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HomeMy WebLinkAbout11 PLANNING COMMISSION AS HISTORIC AND CULTURAL RESOURCES ADVISOR PROGRAMAgenda Item 1 1 Reviewed: AGENDA REPORT City Manager Finance DirectorfiA MEETING DATE: NOVEMBER 6, 2018 TO: JEFFREY C. PARKER, CITY MANAGER FROM: ELIZABETH A. BINSACK, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: PLANNING COMMISSION AS HISTORIC AND CULTURAL RESOURCES ADVISOR PROGRAM On April 3, 2018, the City Council received public comment from the Tustin Preservation Conservancy requesting the City Council reinstate the Historic Resources Committee (HRC) as a separate committee. Mayor Pro Tem Gomez requested that the matter be set for a Council agenda with background information. On July 17, 2018, and October 8, 2018, staff provided the City Council with historical background information related to the HRC and data regarding other cities' programs throughout the County and State. At the October 8, 2018, meeting, the City Council stated its intent to retain the Planning Commission as the City's HRC to conserve City resources and requested staff make recommendations on a specific historic resources program and training for Planning Commissioners in their roles as historic and cultural resources advisors. CORRELATION TO THE STRATEGIC PLAN: Cultural and historic resources correlate to Goal C of the City of Tustin's Strategic Plan pertaining to financial strength and to Goal A to enhance the vibrancy and quality of life in all neighborhoods and areas of the community. RECOMMENDATION: That City Council adopt Resolution No. 18-78 affirming the Planning Commission shall continue to act in an advisory capacity on matters related to historic and cultural resources and adopt a program establishing their roles, responsibilities, and annual work program. FISCAL IMPACT: The proposed actions could result in fiscal impacts to the General Fund. The annual fiscal impact for Planning Commissioner training and educational purposes are minimal; however, implementation of a work program may be substantial depending upon the type of work City Council Report November 6, 2018 Historic Resources Committee Page 2 established for the program year. Approximate fiscal impacts will be submitted to the City Council for approval concurrently with the work program. BACKGROUND AND DISCUSSION: Background On April 17, 2007, City Council adopted Ordinance No. 1332, which assigned the responsibilities of the HRC to the Planning Commission in an effort to minimize impacts on City resources. Reasons behind the consolidation included more flexibility in filling vacant positions and there would be no mandate that the HRC hold a minimum number of meetings since Planning Commission meets regularly throughout the year. On April 3, 2018, the City Council received public comment from the Tustin Preservation Conservancy requesting the City Council reinstate the HRC as a separate committee. Mayor Pro Tem Gomez requested that the matter be set on a Council agenda with background information. On July 17, 2018, and October 8, 2018, staff provided the City Council with historical background information related to the HRC and data regarding other cities' programs throughout the County and State. After the City Council considered the additional information related to Federal and State regulations, roles and responsibilities of historical commissions, how other cities approach historical resources commissions and communication between the City and Old Town residents, it was the consensus of the Council to maintain the Planning Commission as the advisory body. The City Council also directed staff to provide a Work Program that directs the Commission's training and roles in this capacity. Planning Commission as Historic and Cultural Resources Advisor Program (HCRAP) Within the parameters of the State and Federal requirements of a CLG and TCC Section 9252(c), Exhibit A to Resolution No. 18-78 contains a recommended program, which defines and clarifies the Commission's role and responsibilities specific to its role as an advisory body on historic and cultural matters. The proposed Program is organized as follows: • Purpose • Responsibilities/Typical Duties • Qualifications and Required Training • Work Program • Annual Report City Council Report November 6, 2018 Historic Resources Committee Page 3 The Program would provide well-defined responsibilities delegated to the Planning Commission in their historic and cultural advisory capacity. In general, the Program is proposed as follows: Responsibilities/Typical Duties • Protect the historic integrity of the City of Tustin for the citizens of the community, visitors, investors, and property owners. • Promote the economic, cultural, historical, and educational well-being of the community. • Promote pride in the historic accomplishments within the City of Tustin. • Provide mechanism(s) for identifying and preserving the historic and architectural resources of the City of Tustin that represent elements of the City's cultural, social, economic, political, and architectural history. • Educate