HomeMy WebLinkAbout06 AWARD OF CONTRACT FOR GRAFFITI ABATEMENT SERVICESAgenda Item
•
Reviewed:
AGENDA REPORT City Manager
Finance Director ;�A
MEETING DATE: DECEMBER 18, 2018
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: ELIZABETH A. BINSACK, COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: AWARD OF CONTRACT FOR GRAFFITI ABATEMENT SERVICES
SUMMARY
The City maintains an active graffiti removal program to provide prompt removal of graffiti
on public and private property within the City of Tustin. The City currently contracts with
Woods Maintenance Services, Inc. (Graffiti Control Systems) for graffiti abatement
services and the current contract is due to expire on February 1, 2019.
On September 4, 2018, the City Council authorized staff to advertise for bids for the graffiti
removal program; therefore, the Community Development Department proceeded with a
Notice to Invite Bids. The bids were posted on the following sites: Construction Bid
Source, SoCal Builders, Plan Room of AGCSD, & Tustin News, mailed to interested
parties and posted on the City's website. Two (2) bids were submitted before the deadline
of October 16, 2018. The two (2) bids submitted were by:
1. Wood Maintenance Services, Inc. (current City contractor)
2. Urban Graffiti Enterprises, Inc. (lowest -cost responsive bidder)
RECOMMENDATION
That the City Council authorize the Community Development Director to enter into a
contract with Urban Graffiti Enterprises, Inc. for the removal of graffiti from public and
private property effective February 1, 2019 for a one (1) year contract with four (4)
possible one (1) year extensions from Fiscal Year 2019-2020 through Fiscal Year 2023-
2024.
FISCAL IMPACT
Through Fiscal Year 2018-2019, the City of Tustin budgeted one hundred and forty-eight
thousand dollars ($148,000) towards graffiti removal at a flat rate of thirty-seven dollars
($37) per incident using both CDBG funds and the City's General Fund. At the last
Strategic Planning Workshop, the City Council directed that CDBG funding should no
longer be used to fund a portion of the City's graffiti removal expenses and that the City's
General Fund should bear the full cost of future graffiti removal. In response to the City's
RFP for graffiti services, the current contractor, Wood Maintenance Services, Inc.,
proposed a flat rate fee of seventy dollars ($70) per incident, a yearly cost anticipated at
Graffiti Abatement Services
December 18, 2018
Page 2
approximately two hundred and eighty thousand dollars ($280,000) per year (an 89%
increase). Urban Graffiti Enterprises, Inc., the recommended vendor, has proposed a new
flat rate of forty-six dollars ($46) per incident, a yearly cost anticipated at approximately
one hundred and eighty-four thousand dollars ($184,000) per year (a 24% increase).
DISCUSSION
Graffiti on structures located upon public and private property is a blighting factor that not
only depreciates the value of the property, but also devalues the adjacent and
surrounding properties in the community. Government Code Section (53069.3)
authorizes a City to enact ordinances to provide for the use of City funds to remove graffiti
from public and privately owned buildings located within the city. The City Council has
adopted Ordinance Nos. 1079 and 1388 to ensure the rapid removal of graffiti.
The City maintains an active graffiti removal program to provide prompt removal of graffiti
on public and private property within the City of Tustin. The City currently contracts with
Woods Maintenance Services, Inc. (Graffiti Control Systems) for graffiti abatement
services and the current contract is due to expire on February 1, 2019.
On September 4, 2018, the City Council authorized staff to advertise for bids for the graffiti
removal program; therefore, the Community Development Department proceeded with a
Notice to Invite Bids (Attachment 1). The bids were posted on the following sites:
Construction Bid Source, SoCal Builders, Plan Room of AGCSD, & Tustin News, mailed
to interested parties, and posted on the City of Tustin's website. Two bids were submitted
before the deadline of October 16, 2018. The two bids submitted were by:
1. Wood Maintenance Services, Inc.
2. Urban Graffiti Enterprises, Inc.
It is the intent of Community Development to secure contractor services to eliminate
graffiti found placed on public or private property. The proposed contract establishes that
the contractor will remove each graffiti occurrence on a per -job, as -needed basis
regardless of the number of occurrences. For comparison purposes, staff requested that
the bids be formulated assuming: three thousand (3,000) jobs (maximum graffiti removal
size of one hundred (100) square feet per painting "jobs") plus two hundred and fifty (250)
water/sand blast and seven hundred and fifty (750) chemical removal jobs (forty (40)
square feet of water/sand blasting or chemical removal is equal to one "job").
As previously noted, two (2) bids were received in response to the RFP (Attachment 2).
A panel of City staff, including representatives from Public Works Field Services, Code
Enforcement and Planning, evaluated the two (2) proposals. When reviewing the two (2)
proposals, City staff considered a number of weighted evaluation criteria in determining
the greatest value to the City. Based on qualifying factors, the evaluation determined the
following results displayed (see Table 1, below).
Graffiti Abatement Services
December 18, 2018
Page 3
Table 1. Proposals Overview
Overall, Proposal & Understanding of the
Woods Maintenance Services, Inc.
Required Services (30%)
Urban Graffiti Enterprises, Inc.
Has the Contractor demonstrated a thorough
understanding of the purpose and scope of
services?
Both proposals demonstrated an excellent understanding of the
required services and included all of the necessary
Has the Contractor demonstrated that it
specifications discussed in the RFP.
understands the deliverables and reports the City
expects it to provide?
Relevant Experience (15%)
Woods Maintenance Services, Inc.
40 years, including 20 years with the City of Tustin
Does the Contractor have experience on similar
size contracts?
Urban Graffiti Enterprises, Inc.
27 years
Does the vendor have a minimum of three (3)
years' experience dealing with municipalities?
Both proposals show relevant experience with similar size
municipalities and have a well-established business servicing
graffiti removal.
Price Proposal (15%)
Woods Maintenance Services, Inc.
$70 per incident, an estimate of $280,000.00 per year.
Price proposals are evaluated based on fee
scheduling.
Proposed an alternative model of pricing that was not
considered because it did not fit the interest of the City.
Urban Graffiti Enterprises, Inc.
$46 per incident, an estimate of $184,000..00 per year
Innovative or Creative Approaches (15%)
Woods Maintenance Services, Inc.
TAGRS: A system wide way of tracking graffiti for both
Ability to providing the services that provide
complaints, and removal. Currently, this is the system in place at
additional efficiencies or increased performances
the City.
capabilities.
Urban Graffiti Enterprises, Inc.
Quality Control Program:A well thought out program that states
policies, procedures, and inspections, as ideas to improve the
quality of the graffiti removal service.
GRAF: Graffiti Reporting And Database, a mobile phone app to
assist graffiti removal and is available to the City and residents.
Graffiti Abatement Services
December 18, 2018
Page 4
Woods Maintenance Services, Inc. has provided excellent services to the City of Tustin
for the past twenty (20) plus years, and their experience and knowledge was considered
in the review process. However, staff concluded that Urban Graffiti Enterprises, Inc. had
an overall stronger proposal. Both proposals demonstrated a strong understanding of the
scope of work and services the City has requested and both firms have relevant
experience beyond the minimum of three (3) years specified in the RFP. However, Urban
Graffiti Enterprises excelled in providing new and creative approaches to improve overall
performance and efficiency. For example, they included a Quality Control Program that
provides an additional, detailed form of oversight on the graffiti removal process,
educating and encouraging residents and staff to report graffiti occurrences. We believe
this feature will increase the communication and overall effectiveness of the graffiti
program. In addition, Urban Graffiti Enterprises will provide residents access to a smart
phone graffiti -reporting phone app that allows them to take part in a Tagger Tip Reward
program. Staff concluded that these features would increase the success of graffiti
removal in the City.
Overall, Urban Graffiti Enterprises has met the requirements specified in the RFP, has
the required relevant experience, and can increase the efficiency and process by the
proposed Quality Control program and GRAF application. In addition, Urban Graffiti
Enterprise's cost proposal was more competitive than that proposed by Woods
Maintenance Services. City Staff has verified that the required contractor's license is
current and up to date, confirmed that they have met the City's insurance requirements,
and are prepared to sign the City's standard contract and begin work if selected.
Staff recommends that the City Council authorize the Community Development Director
to enter into a contract with Urban Graffiti Enterprises, Inc. for the removal of graffiti from
public and private property effective February 1, 2019 for a one (1) year contract with four
(4) possible one (1) year extensions from Fiscal Year 2019-2020 through Fiscal Year
2023-2024.
Dana L. Ogdon, AI
Assistant Director of Com. Dev.
Izzak Mireles Planning Intern
Elizabeth A. Binsack
Community Development Director
Attachment 1: RFP for Graffiti Removal Services
Attachment 2: Bids Submitted in Response to the RFP
CITY OF TUSTIN
Request for Proposal (RFP)
Graffiti Removal Services
SPECIFICATIONS, TERMS AND CONDITIONS
RESPONSE REQUIRED BY OCTOBER 16T" 2018
Dana Ogdon
Assistant Director
Community Development Department
City of Tustin
300 Centennial Way
Tustin, California 92780
REQUEST FOR PROPOSALS
FOR
GRAFFITI REMOVAL CONTRACT SERVICES
2018
Notice is hereby given that proposals will be received from qualified firms to provide proactive
and reactive professional graffiti removal services throughout the City of Tustin. Proposals
should be submitted by firms that have a capable and demonstrable background with experience
in the type of work that is described in the RFP. Responses to the Request for Proposals will be
accepted until:
Tuesday, October 16, 2018 at 4 pm.
Sealed proposals will be received at:
The Office of the City Clerk,
Tustin City Hall
300 Centennial Way,
Tustin, California 92780
Six (6) copies of the proposal shall be submitted in a sealed envelope and marked: "Proposal for
Graffiti Removal Services." Proposals received after the specified time will not be accepted and
will be returned. unopened. Fees will need to be provided in a separate sealed envelope.
Questions regarding this request will be limited to written form and shall be submitted no later
than seven (7) calendar days prior to the deadline for proposal submission. Verbal inquiries will
not be accepted. Questions must be directed to Dana Ogdon, Assistant Director of Community
Development, at the email Dogdon@tustinca.org.
Specifications and proposal forms to be used for bidding on this project can only be obtained by
prospective bidders at the office of the Community Development Department, Tustin City Hall,
300 Centennial Way, Tustin, California 92780, upon payment of $19.00 per set or will be
emailed out upon payment of $24.60 per set, which amounts are not refundable.
City of Tustin RFP — Graffiti Removal Services 0 1 P a g e
Table of Contents
- Introduction .................................................
Page 1-2
- Key Dates ...................................................
Page 3
- Section A: Notice to Contractors ........................
Page 5-7
- Section B: Proposal ........................................
Page 8-21
- Section C: Contract Agreement ..........................
Page 22-33
- Section D: General Provisions ...........................
Page 34-45
- Section E: Scope of Services ............................
Page 46-50
- Section F: Federal Lobbying Restrictions ...............Page 51-52
- Section G: Federal Contract Provisions ................
Page 53-72
INTRODUCTION
The City of Tustin is issuing this Request for Proposal to provide professional graffiti removal
services throughout the City of Tustin. This work will consist in part of furnishing all labor,
materials, tools, equipment and incidentals as required by the specifications and contract
documents for the above stated project.
PERIOD OF CONTRACT
This contract will be for one (1) year with an optional one (1) year extension with a total of five
(5) calendar years beginning in February 2, 2019.
SCOPE OF WORK
The contractor must be able to remove graffiti in various public and private areas in Tustin,
within 24 -hours of authorization. Tasks may include, but are not limited to, photographing
graffiti, paint matching, painting, pressure washing or chemical removal, as authorized by the
Community Development Director, and navigating TAGRS database.
The contractor shall be an independent contractor capable of providing experienced,
knowledgeable, and professional staff. The contractor shall be responsive and maintain excellent
working relationships with city residents, business, government officials, and City staff. The
contractor shall provide adequate staffing levels at all times and adhere to established schedules.
The contractor shall comply with all Federal, State, local laws, rules, regulations, and ordinances,
The Scope of services will be further discussed in Section E — Scope of Services.
PROPOSAL FORMAT AND REQUIREMENTS
Each firm must submit six (6) copies of their bidder. They must include the following
information:
Cover Letter — The letter must identify that the bidder has a clear understanding of the project
scope, schedule, and a list of names of individuals who will be the primary contact.
Qualifications — A list with the qualifications relating to the proposer's experience and
knowledge in Graffiti Abatement, as well as answering additional information on our
questionnaire.
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Reference — A list of five (5) references comprised of cities and public services that are similar
in scope that have been provided in the last three (3) years.
The proposal format and requirements will be further discussed in Section B — Proposal.
EVALUATION AND SELECTION PROCESS
The combined weight of the evaluation criteria is greater in importance than cost in determining
the greatest value to the City. The City may award a contract of higher qualitative competence
over the lowest priced response. The selection process is further discussed on Section D.
Overall Proposal and Understanding of the Required Services (40%)
- Has the bidder demonstrated a thorough understanding of the purpose and scope of
services?
- Has the bidder demonstrated that she/he understands the deliverables and reports
(monthly/quarterly/annual reports and data) the City expects it to provide?
Relevant Experience .(30%)
- Does the bidder have experience on similar size contracts?
- Does the vendor have, at a minimum three (3) years experience dealing with
municipalities?
Price Proposal (15%)
- Price proposals will be evaluated on the basis of price -per -job. Fee scheduling is arranged
on Table 1. Section B.
Innovative and/or creative approaches (15'%)
- Ability to not only provide said services, but does the contractor show potential in
increasing performance capabilities.
Oral Interviews
- In addition to the written proposal, the top tier bidder may be asked to make an oral
presentation.
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KEY DATES
September 4r", 2018
October 16"', 2018
November 6"', 2018
December 4"', 2018
December 5"', 2019
February 1'`, 2019
Issuance of Request for Proposals
Proposals due at Tustin City Hall by 4:00 pm
City Council Review
City Council Awards Contract
Notice of Award (letter)
New Contract Begins
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City of Tustin RFP — Graffiti Removal Services 4 1 P a g e
Section A - Notice to Contractors
PERIOD OF CONTRACT
This work will consist in part of furnishing all labor, materials, tools, equipment and incidentals
as required by the specifications and contract documents for the above stated project. The
contract will be for one (1) year with optional four (4) one (1) year extensions including potential
CPI adjustments.
Specifications and proposal forms to be used for bidding on this project can be obtained by
prospective bidders at the office of the Community Development Department, Tustin City Hall,
300 Centennial Way, Tustin, California 92780, upon payment of Nineteen dollars 19.00 per
set or will be mailed out upon payment of Twenty-four dollars (jZ4.601 per set, which amounts
are not refundable. The Bid Package is available as both, a physical copy and PDF version.
PERFORMANCE BONDS
A Faithful Performance Bond in the amount of 100% and a Labor and Materials Bond in the
amount of 100% in the form attached to the contract documents shall be provided. Said bonds
shall be issued by a surety company duly authorized to issue such bonds in the State of
California. Prior to execution of contract, Contractor shall provide The City of Tustin with
insurance certificate(s) with endorsements evidencing commercial general liability and
automobile liability insurance as prescribed in the contract, with a company of A.M. Best's Key
Rating of Grade A and Class VII (seven) with an Admitted Insurer, or rated Grade A- or better
and Class X (ten) or better with a Surplus Line Broker. Workers' compensation insurance with a
company of A.M. Best's Key Rating of Grade B- or better and Class VII (seven) or better, or
offered by State Compensation Fund, is acceptable.
INSURANCE
The contractor must submit a certified copy of the most recent Certificate of Authority issued to
the bonding companies by the California Insurance Commissioner.
Contractor must provide to the City within ten (10) working days, after the date of notice of
award of contract, the aforementioned insurance certificate(s) with endorsements which must
meet the requirements of the specifications and comply with the contract documents. Failure to
comply with this requirement will result in annulment of the award, forfeiture of the
proposal guarantee and the City will pursue award to the next qualified responsive bidder.
Contractor is advised that insurance requirements are non-negotiable and the City will not
consider waiving insurance requirements. There are no exceptions.
EQUAL OPPORTUNITY
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The City hereby affirmatively ensures that minority business enterprises will be afforded full
opportunity to submit bids in response to this notice and will not be discriminated against on the
basis of race, color, national origin, ancestry, sex or religion in any consideration leading to the
award of contract.
The City reserves the right to reject any or all bids, and/or to waive any informality on a bid. No
bidder may withdraw his bid for a period of forty-five (45) days after the date set for the opening
thereof. Prior to bid opening, bidder may withdraw his bid. Bids received after the bid opening
time and date herein will be returned to bidder unopened.
In conformance with the requirements of Section 22300 of the Public Contract Code, the
contractor will be entitled to post approved securities with the City or an approved financial
institution in order to have the City release funds retained by the City to insure performance of
the contract.
