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HomeMy WebLinkAboutCC MINTUES 10-02-18 CITY OF TUSTIN REGULAR OCTOBER 2, 2018 MEETING OF THE CITY COUNCIL 1TY© COUNCIL CHAMBER v40111111"\•I4 300 CENTENNIAL WAY, TUSTIN Asx Rebecca Gomez, Mayor Pro Tern Jeffrey C. Parker, City Manager/ Dr. Allan Bernstein, Councilmember Al Murray, Mayor City Treasurer Charles E. Puckett, Councilmember Erica N. Yasuda, City Clerk Letitia Clark, Councilmember David E. Kendig, City Attorney CLOSED SESSION MEETING OF THE CITY COUNCIL 5:30 P.M. CALL TO ORDER— Meeting #2441 at 5:30 p.m. ROLL CALL— City Clerk Present: Mayor Al Murray and Mayor Pro Tern Rebecca Gomez and Councilmembers Dr. Allan Bernstein, Charles E. Puckett and Letitia Clark Absent: None City Clerk: Erica N. Yasuda, City Clerk Others Present: Jeffrey C. Parker, City Manager; David E. Kendig, City Attorney PUBLIC INPUT— None CLOSED SESSION UPDATE — City Attorney David E. Kendig: The City Council will convene to discuss Items 1-4 on the Closed Session Agenda. CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): (2 cases) 2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION - Initiation of litigation pursuant to Government Code § 54956.9(d)(4): (2 cases) 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - [Government Code § City Council October 2, 2018 Meeting Minutes Page 1 of 19 54957(d)(1)] —(2 cases) A. Title: City Manager B. Title: City Attorney 4. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION [Government Code § 54956.9(a)] — (1 case) A. City of Santa Ana vs. County of Orange, et al. USDC, Central Dist. Cal., Civil Action No. SA CV 18-00155 DOC JDE Recessed at 5:31 p.m. REGULAR MEETING OF THE TUSTIN CITY COUNCIL AND THE TUSTIN HOUSING AUTHORITY 7:00 P.M. CALL TO ORDER— Meeting #2441 at 7:16 p.m. PRESENTATION OF COLORS, INVOCATION AND PLEDGE OF ALLEGIANCE — American Legion PRESENTATIONS — Mayor Murray presented Certificates of Recognition to the following for their participation in the 2018 Dental Clinic: Charles Tozzer, D.D.S.; Austin Wall, D.D.S.; Michael Yang, D.D.S.; Kristian Tjon, D.D.S.; Noha Nour, D.D.S. and Chef Little Louie Corea. Mayor Murray presented a Gem of Tustin plaque to Charles P. Tozzer, D.D.S. for his dedication to the annual Dental Clinic since 2013. Mayor Murray presented a Proclamation to Orange County Fire Authority Division Chief Andy Kovacs in recognizing "Fire Prevention Week": October 7-13, 2018. Mayor Murray presented a Proclamation to A.J. "Tony"Coco on behalf of the Historical Society in recognition of the City of Tustin's Sesquicentennial Anniversary. CLOSED SESSION REPORT—City Attorney David E. Kendig: The City Council discussed Item No. 4 and took no reportable action on that item. The City Council will reconvene following the Regular Meeting to discuss Items 1-3 on the Closed Session Agenda and will report any reportable action at the conclusion. City Council October 2, 2018 Meeting Minutes Page 2 of 19 ORAL COMMUNICATION/PUBLIC INPUT — At this time, any member of the public may address the Council on matters which are not on this evening's agenda, provided the matter is within the subject matter jurisdiction of the City Council. 1. Harold Katzman 2. Robert Nelson 3. John Garay 4. Angie Morales 5. Sandra Cabrera 6. Irene Guillen 7. Wilfredo Garcia 8. Nora Garcia 9. Roberto Salinas 10.Malia Gharius 11.Elizabeth Cabrera 12.Irene Bahena 13.Graciela Guarneros 14.Maria Rendon 15.Maria Carrasco 16.Jose Angel Garcia Recessed at 8:14 p.m. Reconvened at 8:19 p.m. 17.Ava Schrank 18.Bozena Schrank 19.Makaela Martinez 20.Tony Draz 21.Wendy Joe 22.Ashlyn Halper 23.Mariam Lawson 24.Abigail Lawson 25.Khya Stevenson 26.Devin Drunnond 27.Samantha Stevenson Recessed at 8:34 p.m. Reconvened at 8:40 p.m. City Council October 2, 2018 Meeting Minutes Page 3 of 19 CONSENT CALENDAR ITEMS - All matters listed under the Consent Calendar are considered to be routine and will be enacted by one motion without discussion. Persons wishing to speak regarding Consent Calendar matters should file a "Request to Speak"form with the City Clerk. (Agenda Items 1 through 13) It was moved by Councilmember Bernstein and seconded by Councilmember Puckett to approve the Consent Calendar as recommended by staff. Motion carried: 5-0 1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA Motion: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. 