill to the Public Gardens, Newbury Street, and Fenway Park, you'll discover a rich array of dining and shopping venues, walking tours and harbor cruises, sports and recreational activities, and world-class museums and theaters. 0 0 0 Irr NON "I understand now that I don't have to have all the answers regarding a particular role. I just need to be able to ask the right questions." Elba Torres Ornelas MANAGING DIRECTOR WELK CONSULTING GROUP, MEXICO 4 APPLICATION PROC" The Admissions Committee reviews and accepts applications at any time. As soon as the PLD dates are posted on our website, participants may apply. Once the review process has begun, the Admissions Committee meets monthly and admits qualified candidates on a rolling, space -available basis. Since PLD sessions tend to fill to capacity, early application is recommended. Because Executive Education programs enhance the leadership capacity of the participants as well as their organizations, HBS expects the full commitment of both. Visit ivww.exed.hbs.edu/brochure/plc for complete admissions requirements and to apply online. You also can print the application and mail it, or fax it to +1-617-496-173. Please submit your application at least four weeks before the program start date. ADMISSIONS REQUIRENL..aj Selective enrollment of highly qualified and diverse candidates enhances the PLD learning experience and value for supporting organizations. The Admissions Committee takes into account a candidate's organizational level; management experience, particularly in senior management; and future responsibilities and assembles qualified individuals who are senior -level decision -makers representing a wide range of backgrounds. Although there are no formal educational requirements for PLD, proficiency in written and spoken English is essential for completing course assignments and engaging in fast-moving discussions. If English is the applicant's second language or if he or she has less than one year's experience working in an English- speaking environment, a brief statement documenting proficiency in English is required. A telephone or personal interview also may be required as part of the admissions process. 0 f � s Harvard Business School Executive Education requires that a letter of reference be completed by a senior executive within the applicant's organization, a board member of the applicant's company, or a Harvard Business School graduate familiar with the applicant's role and responsibilities who can provide a detailed firsthand account. This letter of reference provides the Admissions Committee with a better understanding of your background and your potential as a leader. Ms. Lisa Hughes, Portfolio Director Executive Education Programs Harvard Business School, Soldiers Field Boston, Massachusetts 02163-9986 U.S. Email: executive—education@hbs.edu Telephone: 1-800-427-5577 (outside the U.S., call +.r -6i7 -495-655S) Fax: +1-617-495-6999 JUL 2018 SESSION Program Fee: $50,000 Module 1: 09 JUL-29 SEP 2018 (distance learning*) Module 2: 30 SEP -12 OCT 2018 (oncampus) Module 3: 13 OCT 2018-19 JAN 2019 (distance learning-) Module 4: 20 JAN -01 FEB 2019 (oncampus) NOV 2018 SESSION Program Fee: $50,000 Module 1: 28 NOV 2018-23 FEB 2019 (distancelearning*) Module 2: 24 FEB -08 MAR 2019 (oncampus) Module 3: 09 MAR -16 JUN 2019 (distance learning*) Module 4: 17-29 JUN 2019 (oncampus) MODULE 5 (Optional) Program Fee: $26,000 15-27 J U L 2018 (on campus) UPCOMING SESSIONS: 09 JUL 2018-01 FEB 2019 HARVARD BUSINESS SCHOOL Executive Education 28 NOV 2018-29 JUN 2019