CONTRACTOR'S LICENSE
Every person submitting a bid must have a contractor's license for the work, in the classification
of C33 and C61, at the time of making a bid. Further, it is a misdemeanor not to have a license
at the time of the bid. (Business and Professions Code Section 7028.15(a)).
In the case of joint ventures, each person comprising the joint venture shall have a Contractor's
license at the time of the bid. (Business and Professions Code Section 7028.15(c)).
However, the joint venture itself must have a "joint venture license" not later than the time of the
award of bid. (Business and Professions Code Section 7029.1).
In the case of City contracts which involve Federal funds, the contractor must be properly
licensed at the time of award of the contract. (Public Contract Code Section 20103.5).
A contractor who is not properly licensed will have his bid declared nonresponsive. (Business
and Professions Code Section 7028.15(e)).
Any bidder or Contractor, not licensed, shall be subject to all legal penalties imposed. by law,
including, but not limited to, any appropriate disciplinary action by the Contractor's State
License Board. (Public Contract Code Section 20103.5). Failure to comply with these license
requirements may also result in a forfeiture of bidder's security.
The City Council of the City of Tustin has obtained from the Director of Industrial Relations the
general prevailing rate of per diem wages and the general prevailing rate for the legal holiday
and overtime work in the locality in which is to be performed for each craft or type of work
needed and a copy of the same is on file in the office of the City Engineer. Not less than said
prevailing rates shall be paid the workers employed on the public works contract as required by
Labor Code Sections 1771 and 1774 of the State of California. The City reserves the right to
change and update the conditions of the prevailing wage following each fiscal year.
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City Hall Offices are currently open from 7:30 a.m. to 5:30 p.m. Monday through Thursday and
8:00 a.m. to 5:00 p.m. on Friday.
Hours of Operation
The contractor's activities shall be confined to the hours between 7:00 a.m. and 5:00 p.m.
Monday through Friday, excluding holidays. Deviation from these hours will not be permitted
without the prior consent of the Community Development Director except in emergencies
involving immediate hazard to persons or property.
Ordered by the City Council on September 4, 2018.
Erica Yasuda, City Clerk
PUBLISHED ORANGE COUNTY REGISTER:
First Legal Advertisement
Second Legal Advertisement
August 7, 2018
August 14, 2018
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Section B - Proposal
Graffiti Abatement Services
Name of Bidder:
Business Address:
Phone Number:
The work to be done is shown in the specifications entitled:
Graffiti Abatement Services
Said plans and specifications are on file in the office of the Community Development Director,
Tustin, California.
To the City of Tustin,
The undersigned, as bidder, declares that the only persons or parties interested in the proposal as
principals are those named herein; that this proposal is made without collusion with any other
person, firm or corporation; that he has carefully examined the location of the proposed work,
the annexed proposed form of the contract, and the plans therein referred to; and he proposes and
agrees if this proposal is accepted, that he will contract with the City of Tustin, in the form of the
copy of the contract annexed hereto, to provide all necessary machinery, tools, apparatus and
other means of construction, and to do all work and furnish all materials specified in the contract,
in the manner and time prescribed, and according to the requirements of the engineer as therein
set forth, and that he will take full payment therefore at the following unit prices, to -wit:
City of Tustin RFP — Graffiti Removal Services 8 1 P a g e
Proposal for Graffiti Abatement Services
(Table 1.)
ITEM
NO.
CONTRACT ITEM
DESCRIPTION
ESTIMATED
QUANTITY
(JOBS)*
UNIT
PRICE
TOTAL
PRICE
I .
Paint — Light Color Base
3,000
$
$
2.
Paint — Deep Color Base
$
$
3.
** Water/Sand Blast
250
$
$
4.
** Chemical Removal
750
$
$
TOTAL CONTRACT PRICE $
* "Job" shall mean 100 square feet of painting or 40 square feet of water/sandblasting or
chemical removal
** City Authorization Required
CITY OF TUSTIN
The undersigned understands that the foregoing quantities are approximate only, being given as a
basis for the comparison of bids and. the City of Tustin does not, expressly or by implication,
agree that the actual amount of work will correspond therewith, but reserves the right to increase
or decrease the amount of any class or portion of the work or to omit portions of the work as may
be deemed necessary or advisable and in the best interests of the City by the Community
Development Director.
In case of discrepancy between the unit price and the total amount for a contract item, the unit
price shall prevail. The basis for determining the low bid shall be by correctly multiplying the
number of units by the unit price bid to calculate a total amount for each contract item and
obtaining a total bidby correctly adding together all contract item total amounts. If a unit price
is not legible or is missing, the total amount for the contract item shall be divided by the
approximate quantity of units to arrive at the unit price bid. If both the unit price and total
amount for a contract item are left blank, then the entire bid shall be rejected.
If this proposal shall be accepted and the undersigned shall fail to enter into the contract and to
furnish the two (2) bonds in the amounts required, with surety satisfactory to the City of Tustin,
and the required Certificate of Insurance with endorsements within ten (10) days, not including
Saturdays, Sundays and legal holidays, after the date of the Notice of Award from the
Community Development Director, the City of Tustin may, at its option, determine that the
bidder has abandoned the contract, and thereupon this proposal and the acceptance thereof shall
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be null and void, and the forfeiture of such security accompanying this proposal shall operate and
the same shall be the property of the City of Tustin.
The undersigned bidder hereby acknowledges that he/she understands the bonding requirements
of the City of Tustin, which, per City Code, states that the surety company must be duly
authorized to issue such bonds or insurance in the State California. The Certificate of Insurance
with endorsements must be with a company of A.M. Best's Key Rating of Grade A and Class
VII (seven) or better with an Admitted Insurer, or Grade A- or better and Class X (ten) or better
with a Surplus Line Broker. Workers' compensation insurance with a company of A.M. Best's
Key Rating of Grade B- or better and Class VII (seven) or better, or offered by State
Compensation Fund, is acceptable.
Contractor shall provide to the City within ten (10) working days after the date of notice of
award of contract the aforementioned insurance certificate(s) with endorsements which must
meet the requirements of the specifications and comply with the contract documents. Failure to
comply with this requirement will result in annulment of the award, forfeiture of the proposal
guarantee and City will pursue award to the next qualified responsive bidder. Contractor is
advised that insurance requirements are non-negotiable and City will not consider waiving
insurance requirements. There are no exceptions.
ACCOMPANYING THIS PROPOSAL IS
(NOTICE: Insert the words "Cash ($ )", "Cashier's Check", "Certified Check", or
"Bidder's Bond", as the case may be in the amount equal to at least ten (10) percent of the total
1;
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If the bidder or other interested person is a corporation, state legal
name of corporation and names of the president, secretary, treasurer, and manager thereof; if a
co -partnership, state true name of firm. and names of all individual co-partners composing firm;
if the bidder or other interested person is an individual, state first and last names in full.
City of Tustin RFP — Graffiti Removal Services 10 1 P a g e
Signed:
Title:
Date:
NOTE: If the bidder is a corporation, the legal name of the corporation shall be set forth above,
together with the signature of the officer or officers authorized to sign contracts on behalf of the
corporation; if the bidder is a co -partnership the true name of the firm shall be set forth above,
together with the signature of the partner or partners authorized to sign contracts on behalf of the
co -partnership; and if the bidder is an individual, his signature shall be placed above. If
signature is by an agent, other than an officer of a corporation or a member of a co -partnership, a
Power of Attorney must be on file with the City of Tustin prior to the opening of bids or
submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized.
Business Address
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Bidder shall list the name and address of the place of business of each subcontractor required to
be listed by Section 4100 et seq., of the California Public Contract Code which requires that a
bidder must list the name and location of the place of business of each subcontractor who the
bidder intends to have perform work in excess of one-half (1/2) of one (1) percent of the bidders'
total bid amount.
Name, Address &
Telephone Number
LIST OF SUBCONTRACTORS
Type of Work
Percentage of
Work
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REFERENCES
The following are the names, addresses, and phone numbers for five (5) public agencies for
which BIDDER has performed similar work within the past three (3) years:
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QUALIFICATION STATEMENT
The Undersigned certifies under oath the truth and correctness of all statements and of all
answers to questions made hereinafter (attach additional paper as needed).
SUBMITTED BY: CORPORATION ❑
NAME: PARTNERSHIP ❑
ADDRESS: INDIVIDUAL ❑
PRINCIPAL OFFICE: OTHER ❑
REQUIREMENTS
The following is to be included with the proposal:
Please fill out the following information on a separate document.
1. References: Bidder must submit a list of five (5) references comprised of cities and public
services that is similar in scope that have been provided in the last three (3) years.
References
- Name and location of each reference
- Name and phone number of contact person (familiar with project)
- Contract amount
- Scope of work with bid item amounts
Submit a summary of all claims made in the last five (5) vears on the
aforementioned broiects:
Name of claimant
Amount of claim
Nature of claim
Final status of claim
2. Resume of type of work in which your firm. possesses experience.
- How many years has your company been in business?
- Number of years your company has provided graffiti abatement services?
- Number of years' company has provided graffiti abatement services for public
agencies
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3. Description of Your Organization
- Under what other or former name(s) has your organization done business?
- How many years has your organization been in business under its present
business name?
- If a corporation, answer the following:
o Date of incorporation:
o State of incorporation:
o President's name:
o Vice -President's name(s):
o Secretary's name:
o Treasure's name:
- If an individual or a partnership answer the following:
o Date of organization:
o Name and address of all partners (state whether general or limited
partnerships
- If other than a corporation or partnership, describe the organization and
principals.
- List states and categories in which your organization is legally qualified. to do
business. Indicate registration or license numbers if applicable. List states in
which partnership or trade name is filed.
- Describe the work your organization normally performs with its own forces:
- Have you ever failed to complete any work awarded to you? If so, note when,
where and why:
- Within the last five (5) years, has any officer or partner of your organization
ever been an officer or partner of another organization when it failed to
complete a construction contract? If so, attach a separate sheet of explanation.
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- What is your company's plan to insure compliance with the contract
specifications and insure quality work?
- List the types of primary vehicles/equipment and number of each to be
assigned to this contract
- Please note any equipment which will also be used on another contract
- List the back-up equipment assigned to this contract to assure no production
interpretation.
- Provide the number of employees committed to graffiti abatement services.
- Provide the total number of employees to be assigned to this contract.
- Who will be the contractor's representative with the City?
- What is his/her background?
- What is his/her education?
Contractors Name:
Signed by:
Title:
City of Tustin RFP — Graffiti Removal Services 16 1 P a g e
QUESTIONNAIRE
Please answer the following questions in detail, using additional paper as necessary:
a. What makes your company the best company for this job?
b. What type of in-house training do you provide for your staff?
c. Who is responsible for training the graffiti removal workers and what type of training
is provided and at what intervals?
d. What is the address of the facility from which work crews will be assigned?
e. What communication system do you use to communicate between field and office?
f. Can your insurance and sureties broker provide you with the required rating and
coverage? Specify the A.M. Best's rating (grade and class) of your current
insurance(s) and sureties.
g. Can you provide proof of employee pay consistent with Davis -Bacon or State wages
on a weekly basis in accordance with prevailing wage requirements?
h. Do you use and/or have access to Tracking Automated & Graffiti Reporting System
(TAGRS)
City of Tustin RFP — Graffiti Removal Services 17 1 P a g e
For the Performance of-
Graffiti
f
Graffiti Abatement Services
NOW, THEREFORE, if the aforesaid Principal is awarded the contract; and within the time and
manner required under the specifications, after the prescribed forms are presented to him for
signature, enters into a written contract, in the prescribed form in accordance with the bid, and
files two (2) bonds satisfactory to the City, one (1) to guarantee faithful performance and the
other to guarantee payment for labor and materials, as required by law, then this obligation shall
be null and void; otherwise, it shall be and remain in full force and virtue.
In the event suit is brought upon this bond by the Obligee and judgment is recovered, the surety
shall pay all costs incurred by the Obligee in such suit, including a reasonable attorney's fee to
be fixed by the court.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this
day of
A.D., 20
Seal)
Seal)
(Seal)
Principal
(Seal)
Seal)
(Seal)
Surety
Note: Attach proper Notary Acknowledgment for signature of authorized person (Use copy of
blank form provided in this section.)
City of Tustin RFP — Graffiti Removal Services 18 1 P a g e
NON -COLLUSION AFFIDAVIT
TO THE CITY OF TUSTIN:
The undersigned in submitting this proposal for performing, by contract, the work required by these bid
documents, being duly sworn, deposes and says:
That she/he has not, either directly or indirectly, entered into any agreement, participated in any collusion,
or otherwise taken any action in restraint of free competitive bidding in connection with this contract.
Signed
Title:
Finn Name:
Note: Non -Collusion Affidavit to be submitted with Proposal. Attach proper notary acknowledgment
for signature of authorized person. (Use copy of blank form provided in this section.)
City of Tustin RFP — Graffiti Removal Services 19 1 P a g e
CONTRACTOR'S LICENSE DECLARATION
(Business and Professions Code Section 7028.15)
The undersigned declares that he or she is:
of
(Party making foregoing bid) (hereinafter the "Bidder")
0
1. Bidder's Contractors License Number is as follows:
Classification:
2. The expiration date of Bidder's Contractor's License is
3. Bidder acknowledges that Section 7028.15(a) of the Business and Professions Code
provides as follows:
"It is a misdemeanor for any person to submit a bid to a public agency in order to engage
in the business or act in the capacity of a Contractor within this state without having a
license therefor, except" as provided in the referenced section.
Executed on , 20 , at
(Insert City & State where declaration is signed)
Signature
Typed Name
Title
Name of Bidder
THIS FORM MUST BE COMPLETED, SIGNED AND SUBMITTED WITH THE
PROPOSAL (EXCEPT FOR FEDERALLY -FUNDED STATE PROJECTS)
City of Tustin RFP — Graffiti Removal Services 20 1 P a g e
CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT
State of California
County of OrangetSS
City of Tustin f
On this day of 20 , before me, , Notary Public, personally appeared
who proved to me on the basis of satisfactory evidence
to be the person whose name is subscribed to the within instrument and acknowledged to me that he
executed the same in his authorized capacity, and that by his signature on the instrument the person, or
the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF
PERJURY under the laws of the State of California that the foregoing is true and correct. Witness my
hand and official seal.
NOTARY SEAL
CAPACITY CLAIMED BY SIGNER:
Witness my hand and official seal.
Signature of Notary
SIGNER IS REPRESENTING:
THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED TO THE BELOW:
TITLE OR TYPE OF DOCUMENT:
NUMBER OF PAGES: DATE OF DOCUMENT:
SIGNER (S) OTHER THAN NAMED ABOVE:
City of Tustin RFP — Graffiti Removal Services 21 jPage
Individual(s)
Q
Corporate
❑
Officers
Title(s)
Partner(s)
Q
General Partner of a Limited
Partnership
Attorney -in -Fact
[�
Trustee (s)
[]
Subscribing Witness
Guardian/Conservator
C1
Other:
Witness my hand and official seal.
Signature of Notary
SIGNER IS REPRESENTING:
THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED TO THE BELOW:
TITLE OR TYPE OF DOCUMENT:
NUMBER OF PAGES: DATE OF DOCUMENT:
SIGNER (S) OTHER THAN NAMED ABOVE:
City of Tustin RFP — Graffiti Removal Services 21 jPage
PASY O
+A
Section C — Contract Agreement
This agreement, made and concluded, in triplicate, this _ day of , 20_, between
the City of Tustin, California, hereinafter called City, and
hereinafter called Contractor.
ARTICLE I
Witness, that for and in consideration of the payments and agreements hereinafter mentioned, to
be made and performed by the City, and under the conditions expressed in the two bonds,
bearing date with these presents and hereunto annexed, the Contractor agreed with City, at his
own proper cost and expense, to do all the work and furnish all the materials necessary to
construct and complete in good workmanlike and substantial manner and to the satisfaction of
the City, in accordance with the plans and specifications, as may be amended from time to time
as of the date of this Agreement, entitled:
Graffiti Abatement Services
Graffiti Abatement Services which said plans and specifications are hereby specifically referred
to and by such references made a part hereof. Said plans and specifications are on file in the
office of the Community Development Director of the City of Tustin, California.
ARTICLE II
Contractor agrees to receive and accept the following prices as full compensation for furnishing
all materials and for doing all the work contemplated and embraced in the Agreement; and also
for all loss or damage arising out of the nature of the work aforesaid, or from the action of the
elements, or from any unforeseen difficulties or obstructions which may arise or be encountered
in the prosecution of the work until its acceptance by the City, and for all risks of every
description connected with the work; also for all expenses incurred by or in consequence of the
suspension or discontinuance of work and for well and faithfully completing the work, and the
whole thereof, in the manner and according to the plans and specifications, and the requirements
of the Community Development Director under them.