2. APPROVAL OF MINUTES — REGULAR MEETING OF THE CITY COUNCIL HELD ON SEPTEMBER 4, 2018 AND THE SPECIAL CLOSED SESSION MEETING OF THE CITY COUNCIL SCHEDULED ON SEPTEMBER 11, 2018. Motion: That the City Council approve the Action Minutes of the Regular Meeting of the City Council held on September 4, 2018 and the Special Closed Session Meeting scheduled on September 11, 2018. 3. RATIFICATION OF PAYROLL AND DEMANDS The City Council has approved the use of Government Code Section 37208 to expedite the payment of City of Tustin obligations that are in accordance with the approved budget or continued operations authorizations. Motion: That the City Council approve Payroll in the amount of$841,580.61 and $823,950.57; and Demands in the amount of$9,492,774.70. 4. APPROVAL OF PLANS & SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE CLIFTON C. MILLER COMMUNITY CENTER AUDITORIUM RENOVATION (CIP NO. 20079) This project includes the upgrade of interior finishes in the Clifton C. Miller Community Center Auditorium. Motion: That the City Council approve Resolution No. 18-70, approving plans and specifications for the renovation of the Clifton C. Miller Community Center Auditorium (CIP No. 20079) and authorizing the City Clerk to advertise for bids. RESOLUTION NO. 18-70 City Council October 2, 2018 Meeting Minutes Page 4 of 19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE CLIFTON C. MILLER COMMUNITY CENTER AUDITORIUM RENOVATION (CIP No. 20079) 5. APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE FRONTIER PARK TRAIL AND IRRIGATION PROJECT CIP NO. 20054 The plans and specifications for the Frontier Park Trail and Irrigation Project(CIP No. 20054) have been prepared and the project is now ready for bid. Motion: That the City Council: 1. Adopt Resolution No. 18-72 approving the plans and specifications for the Frontier Park Trail and Irrigation Project (CIP No. 20054); and 2. Authorize the City Clerk to advertise to receive bids. RESOLUTION NO. 18-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE FRONTIER PARK TRAIL AND IRRIGATION PROJECT CIP NO. 20054 AND AUTHORIZING ADVERTISEMENT FOR BIDS 6. APPROVE AGREEMENT FOR ACQUISITION OF REAL PROPERTY AND RESIDENTIAL LEASE AGREEMENT FOR PROPERTY AT 11781 OUTLOOK LANE FOR THE SIMON RANCH RESERVOIR, BOOSTER PUMP STATION, AND PIPELINE REPLACEMENT PROJECT (CIP NO. 60114) At the direction of the City Council, staff has successfully negotiated an acquisition agreement for the residential property located at 11781 Outlook Lane, adjacent to the Simon Ranch Reservoir. The acquisition of the property will facilitate construction of the Simon Ranch Reservoir and Booster Pump Station Replacement Project (CIP No. 60114). Staff seeks City Council approval for this purchase and authorization to execute the necessary agreement and associated documents. Motion: That the City Council: 1. Approve the Agreement for the Acquisition of Real Property between the City of Tustin, a municipal corporation of the State of California, and Thomas J. Gaglio and Rachel D. Gaglio, Trustees of the Amendment and Restatement of the Gaglio Family Trust (Owner)for the property at 11781 Outlook Lane (APN 104-611-33) and authorize the Mayor and City Clerk to execute the agreement and associated documents on behalf of the City; and City Council October 2, 2018 Meeting Minutes Page 5 of 19 2. Approve Residential Lease Agreement between the City of Tustin, a municipal corporation of the State of California ("LANDLORD"), and Thomas J. Gaglio and Rachel D. Gaglio, Trustees of the Amendment and Restatement of the Gaglio Family Trust ("TENANT") for the property at 11781 Outlook Lane (APN 104-611-33) and authorize the Mayor and City Clerk to execute the agreement on behalf of the City. 7. APPROVE AGREEMENT FOR ACQUISITION OF REAL PROPERTY AND RESIDENTIAL LEASE AGREEMENT FOR PROPERTY AT 2061 VALHALLA DRIVE FOR THE SIMON RANCH RESERVOIR, BOOSTER PUMP STATION, AND PIPELINE REPLACEMENT PROJECT (CIP NO. 60114) At the direction of the City Council, staff has successfully negotiated an acquisition agreement for the residential property located at 2061 Valhalla Drive, adjacent to the Simon Ranch Reservoir. The acquisition of the property will facilitate construction of the Simon Ranch Reservoir and Booster Pump Station Replacement Project (CIP No. 60114). Staff seeks City Council approval for this purchase and authorization to execute the necessary agreement and associated documents. Motion: That the City Council: 1. Approve the Agreement