HomeMy WebLinkAbout05 REJECTION OF ALL BIDS AND AUTHORIZE TO RE-ADVERTISE FOR BIDS FOR THE TUSTIN LEGACY LINEAR PARK SEGMENTS 3 & 4 IMPROVEMENTS CONSTRUCTION PROJECT, CIP NO. 20077o Agenda Item 5
AGENDA REPORT Reviewed:
City Manager
Finance Director
MEETING DATE: OCTOBER 16, 2018
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: REJECTION OF ALL BIDS AND AUTHORIZATION TO RE -ADVERTISE FOR
BIDS FOR THE TUSTIN LEGACY LINEAR PARK SEGMENTS 3 & 4
IMPROVEMENTS CONSTRUCTION PROJECT, CIP NO. 20077
SUMMARY
Staff is recommending that the City Council reject all bid proposals received on the Tustin Legacy
Linear Park Segments 3 & 4 Improvements Construction Project, CIP No. 20077 and authorize and
direct City Clerk to re -advertise for bids. The City received eleven (11) bids for this project, all higher
than the engineer's estimate. In addition, staff has determined that a revision of the Bid Proposal
Form would be in the City's best interest in order to clarify to bidders the perception of ambiguity of
the landscape island bio -retention basin installation bid quantity requirements.
RECOMMENDATION
It is recommended that the City Council reject all eleven (11) bids received on the Tustin Legacy
Linear Park Segment 3 & 4 Improvements Construction Project, CIP No. 20077 and direct the City
Clerk to return all bid bonds and re -advertise for bids.
FISCAL IMPACT
The City's Capital Improvement Program (CIP) budget for Tustin Legacy Linear Park Segment 3 &
4 Improvements Construction Project, CIP No. 20077 is $4,900,000. The updated engineer's
estimate for the project is $4,600,000. The project is funded through MCAS Backbone Infrastructure
Fees (Fund 187).
CORRELATION TO THE STRATEGIC PLAN
The Detention Basin Landscaping and Water Quality Installation and Tustin Legacy Linear Park
Improvements contribute to the fulfillment of the City's Strategic Plan Goal A: Economic and
Neighborhood Development. Specifically, the project implementation of Strategy 1, which among
other items, is to develop critical phases of Tustin Legacy.
DISCUSSION AND BACKGROUND
City Council adopted Resolution No. 16-07 approving the plans and specifications and authorized
and directed the City Clerk to advertise for bids on February 16, 2016. Segments 1 and 2 of the
linear park around the detention basin including the monument sign at the corner of Barranca
Parkway and Red Hill Avenue were completed and accepted on February 6, 2018. Segments 3 and
4 were subsequently advertised and the bids were opened on September 25, 2018 and evaluated.
The City received eleven (11) bids with the total amount ranging from $4,600,699.18 to
$5,464,714.20.
Bid Rejection and Authorization to Re -advertise for Linear Park Segments 3 & 4 Improvements Project
October 16, 2018
Page 2
The bid summary is as follows:
• Optima RPM, Inc.................................................................. $ 4,600,699.18
• KASA Construction, Inc ........................................................ $ 4,662,337.25
• Spectrum Construction Group, Inc . ...................................... $ 4,687,234.71
• YAKAR................................................................................. $ 4,852,545.75
• RAL Investment Corp. dba Silverstrand Construction ........... $ 4,870,075.01
• Marina Landscape, Inc ......................................................... $ 4,874,504.00
• Byron -Davey, Inc.................................................................. $ 4,925,386.20
• Ohno Construction, Co ......................................................... $ 4,985,040.50
• Los Angeles Engineering, Inc ............................................... $ 5,192,931.00
• C. S. Legacy Construction, Inc ............................................. $ 5,373,735.00
• Aramexx Construction.......................................................... $ 5,464,714.20
Pursuant to the Public Contracts Code, staff recommends the City Council reject all bids and allow
staff to re -advertise for this work. In analyzing the unit costs for all bids received on the project, it
was determined that modifications to the plans and specifications were not necessary, other than
clarifying the bid quantity for Landscape Island Bio -retention Basin and that re -bidding the project
could result in overall project cost near the updated engineer's estimate.
Segments 3 and 4 of the linear park are located between the detention basin and Armstrong Avenue
consisting of construction of trails, landscape improvements, parking lot construction and restroom
building installation.
The tentative schedule for re -bidding and construction of the project is as follows:
• Authorization to Advertise for Bids.............................................................10/16/2018
• First Legal Advertisement...........................................................................10/25/2018
• Second Legal Advertisement.....................................................................11/01/2018
• Bid Opening...............................................................................................11/27/2018
• Tentative Award of Contract.......................................................................12/18/2018
• Tentative Start Construction......................................................................01 /14/2019
• Estimated Completion of Construction.......................................................07/01/2019
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Dou as . Stack, P.E.
Dir &6f Public Works/City Engineer
Attachment 1: Location Map
LOCATION MAP
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Grading Project from
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