City of Tustin RFP — Graffiti Removal Services 22 1 P a g e
CONTRACT FOR GRAFFITI ABATEMENT SERVICES
CITY OF TUSTIN
ITEM
NO.
CONTRACT ITEM
DESCRIPTION
ESTIMATED
QUANTITY
(JOBS)*
UNIT
PRICE
TOTAL
PRICE
1.
Paint — Light Color Base
3,000
$
$
2.
Paint — Deep Color Base
$
$
3.
** Water/Sand Blast
250
$
$
4.
** Chemical Removal
750
$
$
TOTAL CONTRACT PRICE $
* "Job" shall mean 100 square feet of painting or 40 square feet of water/sandblasting
or chemical removal
** City Authorization Required
ARTICLE III
The City Tustin hereby promises and agrees with the contractor to employ and does hereby
employ the contractor to provide the materials and to do the work according to the terms and
conditions herein contained and referred to, for the prices aforesaid, and hereby contracts to pay
the same at the time, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns do hereby agree to
the full performance of the covenants herein contained.
ARTICLE IV
It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument and the bid or proposal of Contractor, then this instrument
shall control and nothing herein shall be considered as an acceptance of the said terms of said
proposal conflicting herewith.
ARTICLE V
1. The CITY OF TUSTIN has obtained from the Director of Industrial Relations the general
prevailing rate of per diem wages and the general prevailing rate for legal holiday and overtime
work in the locality in which the work is to be performed for each craft or type of work needed to
execute this contract and maintains copies thereof in the office of the Community Development
Director. The contractor agrees that not less than said prevailing rates shall be paid to workers
City of Tustin RFP — Graffiti Removal Services 23 1 P a g e
employed on this public works contract as required by Labor Code Sections 1771 and 1774 of
the State of California.
2. The contractor shall, as a penalty to the CITY OF TUSTIN, forfeit twenty dollars ($20.00) for
each calendar day or portion thereof for each worker paid (either by contractor or any
subcontractor of contractor) less than the prevailing rate as prescribed in the preceding paragraph
for the work provided for in this contract, all in accordance with Sections 1774 and 1775 of the
Labor Code of the State of California.
3. Section 1777.5 of the Labor Code of the State of California, regarding the employment of
apprentices, is applicable to this contract if the prime contract involves Thirty Thousand Dollars
($30,000.00) or more, or twenty (20) working days or more and under such circumstances,
Contractor shall be fully responsible to ensure compliance with all the provisions of Labor Code
§1777.5 for all apprenticeable occupations on the project. A Contractor or subcontractor who
violates Section 1777.5 shall forfeit to the City of Tustin, as a civil penalty, the sum of one
hundred dollars ($100.00) for each calendar day of noncompliance. Notwithstanding Section
1727 of the Labor Code, upon receipt of a determination that a civil penalty has been imposed,
the City of Tustin shall withhold the amount of the civil penalty from contract progress payments
then due or to become due. Any funds withheld by the City of Tustin pursuant to this section
shall be deposited in the General Fund of the City of Tustin.
4. The Contractor shall not employ, or allow work to be performed by, a subcontractor who is
ineligible to perform work on the project pursuant to Section 1777.1 or 1777.7 of the Labor Code
pertaining to debarment by the Labor Commissioner for violations of the Prevailing Wage Laws.
5. In performance of this contract, not more than eight (8) hours shall constitute a day's work.
The Contractor shall fully conform to Article 3, Chapter 1, Part 7, Division 2 (Sections 1810 et
seq.) of the Labor Code of the State of California. Pursuant to the provisions of Section 1813 of
the Labor Code of the State of California, the Contractor shall, as a, penalty to the City of Tustin,
forfeit twenty-five Dollars ($25.00) for each worker employed in the execution of the contract by
the Contractor or by any subcontractor for each calendar day during which such worker is
required or permitted to work more than eight (8) hours in any one (1) calendar day and forty
(40) hours in any one (1) calendar week in violation of the provisions of Article 3 of Chapter 1 of
Part 7 of Division 2 of the Labor Code of the State of California. Contractor shall keep an
accurate record showing the name and actual hours worked each calendar day and each calendar
week by each worker employed by Contractor in connection with the public work.
6. Contractor agrees to keep accurate payroll records showing the name, address, social security
number, work classification, straight time and overtime hours worked each day and week and the
actual per diem wages paid to each journeyman, apprentice or worker employed by him in
connection with the public work, and agrees to insist that each of his subcontractors do the same.
Contractor further agrees that his payroll records and those of his subcontractors shall be
available to the employee or his representative,
and the Division of Apprenticeship Standards,
Labor Code Section 1776, et see j.., in general.
the Division of Labor Standards Enforcement,
ind shall comply with all of the provisions of
City of Tustin RFP — Graffiti Removal Services 24 1 P a g e
7. Contractor is also aware of the provisions of Section 3700 of the Labor Code which requires
every employer to be insured against liability for Worker's Compensation or undertake self-
insurance in accordance with the provisions of that code and will comply with such provisions
before commencing the performance of the work of this contract.
ARTICLE VI
In connection with the performance of this contract, the City shall have the authority to enter the
worksite at any time for the purpose of identifying the existence of conditions, either actual or
threatened, that may present a danger or hazard to any and all employees. The contractor agrees
that the City, in its sole authority and discretion, may order the immediate abatement of any and
all conditions that may present an actual or threatened danger or hazard to any and all employees
at the worksite.
The contractor acknowledges the provisions of Section 6400 of the Labor Code, which requires
that employers shall furnish employment and a place of employment that is safe and healthful for
all employees working therein. In the event the City identifies the existence of any condition
that presents an actual or threatened danger or hazard to any or all employees at the worksite the
City is hereby authorized to order the immediate abatement of that actual or threatened condition
pursuant to this section. The City may also, at its sole authority and discretion, issue an
immediate stop work order to the contractor to ensure that no employee working at the worksite
is exposed to a dangerous or hazardous condition. Any stop work order issued by the City to the
Contractor in accordance with the provisions of this section shall not give rise to any claim or
cause of action for delay damages by the contractor or the contractor's agents or subcontractors
against the City.
ARTICLE VII
The Contractor shall indemnify and save harmless the City of Tustin and all officers and
employees thereof from all claims, suits, or actions of every name, kind and description, brought
for, or on account of, injuries to or death of any person including, but not limited to, workers and
the public, or damage to property resulting from the construction of the work or by or in
consequence of any negligence regarding the work, use of improper materials or equipment in
construction of the work, neglect or refusal of Contractor to faithfully perform the work and all
of Contractor's obligations under the contract, or by or on account of any act or omission by the
Contractor or his agents or a subcontractor or his agents or a third party during the progress of
the work or at any time before its completion and final acceptance, or which might arise in
connection. with the agreed upon work or is caused by or happening in connection with the
progress of said work, or on. account of any passive or active negligent act or omission by the
City of Tustin, its officers, employees and agents, save and except claims arising through the sole
and exclusive negligence or sole and exclusive willful misconduct of the City of Tustin.
The defense and indemnification by Contractor shall include all costs and expenditures including
attorney's fees incurred by the City of Tustin or its employees, officers or agents with respect to
such claim or suit and Contractor will, if requested by City of Tustin, defend any litigation
arising out of such claims at the sole cost and expense of Contractor
City of Tustin RFP — Graffiti Removal Services 25 1 P a g e
In addition to any remedy authorized by law, so much of the money due the Contractor under
and by virtue of the contract as shall be considered necessary in the sole discretion of the City of
Tustin may be retained by the City until disposition has been made of such claims for damages
as aforesaid.
ARTICLE VIII
The Contractor shall take out and maintain during the life of the contract, commercial general
liability, automobile liability and worker's compensation insurance. The amount of the
commercial general liability and automobile insurance shall not be less than the following:
Single limit coverage applying to bodily and personal injury liability and property damage:
$2,000,000.00.
The following insurer endorsements are required if not part of the policy:
I. The City of Tustin, its elective and appointive boards, officers, agents and employees
named as additional insureds in the policy as to the work being performed under the
contract;
2. The coverage is primary and. no other insurance carried by the City of Tustin will be
called upon to contribute to a loss under this coverage;
3. The policy covers blanket contractual liability;
4. The policy limits or liability are provided on an occurrence basis;
5. The policy covers broad form property damage liability;
6. The policy covers personal injury as well as bodily injury liability;
7. The policy covers explosion, collapse, and underground hazards;
8. The policy covers products and completed operations;
9. The policy covers use of non -owned automobiles; and
10. The coverage shall not be cancelled or terminated unless thirty (30) days' written
notice is first given to the City of Tustin.
11. Insurers shall be authorized to do business in the State by the Department of Insurance
and shall meet the following qualifications:
A.M. Best's Rating of Grade A and Class VII (seven) (if an Admitted Insurer),
and Grade A- or better and Class X (ten) or better (if offered by a Surplus Line
Broker) is acceptable. Workers' compensation insurance rated Grade B- or
better and Class VII (seven) or better, or offered by the State Compensation
Fund, is acceptable.
12. The worker's compensation and employer's liability insurance policies shall contain a
waiver of subrogation in favor of the City.
ARTICLE IX
The term of this contract shall be for a period of one (1) year from its date of execution by the
City. The City shall have the option to extend the term of this contract for up to four (4)
City of Tustin RFP — Graffiti Removal Services 26 1 P a g e
additional one-year terms, by giving written notice to the Contractor prior to the end of the
preceding year. In the case of such extension, the same terms and conditions shall apply to the
subsequent contract term with the exception that the unit prices and total bid amount shall be
subject to adjustment at the commencement of each subsequent year according to CPI.
If extended, the "Adjustment Date" of the term of the contract is determined to be not more than
one (1) year after execution of the contract. The basis for computing the adjustment is the
Consumer Price Index, All Urban Consumers for the Los Angeles -Long Beach/Anaheim
Metropolitan Area (CPI -U) published by the United States Department of Labor, Bureau of
Labor Statistics ("Index"), which is in effect on the date of the commencement of the initial term
of the contract ("Beginning Index"). The Index published more immediately preceding the
Adjustment Date ("Extension Index") is to be used in determining the amount of the adjustment.
If the Extension Index has changed from the Beginning Index, the unit charges for the following
year of the term of the contract shall be set by multiplying the initial contract unit prices by a
fraction, the numerator of which is the Extension Index, as defined above, and the denominator
of which is the Beginning Index as defined above.
The adjustment date of the extended term of the contract of each subsequent year shall be the
same calendar date of the initial term of the contract with the exception of changing the year.
ARTICLE X
Upon receipt of a claim or summons and complaint by the City Clerk relating to this Contract,
the City Clerk shall provide written notice within five (5) working days to the contractor of the
claim or summons and complaint. For purposes of this section, notice to the contractor may be
via facsimile, messenger or by first class mail and addressed to:
[Insert name & address of contractor]
Nothing herein obligates the City to provide notice of a claim or summons and complaint that
does not clearly identify the contract or contractor.
In Witness Whereof, the parties have hereunto set their hands and seals the year and date first
above written.
THE CITY OF TUSTIN
C•
(SEAL) Mayor of the City of Tustin
ATTEST:
City Clerk of the City of Tustin
City of Tustin RFP — Graffiti Removal Services 27 1 P a g e
CONTRACT AND BOND APPROVED:
Date
City Attorney
APPROVED AS TO CONTENT:
Date
Community Development Director
CONTRACTOR
Firm Name:
Note: Attach proper acknowledgment
for signatures of authorized person(s). TITLE:
(Use copies of blank form provided in
Section B).
City of Tustin RFP — Graffiti Removal Services 28 1 P a g e
Bond No.
Amount
Premium
CITY OF TUSTIN
PUBLIC CONTRACT
FAITHFUL PERFORMANCE BONA
KNOW ALL MEN BY THESE PRESENTS: That
, as and hereinafter referred to collectively as "Principal", and
a corporation organized and existing under the laws of the State of
and duly authorized to transact surety business in the State of California, as, and hereinafter
referred to as, "Surety", are held and firmly bound unto the City of Tustin hereinafter referred to
as the "City", in the sum of for payment of which Principal and surety bind
themselves, their heirs, administrators, successors and assigns, jointly and severally as follows:
THE CONDITION OF THE ABOVE OBLIGATION IS THAT:
WHEREAS, Principal has entered into a contract dated February, 2019, with City to do
and perform the following, generally described work, which is more particularly described in
said contract for the construction of:
Graffiti Abatement Services
WHEREAS, all of such improvements are to be constructed and installed in accordance with the
plans and specifications described, referred to and incorporated in said contract; and
WHEREAS, Principal shall commence and complete the construction and installation of such
improvements as provided in said contract; and
NOW, THEREFORE, if Principal shall faithfully perform all agreements contained in the
aforesaid contract, then this obligation shall be null and void.
PROVIDED, HOWEVER, if Principal shall not faithfully perform all agreements contained in
the hereinabove described contract and all obligations, then this obligation shall remain in full
force and effect.
PROVIDED FURTHER HOWEVER, that Surety hereby stipulates and agrees that no change,
extension of time, alteration or modification of the contract documents or of the work to be
performed thereunder shall in any way affect its obligation on this bond and it does hereby waive
notice of any such change, extension of time, alteration or modification of the contract
documents or of the work to be performed thereunder; and
PROVIDED FURTHER, that in case suit is brought upon this bond by the City or any other
person who may bring an action on this bond, a reasonable attorney's fee, to be fixed by the
Court, shall be paid by Principal and Surety.
City of Tustin RFP — Graffiti Removal Services 29 1 P a g e
IN WITNESS WHEREOF, Principal and Surety have caused these presents to be duly signed
and sealed this day of 20
(SEAL)
APPROVED AS TO FORM:
City Attorney
(SEAL)
APPROVED AS TO CONTENT:
Date_
Community Development Director
SURETY:
BY:
(Name)
Attorney -in -Fact
Address of Surety:
PRINCIPAL:
BY:
(Name)
TITLE:_
Address of Principal:
Note: Attach proper acknowledgment for both Surety & Principal. (Use copies
of blank form provided in Section B).
City of Tustin RFP — Graffiti Removal Services 30 1 P a g e
Bond No.
Amount
Premium
CITY OF TUSTIN
PUBLIC CONTRACT
LABOR AND MATERIALS PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS: That ,
as and hereinafter referred to collectively as "Principal", and
a corporation organized and existing under the laws of the State of and duly
authorized to transact surety business in the State of California, as and hereinafter referred to as,
"Surety", are held and firmly bound unto the City of Tustin hereinafter referred to as the "City",
in the sum of $ for payment of which Principal and surety bind themselves, their
heirs, administrators, successors and assigns, jointly and severally as follows:
THE CONDITION OF THE ABOVE OBLIGATION IS THAT:
WHEREAS, Principal has entered into a contract dated _ , 20 , with the City
to do and perform the following, generally described work, which is more particularly described.
in said contract for the construction of:
Graffiti Abatement Services
WHEREAS, Principal shall commence and complete the construction and installation of such
improvements provided in said contract; and
NOW THEREFORE, if Principal shall pay the Contractor, his subcontractor, and all persons
renting equipment or furnishing labor or materials to them for such improvements, for the full
cost of such improvements and submit amounts due under the State Unemployment Insurance
Act with respect to such labor, then this obligation shall be null and void.
PROVIDED, HOWEVER, if Principal shall not pay the subcontractor and all persons renting
equipment or furnishing labor or materials to them for such improvements for the full cost of
such improvements, or if Principal fails to submit amounts due under the State Unemployment
Insurance Act with respect to such labor, then Surety will pay for the same in an amount not
exceeding the sum set forth above, which amount shall inure to the benefit of all persons named.
in Civil Code Section 9100.
PROVIDED FURTHER., HOWEVER, that Surety stipulates and agrees that no change,
extension of time, alteration or modification of the contract documents or of the work to be
performed thereunder shall in any way affect its obligation on this bond and it does hereby waive
notice of any such change, extension of time, alteration or modification of the contract
documents or of the work to be performed thereunder; and
City of Tustin RFP — Graffiti Removal Services 31 J P a g e
PROVIDED FURTHER, that in case suit is brought upon this bond by the City or any other
person named in Civil Code Section 9100 who may bring an action on this bond, a reasonable
attorney's fee, to be fixed by the Court, shall be paid by Principal and Surety.
IN WITNESS WHEREOF, Principal and Surety have caused these presents to be duly signed
and sealed day of , 20_.