for the Acquisition of Real Property between the City of Tustin, a municipal corporation of the State of California, and Chong Sang Kim and Cho Hea Kim, Trustees of the Kim Trust dated October 3, 1990 (Owner) for the property at 2061 Valhalla Drive (APN 104-611-30) and authorize the Mayor and City Clerk to execute the agreement and associated documents on behalf of the City; and 2. Approve Residential Lease Agreement between the City of Tustin, a municipal corporation of the State of California("LANDLORD"), and Chong Sang Kim and Cho Hea Kim, Trustees of the Kim Trust dated October 3, 1990 ("TENANT") for the property at 2061 Valhalla Drive (APN 104-611- 30) and authorize the Mayor and City Clerk to execute the agreement on behalf of the City. 8. DECLARATION OF SURPLUS EQUIPMENT FOR PUBLIC AUCTION AND AUTHORIZATION TO PURCHASE THREE VEHICLES Staff is requesting City Council declare certain City equipment no longer required for public use in accordance with Section 1630a (2)of the Tustin City Code (TCC) and authorize their sale at public auction. Staff is also requesting authorization to purchase three utility trucks for use by the Public Works Department. Motion: That the City Council: City Council October 2, 2018 Meeting Minutes Page 6 of 19 1. Declare, in accordance with the Tustin City Code-Section 1630a (2), the attached itemized list of equipment as surplus and not required for public use and authorize the sale of the equipment at the next available public auction, crediting net proceeds to applicable City revenue fund; and 2. Adopt Resolution No. 18-68 authorizing the State of California Department of General Services to purchase two (2) 1-ton utility trucks and one (1) 1 1A-ton medium duty utility truck, from Winner Chevrolet Elk Grove, CA. in the amount of$210,202.98. RESOLUTION NO. 18-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS 9. ADOPT RESOLUTION NO. 18-65 TO APPROVE THE SUBMITTAL OF REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P) PROJECT APPLICATION TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR RED HILL AVENUE City Council adoption of Resolution No. 18-65 will approve the submittal of an application prepared by the City of Irvine for the Red Hill Avenue Traffic Signal Synchronization Project to the Orange County Transportation Authority (OCTA). Participation by all agencies maintaining traffic signals along this corridor, which also includes the City of Costa Mesa, is needed for approval of the project application under the 2019 Call for Projects for the Competitive Measure M2 Traffic Signal Synchronization Program (Project P). The project involves 17 signalized intersections on Red Hill Avenue from Bryan Avenue to Carnegie Avenue that are maintained by the City of Tustin. Motion: That the City Council adopt Resolution No. 18-65 approving the submittal of the application to the Orange County Transportation Authority for the 2019 Call for Projects for the Renewed Measure M Regional Traffic Signal Synchronization Program (Project P) in the funding of the Red Hill Avenue Traffic Signal Synchronization Project. RESOLUTION NO. 18-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING THE SUBMITTAL OF APPLICATION FOR THE RED HILL AVENUE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPETITIVE MEASURE M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P) 10. APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT OF BIDS FOR THE SIGNAL INSTALLATION PROJECT AT — City Council October 2, 2018 Meeting Minutes Page 7 of 19 LANSDOWNE ROAD/VALENCIA AVENUE AND PARKCENTER LANE/BRYAN AVENUE INTERSECTIONS (CIP NOs. 40090 AND 40091) The plans and specifications for the signal installation project at Lansdowne Road/Valencia Avenue(CIP No. 40090)and Parkcenter Lane/Bryan Avenue(CIP No. 40091) intersections have been prepared and the project is now ready for bid. Motion: That the City Council: 1. Adopt Resolution No. 18-71 approving the plans and specifications for the signal installation project at Lansdowne Road/Valencia Avenue and Parkcenter Lane/Bryan Avenue intersections (CIP Nos. 40090 and 40091); and 2. Authorize the City Clerk to advertise to receive bids. RESOLUTION NO. 18-71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE SIGNAL INSTALLATION PROJECT AT LANSDOWNE ROAD/VALENCIA AVENUE AND PARKCENTER LANE/BRYAN AVENUE INTERSECTIONS (CIP NO. 40090 AND NO. 40091) AND AUTHORIZING ADVERTISEMENT FOR BIDS 11. AMEND THE 2018-2019 