the citizens of Tustin about the benefits of preservation of historic structures, areas, sites, neighborhoods, and other historic resources, and correcting existing and preventing further urban blight. • Establish a preservation plan which includes all historic districts, structures, areas, sites, and other historic resources which are listed or are eligible for listing in the National, State or City Register of Historic Places • Engage in other historical or cultural activities as requested by the City Council. Qualification and Required Training The Commission shall receive: • New Commissioners receive a mandatory introductory training related to Tustin area historical resources including Old Town and other resources located throughout the City. Annual refresher course for more seasoned Commissioners. • In addition to the above, a minimum of the equivalent of one (1), six (6) -hour day of training per year. Educational events may include trainings conducted by City Staff and/or collaborations with groups similar to the California Preservation Foundation, the Tustin Historical Society and Tustin Preservation Conservancy. Training programs may include live workshops, conferences, live and pre-recorded webinars, and E -learning modules. Work Program Annually, the Commission shall establish a Work Program. The Work Program shall establish goals and objectives for the program year. The Commission shall solicit input consistent with its purpose and responsibilities. City Council Report November 6, 2018 Historic Resources Committee Page 4 For the 2019 Work Program, the following are examples of tasks: • Commence with an Update of a City Survey of Historical Resources • Four (4) Commendation nominations • Two (2) Historical Plaque program • Initiate a second Pioneer Bust • Other matters that the City Council may refer to Planning Commission Annual Report The Commission shall transmit an Annual Report to the City Council. Subject to City Council concurrence, the Annual Report shall include a statement of goals and objectives, accomplishments and efforts to further the cultural, historical, and educational well-being of the community. CONCLUSION Should the Council adopt the proposed Program, the City Council could direct staff to work directly with the Planning Commission to establish the 2019 work program that focuses on historic preservation and resources and report back to the City Council annually. Elaine Dove, AICP, RLA Senior Planner Elizabeth A. Binsack Director of Community Development Attachment A: Resolution No. 18-78 and Proposed Planning Commission as Historic and Cultural Resources Advisor Program RESOLUTION NO. 18-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AFFIRMING THE PLANNING COMMISSION ACTING AS HISTORIC AND CULTURAL RESOURCES ADVISOR PURSUANT TO TUSTIN CITY CODE 9252c AND ESTABLISHING A PROGRAM DEFINING THE COMMISSION ROLES, RESPONSIBILITIES AND ANNUAL WORK PROGRAM The City Council of the City of Tustin does hereby resolve as follows: I. The City Council hereby finds, determines and declares as follows: A. That on June 20, 1988, the City Council adopted Ordinance No. 1001 establishing the City's Cultural Resources Overlay District and the City's Cultural Resources Advisory Committee (hereinafter referred to as the Historic Resources Committee as adopted by City Council Resolution 3991). The Historic Resources Committee was formed with five (5) members charged with acting solely in an advisory capacity to the City Council in matters affecting the establishment of the Cultural Resources District, designation of Cultural Resources, and liaison between residents, property owners and the City Council. B. That on July 31, 1991, the City of Tustin became a California Certified Local Government (CLG) pursuant to the National Historic Preservation Act of 1996, as amended in 1980. C. That on May 1, 2007, City Council adopted Ordinance 1332, which consolidated the responsibilities of the Historic Resources Committee to the Planning Commission in an effort to minimize impacts on City resources. D. That on April 3, 2018, the City Council received public input from the Tustin Preservation Conservancy requesting the Historic Resources Committee be reinstated as a separate committee. E. That on July 17, 2018, and October 8, 2018, City Council affirmed the Planning Commission as the advisory body on historic and cultural matters and directed staff to define the roles, responsibilities and work program for the Planning Commission. F. That on November 6, 2018, the City Council considered the Planning Commission as Historic and Cultural Resources Advisor Program attached hereto as Exhibit "A". City Council Resolution 18-78 Page 2 of 3 II. The City Council hereby affirms the City of Tustin's Planning Commission shall continue to act as the advisory body on historic and cultural matters and adopts the Program attached hereto as Exhibit A. PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting on the 6th day of November 2018. ELWYN A. MURRAY MAYOR ATTEST: ERICA N. YASUDA CITY CLERK Exhibit A: Planning Commission Acting as Historic