(SEAL)
APPROVED AS TO FORM:
City Attorney
(SEAL)
APPROVED AS TO CONTENT:
Date_
Community Development Director
SURETY:
(Name)
I:_
Attorney -in -Fact
BY:
Address of Surety:
BY: _
(Name)
TITLE
Address of Principal:
Note:Attach proper acknowledgments for both Surety &, Principal. (Use copies of
blank form provided in Section
City of Tustin RFP — Graffiti Removal Services 32 1 P a g e
COMPENSATION INSURANCE CERTIFICATE
Pursuant to Section 1861 of the State Labor Code, each Contractor to whom a public works
contract has been awarded shall sign the following certificate and shall submit same to the City
prior to performing any work on the contract:
I am aware of the provisions of Section 3700 of the Labor Code which reads as follows:
"Every employer except the State shall secure the payment of compensation in one or more of
the following ways:
(a) By being insured against liability to pay compensation in one or more insurers duly
authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations a certificate of consent to self -insure,
which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of
ability to self -insure and to pay any compensation that may become due to his employee."
CONTRACTOR:
TITLE:
COMPENSATION INSURANCE CERTIFICATE
TO BE SUBMITTED WITH CONTRACT
City of Tustin RFP — Graffiti Removal Services 33 1 P a g e
Section D — General Provisions
Section 1 - Scope & Control of Work
1.1 Consultant Evaluation & Selection Process
The City intends to award a contract to the responsible contractor whose response conforms to
the RFP and whose RFP presents the greatest value to our City, all evaluation criteria considered.
The combined weight of the evaluation criteria is greater in importance than cost in determining
the greatest value to the City. The goal is to award a contract to the contractor that offers the City
the best quality as determined by the combined weight of the evaluation criteria.
The City may award a contract of higher qualitative competence over the lowest priced
response.
The basic information that each section should contain is specified below, these specifications
should be considered as minimum requirements. Much of the material needed to present a
comprehensive proposal can be placed into one of the sections listed, however; other criteria may
be added to further support the evaluation process whenever such additional criteria are deemed
appropriate in considering the nature of the services being solicited.
The evaluation process may include a two-stage approach including an initial evaluation of the
written proposal and preliminary scoring to develop a short list of contractors that will continue
to the final stage of oral presentation and interview and reference checks. The preliminary
scoring will be based on the total points.
The Criteria for evaluating the proposals submitted will take the following items into
consideration:
Overall Proposal and Understanding of the Required Services (30%)
- Has the contractor demonstrated a thorough understanding of the purpose and scope of
services?
- Has the contractor demonstrated that it understands the deliverables and reports
(Monthly/quarterly/annual reports and data) the City expects it to provide?
Relevant Experience (40%)
Does the contractor have experience on similar size contracts?
- Does the vendor have at a minimum three (3) years' experience dealing with
municipalities?
Price Proposal (15%)
- Price Proposals will be evaluated on the basis of fee scheduling described in Table 1.
Section B, Page 9.
City of Tustin RFP — Graffiti Removal Services 34 1 P a g e
Innovative and/or Creative Approaches (15%)
- Ability to providing the services that provide additional efficiencies or increased
performance capabilities.
Oral Interviews
In addition to the written proposal, the top tier contractor(s) will be asked to make an oral
presentation. The contractor should have available a principle in the company and the
contractor's proposed project manager to discuss the following:
1. The major elements of the proposal and be prepared to answer questions clarifying
the proposal details.
2. A description of similar experience the contractor has in providing the requested
services. Exhibits may also be used.
3. The proposed staffing, supervision coverage, level of training, fleet, and facility
resources identified to provide the requested services.
4. At least five (5) before and after pictures of various types of graffiti removal done by
vendor within the last three (3) calendar years.
The City reserves the right to negotiate pricing and for additional terms. City reserves the
right to begin negotiations and enter into a contract without an interview or further
discussions.
1.2 Award & Execution of Contract
Within ten (10) working days after the date of the Notice of Award, the contractor shall execute
and return the following contract documents to the Agency.
1. Contract Agreement
2. Faithful Performance Bond
3. Labor and Materials Payment Bond
4. Public Liability and Property Damage Insurance Certificate(s) and endorsements
5. Compensation Insurance Certificate and endorsements
6. Certified copy of Certificate of Authority, from the California Insurance Commissioner,
issued to the bonding companies
7. Proof of valid Contractor's License(s)
The Contract .Agreement shall not be considered binding upon Agency until executed by the
Authorized Agency officials. No contract will be executed unless the bidder is licensed in
accordance with the provisions of the State Business and Professions Code.
The successful bidder, prior to award of the contract by the City, shall present his or her
contractor's pocket license or certificate of licensure and provide signed statement which swears,
under penalty of perjury, that the pocket license or certificate of licensure presented is his or
hers, is current and valid and .is in a classification appropriate to the work to be undertaken.
Format of this statement is shown on the last page of this Section.
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A corporation to which an award is made may be required, before the Contract Agreement is
executed by the agency, to furnish evidence of its corporate existence, of its right to enter into
contracts in the State of California, and that the officers signing the contract and bonds for the
corporation have the authority to do so.
Failure to comply with this requirement will result in annulment of the award and thus, the City
will pursue to the next qualified responsive bidder. The contractor is advised that insurance
certificate requirements are non-negotiable and City will not consider waiving insurance
requirements. There are no exceptions.
1.3 Irregular Proposals
Unauthorized conditions, limitations, or provisions attached to a proposal will render it irregular
and may cause its rejection. The completed Proposal Forms shall be without interlineations,
alterations, or erasures. Alternative proposals will not be considered unless specifically
requested. No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be
considered.
1.4 Disqualification of Bidder
In the event that any bidder acting as a prime contractor has an interest in more than one
proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction
does not apply to subcontractors or suppliers who may submit quotations to more than one
bidder, and while doing so, may also submit a formal proposal as a prime contractor.
1.5 Contract Bonds
Both the Faithful Performance Bond and the Labor and Materials Payment Bond shall each be
for not less than one hundred percent (100%) of the total contract amount. Bonds shall be of the
form attached to Section C and secured from a surety company duly authorized to issue such
bonds in the State of California and shall be subject to the approval and acceptance of the City
Council and City Attorney. The Labor and Materials Payment Bond and the Faithful
Performance Bond shall remain in force during the term of the contract.
Additionally, the contractor shall concurrently submit, with the bonds, a certified copy of the
most recent Certificate of Authority issued to the bonding company by the California Insurance
Commissioner.
1.6 Clarity & Specifications
If any person contemplating submitting a bid for the proposed contract is in doubt as to the true
meaning of any part of the plans, specifications or other proposed contract documents, or find
discrepancies in, or omissions from, the drawings or specifications, he/she may submit to Dana
Ogdon, Assistant Director of Community Development, a. written request for an interpretation or
correction thereof. The person submitting the request will be responsible for its prompt delivery.
Any interpretation or correction of the proposed documents shall be made only by addendum
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duly issued and copy of such addendum will be mailed or delivered to each person receiving a
set of such documents. Dana Ogdon, Assistant Director of Community Development, will not be
responsible for any other explanation or interpretations of the proposed documents. The
contractor shall hold harmless the City of Tustin from any loss or damage as a result of his
intentional failure to report any error, omission or conflicting procedure.
Section 2 — Changes in Work
2.1 Markup
(a) Work by Contractor: The following percentages shall be added to the contractor's costs
and shall constitute the markup for all overhead and profits:
1) Labor......................................................................................... 15%
2) Materials................................................................................... 15%
3) Equipment Rental...................................................................... 15%
4) Other Items and Expenditures................................................... 15%
The sum of the costs and markups provided for in this subsection shall include
compensation for bonding.
(b) Work by Subcontractor: When all or any part of the extra work is performed by a
Subcontractor, the markup established in (a) shall be applied to the Subcontractor's actual
cost of such work. A markup of five percent (5%) of the subcontracted portion of the
extra work may be added by the Contractor.
2.2 Change in Order
If extra work is deemed necessary, the scope of work shall be documented under the terms and
conditions of the City of Tustin's Contract Change Order form enclosed at the end of this
section.
Section 3 - Prosecution, Progress & Acceptance of Work
3.1 Termination of Contract
This contract may be terminated with or without cause by the City of Tustin at any time with not
less than. 30 -days written notice of such termination. In the event of such termination, the
contractor shall be compensated for such services up to the date of termination. Such
compensation for work in progress would be prorated as to the percentage of progress completed
at the date of termination.
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3.2 Length of Contract
After February 1, 2019, this contract shall be renewable each year through January 31, 2024,
based upon performance. Each contract renewal is subject to approval by the Director of
Community Development and is contingent upon successful work by the contractor as
determined by the Director. All contract renewals must be approved in writing by the Director,
along with renewal of all bonds and insurance policies.
3.3 Working Days
City Hall Offices are currently open from 7:30 a.m. to 5:30 p.m. Monday through Thursday and
8:00 a.m. to 5:00 p.m. on Friday.
The contractor's activities shall be confined to the hours between 7:00 a.m. and 5:00 p.m.
Monday through Thursday and 7:00 a.m. to 4:00 p.m. on Friday, excluding holidays. Deviation
from these hours will not be permitted without the prior consent or request of the Director.
Section 4 - Responsibilities of The Contractor
4.1 Contractor's Equipment & Facilities
A noise level limit of 96 dBA at a distance of fifty feet (50') shall apply to all equipment on or
related to the job whether owned by the contractor or not. The use of excessively loud warning
signals shall be avoided except in those cases required for the protection of personnel.
4.2 Labor Laws
Legal Relations and Responsibility: The contractor shall insure and save harmless the City of
Tustin and all officers and employees thereof from all claims, suits, or actions of every name,
kind and description, brought for, or on account of, injuries to or death of any person including,
but not limited to, workers and the public, or damage to property resulting from the performance
of the work or by or in consequence of any negligence regarding the work, use of improper
materials or equipment in performance of the work, neglect or refusal of contractor to faithfully
perform the work and all of contractor's obligations under the contract, or by or on account of
any act or omission by the contractor or his agents or a subcontractor or his agents or a third
party during the progress of the work or at any time before its completion and final acceptance,
or which might arise in connection with the agreed upon work or is caused by or happening in
connection with the progress of said work, or on account of any passive or active negligent act or
omission by the City of Tustin, its officers, employees and agents, save and except claims arising
through the sole and. exclusive negligence or sole and exclusive willful misconduct of the City of
Tustin.
The defense and indemnification by contractor shall include all costs and expenditures including
attorney's fees incurred by the City of Tustin or its employees, officers or agents with respect to
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such claim or suit and contractor will, if requested by City of Tustin, defend any litigation arising
out of such claims at the sole cost and expense of contractor.
In addition to any remedy authorized by law, so much of the money due the contractor under and
by virtue of the contract as shall be considered necessary in the sole discretion of the City of
Tustin may be retained by the City until disposition has been made of such claims for damages
as aforesaid.
4.3 Responsibility for Damage & Loss
The contractor shall assume the defense of, and hold harmless, the City of Tustin and its officers
and agents from all claims of any kind arising from his own negligence or that of his agents in
the performance of the contract.
4.4 Labor Non-discrimination
Attention is directed to Section 1735 of the Labor Code, which reads as follows:
"No discrimination shall be made in the employment of persons upon public works because of
the race, religious creed, color, national origin, ancestry, physical handicap, medical condition,
marital status, or sex of such persons, except as provided in Section 12940 of the Government
Code, and every contractor for public works violating this section is subject to all the penalties
imposed for a violation of this chapter."
4.5 Payroll Records
Attention is directed to provisions in Labor Code Section 1776 which requires each contractor
and subcontractor to keep accurate payroll records regarding wages paid to journeymen,
apprentices, workers, or other employees. The contractor and subcontractor under him. shall
comply with the requirements of this Section.
4.6 Employment of Apprentices
Attention is directed to the provisions in Sections 1777.5, Chapter 1411, Statutes of 1968 and
1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any
.subcontractor under him. The contractor and any subcontractor under him shall comply with the
requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and. other requirements may be
obtained from the Director of Industrial Relations, ex -officio and Administrator of
Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and
its branch offices.
4.7 Liability Insurance
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Public Liability and Property Damages: Contractor shall take out and maintain during the life of
the contract, commercial general liability, automobile liability and worker's compensation
insurance. The amount of the commercial general liability and automobile insurance shall not be
less than the following:
Single limit coverage applying to bodily and personal injury liability and property damage:
$2,000,000.00/
The following insurer endorsements are required if not part of the policy:
The City of Tustin, its elective and appointive boards, officers, agents and employees
named as additional insureds in the policy as to the work being performed under the
contract;
2. The coverage is primary and no other insurance carried by the City of Tustin will be
called upon to contribute to a loss under this coverage;
3. The policy covers blanket contractual liability;
4. The policy limits or liability are provided on an. occurrence basis;
5. The policy covers broad form property damage liability;
6. The policy covers personal injury as well as bodily injury liability;
7. The policy covers products and completed operations;
The policy covers use of non -owner automobiles; and
9. The coverage shall not be cancelled or terminated unless thirty (30) days written notice
is given to the City of Tustin.
10. Insurers shall be authorized to do business in the State by the Department of Insurance
and shall meet the following qualifications:
A.M. Best's Key Rating of Grade A and Class VII (seven) (if an Admitted
Insurer), and Grade A- or better and Class X (ten) or better (if offered by a
Surplus Line Broker), is acceptable. Workers' compensation insurance rated
Grade B- or better and Class VII (seven) or better, or offered by the State
Compensation Fund, is acceptable.
11. The worker's compensation and employer's liability insurance policies shall contain a
waiver of subrogation in favor of the City.
Contractor shall provide to the City within ten (10) working days after the date of notice of
award of the contract evidence of the aforementioned insurance with insurer endorsements,
which must meet the requirements of this Article. An Acord Certificate will be accepted solely
as evidence of the name of the insurers and the amounts of insurance. Failure to comply with
these requirements will result in annulment of the award, forfeiture of the bidder's security, and
the City will pursue award to the next qualified responsive bidder. Contractor is advised that
City of Tustin RFP — Graffiti Removal Services 40 1 P a g e
insurance requirements are non-negotiable and City will not consider waiving insurance
requirements. There are no exceptions.
A RAA,,,,,+�
A City of Tustin business license shall be obtained by the contractor, at his expense, prior to
starting work. Subcontractors working for the general contractor for this project will be required
to have a business license while working on this project.
4.9 Payroll Records
Weekly certified payroll records for both the prime and subcontractors working on the job must
be submitted to the Agency by the Contractor. Progress payments will be withheld pending
receipt of any outstanding reports.
Section 5 - Measurements & Payment
5.1 Payment
The contractor shall submit a detailed invoice with each request for of Graffiti Removal services
at the end of the month. Upon receiving invoice, the City of Tustin will submit a payment with
the respective work of the month. The City has up to ten (10) days to submit payment.
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CONTRACTOR'S LICENSING STATEMENT TO BE PROVIDED BY SUCCESSFUL
BIDDER PRIOR TO AWARD OF CONTRACT
The undersigned Contractor or Corporate Officer, declares under penalty of perjury that the
attached copy of the Contractor's pocket license or certificate of licensure is Contractor's, is
current and valid, and is in a classification as required by the project specifications and
appropriate to the work to be undertaken for this project.
PROJECT: GRAFFITI REMOVAL SERVICES
NAME OF CONTRACTOR:
SIGNED:
TITLE:
Note: Attach proper Notary Acknowledgment for signature of authorized person.
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CITY OF TUSTIN
CONTRACT CHANGE ORDER NO.
PROJECT:
CONTRACTOR:
DESCRIPTION OF THIS CCO
The compensation (time and cost) set forth in this Change Order comprises the total
compensation due the Contractor, the Subcontractors and all suppliers, for the work or
change defined in this Change Order, including all impact on any unchanged work. By
signing this Change Order, the Contractor acknowledges and agrees, on behalf of
himself, all Subcontractors and all suppliers, that the stipulated compensation includes
payment for all work contained in this Change Order, plus all payment for the
interruption of schedules, extended overhead costs, delay, and all impact, ripple effect
or cumulative impact on all other work under this Contract. The signing of this Change
Order shall indicate that the Change Order constitutes full mutual accord and
satisfaction for the change, and that the time and/or cost under the Change Order
constitutes the total equitable adjustment owed the Contractor, all Subcontractors, and
all suppliers, as a result of this change. The Contractor, on behalf of himself, all
Subcontractors and all suppliers, agrees to waive all rights, without exception or
reservation of any kind whatsoever, to file any further claim or request for equitable
adjustment of any type, for any reasonably foreseeable cause that shall arise out of or as
a result of this Change Order or the impact of this Change Order on the remainder of the
work under this Contract.