SEVEN-YEAR CIP TO INCLUDE THE LEGACY ANNEX RENOVATION AND APPROPRIATE FUNDING FOR DESIGN SERVICES FOR LONG-TERM OCCUPANCY AND IMMEDIATE INTERIOR/EXTERIOR IMPROVEMENTS Staff is requesting an appropriation of $229,300 for the preparation of plans and specifications for the Legacy Annex Renovation long-term occupancy and immediate interior/exterior improvements. Motion: That the City Council: 1. Amend the 2018-2019 Capital Improvement Program to include the Legacy Annex Renovation Project; and 2. Appropriate $114,650 from both the Park Development Tustin Legacy Fund (Fund 132) and General Fund (Fund 100), respectively; to provide for design services for long-term occupancy plans and specifications preparation for the Legacy Annex Renovation Project and immediate interior/exterior improvements. 12. APPROVE GRANTS OF EASEMENTS TO THE SOUTHERN CALIFORNIA EDISON COMPANY OVER PORTIONS OF MOFFETT DRIVE AND LEGACY ROAD (CIP NOS. 70230 AND 70231) IN TUSTIN LEGACY City Council October 2, 2018 Meeting Minutes Page 8 of 19 Construction of the ongoing Moffett Drive and Legacy Road Extensions(CIP No.'s 70230 and 70231) include installation of Southern California Edison Company (SCE) electrical lines and facilities within roadways and adjacent parcels. It is therefore necessary for the City of Tustin to grant easements to SCE for these electrical lines and facilities and for access purposes over these parcels. Motion: That the City Council: 1. Grant an easement to the Southern California Edison Company over portions of Lots R, Ill, and JJJ of TR 17404 as shown on the attached easement document exhibits for electrical facilities and access purposes, and authorize the Mayor and City Clerk to execute the document on behalf of the City; and 2. Grant an easement to the Southern California Edison Company over portions of Lots T and U of TR 17404 and over portions of Lot 35 of TR 17026 as shown on the attached easement document exhibits for electrical facilities and access purposes, and authorize the Mayor and City Clerk to execute the document on behalf of the City. 13. APPROVE GRANTS OF EASEMENT TO THE SOUTHERN CALIFORNIA EDISON COMPANY OVER PORTIONS OF THE FUTURE FLIGHT WAY (PUBLIC AND PRIVATE PORTIONS) AND AIRSHIP AVENUE SERVING THE FLIGHT OFFICE DEVELOPMENT AT TUSTIN LEGACY AND TUSTIN LECAGY PARK Ongoing construction of the Flight Phase 1 office campus at Tustin Legacy necessitates the provision of easements for electrical service to the development. Underground electrical supply systems and communication systems (herein referred to as "systems") are to be provided within both the public and private portions of Flight Way which traverses both Phase 1 and 2 of the Flight development. System easements for SCE will also be provided within Airship Avenue which is a private roadway located in both Phase 1 and Phase 2. In addition to the easements serving the Flight development, there will also be a utility stub at Tustin Legacy Park for future electrical and communication needs. The owners of Phase 1 will record a grant of easement to the Southern California Edison Company (SCE) for portions of the systems within Phase 1; whereas the City of Tustin, being the owner of Phase 2, will need to record a grant of easement to SCE within the Phase 2 portions for the purposes of providing the systems to the Flight development. An easement is required in the public portion of Flight Way because the public right-of-way has not yet been formally dedicated by the City as a public street. Pursuant to the Disposition and Development Agreement (DDA) between Flight Venture, LLC (Flight Developer) and the City of Tustin originally entered into on City Council October 2, 2018 Meeting Minutes Page 9 of 19 November 15, 2016, as amended, The Flight Developer has the Option to purchase the Phase 2 property from the City. The proposed electrical service and communications infrastructure will benefit both Phase 1 and 2 of the Flight development regardless of whether or not the Flight Developer exercises the Option to purchase Phase 2. Motion: That the City Council authorize the Mayor and City Clerk to execute the grants of easement to SCE as shown on the attached easement document exhibits for the purposes of installation and maintenance of the systems as outlined in the attached easement documents; and authorize the City Manager to approve any future modifications to the proposed grants of easement which may be