Resources Committee Program STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) CERTIFICATION FOR RESOLUTION NO. 18-78 ERICA N. YASUDA, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 18-78 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 6h day of November, 2018, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: ERICA N. YASUDA CITY CLERK EXHIBIT "A PLANNING COMMISSION AS HISTORIC AND CULTURAL RESOURCES ADVISOR Tustin has played a vital role in the history of Orange County and has retained a rich and unique cultural heritage. It is hereby declared as a matter of public policy that the recognition, preservation, protection and use of culturally significant structures, natural features, sites and neighborhoods within the City of Tustin is required in the interest of health, safety, prosperity, social and cultural enrichment and general welfare of City residents. The City Council designated the Planning Commission as the advisory body to the City Council on all matters relating to historic and cultural resources, including without limitation: • Matters affecting the establishment of a Cultural Resources District • Designation of Cultural Resources, and • As a liaison between residents, property owners, and the City Council within a Cultural Resources District. RESPONSIBILITIES/TYPICAL DUTIES In its capacity as an advisory body on matters relating to historic and cultural resources, the Commission shall: • Protect the historic integrity of the City of Tustin for the citizens of the community, visitors, investors, and property owners. • Promote the economic, cultural, historical, and educational well-being of the community. • Promote pride in the historic accomplishments within the City of Tustin. • Provide mechanism(s) for identifying and preserving the historic and architectural resources of the City of Tustin that represent elements of the City's cultural, social, economic, political, and architectural history. • Educate the citizens of Tustin about the benefits of preservation of historic structures, areas, sites, neighborhoods, and other historic resources correcting existing and preventing further urban blight. • Establish a preservation plan which includes all historic districts, structures, areas, sites, and other historic resources which are listed or are eligible for listing in the National, State or City Register of Historic Places. • Engage in other historical or cultural activities as requested by the City Council. HCRA Work Program Page 2 QUALIFICATIONS AND REQUIRED TRAINING The Commission shall receive: New Commissioners receive one (1) mandatory introductory training related to Tustin area historical resources including Old Town and other resources located throughout the City. • One (1) annual refresher course for more seasoned Commissioners. • In addition to the above, a minimum of the equivalent of one (1), six (6) -hour day of training per year. Educational events may include trainings conducted by City Staff and/or collaborations with groups similar to the California Preservation Foundation, the Tustin Historical Society and Tustin Preservation Conservancy. Training programs may include live workshops, conferences, live and pre-recorded webinars, and E -learning modules. The following list are approved educational training providers: • National Park Service (https://www.nps.gov/tps/education/online-traininq.htm) • State of California, Office of Historic Preservation (http://ohp.parks.ca.gov/?page id=1054) In addition to upcoming training events, the OHP website also contains links to previous training modules regarding a host of topics including historical resources, California Environmental Quality Act (CEQA), historical surveys, economic incentives, ordinances, etc. (http://ohp.parks.ca.gov/?page id=23125). • California Preservation Foundation (https:Hcaliforniapreservation.org) • National Alliance for Preservation Commissions (https://napcommissions.org/camp/) • Urban Land Institute (ULI) (https://americas.uli.org) • American Planners Association (With membership in APA, Commissioners would receive bimonthly Commissioner magazine and full access to the APA website and Knowledge Center) (https://www.planninq.orq/loin/commissioners/) • National Trust for Historic Preservation (https:Hsavingplaces.org/) • National Preservation Institute (https://www.npi.or.q • Tustin Historical Society (http://tustinhistory.com/index.html) • Tustin Preservation Conservancy (http://www.tustinconservancy.orq/) • Other, by approval of the Director of Community Development HCRA Work Program Page 3 WORK PROGRAM Annually, the Commission shall establish a Work establish goals and objectives for the program year consistent with its purpose and responsibilities. ANNUAL REPORT Program. The Work Program shall . The Commission shall solicit input The Commission shall transmit an Annual Report to the City Council. Subject to City Council concurrence, the Annual Report shall include a statement of goals, objectives, accomplishments and efforts to further the cultural, historical, and educational well-being of the community.