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CHANGE IN CONTRACT ITEMS
INCREASE (DECREASE)
ITEM DESCRIPTION UNIT QUANTITY AMOUNT
NO. PRICE
TOTAL
City of Tustin RFP — Graffiti Removal Services 44 1 P a g e
ADDITIONAL WORK (NON CONTRACT ITEM)
I DESCRIPTION I UNIT PRICE I OUANTITY I AMOUNT I
TOTAL
GRAND TOTAL NET CHANGE
TIME EXTENSION BY REASON OF THIS CHANGE ORDER
SUMMARY OF CONTRACT CHANGE ORDERS
PRECEDING CCO CHANGES - INCREASE ❑ DECREASE ❑ $
TOTAL CCO'S TO DATE - INCREASEF] DECREASE ❑ $
ACCEPTED:
Contractor
SUBMITTED BY:
TITLE:
APPROVAL RECOMMENDED:
APPROVED:
Community Development Director
DATE:
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Section E - Scope of Services
PROCEDURE
The following procedures are to be followed by the City and contractor when performing Graffiti
Abatement Services:
The City shall receive initial complaints regarding any occurrence of graffiti nuisance violations.
City staff will provide the alleged locations for removal to the contractor for removal.
The Community Development Department shall notify the contractor of the location of the violation
and authorize contractor to proceed. Locations may be accessed through the TAGRS database or by
verbal or facsimile Notice to Proceed. In addition, the contractor may also identify graffiti
occurrences found in the field, provided such occurrences are formally documented through the
TAGRS database.
Authorization from the Community Development Department is required prior to the contractor's
proceeding with sandblasting or chemical removal processes.
The contractor shall remove the subject graffiti within 24 -hours of referral. The work shall be
performed in a prompt, thorough, lawful, and workman -like manner. Paint cover-up shall be
accomplished utilizing a custom color match or other method to ensure that the removal blends into
the existing background colors.
Before removing graffiti, the contractor shall photograph graffiti for documentation purposes.
All graffiti paint -over shall be done in a rectangular or square design with two (2) sides horizontal to
the ground at the minimum size needed to encompass the extreme limits of the graffiti violation.
At the end of each business day, the contractor shall email a list identifying the work completed
within the City of Tustin.
Any month, in which the contractor wishes to receive payment for Graffiti Abatement Services
which have been previously determined acceptable by City staff, the contractor must submit to the
Community Development Department an invoice for services rendered per job prior to the date of
the invoice. All submittals shall include the cost prescribed for graffiti removal based upon square
footage of removal stipulated within the contract document, measurement of which is described
herein. This invoice shall be in the form approved by the City's Director of Finance and shall be
submitted no later than the first (1st) working day of such month. The City will pay the contractor
for all services rendered on account of the contract price which are approved by the Community
Development Department pursuant to the contract no later than the last working day of said month.
Failure of the contractor to submit the required forms as stipulated herein will delay payment to the
contractor until the following billing cycle.
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For any submittal determined to be unclear or where the graffiti removal has been determined to be
incomplete or improper, the City shall verbally notify the contractor of the inadequacy within ten
(10) working days of the determination and shall withhold payment for services until the graffiti has
been removed to the satisfaction of the City.
The City of Tustin estimates that the contractor may be called upon to perform graffiti abatement
services of approximately 4,000 jobs during the first year of the contract. It is also estimated that,
on average, graffiti to be abated will not exceed 100 square feet in size. Jobs larger than 100 square
feet (or 40 square feet for water/sandblasting or chemical removal) may be counted as multiple jobs.
In submitting the proposal and by entering into an agreement with the City to perform annual
graffiti abatement services, the selected contractor agrees to carry out. all requested graffiti
abatement job assignments regardless of size during the contract period and to be reimbursed for not
more than the amount indicated herein as the "Unit Cost per Job Completed" except when
authorized by an approved change order. Services rendered which exceed the "City Estimated
Number of Jobs" stipulated by work category described herein may be billed per job at the "Cost
per Job Completed" bid amount, and will continue to be reimbursed by the City. Once the "Unit
Cost per Job Completed" amount is reached, a change order must be processed for the contractor to
be reimbursed for each additional job cost, as specified in Section D, General Provisions. The City
reserves the right to award more or less than 3,000 pieces of work for which the chosen contractor
shall be paid on a per unit basis.
SPECIFICATIONS FOR GRAFFITI REMOVAL
The method(s) of removal may vary depending upon the type of graffiti and condition of the
surface. Unless authorized otherwise by the Community Development Director or designee,
however; the contractor shall remove graffiti by painting the existing surface using a custom
matched color of paint. The following methods of removal may be used ONLY at the discretion of
the Community Development Director or designee:
- Sandblasting or other pressurized removal systems - This method of removal may be used
on surfaces such as concrete, cinder block, or brick.
- Chemical removal - This method of removal may be used on non -porous surfaces such as
granite, tile, metal, and some marble.
Materials and Equipment
The contractor shall properly prepare all stucco, masonry, metal, wood, or other exterior surfaces in
a manner that will result in an acceptable bonding of the applied paint and deter the visibility of
graffiti. The contractor shall use "Dunn Edwards" exterior acrylic flat paint (W720 Acri-Flues) or
an equivalent (as approved by the City of Tustin) in the painting of all exterior surfaces, unless
determined otherwise by the Community Development Director or designee.
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The materials shall be applied in such a manner as will ensure smooth, even, uniform coats free of
dirt, drips, ridges, runs, and brush marks resulting from Contractor's work. When completed, the
painting shall represent a workman -like appearance.
Paint shall be applied under dry, dust -free conditions and shall not be applied when the temperature
is below 40 degrees Fahrenheit. All primer and intermediate coats of paint shall be unscarred and
completely integral as well as completely dry at the time of the application of each succeeding coat.
- Deep base paints - Firm drying time average of 60 minutes, hard in 12 hours. Spreading
rate: 300 sq. ft. per gallon stucco and masonry; 350 to 450 sq. ft. per gallon on wood.
- Light base paints - Firm drying time of 60 minutes. Spreading rate: 350 - 400 sq. ft. per
gallon.
The contractor must provide an airless spray unit (minimum 2500 p.s.i.), and such other equipment
as may be necessary to perform graffiti removal (e.g., ladders, brushes, etc.).
For certain surfaces, the Community Development Director or designee may authorize that
chemical based materials be used in a manner to accomplish graffiti removal.
Manufacturer's recommendations for mixing, thinning, applying, type of exposure, surface to be
covered, and type of surface wear to which the paint will be subjected shall be explicitly followed.
The contractor must have the ability to reach difficult locations when removing graffiti. To this end
the contractor shall at all. times have ladders, painting extensions on every vehicle and 24/7 access to
a bucket truck vehicle with a minimum extension height of a minimum forty (40) feet.
Public Relations
All employees of the contractor must wear clean and professional clothing in the performance of
their duties. Equipment must be clean and maintained in a safe operating manner. All equipment
shall be subject to inspection by the City. The contractor at all times must conduct service with
utmost courtesy to the public.
Contractor Responsibility
The contractor must assume the responsibility for all work performed.
Cleanup
All finished surfaces must be left clean and reasonably dust free. At the completion of the work, the
contractor must clean all exposed surfaces soiled by the work, repair all damage caused by the work
at no extra cost to the property owner or the City of Tustin, remove all debris of the work from the
job site, and leave the entire site ready for use.
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NPDES REQUIREMENTS (Not a Bid Item)
The Santa Ana Regional Water Quality Control Board (RWQCB) has issued a. permit to Orange
County and incorporated cities in the Santa Ana Region to govern storm water and non -storm water
discharges resulting from construction activities. The RWQCB Permit is National Pollutant
Discharge Elimination System (NPDES) Permit No. CAS618030. Copies .of the RWQCB Permit
are available for review from the City of Tustin Public Works Department.
The County of Orange has developed a Drainage Area Management Plan (DAMP) to comply with
the Permit requirements. The DAMP contains Best Management Practices (BMPs) that all
construction personnel must adhere to. The BMPs include pollution prevention and source control
techniques to minimize the impact of construction activities upon dry -weather urban runoff, storm
water runoff, and receiving water quality.
All work performed under this contract shall conform to the above referenced NPDES Permit, the
current edition of the DAMP, and the City of Tustin's Water Quality Ordinance. In addition, the
contractor is required to comply with all applicable local, state and federal clean water regulations,
laws, provisions, etc. in the performance of their work.
The contractor shall implement all applicable BMPs and ensure that all staff are properly trained
and understand the BMPs.
The contractor must:
• Transport paint and materials to and from job sites in containers with secure lids and tied
down to the transport vehicle.
• Not transfer or load paint near storm drain inlets or watercourses.
• Test and inspect spray equipment prior to starting to paint. 'Tighten all hoses and
connections and do not overfill paint container.
• Capture all clean-up water, and dispose of properly.
• Not remove graffiti during a rain event.
• Protect nearby storm drain inlets prior to removing graffiti from walls, signs, sidewalks,
or other structures needing graffiti abatement. Clean up afterwards by sweeping or
vacuuming thoroughly, and/or by using absorbent and properly disposing of the
absorbent.
• Direct runoff from sand blasting and high pressure washing (with no cleaning agents)
into a landscaped or dirt area. If such an area is not available, falter runoff through an
appropriate filtering device (e.g. filter fabric) to keep sand, particles, and debris out of
storm drains.
• Plug nearby storm drains and vacuum/pump wash water to the sanitary sewer if a graffiti
abatement method generates wash water containing a cleaning compound (such as high
pressure washing with a cleaning compound).
• Consider using a waterless and non-toxic chemical cleaning method for graffiti removal
(e.g. gels or spray compounds).
The contractor may be asked to:
City of Tustin RFP — Graffiti Removal Services 49 1 P a g e
Plug nearby storm drain inlets prior to the start of painting where there is significant risk
of a spill reaching storm drains. Remove plugs when job is completed.
Cover nearby storm drain inlets if sand blasting is used to remove paint, prior to starting
work.
• Use a sander with a vacuum filter bag if sanding.
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•
Section F — Federal Lobbying Restrictions
FEDERAL LOBBYING RESTRICTIONS
Section 1352, Title 31, United States Code prohibits Federal funds from being expended by the
recipient or any lower tier sub -recipient of a Federal -aid contract to pay for any person for
influencing or attempting to influence a Federal agency or Congress in connection with the
awarding of any Federal -aid contract, the making of any Federal grant or loan, or the entering
into of any cooperative agreement.
If any funds other than Federal funds have been paid for the same purposes in connection with
this Federal -aid contract and the recipient shall submit an executed certification and, if required,
submit a completed disclosure form as part of the bid documents.
A certification for Federal -aid contracts regarding payment of funds to lobby Congress or a
Federal agency is included in the Proposal. Standards Form — LLL, "Disclosure of Lobbying
Activities," with instructions for completion of the Standard Form is also included in the
Proposal. Signing the Proposal shall constitute signature of the Certification.
The above referenced certification and disclosure of lobbying activities shall be included in each
subcontract and any lower -tier contracts exceeding $100,000. All disclosure forms, but no
certifications, shall be forwarded from tier to tier until received by the Community Development
Director.
The Contractor, subcontractors, and any lower -tier contractors shall file a disclosure form at the
end of each calendar quarter in which there occurs any event that requires disclosure for that
materially affects the accuracy of the information contained in any disclosure form previously
filed by the Contractor, subcontractors and any lower -tier contractors. An event that materially
affects the accuracy of the information reported includes:
(1) A cumulative increase of $25,000 or more in the amount paid or expected to be
paid for influencing or attempting to influence a covered Federal action; or
(2) A change in the person(s) or individual(s) influencing or attempting to influence a
covered Federal Action; or
(3) A change in the officer(s), employee(s), or Member(s) contacted to influence or
- attempt to influence a covered Federal Action.
City of Tustin RFP — Graffiti Removal Services 511 P a 2 e
City of Tustin,
Community Development Department
I, the undersigned,
my application for
in connection with and as a part of
state as follows:
Within the last twelve (12) months, I have made the following campaign contributions to a
member or members of the:
❑ City Council
Date(s) of Contribution(s):
Contribution(s) paid to:
Contribution(s) for:
Amount of Contributions(s):
(If no contributions were made, write "none.")
I declare under penalty of perjury that the foregoing is true and correct.
Executed this day of , 20 , at
California.
Print Name
City of Tustin RFP — Graffiti Removal Services 52 1 P a g e
f
Section G — Federal Contract Provisions
Required Contract Provisions Federal -Aid Contracts
GENERAL
These contract provisions shall apply to all work performed on the contract by the contractor's
own organization and with the assistance of workers under the contractor's immediate
superintendence and to all work performed on the contract by piecework, station work, or by
subcontract. The conditions stated below are subject to change following the new fiscal year.
Except as otherwise provided for in each section, the contractor shall insert in each subcontract
all of the stipulations contained in these Required Contract Provisions, and further require their
inclusion in any lower tier subcontract or purchase order that may in turn be made. The Required
Contract Provisions shall not be incorporated by reference in any case. The prime contractor
shall be responsible for compliance by any subcontractor or lower tier subcontractor with these
Required Contract Provisions.
a) A breach of any of the stipulations contained in these Required Contract Provisions shall
be sufficient grounds for termination of the contract.
b) A breach of the following clauses of the Required Contract Provisions may also be
grounds for debarment as provided in 29 CFR 5.12:
Section I, paragraph 2;
Section IV, paragraphs 1, 2, 3, 4, and 7;
Section V, paragraphs 1 and 2a through 2g.
c) Disputes arising out of the labor standards provisions of Section IV (except paragraph 5)
and Section V of these Required Contract Provisions shall not be subject to the general
disputes clause of this contract. Such disputes shall be resolved in accordance with the
procedures of the U.S. Department of Labor (DOL) as set forth in 29 CFR 5, 6, and 7.
Disputes within the meaning of this clause include disputes between the contractor (or
any of its subcontractors) and the contracting agency, the DOL, or the contractor's
employees or their representatives.
Selection of Labor: During the performance of this contract, the contractor shall not:
a) discriminate against labor from any other State, possession, or territory of the United
States (except for employment preference for Appalachian contracts, when applicable, as
specified in Attachment A), or
b) employ convict labor for any purpose within the limits of the project unless it is labor
performed by convicts who are on parole, supervised release, or probation.
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NONDISCRIMINATION
(Applicable to all Federal -aid contracts and to all related subcontracts of $10,000 or more.)
Equal Employment Opportunity: Equal employment opportunity (EEO) requirements not to
discriminate and to take affirmative action to assure equal opportunity as set forth under laws,
executive orders, rules, regulations (28 CFR 35, 29 CFR 1630 and 41 CFR 60) and orders of the
Secretary of Labor as modified by the provisions prescribed herein, and imposed pursuant to 23
U.S.C. 140 shall constitute the EEO and specific affirmative action standards for the contractor's
project activities under this contract. The Equal Opportunity Construction Contract
Specifications set forth under 41 CFR 60-4.3 and the provisions of the American Disabilities Act
of 1990 (42 U.S.C. 12101 et seq.) set forth under 28 CFR 35 and 29 CFR 1630 are incorporated
by reference in this contract. In the execution of this contract, the contractor agrees to comply
with the following minimum specific requirement activities of EEO:
a.) The contractor will work with the State highway agency (SHA) and the Federal
Government in carrying out EEO obligations and in their review of his/her activities
under the contract.
b) The contractor will accept as his operating policy the following statement:
"It is the policy of this Company to assure that applicants are employed, and that employees are
treated during employment, without regard to their race, religion, sex, color, national origin, age
or disability. Such action shall include: employment, upgrading, demotion, or transfer;
recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of
compensation; and selection for training, including apprenticeship, preapprenticeship, and/or on -
the -j ob. train.ing."
EEO Officer: The contractor will designate and make known to the SHA contracting officers an
EEO Officer who will have the responsibility for and must be capable of effectively
administering and promoting an active contractor program of EEO and who must be assigned
adequate authority and responsibility to do so.
Dissemination of Policy: All members of the contractor's staff who are authorized to hire,
supervise, promote, and discharge employees, or who recommend such action, or who are
substantially involved in such action, will be made fully cognizant of, and will implement, the
contractor's EEO policy and contractual responsibilities to provide EEO in each grade and
classification of employment. To ensure that the above. agreement will be met, the following
actions will be taken as a minimum:
a) Periodic meetings of supervisory and personnel office employees will be conducted
before the start of work and then not less often than once every six months, at which time
the contractor's EEO policy and its implementation will be reviewed and explained. The
meetings will be conducted by the EEO Officer.
b) All new supervisory or personnel office employees will be given a thorough
indoctrination by the EEO Officer, covering all major aspects of the contractor's EEO
obligations within thirty days following their reporting for duty with the contractor.
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c) All personnel who are engaged in direct recruitment for the project will be instructed by
the EEO Officer in the contractor's procedures for locating and hiring minority group
employees.
d) Notices and posters setting forth the contractor's EEO policy will be placed in areas
readily accessible to employees, applicants for employment and potential employees.
e) The contractor's EEO policy and the procedures to implement such policy will be brought
to the attention of employees by means of meetings, employee handbooks, or other
appropriate means.