necessary to meet the intent of providing said services to the Flight project and/or Tustin Legacy Park. PUBLIC HEARING ITEM — A Public Hearing Item provides Individuals the opportunity to be heard regarding an intended action of the City Council related to land use or fees. (Agenda Item 14) 14. APPEAL OF THE PLANNING COMMISSION'S DECISION TO DENY DESIGN REVIEW 2018-00007, A REQUEST TO STORE A RECREATIONAL VEHICLE IN FRONT OF THE ATTACHED GARAGE AND INSTALL A VINYL GATE ACROSS THE DRIVEWAY TO SCREEN THE RECREATIONAL VEHICLE FROM PUBLIC VIEW. Assistant Director of Community Development Justina Willkom provided a PowerPoint presentation. On May 8, 2018, the Planning Commission adopted Resolution No. 4364, denying Design Review (DR) 2018-00007 to authorize the storage of a recreational vehicle (RV) within the required backup area for an existing two-car garage and installation of a vinyl gate across the existing driveway to screen a recreational vehicle stored in front of the home from public view. On May 11, 2018, the property owner filed an appeal of the Planning Commission's decision. (Attachment F) On July 17, 2018, the City Council held a public hearing to consider the appeal and directed staff to provide the Council more information regarding the City's RV storage requirements at the City's Strategic Plan Workshop on August 11, 2018, and decided to continue the appeal item to a City Council hearing after the Strategic Plan Workshop. On August 11, 2018, the City Council reviewed and discussed the City's RV storage requirements and determined to keep the status quo. Public hearing opened at 8:46 p.m. City Council October 2, 2018 Meeting Minutes Page 10 of 19 1. Christine Coursen (applicant) 2. Danilo and Anita Lucero 3. Byron Boyd Public hearing closed at 8:53 p.m. It was moved by Mayor Murray and seconded by Mayor Pro Tern Gomez to adopt Resolution No. 18-47 (Attachment G) upholding the Planning Commission's decision to deny authorization of a recreational vehicle (RV) within the required backup area for an existing two-car garage and installation of a vinyl gate across the existing driveway to screen a recreational vehicle stored in front of the garage on the property located at 1461 Garland Avenue. Motion carried: 5-0 The City Council directed staff to look at options and feasibility for RV parking. Councilmember Clark requested that staff look at options to notify residents of the City's code pertaining to RV storage. RESOLUTION NO. 18-47 A RESOLUTION OF THE TUSTIN CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, UPHOLDING PLANNING COMMISSION DECISION DENYING DESIGN REVIEW 2018-00007, A REQUEST TO AUTHORIZE THE STORAGE -- OF A RECREATIONAL VEHICLE WITHIN THE REQUIRED BACKUP AREA OF AN EXISTING TWO-CAR GARAGE AND INSTALL A VINYL GATE ON AN EXISTING RESIDENTIAL DRIVEWAY FOR SCREENING OF RECREATIONAL VEHICLE STORAGE, ON A PROPERTY LOCATED AT 1461 GARLAND AVENUE. REGULAR BUSINESS ITEMS — Matters listed under Regular Business are generally proposals for new legislation or items requiring discussion. (Agenda Items 15-18) 15. AWARD CONTRACT FOR SOLID WASTE AND RECYCLING SERVICES Public Works Manager Stacey Cuevas provided a PowerPoint presentation. The current contract with CR&R Incorporated (CR&R) for both residential and commercial solid waste services will expire on March 31, 2019. Pursuant to the City's Purchasing Policy staff prepared a Request for Proposals (RFP) for new solid waste services. The City received proposals from CR&R Incorporated and Waste Management Collection and Recycling, Inc. (Waste Management). The proposals were reviewed by the Ad Hoc RFP Evaluation Committee and representative panels from each firm were interviewed by the Committee and City staff members. City Council October 2, 2018 Meeting Minutes Page 11 of 19 It was moved by Councilmember Bernstein and seconded by Councilmember Clark to: 1. Award the contract to CR&R Incorporated; and 2. Authorize the Mayor and City Clerk to execute the contract on behalf of the City with any non-substantive changes approved by the City Manager or City Attorney. Motion carried: 5-0 16. HISTORIC RESOURCES COMMITTEE Director of Community Development provided a PowerPoint presentation. On June 20, 1988, the City Council adopted Ordinance No. 1001 establishing the City's Cultural Resources Overlay District and the City's Cultural Resources Advisory Committee. On July 31, 1991, the City of Tustin became a