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HomeMy WebLinkAbout01 PC MINUTES 10-23-18 MINUTES ITEM #1 REGULAR MEETING TUSTIN PLANNING COMMISSION OCTOBER 23, 2018 7.00 p.m. CALL TO ORDER Given INVOCATION/PLEDGE OF ALLEGIANCE: Kozak All present. ROLL CALL: Commissioners Kozak, Lumbard, Mason, Thompson None. PUBLIC CONCERNS: CONSENT CALENDAR: Approved the 1. APPROVAL OF MINUTES — SEPTEMBER 25, 2018 September 25, 2018 Planning RECOMMENDATION: Commission meeting, as That the Planning Commission approve the Minutes of the September 25, 2018, amended. Planning Commission meeting as provided. Motion: It was moved by Mason seconded by Thompson to approve the Minutes of the September 25, 2018, as amended. Motion carried 4-0. PUBLIC HEARING: Adopted 2. CONDITIONAL USE PERMIT 2017-04 & DESIGN REVIEW 2017-004 Resolution No. 4373. APPLICANT: Aric Gless Plump Group 914 E. Katella Avenue Orange, CA 92805 PROPERTY St. Cecilia Church OWNER: 13280 Chapman Avenue Garden Grove, CA 92840 LOCATION: 1301 Sycamore Avenue Tustin, CA 92780 REQUEST: A request to construct a 9,936 square-foot two-story meeting room building, a 2,971 square-foot office building expansion, and 3,608 square feet of office and assembly area improvements. Minutes—Planning Commission October 23, 2018—Page 1 of 4 ENVIRONMENTAL: This project is categorically exempt pursuant to Section 15332 (Class 32) of the California Environmental Quality Act (CEQA). RECOMMENDATION: That the Planning Commission adopt Resolution No.4373 approving Conditional Use Permit (CUP) 2017-04 and Design Review (DR) 2017-004, authorizing the construction of a new 9,936 square-foot two-story meeting room building, a 2,971 square-foot office building expansion, and 3,608 square feet of office and assembly area tenant improvements at St. Cecilia Church at 1301 Sycamore Avenue. Reekstin Presentation given. Mason Mason had questions regarding the directional layout of the proposed building and screening from adjacent residences. She also asked for clarification about the existing foliage that provides screening of the building. Reekstin Reekstin further explained the building layout, via the aerial slide in the Power Point presentation. There is existing foliage at the rear of the residences and existing foliage on the church property, which would need to be removed. Thompson Point of clarification with regards to the traffic study which actually uses the code requirements and mixes the various times when certain areas would be in use. 7.17 p.m. Opened the Public Comments Section. Aric Gless, applicant, thanked Planning staff with the thorough review of the project. Mason Mason asked the applicant about the plans for landscaping and what would be removed or replaced. She also asked if the surrounding neighbors were against or in support of the project. Per Mr. Gless, most of the existing landscaped areas will be covered by the proposed building, except the portion along the street frontage will have some enhancements. The area to the north of the residences, the Orange County Fire Department has required the fire lane have turf block installed, in order to support the fire trucks, but also has greenery. Mr. Gless did reach out to two (2) neighbors and met with one of the neighbors to discuss the project. That neighbor was content with what was discussed. Father Bao Tao spoke in favor of the project. He thanked the Planning Commission for their consideration and look forward to the project. Mr. William Prescott, resident of Old Town Tustin, spoke in favor of the project. Mr. Geo Flores, resident, voiced his concerns, which generally included: the height of the windows in the proposed project and people looking onto his property; the increase in noise with the construction; and the hours of construction being that he works at night and sleeps during the day. Minutes—Planning Commission October 23, 2018—Page 2 of 4 7.24 p.m. Closed the Public Comments Section. Lumbard Lumbard asked staff to work with Mr. Flores's concerns. He mentioned the Tustin City Code as far as when construction can take place. Lumbard noted that the window height would alleviate the concern and the possibility of people looking down onto Mr. Flores' property from the proposed building. He also asked if the church would work with Mr. Flores as well in order to alleviate his concerns. Thompson Thompson asked staff about the City's Noise Ordinance with regards to the hours of construction allowed during the week and weekend. He suggested that the applicant coordinate construction schedules with the Mr. Flores. Reekstin Reekstin stated the construction hours allowed would be 7:00 a.m. to 6:00 p.m. and 9:00 a.m. to 5:00 p.m. on Saturdays, and no construction is allowed on Sundays. Mason Mason felt that as long as the construction follows the City's Noise Ordinance and the dialogue continues with the residents, that would help with concerns mentioned. She suggested Bose earphones for the concerned resident to cancel the noise during construction. Kozak Kozak made favorable comments with regards to the project. Per the noise issue — he also echoed the comments with regards to the church keeping an open dialogue with the neighboring residents. He also thanked Mr. Prescott for the history on St. Cecilia's church. Lumbard Lumbard also encouraged the church to work with the neighbors. He also made favorable comments regarding the church and the proposed project. Lumbard was in favor of the project. Motion: It was moved by Lumbard, seconded by Thompson, to adopt Resolution No. 4373. Motion carried 4-0. 7.24 p.m. Closed the Public Hearing Item. None REGULAR BUSINESS STAFF CONCERNS: Binsack Binsack reminded the Commission that the item is an appealable item to the City Council. She also reminded the Commission State of the City on October 24, 2018. COMMISSION CONCERNS: Mason Mason attended the Tustin Tiller Days Breakfast on October 6, 2018. She also informed every one of the upcoming Tustin Boys & Girls Club Gala on Sunday, October 28, 2018 from 4:00-9:00 p.m. in Newport Beach. Minutes—Planning Commission October 23, 2018—Page 3 of 4 Thompson Thompson returned from Harvard Business School in early October and attended the following events: • 10/16: OCTA Citizens Advisory Committee (CAC) meeting • 10/23: Grand Opening of a 335th In N Out store in California Kozak Kozak thanked staff for their hard work and all that they do! He attended the following events: • 10/4: Tustin Tiller Days Reception • 10/6: Tustin Tiller Days Breakfast & Parade • 10/15: Candidates Forum sponsored by the Tustin Chamber of Commerce • 10/16: OCTA CAC meeting • 10/16: City Council meeting—the Red Hill Avenue Specific Plan was adopted. • 10/20: Old Town Tustin's Art Walk Lumbard Lumbard attended the following: • 10/4: Tiller Days Reception • 10/6: Tiller Days Breakfast Parade • 10/6: OCFA Open House • 10/10: National Walk to School Day • 10/15: Candidates Forum sponsored by the Tustin Chamber of Commerce • 10/16: OCTA CAC meeting • 10/20: Old Town Tustin's Art Walk Upcoming events: • 10/24: State of the City • 10/31: Happy Halloween Please remember to vote on November 6thl 7.35 p.m. ADJOURNMENT: The next regular meeting of the Planning Commission is scheduled for Tuesday, November 13, 2018, at 7:00 p.m. in the City Council Chamber at 300 Centennial Way. Minutes—Planning Commission October 23, 2018—Page 4 of 4