Recruitment: When advertising for employees, the contractor will include in all advertisements
for employees the notation: "An Equal Opportunity Employer." All such advertisements will be
placed in publications having a large circulation among minority groups in the area from which
the project work force would normally be derived.
a) The contractor will, unless precluded by a valid bargaining agreement, conduct
systematic and direct recruitment through public and private employee referral sources
likely to yield qualified minority group applicants. To meet this requirement, the
contractor will identify sources of potential minority group employees, and establish with
such identified sources procedures whereby minority group applicants may be referred to,
the contractor for employment consideration.
b) In the event the contractor has a valid bargaining agreement providing for exclusive
hiring hall referrals, he is expected to observe the provisions of that agreement to the
extent that the system permits the contractor's compliance with EEO contract provisions.
(The DOL has held that where implementation of such agreements have the effect of
discriminating against minorities or women, or obligates the contractor to do the same,
such implementation violates Executive Order 11246, as amended.)
c) The contractor will encourage his present employees to refer minority group applicants
for employment. Information and procedures with regard to referring minority group
applicants will be discussed with employees.
Personnel Actions: Wages, working conditions, and employee benefits shall be established and
administered, and personnel actions of every type, including hiring, upgrading, promotion,
transfer, demotion, layoff, and termination, shall be taken without regard to race, color, religion,
sex, national origin, age or disability. The following procedures shall be followed:
a) The contractor will conduct periodic inspections of project sites to insure that working
conditions and employee facilities do not indicate discriminatory treatment of project site
personnel.
b) The contractor will periodically evaluate the spread of wages paid within each
classification to determine any evidence of discriminatory wage practices.
c) The contractor will periodically review selected personnel actions in depth to determine
whether there is evidence of discrimination. Where evidence is found, the contractor will
promptly take corrective action. If the review indicates that the discrimination may
extend beyond. the actions reviewed, such corrective action shall include all affected
persons.
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d) The contractor will promptly investigate all complaints of alleged discrimination made to
the contractor in connection with his obligations under this contract, will attempt to
resolve such complaints, and will take appropriate corrective action within a reasonable
time. If the investigation indicates that the discrimination may affect persons other than
the complainant, such corrective action shall include such other persons. Upon
completion of each investigation, the contractor will inform every complainant of all of
his avenues of appeal.
Training and Promotion:
a) The contractor will assist in locating, qualifying, and increasing the skills of minority
group and women employees, and applicants for employment.
b) Consistent with the contractor's work force requirements and as permissible under
Federal and State regulations, the contractor shall make full use of training programs, i.e.,
apprenticeship, and on-the-job training programs for the geographical area of contract
performance. Where feasible, 25 percent of apprentices or trainees in each occupation
shall be in their first year of apprenticeship or training. In the event a special provision
for training is provided under this contract, this subparagraph will be superseded as
indicated in the special provision.
c) The contractor will advise employees and applicants for employment of available training
programs and entrance requirements for each.
d) The contractor will periodically review the training and promotion potential of minority
group and women employees and will encourage eligible employees to apply for such
training and promotion.
Unions: If the contractor relies in whole or in part upon unions as a source of employees, the
contractor will use his/her best efforts to obtain the cooperation of such unions to increase
opportunities for minority groups and women within the unions, and to effect referrals by such
unions of minority and female employees. Actions by the contractor either directly or through a
contractor's association acting as agent will include the procedures set forth below:
a) The contractor will use best efforts to develop, in cooperation with the unions, joint
training programs aimed toward qualifying more minority group members and women
for membership in the unions and increasing the skills of minority group employees and
women so that they may qualify for higher paying employment.
b) The contractor will use best efforts to incorporate an EE® clause into each union
agreement to the end that such union will be contractually bound to refer applicants
without regard to their race, color, religion, sex, national origin, age or disability.
c) The contractor is to obtain information as to the referral practices and policies of the
labor union. except that to the extent such information is within the exclusive possession
of the labor union and such labor union refuses to furnish such information to the
contractor, the contractor shall so certify to the SHA and shall set forth what efforts have
been made to obtain such information.
d) In the event the union is unable to provide the contractor with a reasonable flow of
minority and women referrals within the time limit set forth in the collective bargaining
agreement, the contractor will, through independent recruitment efforts, fill the
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employment vacancies without regard to race, color, religion, sex, national origin, age or
disability; making full efforts to obtain qualified and/or qualifiable minority group
persons and women. (The DOL has held that it shall be no excuse that the union with
which the contractor has a collective bargaining agreement providing for exclusive
referral failed to refer minority employees.) In the event the union referral practice
prevents the contractor from meeting the obligations pursuant to Executive Order 11246,
as amended, and these special provisions, such contractor shall immediately notify the
SHA.
Selection of Subcontractors, Procurement of Materials and Leasing of Equipment: The
contractor shall not discriminate on the grounds of race, color, religion, sex, national origin, age
or disability in the selection and retention of subcontractors, including procurement of materials
and leases of equipment.
a) The contractor shall notify all potential subcontractors and suppliers of his/her EEO
obligations under this contract.
b) Disadvantaged business enterprises (DBE), as defined in 49 CFR 23, shall have equal
opportunity to compete for and perform subcontracts which the contractor enters into
pursuant to this contract. The contractor will use his best efforts to solicit bids from and
to utilize DBE subcontractors or subcontractors with meaningful minority group and
female representation among their employees. Contractors shall obtain lists of DBE
construction firms from SHA personnel.
c) The contractor will use his best efforts to ensure subcontractor compliance with their
EEO obligations.
Records and Reports: The contractor shall keep such records as necessary to document
compliance with the EEO requirements. Such records shall be retained for a period of three years
following completion of the contract work and shall be available at reasonable times and places
for inspection by authorized representatives of the SHA and. the FHWA.
a) The records kept by the contractor shall document the following:
a. The number of minority and non -minority group members and women employed
in each work classification on the project;
b. The progress and efforts being made in cooperation with unions, when applicable,
to increase employment opportunities for minorities and women;
c. The progress and efforts being made in locating, hiring, training, qualifying, and
upgrading minority and female employees; and
d. The progress and efforts being made in securing the services of DBE
subcontractors or subcontractors with meaningful minority and female
representation among their employees.
e. The contractors will submit an annual report to the SHA each July for the duration
of the project, indicating the number of minority, women, and non -minority group
employees currently engaged in each work classification required by the contract
work. This information is to be reported on Form FHWA-1391. If on-the-job
training is being required by special provision, the contractor will be required to
collect and report training data.
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NONSEGREGATED FACILITIES
(Applicable to all Federal -aid construction contracts and to all related subcontracts of $10,000 or
more.)
b) By submission of this bid, the execution of this contract or subcontract, or the
consummation of this material supply agreement or purchase order, as appropriate, the
bidder, Federal -aid construction contractor, subcontractor, material supplier, or vendor, as
appropriate, certifies that the firm does not maintain or provide for its employees any
segregated facilities at any of its establishments, and that the firm does not permit its
employees to perform their services at any location, under its control, where segregated
facilities are maintained. The firm agrees that a breach of this certification is a violation
of the EEO provisions of this contract. The firm further certifies that no employee will be
denied access to adequate facilities on the basis of sex or disability.
c) As used in this certification, the term "segregated facilities" means any waiting rooms,
work areas, restrooms and washrooms, restaurants and other eating areas, time clocks,
locker rooms, and other storage or dressing areas, parking lots, drinking fountains,
recreation or entertainment areas, transportation, and housing facilities provided for
employees which are segregated by explicit directive, or are, in fact, segregated on the
basis of race, color, religion, national origin, age or disability, because of habit, local
custom, or otherwise. The only exception will be for the disabled when the demands for
accessibility override (e.g. disabled parking).
d) The contractor agrees that it has obtained or will obtain identical certification from
proposed subcontractors or material suppliers prior to award of subcontracts or
consummation of material supply agreements of $10,000 or more and that it will retain
such certifications in its files.
PAYMENT OF PREDETERMINED MINIMUM WAGE
(Applicable to all Federal -aid construction contracts exceeding $2,000 and to all related
subcontracts, except for projects located on roadways classified as local roads or rural minor
collectors, which are exempt.)
General:
a) All mechanics and laborers employed or working upon the site of the work will be paid
unconditionally and not less often than once a week and without subsequent deduction or
rebate on any account [except such payroll deductions as are permitted by regulations (29
CFR 3) issued by the Secretary of Labor under the Copeland Act (40 U.S.C. 276c)] the
full amounts of wages and bona fide fringe benefits (or cash equivalents thereof) due at
time of payment. The payment shall be computed at wage rates not less than those
contained in the wage determination of the Secretary of Labor (hereinafter "the wage
determination") which is attached hereto and made a part hereof, regardless of any
contractual relationship which may be alleged to exist between the contractor or its
subcontractors and such laborers and mechanics. The wage determination (including any
additional classifications and wage rates conformed under paragraph 2 of this Section IV
and the DOL poster (WH -1321) or Form FHWA-1495) shall be posted at all times by the
City of Tustin RFP — Graffiti Removal Services 58 1 P a g e
contractor and its subcontractors at the site of the work in a prominent and accessible
place where it can be easily seen by the workers. For the purpose of this Section,
contributions made or costs reasonably anticipated for bona fide fringe benefits under
Section 1(b)(2) of the Davis -Bacon Act (40 U.S.C. 276a) on behalf of laborers or
mechanics are considered wages paid to such laborers or mechanics, subject to the
provisions of. Section IV, paragraph 3b, hereof. Also, for the purpose of this Section,
regular contributions made or costs incurred for more than a weekly period (but not less
often than quarterly) under plans, funds, or programs, which cover the particular weekly
period, are deemed to be constructively made or incurred during such weekly period.
Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits
on the wage determination for the classification of work actually performed, without
regard to skill, except as provided in paragraphs 4 and 5 of this Section IV.
b) Laborers or mechanics performing work in more than one classification may be
compensated at the rate specified for each classification for the time actually worked
therein, provided, that the employer's payroll records accurately set forth the time spent in
each classification in which work is performed.
c) All rulings and interpretations of the Davis -Bacon Act and related acts contained in 29
CFR 1, 3, and 5 are herein incorporated by reference in this contract.
Classification:
a) The SHA contracting officer shall require that any class of laborers or mechanics
employed under the contract, which is not listed in the wage determination, shall be
classified in conformance with the wage determination.
b) The contracting officer shall approve an additional classification, wage rate and fringe
benefits only when the following criteria have been met:
a. the work to be performed by the additional classification requested is not
performed by a classification in the wage determination;
b. the additional classification is utilized in the area by the construction industry;
c. the proposed wage rate, including any bona fide fringe benefits, bears a
reasonable relationship to the wage rates contained in the wage determination;
and
d. with respect to helpers, when such a classification prevails in the area in which
the work is performed.
c) If the contractor or subcontractors, as appropriate, the laborers and mechanics (if known)
to be employed in the additional classification or their representatives, and the
contracting officer agree on the classification and wage rate (including the amount
designated for fringe benefits where appropriate), a report of the action taken shall be
sent by the contracting officer to the DOL, Administrator of the Wage and Hour Division,
Employment Standards Administration, Washington, D.C. 20210. The Wage and Hour
Administrator, or an authorized representative, will approve, modify, or disapprove every
additional classification action within 30 days of receipt and so advise the contracting
officer or will notify the contracting officer within the 30 -day period that additional time
is necessary.
d) In the event the contractor or subcontractors, as appropriate, the laborers or mechanics to
be employed in the additional classification or their representatives, and the contracting
City of Tustin RFP — Graffiti Removal Services 59 1 P a g e
officer do not agree on the proposed classification and wage rate (including the amount
designated for fringe benefits, where appropriate), the contracting officer shall refer the
questions, including the views of all interested parties and the recommendation of the
contracting officer, to the Wage and Hour Administrator for determination. Said
Administrator, or an authorized representative, will issue a determination within 30 days
of receipt and so advise the contracting officer or will notify the contracting officer
within the 30 -day period that additional time is necessary
e) The wage rate (including fringe benefits where appropriate) determined pursuant to
paragraph 2c or 2d of this Section N shall be paid to all workers performing work in the
additional classification from the first day on which work is performed in the
classification.
Payment of Fringe Benefits:
a) Whenever the minimum wage rate prescribed in the contract for a class of laborers or
mechanics includes a fringe benefit which is not expressed as an hourly rate, the
contractor or subcontractors, as appropriate, shall either pay the benefit as stated in the
wage determination or shall pay another bona fide fringe benefit or an hourly case
equivalent thereof.
b) If the contractor or subcontractor, as appropriate, does not make payments to a trustee or
other third person, he/she may consider as a part of the wages of any laborer or mechanic
the amount of any costs reasonably anticipated in providing bona fide fringe benefits
under a plan or program, provided, that the Secretary of Labor has found, upon the
written request of the contractor, that the applicable standards of the Davis -Bacon Act
have been met. The Secretary of Labor may require the contractor to set aside in a
separate account asset for the meeting of obligations under the plan or program.
Apprentices and Trainees (Programs of the U.S. DOL) and Helpers:
a) Apprentices: Apprentices will be permitted to work at less than the predetermined rate for
the work they performed when they are employed pursuant to and individually registered
in a bona fide apprenticeship program registered with the DOL, Employment and
Training Administration, Bureau of Apprenticeship and Training, or with a State
apprenticeship agency recognized by the Bureau, or if a person is employed in his/her
first 90 days of probationary employment as an apprentice in such an apprenticeship
program, who is not individually registered in the program, but who has been certified by
the Bureau of Apprenticeship and Training or a State apprenticeship agency (where
appropriate) to be eligible for probationary employment as an apprentice.
b) The allowable ratio of apprentices to journeyman -level employees on the job site in any
craft classification shall not be greater than the ratio permitted to the contractor as to the
entire work force under the registered program. Any employee listed on a payroll at an
apprentice wage rate, who is not registered or otherwise employed as stated above, shall
be paid not less than the applicable wage rate listed in the wage determination for the
classification of work actually performed. In addition, any apprentice performing work
on the job site in excess of the ratio permitted under the registered program shall be paid
not less than the applicable wage rate on the wage determination for the work actually
City of Tustin RFP — Graffiti Removal Services 60 1 P a g e
performed. Where a contractor or subcontractor is performing construction on a project in
a locality other than that in which its program is registered, the ratios and wage rates
(expressed in percentages of the journeyman -level hourly rate) specified in the
contractor's or subcontractor's registered program shall be observed.
c) Every apprentice must be paid at not less than the rate specified in the registered program
for the apprentice's level of progress, expressed as a percentage of the journeyman -level
hourly rate specified in the applicable wage .determination. Apprentices shall be paid
fringe benefits in accordance with the provisions of the apprenticeship program. If the
apprenticeship program does not specify fringe benefits, apprentices must be paid the full
amount of fringe benefits listed on the wage determination for the applicable
classification. If the Administrator for the Wage and Hour Division determines that a
different practice prevails for the applicable apprentice classification, fringes shall be
paid in accordance with that determination.
d) In the event the Bureau of Apprenticeship and Training, or a State apprenticeship agency
recognized by the Bureau, withdraws approval of an apprenticeship program, the
contractor or subcontractor will no longer be permitted to utilize apprentices at less than
the applicable predetermined rate for the comparable work performed by regular
employees until an acceptable program is approved.
e) Trainees: Except as provided in 29 CFR 5.16, trainees will not be permitted to work at
less than the predetermined rate for the work performed unless they are employed
pursuant to and individually registered in a program which has received prior approval,
evidenced by formal certification by the DOL, Employment and Training Administration.
f) The ratio of trainees to journeyman -level employees on the job site shall not be greater
than permitted under the plan approved by the Employment and Training Administration.
Any employee listed on the payroll at a trainee rate who is not registered and
participating in a training plan approved by the Employment and Training Administration
shall be paid not less than the applicable wage rate on the wage determination for the
classification of work actually performed. In addition, any trainee performing work on
the job site in excess of the ratio permitted under the registered program shall be paid not
less than the applicable wage rate on the wage determination for the work actually
performed.
g) Every trainee must be paid at not less than the rate specified in the approved program for
his/her level of progress, expressed as a percentage of the journeyman -level. hourly rate
specified in the applicable wage determination. Trainees shall be paid fringe benefits in
accordance with the provisions of the trainee program. If the trainee program does not
mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on
the wage determination unless the Administrator of the Wage and Hour Division
determines that there is an apprenticeship program associated with the corresponding
journeyman -level wage rate on the wage determination which provides for less than full
fringe benefits for apprentices, in which case such trainees shall receive the same fringe
benefits as apprentices.
h) In the event the Employment and Training Administration withdraws approval of a
training program, the contractor or subcontractor will no longer be permitted to utilize
trainees at less than the applicable predetermined rate for the work performed until an
acceptable program is approved.