Certified Local Government (CLG) pursuant to the National Historic Preservation Act of 1996, as amended in 1980. On May 1, 2007, the City Council, in an effort to minimize impact on City resources related to City boards, commissions and committees, adopted Ordinance 1332 assigning Cultural and Historic Resources responsibilities to the Planning Commission. At their April 3, 2018 meeting, the City Council received public comment from Ms. Linda Jennings on behalf of the Tustin Preservation Conservancy requesting that the Historic Resource Committee be reinstated. Council Member Gomez requested that the matter be set for a Council agenda with background information. On July 17, 2018, staff provided the City Council with historical background related to the Historic Resources Committee and its consolidation with the Planning Commission. The City Council requested additional information and continued the matter to a future date. Public Input: 1. Lindburgh McPherson 2. Linda Jennings It was moved by Mayor Murray and seconded by Councilmember Puckett to direct staff to return with a recommended set of requirements that Planning Commissioners would receive training, provide guidance as what specific training would be required and frequency of that training and return that to the City Council but with the intent that the Planning Commission continues to serve as the Historic Resources Committee and return in one year with a report. City Council October 2, 2018 Meeting Minutes Page 12 of 19 Motion carried: 3-2 (Mayor Pro Tern Gomez and Councilmember Clark dissented) 17. CITY OF TUSTIN CO-SPONSORSHIP OF THE TUSTIN CHAMBER OF COMMERCE 2018 TOTALLY TUSTIN EVENT Mayor Murray recused himself due to a potential conflict of interest. City co-sponsorship of the Tustin Chamber of Commerce's Totally Tustin event on November 11, 2018. It was moved by Councilmember Bernstein and seconded by Councilmember Puckett to authorize the City Manager to execute the 2018 Totally Tustin Sponsorship Agreement, and authorize the City Attorney to make non- substantive changes to the agreement as deemed necessary. Motion carried: 4-0 Mayor Murray returned to the dais. 18. ADOPT 5-YEAR INFORMATION TECHNOLOGY APPLICATION PLAN Managing Partner David Krout provided a PowerPoint presentation. Staff requests that the City Council adopt the 5-year Information Technology (IT) .. Application Plan. ClientFirst Consulting Group, LLC (ClientFirst) worked with the various City departments to develop the 5-year IT Application Plan. It was moved by Mayor Murray and seconded by Mayor Pro Tem Gomez to adopt the 5-year Information Technology Application Plan. Motion carried: 5-0 OTHER BUSINESS/CITY MANAGER AND CITY ATTORNEY City Manager Jeffrey C. Parker Invited the community to attend Tustin Tiller Days Event on Friday, October 5th thru Sunday, October 7th at Columbus Tustin Park. COUNCILMEMBER COMMENTS AND REPORTS Councilmember Bernstein September 5 Attended the Orange County Sanitation District, Operations Committee meeting; congratulated city staff on making the Red Hill Project as smooth as possible with the City Council October 2, 2018 Meeting Minutes Page 13 of 19 Orange County Sanitation District; thanked Douglas S. Stack, Director of Public Works for his hard work on the project. September 7 Attended the Orange County Water Advisory Committee meeting; a presentation was given by John Kennedy, Executive Director of Engineering and Water Resources of Orange County Water District. September 12-14 Attended the League of California Cities Conference in Long Beach; was nominated as a League of California Cities Member at-large Board Member; looking forward to being a Tustin representative; was also nominated as Vice President for the Environmental Quality Committee; looking forward to representing Orange County. September 10 Attended the Orange County Sanitation District, Legislative Public Affairs Committee meeting; announced Proposition 3, regarding the Water Bond consisting of 8.9 billion dollars, to support safe drinking water, which will be on the ballot in November. September 24 Chaired the Association of California Cities — Orange County (ACCOC) Water Committee meeting. September 26 o Attended the Orange County Sanitation District Board meeting. o Attended the Huntington Beach Desalination Project briefing; project is designed to provide a local, secure source of drinking water and add to the water portfolio. Announced