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i) Helpers: Helpers will be permitted to work on a project if the helper classification is
specified and defined on the applicable wage determination or is approved pursuant to the
conformance procedure set forth in Section IV.2. Any worker listed on a payroll at a
helper wage rate, who is not a helper under a approved definition, shall be paid not less
than the applicable wage rate on the wage determination for the classification of work
actually performed.
Apprentices and Trainees (Programs of the U.S. DOT):
Apprentices and trainees working under apprenticeship and skill training programs which have
been certified by the Secretary of Transportation as promoting EEO in.connection with Federal -
aid highway construction programs are not subject to the requirements of paragraph 4 of this
Section IV. The straight time hourly wage rates for apprentices and trainees under such programs
will be established by the particular programs. The ratio of apprentices and trainees to
journeymen shall not be greater than permitted by the terms of the particular program.
Withholding:
The SHA shall upon its own action or upon written request of an authorized representative of the
DOL withhold, or cause to be withheld, from the contractor or subcontractor under this contract
or any other Federal contract with the same prime contractor, or any other Federally -assisted
contract subject to Davis -Bacon prevailing wage requirements which is held by the same prime
contractor, as much of the accrued payments or advances as may be considered necessary to pay
laborers and mechanics, including apprentices, trainees, and helpers, employed by the contractor
or any subcontractor the full amount of wages required by the contract. In the event of failure to
pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working
on the site of the work, all or part of the wages required by the contract, the SHA contracting
officer may, after written notice to the contractor, take such action as may be necessary to cause
the suspension of any further payment, advance, or guarantee of funds until such violations have
ceased.
Overtime Requirements:
No contractor or subcontractor contracting for any part of the contract work which. may require
or involve the employment of laborers, mechanics, watchmen, or guards (including apprentices,
trainees, and helpers described in paragraphs 4 and 5 above) shall require or permit any laborer,
mechanic, watchman, or guard in any workweek in which he/she is employed on such work, to
work in excess of 40 hours in such workweek unless such laborer, mechanic, watchman, or guard
receives compensation at a rate not less than one -and -one-half times his/her basic rate of pay for
all hours worked in excess of 40 hours in such workweek.
Violation:
Liability for Unpaid Wages; Liquidated Damages: In the event of any violation of the clause set
forth in paragraph 7 above, the contractor and any subcontractor responsible thereof shall be
liable to the affected employee for his/her unpaid wages. In addition, such contractor and
subcontractor shall be liable to the United States (in the case of work done under contract for the
City of Tustin RFP — Graffiti Removal Services 62 1 P a g e
District of Columbia or a territory, to such District or to such territory) for liquidated damages.
Such liquidated damages shall be computed with respect to each individual laborer, mechanic,
watchman, or guard employed in violation of the clause set forth in paragraph 7, in the sum of
$10 for each calendar day on which such employee was required or permitted to work in excess
of the standard work week of 40 hours without payment of the overtime wages required by the
clause set forth in paragraph 7.
Withholding for Unpaid Wages and Liquidated Damages:
The SHA shall upon its own action or upon written request of any authorized representative of
the DOL withhold, or cause to be withheld, from any monies payable on account of work
performed by the contractor or subcontractor under any such contract or any other Federal
contract with the same prime contractor, or any other Federally -assisted contract subject to the
Contract Work Hours and Safety Standards Act, which is held by the same prime contractor,
such sums as may be determined to be necessary to satisfy any liabilities of such contractor or
subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in
paragraph 8 above.
STATEMENTS AND PAYROLLS
(Applicable to all Federal -aid construction contracts exceeding $2,000 and to all related
subcontracts, except for projects located on roadways classified as local roads or rural collectors,
which are exempt.)
Compliance with Copeland Regulations (29 CFR 3):
The contractor shall comply with the Copeland Regulations of the Secretary of Labor
which are herein incorporated by reference.
Payrolls and Payroll Records:
Payrolls and basic records relating thereto shall be maintained by the contractor and each
subcontractor during the course of the work and preserved for a period of 3 years from the date
of completion of the contract for all laborers, mechanics, apprentices, trainees, watchmen,
helpers, and guards working at the site of the work.
a) The payroll records shall contain the name, social security number, and address of each
such employee; his or her correct classification; hourly rates of wages paid (including
rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalent
thereof the types described in Section 1(b)(2)(B) of the Davis Bacon Act); daily and
weekly number of hours worked; deductions made; and actual wages paid. In addition,
for Appalachian contracts, the payroll records shall contain a notation indicating whether
the employee does, or does not, normally reside in the labor area as defined in
Attachment A, paragraph 1. Whenever the Secretary of Labor, pursuant to Section IV,
paragraph 3b, has found that the wages of any laborer or mechanic include the amount of
any costs reasonably anticipated in providing benefits under a plan or program described
in Section I(b)(2)(B) of the Davis Bacon Act, the contractor and each subcontractor shall
maintain records which show that the commitment to provide such benefits is
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enforceable, that the plan or program is financially responsible, that the plan or program
has been communicated in writing to the laborers or mechanics affected, and. show the
cost anticipated or the actual cost ,incurred in providing benefits. Contractors or
subcontractors employing apprentices or trainees under approved programs shall
maintain written evidence of the registration of apprentices and trainees, and ratios and
wage rates prescribed in the applicable programs.
b) Each contractor and subcontractor shall furnish, each week in which any contract work is
performed, to the SHA resident engineer a payroll of wages paid each of its employees
(including apprentices, trainees, and helpers, described in Section IV, paragraphs 4 and 5,
and watchmen and guards engaged on work during the preceding weekly payroll period).
The payroll submitted shall set out accurately and completely all of the information
required to be maintained under paragraph 2b of this Section V. This information may be
submitted in any form desired. Optional Form WH -347 is available for this purpose and
may be purchased from the Superintendent of Documents (Federal stock number 029-
005-0014-1), U.S. Government Printing Office, Washington, D.C. 20402. The prime
contractor is responsible for the submission of copies of payrolls by all subcontractors.
c) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by
the contractor or subcontractor or his/her agent who pays or supervises the payment of
the persons employed under the contract and shall certify the following:
a. that the payroll for the payroll period contains the information required to be
maintained under paragraph 2b of this Section V and that such information is
correct and complete;
b. that such laborer or mechanic (including each helper, apprentice, and trainee)
employed on the contract during the payroll period has been paid the full. weekly
wages earned, without rebate, either directly or indirectly, and that no deductions
have been made either directly or indirectly from the full wages earned, other than
permissible deductions as set forth in the Regulations, 29 CFR 3;
c. that each laborer or mechanic has been paid not less that the applicable wage rate
and fringe benefits or cash equivalent for the classification of worked performed,
as specified in the applicable wage determination incorporated into the contract.
d) The weekly submission of a properly executed certification set forth on the reverse side
of Optional Form WH -347 shall satisfy the requirement for submission of the "Statement
of Compliance required by paragraph 2d of this Section V.
a. The falsification of any of the above certifications may subject the contractor to
civil or criminal prosecution under 18 U.S.C. 1001 and 31 U.S.C. 231.
b. The contractor or subcontractor shall make the records required under paragraph
2b of this Section V available for inspection, copying, or transcription by
authorized representatives of the SHA, the FHWA, or the DOL, and shall permit
such representatives to interview employees during working hours on the job. If
the contractor or subcontractor fails to submit the required records or to make
them available, the SHA, the FHWA, the DOL, or all may, after written notice to
the contractor, sponsor, applicant, or owner, take such actions as may be
necessary to cause the suspension of any further payment, advance, or guarantee
of funds. Furthermore, failure to submit the required records upon request or to
City of Tustin RFP — Graffiti Removal Services 64 1 P a g e
make such records available may be grounds for debarment action pursuant to 29
CFR 5.12.
RECORD OF MATERIALS, SUPPLIES, AND LABOR.
On all Federal -aid contracts on the National Highway System, except those which provide solely
for the installation of protective devices at railroad grade crossings, those which are constructed
on a force account or direct labor basis, highway beautification contracts, and contracts for which
the total final construction cost for roadway and bridge is less than $1,000,000 (23 CFR 635) the
contractor shall:
a. Become familiar with the list of specific materials and supplies contained in Form
FHWA-47, "Statement of Materials and Labor Used by Contractor of Highway
Construction Involving Federal Funds," prior to the commencement of work
under this contract.
b. Maintain a record of the total cost of all materials and supplies purchased for and
incorporated in the work, and also of the quantities of those specific materials and
supplies listed on Form FHWA-47, and in the units shown on Form FHWA-47.
c. Furnish, upon the completion of the contract, to the SHA resident engineer on
Form FHWA-47 together with the data required in paragraph lb relative to
materials and supplies, a final labor summary of all. contract work indicating the
total hours worked and the total amount earned.
d. At the prime contractor's option, either a single report covering all contract work
or separate reports for the contractor and for each subcontract shall be submitted.
SUBLETTING OR ASSIGNING THE CONTRACT
The contractor shall perform with its own organization. contract work amounting to not less than
30 percent (or a greater percentage if specified elsewhere in the contract) of the total original
contract price, excluding any specialty items designated by the State. Specialty items may be
performed by subcontract and the amount of any such specialty items performed may be
deducted from the total original contract price before computing the amount of work required to
be performed by the contractor's own organization (23 CFR 635).
"Its own organization" shall be construed to include only workers employed and paid directly by
the prime contractor and equipment owned. or rented by the prime contractor, with or without
operators. Such term does not include employees or equipment of a subcontractor, assignee, or
agent of the prime contractor.
"Specialty Items" shall be construed to be limited to work that requires highly. specialized
knowledge, abilities, or equipment not ordinarily available in the type of contracting
organizations qualified and expected to bid on the contract as a whole and in general are to be
limited to minor components of the overall contract.
City of Tustin RFP — Graffiti Removal Services 65 1 P a g e
The contract amount upon which the requirements set forth in paragraph 1 of Section VII is
computed includes the cost of material and manufactured products which are to be purchased or
produced by the contractor under the contract provisions.
The contractor shall furnish (a) a competent superintendent or supervisor who is employed by the
firm, has full authority to direct performance of the work in accordance with the contract
requirements, and is in charge of all construction operations (regardless of who performs the
work) and (b) such other of its own organizational resources (supervision, management, and
engineering services) as the SHA contracting officer determines is necessary to assure the
performance of the contract.
No portion of the contract shall be sublet, assigned or otherwise disposed of except with the
written consent of the SHA contracting officer, or authorized representative, and such consent
when given shall not be construed to relieve the contractor of any responsibility for the
fulfillment of the contract. Written consent will be given only after the SHA has assured that
each subcontract is evidenced in writing and that it contains all pertinent provisions and
requirements of the prime contract.
SAFETY: ACCIDENT PREVENTION
In the performance of this contract the contractor shall comply with all applicable Federal, State,
and local laws governing safety, health, and sanitation (23 CFR 635). The contractor shall
provide all safeguards, safety devices and protective equipment and take any other needed
actions as it determines, or as the SHA contracting officer may determine, to be reasonably
necessary to protect the life and health of employees on the job and the safety of the public and
to protect property in connection with the performance of the work covered by the contract.
It is a condition of this contract, and shall be made a condition of each subcontract, which the
contractor enters into pursuant to this contract, that the contractor and any subcontractor shall not
permit any employee, in performance of the contract, to work in surroundings or under
conditions which are unsanitary, hazardous or dangerous to his/her health or safety, as
determined under construction safety and health standards (29 CFR 1926) promulgated by the
Secretary of Labor, in accordance with Section 107 of the Contract Work Hours and Safety
Standards Act (40 U.S.C. 333).
Pursuant to 29 CFR 1926.3, it is a condition of this contract that the Secretary of Labor or
authorized representative thereof, shall have right of entry to any site of contract performance to
inspect or investigate the matter of compliance with the construction safety and health standards
and to carry out the duties of the Secretary under Section 107 of the Contract Work Hours and
Safety Standards Act (40 U.S.C. 333).
FALSE STATEMENTS CONCERNING HIGHWAY PROJECTS
In order to assure high quality and durable construction in conformity with approved plans and
specifications and a high degree of reliability on statements and representations made by
engineers, contractors, suppliers, and workers on Federal -aid highway projects, it is essential that
City of Tustin RFP — Graffiti Removal Services 66 1 P a g e
all persons concerned with the project perform their functions as carefully, thoroughly, and
honestly as possible. Willful falsification, distortion, or misrepresentation with respect to any
facts related to the project is a violation of Federal law. To prevent any misunderstanding
regarding the seriousness of these and similar acts, the following notice shall be posted on each
Federal -aid highway project (23 CFR 635) in one or more places where it is readily available to
all persons concerned with the project:
NOTICE TO ALL PERSONNEL ENGAGED ON FEDERAL -AID HIGHWAY
PROJECTS
18 U.S.C. 1020 reads as follows:
"Whoever, being an officer, agent, or employee of the United States, or of any State or Territory,
or whoever, whether a person, association, firm, or corporation, knowingly makes any false
statement, false representation, or false report as to the character, quality, quantity, or cost of the
material used or to be used, or the quantity or quality of the work performed or to be performed,
or the cost thereof in connection with the submission of plans, maps, specifications, contracts, or
costs of construction on any highway or related project submitted for approval to the Secretary of
Transportation; or
Whoever knowingly makes any false statement, false representation, false report or false claim
with respect to the character, quality, quantity, or cost of any work performed or to be performed,
or materials furnished or to be furnished, in connection with the construction of any highway or
related project approved by the Secretary of Transportation; or
Whoever knowingly makes any false statement or false representation as to material fact in any
statement, certificate, or report submitted pursuant to provisions of the Federal -aid Roads Act
approved July 1, 1916, (39 Stat. 355), as amended and supplemented;
Shall be fined not more that $10,000 or imprisoned not more than 5 years or both."
IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL WATER POLLUTION
CONTROL ACT
(Applicable to all Federal -aid construction contracts and to all related subcontracts of $100,000
or more.)
By submission of this bid or the execution of this contract, or subcontract, as appropriate, the
bidder, Federal -aid construction contractor, or subcontractor, as appropriate, will be deemed to
have stipulated as follows:
That any facility that is or will be utilized in the performance of this contract, unless such
contract is exempt under the Clean Air Act, as amended (42 U.S.C. 1857 et seq., as amended by
Pub.L. 91-604), and under the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251
et seq., as amended by Pub.L. 92-500), Executive Order 11738, and regulations • in
implementation thereof (40 CFR 15) is not listed, on the date of contract award, on the U.S.
Environmental Protection Agency (EPA) List of Violating Facilities pursuant to 40 CFR 15.20.
City of Tustin RFP — Graffiti Removal Services 67 1 P a g e
That the firm agrees to comply and remain in compliance with all the requirements of Section
114 of the Clean Air Act and Section 308 of the Federal Water Pollution Control Act and all
regulations and guidelines listed thereunder.
That the firm shall promptly notify the SHA of the receipt of any communication from the
Director, Office of Federal Activities, EPA, indicating that a facility that is or will be utilized for
the contract is under consideration to be listed on the EPA List of Violating Facilities.
That the firm agrees to include or cause to be included the requirements of paragraph 1 through 4
of this Section X in every nonexempt subcontract, and further agrees to take such action as the
government may direct as a means of enforcing such requirements.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION
Instructions for Certification - Primary Covered Transactions:
(Applicable to all Federal -aid contracts - 49 CFR 29)
By signing and submitting this proposal., the prospective primary participant is providing the
certification set out below.
The inability of a person to provide the certification set out below will not necessarily result in
denial of participation in this covered transaction. The prospective participant shall submit an
explanation of why it cannot provide the certification set out below. The certification or
explanation will be considered in connection with the department or agency's determination
whether to enter into this transaction. However, failure of the prospective primary participant to
furnish a certification or an explanation shall disqualify such a person from participation in this
transaction.
The certification in this clause is a material representation of fact upon which reliance
was placed when the department or agency determined to enter into this transaction. if it
is later determined that the prospective primary participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency may terminate this transaction for cause of
default.
The prospective primary participant shall provide immediate written notice to the
department or agency to whom this proposal is submitted if any time the prospective
primary participant learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier
covered transaction," "participant," "person," "primary covered transaction," "principal,"
"proposal," and "voluntarily excluded," as used in this clause, have the meanings set out
in the Definitions and Coverage sections of rules implementing Executive Order 12549.
You may contact the department or agency to which this proposal is submitted for
assistance in obtaining a copy of those regulations.
City of Tustin RFP — Graffiti Removal Services 68 1 P a g e
The prospective primary participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower
tier covered transaction with a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by
the department or agency entering into this transaction.