on September 25, 2018 that he had an article published in the Los Angeles Times regarding the Huntington Beach Desalination Project. September 28 Attended the Orange County Division Board of Directors meeting; welcomed the new Board of Directors. September 29 Attended the Discovery Cube Orange County Gala, which honored many of the people who support the Discovery Cube. Announced the Tustin Tiller Days event is scheduled October 5th-7th at Columbus Tustin Park. Thanked Councilmember Clark for her efforts in regards to the Solid Waste Contract Ad Hoc Committee; thanked everyone for the opportunity to be involved with the contract process; congratulated CR&R, Incorporated for being awarded the contract. City Council October 2, 2018 Meeting Minutes Page 14 of 19 Councilmember Puckett Congratulated Councilmember Bernstein on being nominated as a League of California Cities, Member at-large Board Member. September 19 o Attended the Tustin Public Art Committee Meet and Greet event. o Met with a Cub Scout Troop and provided a tour of City Hall. September 26 o Attended the Transportation Corridor Agencies (TCA) meeting. o Attended the Tustin Police Department Swearing-In and Promotion Ceremony; congratulated the new hires and those who received a promotion. September 27 o Chaired the Transportation Corridor Agencies (TCA) meeting. o Chaired the Orange County Council of Governments (OCCOG) meeting. o Attended the Transportation Corridor Agencies (TCA) meeting. o Led a Flag Salute for Congresswomen Mimi Walters' Service Academy meeting. September 28 Attended the Hope International University Board meeting. October 2 Attended the dedication of the Gerry Aust Community Center at Hewes Middle School; Gerry left a lasting legacy in Tustin, especially with the Tustin Community Schools Foundation. Councilmember Clark September 11 Attended the 9/11 Memorial Ceremony at Orange County Fire Authority Headquarters commemorating the 17th anniversary of the terror attacks. September 12 Attended the Community Health Initiative Orange County Advisory Board meeting. September 19 Attended the Public Art Committee Meet and Greet event; congratulated two (2) of the committee members who had gone through the Tustin Citizen Academy. September 20 City Council October 2, 2018 Meeting Minutes Page 15 of 19 Attended the Orange County Mosquito and Vector Control Board meeting; announced that in Tustin during the month of August: thirty-three (33) service calls for mosquitos took place, twenty-six (26) pools were treated/inspected for mosquitos, one (1) case of West Nile, in Orange County, to date, was found in Tustin. September 27 Attended the Orange County Business Council's Leadership Chairman's Breakfast; the speaker was new CEO of Disneyland, Josh D'Amaro. October 2 Attended the dedication ceremony of the Gerry Aust Activity Center at Hewes Middle School; was a heartwarming ceremony. Announced Tustin Tiller Days event scheduled on October 5th-7th; October 4th is preview night from 6:00-10:00 p.m. $2 per ride; Friday October 5th the T-Town Tent will be open to all Tustin, Foothill and Beckman High School Alumni. Mayor Pro Tem Gomez September 8 Volunteered at the PastaFest at the Senior Center. September 9 r Served as a judge for the Tustin Community Foundation's d'Vine Wine Affair featuring Chef's Gourmet at the Marconi Museum; was a great turnout for the twenty-six (26) chefs and six (6) bartenders who prepared some wonderful food and interesting specialty drinks. September 11 Attended a Veterans' ceremony at Cypress College in recognition of 9/11. September 12-13 o Attended the California League of Cities; interesting presentations on timely topics affecting our cities. o Attended the retirement party for Tustin Police Officer Melissa Trahan; understands she is still going to be working in the community with the Orange County (OC) Rescue Mission. September 17 Attended Tustin Unified School District, State of the Schools Breakfast to get an update on the Tustin Schools. September 19 Attended the latter portion of the Tustin Art Committee Meet& Greet for the new Committee members. September 25 City Council October 2, 2018 Meeting Minutes Page 16 of 19 Attended the 25th Anniversary Celebration of Women in Leadership. September 26 Attended the West Orange County Women's Conference; joint effort with Cypress, Seal Beach, Los Alamitos and Westminster. September 27 Attended the Santa Ana River Flood Protection Agency (SARFPA) Executive Committee meeting; had a conference call with the D.C. Lobbyist who provided an update from the Army Corp of Engineers; there may be more money allocated to projects which could help move the Orange County projects along faster; also received updates on the existing projects. October 2 Attended the dedication ceremony of the Gerry Aust Activity Center at Hewes Middle School; was a heartwarming ceremony that honored Gerry's legacy, not only in the Tustin Unified School District but throughout the Tustin Community; thanked Erica Yasuda, Tustin City Clerk, for the dedication plaque. Announced is looking forward to Tustin Tiller Days. Hopes that David A. Wilson, Director of Parks and Recreation and his staff can reach a workable solution for the Tustin Girls Softball fields; announced she became familiar with Tustin while playing in competitive adult softball tournaments, at Columbus Tustin (CT) Park, many years before actually moving to Tustin; was the President of Tustin South Bobby Sox when Tustin Girls Softball and Tustin Bobby Sox decided to merge the leagues to improve the competition for the girls; was also on the Board when the batting cages were installed at CT Park. Mayor Murray September 11 o Attended the Orange County Fire Authority (OCFA) 9/11 Memorial Ceremony. o Attended the Orchard Hills School visit with Irvine Mayor Donald P. "Don" Wagner. o Attended the City of Tustin's Special City Council Meeting. September 12 o Attended the Tustin Chamber of Commerce Monthly Membership meeting; honored Tustin Officer of the Month, Andrew Dao; Assemblyman Steven Choi was the guest speaker and was also honored for authoring ACR 149 the Wally Karp Memorial Hwy bill. o Attended the Orange County Fire Authority (OCFA) Budget and Finance meeting. September 13-14 City Council October 2, 2018 Meeting Minutes Page 17 of 19 o Attended the retirement party for Tustin Police Officer Melissa Trahan. o Attended the League of California Cities Conference in Long Beach; congratulated Councilmember Bernstein on his League of California Cities appointments. September 17 o Attended Tustin Unified School District (TUSD) State of the Schools Breakfast to get an update on the Tustin Schools; congratulated Dr. Gregory A. Franklin, Superintendent of TUSD, for giving a great update on the school district. o Attended the Los Angeles — San Diego — San Luis Obispo Rail Corridor (LOSSAN) Board meeting. o Attended meetings at the Federal Courthouse with city staff. September 19 Attended the Tustin Public Art Committee Meet and Greet event. September 20 o Attended the Orange County Transportation Authority (OCTA) Legislative meeting. o Was a speaker at the Cub Scout Troop 819 meeting. September 24 Attended the Orange County Transportation Authority (OCTA) Board meeting; approved the Orange County Street Car Project. September 26 Attended the Tustin Police Department Swearing-In and Promotion Ceremony; congratulated Deputy Chief Jeffrey Blair for hiring great staff. September 27 o Presented at Keller Williams Realty; presented on the new developments occurring in the Tustin Community. o Attended the Orange County Fire Authority (OCFA) Board meeting; congratulated OCFA Fire Chief Brian Fennessy on the great work he has accomplished with the agency so far. September 28 Attended the Orange County Fire Authority(OCFA), Route 91 Vegas Shooting and Review Training at the Salvation Army; was an outstanding presentation. September 29 Attended the Hudson Real Estate Holdings Group, LLC, Grand Opening Ceremony. October 1 City Council October 2, 2018 Meeting Minutes Page 18 of 19 Attended the Orange County Transportation Authority (OCTA) Executive Board meeting. October 2 Attended the dedication ceremony of the Gerry Aust Activity Center at Hewes Middle School; thanked Erica Yasuda, Tustin City Clerk, for the dedication plaque. Announced is looking forward to Tustin Tiller Days. Recessed at 10:37 p.m. Reconvened at 11:17 p.m. CLOSED SESSION REPORT — City Attorney David E. Kendig: The City Council took no reportable action. ADJOURNED at 11:18 p.m. The next meeting is scheduled on Tuesday, October 16, 2018 for the Closed Session Meeting at 5:30 p.m. and the Regular Business Meeting at 7:00 p.m. in the Council Chamber, 300 Centennial Way, Tustin, California. 1 otd_tat,•: ELWYN A. ' RRAY, ERICA N. YASUD Mayor City Clerk City Council October 2, 2018 Meeting Minutes Page 19 of 19