The prospective primary participant further agrees by submitting this proposal that it will
include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusion -Lower Tier Covered Transaction," provided by the department
or agency entering into this covered transaction, without modification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions.
A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that is not debarred, suspended, ineligible,
or voluntarily excluded from the covered transaction, unless it knows that the
certification is erroneous. A participant may decide the method and frequency by which it
determines the eligibility of its principals. Each participant may, but is not required to,
check the nonprocurement portion of the "Lists of Parties Excluded From Federal
Procurement or Nonprocurement Programs" (Nonprocurement List) which is compiled
by the General Services Administration.
Nothing contained in the foregoing shall be construed to require establishment of a.
system of records in order to render in good faith the certification required by this clause.
The knowledge and information of participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
Except for transactions authorized under paragraph f of these instructions, if a participant
in a. covered transaction knowingly enters into a lower tier covered transaction with a
person who is suspended, debarred, ineligible, or voluntarily excluded from participation
in this transaction, in addition to other remedies available to the Federal Government, the
department or agency may terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion --
Primary Covered Transactions
The prospective primary participant certifies to the best of its knowledge and belief, that it and
its principals:
Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
Have not within a 3 -year period preceding this proposal been convicted of or had a civil
judgement rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction
or contract under a public transaction; violation of Federal or State antitrust statutes or
City of Tustin RFP — Graffiti Removal Services 69 1 P a g e
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses enumerated in paragraph 1b of
this certification; and
Have not within a 3 -year period preceding this application/proposal had one or more public
transactions (Federal, State or local) terminated for cause or default.
Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Certification - Lower Tier Covered Transactions:
(Applicable to all subcontracts, purchase orders and other lower tier transactions of $25,000 or
more 49 CFR 29)
By signing and submitting this proposal, the prospective lower tier is providing the certification
set out below.
The certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. If it is later determined that the prospective lower
tier participant knowingly rendered an erroneous certification, in addition to other remedies
available to the Federal Government, the department, or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
The prospective lower tier participant shall provide immediate written notice to the person to
which this proposal is submitted if at any time the prospective lower tier participant learns that
its certification was erroneous by reason of changed circumstances.
The terms "covered transaction," "debarred," "suspended," "ineligible," "primary covered
transaction," "participant," "person," "principal," "proposal," and "voluntarily excluded," as used
in this clause, have the meanings set out in the Definitions and Coverage sections of rules
implementing Executive Order 12549. You may contact the person to which this proposal is
submitted for assistance in obtaining a copy of those regulations.
The prospective lower tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
The prospective lower tier participant further agrees by submitting this proposal that, it will
include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
City of Tustin RFP — Graffiti Removal Services 70 1 P a g e
Voluntary Exclusion -Lower Tier Covered Transaction," without modification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions.
A participant in a covered. transaction may rely upon a certification of a prospective participant
in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily
excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant may decide the method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the Nonprocurement List.
Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge
and information of participant is not required to exceed that which is normally possessed by a
prudent person in the ordinary course of business dealings.
Except for transactions authorized under paragraph e of these instructions, if a participant in a.
covered transaction knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in
addition to other remedies available to the Federal Government, the department or agency with
which this transaction originated may pursue available remedies, including suspension and/or
debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—
Lower Tier Covered Transactions:
The prospective lower tier participant certifies, by submission of this proposal, that neither it nor
its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
CERTIFICATION REGARDING USE OF CONTRACT FUNDS FOR LOBBYING
(Applicable to all Federal -aid construction contracts and to all related subcontracts which exceed
$100,000 - 49 CFR 20)
The prospective participant certifies, by signing and submitting this bid or proposal, to the best
of his or her knowledge and belief, that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person. for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, .amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
City of Tustin RFP — Graffiti Removal Services 711 Page
If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any Federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than. $10,000 and not more
than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she
shall require that the language of this certification be included in all lower tier subcontracts,
which exceed $100,000 and that all such recipients shall certify and disclose accordingly.
City of Tustin RFP — Graffiti Removal Services 72 1 P a g e
URBAN GRAFFITI ENTERPRISES, INC.
TAKING PRIDE IN OUR COMMUNITIES
PROPOSAL
CITY OF TUSTIN
GRAFFITI REMOVAL SERVICES
OCTOBER 16, 2018
Submitted by:
Urban Graffiti Enterprises Inc.
1280 Mountain View Circle
Azusa, CA. 91702
(626) 815-4900
Fax (626) 815-4499
Info @ u rban g raffiti.com
6c� 100111"
CITY OF TUSTIN
GRAFFITI REMOVAL SERVICES
Table of Contents
COVER LETTER AND COMPANY INTRODUCTION
TransmittalLetter---------------------------------------------------------------------------------- 1
Qualifications-------------------------------------------------------------------------------------- 2
Experience--------------------------------------------------------------------------------------- 3
Proposed Staff/Key Personnel---------------------------------------------------------------- 4
WorkPlan------------------------------------------------------------------------------------------ 5-7
Transportation and Equipment---------------------------------------------------------------- 8
Hiringand Training------------------------------------------------------------------------------- 9
SafetyProgram------------------------------------------------------------------------------------ 10
Quality Control Program------------------------------------------------------------------------- 11-16
Additional Features------------------------------------------------------------------------------- 17-22
PROPOSALFORMS
Proposal and Price Sheet------------------------------------------------------------------------
23-26
List of Subcontractors-----------------------------------------------------------------------------
27
Listof References---------------------------------------------------------------------------------
28-29
Qualification Statement---------------------------------------------------------------------------
30-32
Questionnaire---------------------------------------------------------------------------------------
33-34
BidBond - Notarized------------------------------------------------------------------------------
35-37
Non -Collusion Affidavit — Notarized-----------------------------------------------------------
38-40
Contractor's License Declaration--------------------------------------------------------------
41
ATTACHMENTS
Contractor's License------------------------------------------------------------------------------ 42
DIRCertification----------------------------------------------------------------------------------- 43
State of California DOT DBE Certificate------------------------------------------------------ 44-45
State of California DOT SBE Certificate------------------------------------------------------ 46
Certificate of Authorization---------------------------------------------------------------------- 47
�Jffh
URBAN GRAFFITI ENTERPRISES INC.
P.O. Box 2383
Covina, CA 91722
PH (626) 815-4900 FX (626) 815-4499
uanr@urbangraffiti.com
October 16, 2018
Dana Ogden
Community Development Department
City of Tustin
300 Centennial Way45
Tustin, CA 92780
Subject: Graffiti Abatement Services Proposal
Ms. Ogden,
hereby declare that I am duly authorized by Urban Graffiti Enterprises Inc. to sign and bind said
contracting firm to the City of Tustin. I further state that this proposal contemplates full compliance with
all the specifications detailed in the city's Request for Proposal. In addition, all addendums have been
received and to date our company has not failed to complete any contracts awarded.
Urban Graffiti Enterprises Inc. is very aware of how important it is for our communities to be free of
graffiti, not only for aesthetic purposes but also for the safety and morale of its residents. Graffiti has the
unique characteristic of being a visual type of crime. Left unchallenged or poorly eradicated, graffiti
and/or its remnants can give the impression of a community in despair and that can reflect on everyone,
from the crews responsible to the city department in charge to its elected officials. Therefore, we go to
great lengths to insure quality and professionalism in our services.
In putting together this bid, I personally took great care in addressing each and every aspect of the
specifications. I fully understand the goals and objectives of this agreement. As an individual who has
been in the industry for over 34 years, along with the vast combined experience and professionalism of
my field and administrative staff, we are uniquely qualified to not only meet but in fact exceed the city's
expectations. I have personally developed various graffiti abatement, control and prevention programs
and strategies to combat the blight of graffiti and we continue on that trek. Our company has dedicated
itself to providing the best service possible, utilizing the most efficient and cost effective methods of
eradication. That coupled with our incessant endeavor for perfection in professionalism and workmanship
makes us stand out from the rest. We bring to the table, unprecedented experience, innovation and
creativity with processes such as; on-site color matching, our mobile app assisted, web based graffiti
reporting and tracking system (GRAF) which automatically routes service requests to the assigned
crew(s) and also provides live status view of all current pending and completed work.
If you have any questions regarding our proposal, please feel free to call me at (626)815-4900
Respectfully,
Juan Reinoso
President
Urban Graffiti Enterprises Inc.
QUALIFICATIONS
Our company was founded by Juan Reinoso in 1990 as a sole proprietorship and in June of 2000, we incorporated
as Urban Graffiti Enterprises Inc. (VGE). Unlike many others who claim to have decades'of experience in the graffiti
removal industry, when in fact they started off as painters, building maintenance or janitorial companies, our
founder's experience can verifiably be dated as far back as the mid1980s, under the employment of Graffiti
Removal Inc. the original graffiti removal company in Southern California.
Even before Urban Graffiti Enterprises was ever imagined, our founder was hitting the trenches removing graffiti
and providing various other public agency services throughout the tri -county area. He was in fact instrumental in
developing and perfecting many of the processes and procedures still used in the industry today. From the very
beginning, his vision was to provide exceptional, innovative service, taking pride in workmanship, and staying
abreast of the latest in environmentally friendly and efficient technologies available. UGE started as a public
agency services company and still is primarily geared towards developing and implementing solutions to the public
sector..
Our municipal services began in 1990 providing graffiti removal services to the City of San Fernando, and the City
of Burbank. Soon thereafter we continued acquiring many other public agency contracts providing not only graffiti
removal but also; steam cleaning services, bus shelter services, bulky item pick-up and etched window repair and
film installation. We have honed our skills as a company servicing small and large scale agreements. We have to
date been awarded hundreds of public entity projects, ranging from $12,000 to over $700,000 each, annually. With
a long history of contracting with public agencies we've always maintained the required licensing and adequate
bonding and insurance limits. Therefore meeting any agency's insurance and licensing requirements is not a
problem. We currently have over 15 City contracts and we are servicing over 20 Los Angeles County, Orange
County and San Bernardino County unincorporated communities through various other agreements. In addition, we
also service numerous entities in the private sector.
From the very beginning UGE has strived for innovation and we've taken pride in our services. Our innovation
began with being the first and still the only graffiti removal services provider to offer custom color matching on-site.
We are the only company that trains all their service techs the skill of on-site color matching by eye, without the
need of color matching hardware or software (spectrophotometers) that at best are only as accurate as the lighting
or surface conditions allow it to. be. Although our founder provided countless hours of beta testing for such
technology and was instrumental in its early development, our extensive experience has taught us that such
technology is still unreliable and cost prohibitive. Our innovation continued with industry firsts such as:
• First and still the only company that trains all their crews the skill of on-site color matching.
• First to introduce zero tolerance graffiti abatement programs.
• First to provide sacrificial and non -sacrificial coatings.
• First to provide etched glass repair and protective film application.
• First to introduce a flat monthly rate for public agency services.
• First to log every site serviced with before and after digital pictures.
• First to provide 1 hr. response times for service requests, seven days a week.
• First with zero discharge wastewater reclamation and recycling equipment and procedures.
• First to implement graffiti data logging and tracking to assist in apprehension and restitution.
• First with proactive graffiti control solution programs.
o Tagger arrest and prosecution reward program.
o Schools and community outreach programs.
o Free smart phone graffiti reporting app.
• First and only company to establish an in-house Quality Control department.
• The only contractor who provides live work status via web system.
• The only contractor with a mobile app assisted graffiti reporting system that is fully integrated with the
TAGRS graffiti tracking servers.
• Lastly, we are the only contractor with an accredited graffiti analytical department whose sole responsibility
is to provide graffiti research and analytical services.
Urban Graffiti Enterprises Inc. has for over 27 years. been at the forefront of these services and it is our goal and
commitment to our clients to continue on our quest for excellence.
2
EXPERIENCE
UGE Inc has a combined staff experience of over 90 years in providing public agency maintenance services. We
have been providing these services throughout the southern California area for 27 years. In addition we are
properly licensed by the State of California to provide the services we contract out for, including etching repair and
anti -graffiti film installation services. Our company's experience could be dated back to the mid 1980s when our
founder (current President, Juan Reinoso) started as an in -shop paint matcher for the. Sullivan brothers. The true
pioneers of the municipal graffiti removal industry. After becoming proficient in the skill of color matching, he quickly
and assertively moved up the ranks, mastering every aspect of the trade and excelling with his can -do attitude,
constantly showing his innovative capabilities and continuously improving his craft.
The company President has always been a constant and intricate part of our evolvement and continually
challenges our staff into finding better ways to service our clients while still maintaining the level of quality we've
become known for. Because of that, our staff continually researches new products and procedures for efficiency
and cost effectiveness. That practice has kept us at the cutting edge of the latest technology. Our staff has been
instrumental in the development of new equipment and/or procedures such as: spectrophotometer color matching
(portable computer color matching), bicarbonate soda blasting, crushed nutshell blasting, sacrificial/non-sacrificial
coatings, window etching repair, graffiti logging and tracking solutions, and even laser technology. In fact, graffiti
removal and pressure washing procedures still utilized to date were developed and/or perfected by two members
currently on our staff, over 29 years ago. Furthermore, UGE Inc has been instrumental in the indoctrination of a.
number of anti -graffiti ordinances. UGE was responsible for the development and introduction of the more cost
effective, zero tolerance fixed monthly pricing structure now employed by the majority of local public agencies
contracting these services out. We have always strived for excellence, and our multiple year municipal, county and
state projects are proof positive of our success. Since our reputation rides on the success of each and every
project we undertake. We don't attempt to acquire as many projects as possible, without regard to quality and
professionalism. We only aim to procure those projects which the awarding agency or entity is serious about a
successful program. By being selective we are able to render exceptional service matched by no other contractor.
We have set unprecedented standards, still unsurpassed by our competition.
We have undertaken and succeeded in completing intimidating projects other contractors have shied away from. It
was our company who took on the Los Angeles County's Florence/Firestone South Central pilot project in the early
90s. Although it took an unprecedented effort on our part that for the first 6 months had us operating at a loss, we
stuck to our agreement and completed the 8 month project to the amazement of the Project Manager and County
Supervisor Gloria Molina. Needless to say, after the pilot program, we went on servicing that area for over ten years
and have continued servicing many other high incidence areas for various departments of Los Angeles County ever
since. In addition to the aforementioned, we were the only company that dared to take on what by all accounts was
the overwhelming undertaking of the City of Compton's graffiti problem. Regardless of the odds bet against us we
quickly and assertively brought the graffiti problem under control, a contract we still service today.
Due to the long list of both local, county and state contracts we've serviced, our staff is well versed in the
procedures and requirements of the various funding sources for these projects. We've had extensive experience
with CDBG reporting requirements and other public agency Living Wage Ordinance requirements.
3
PROPOSED STAFF/KEY PERSONNEL EXPERIENCE
President
Juan has over 33 years in the public agency services industry. Directly involved with
Juan Reinoso
every facet of the various contracts and programs currently on hand. He in fact is the
only company president, CEO, etc. that can literally get into any of our service vehicles
and actually perform any and all of the processes our Field Techs are required to
perform. In addition, his continuous involvement with various community-based
programs and outreach give him the grounding necessary to keep our communities
betterment at the forefront of these services.
Administrative Manager
Maria has over 20 years of accredited business management 6 years as a hospital
Maria Gutierrez
administrator where safety, customer service and attention to detail are paramount and
now, 22 years in the public agency services sector. She possesses extensive
experience in drafting, completing and implementing safety, quality control and staff
management programs along with overall project management procedures. Maria is
primarily responsible for training, enforcing and the continual updating of our Injury and
Illness Prevention Program, Hazardous Materials Communication Programs NPDES
and all applicable BMP's. In charge of development and implementation of all Federal,
State and County safety programs. Payroll, billing procedures and Contract
Administration. She will be the Contract Administrator for this project.
Contract Manager
Siannah has 12 years of public agency contract management experience. Specializing
Siannah Sandoval
in graffiti removal, pressure washing, bus stop maintenance and weed and debris
abatement contracts: Her duties as Contract Manager consist of serving as liaison
between our company and the Agencies' Program Managers. In addition, she oversees
the daily contract management and continual review and adjustment of the project to
accommodate needed or required modifications. She is also responsible for
maintaining overall efficiency and accountability of proposed resources/staff. Her
commitment to any contract she oversees is commendable, she always goes above
and beyond the call of duty to give each contract the dedication, as if it were the only
contact she handled. As the Contract Manager, she will be the primary contact for this
project.
Management Assistant
Glorisa has over 3 years of experience in office management and administrative
Glorisa Reinoso
assistance. She is responsible for the immediate fielding of service requests and day to
day communication with city personnel. Maintenance of all record keeping such as;
data entry, reports and quality control program. Her drive and attention to detail is
exactly what is necessary to keep track of each item she is in charge of to ensure all
information is accurate and complete.
Field Supervisor
Jaime has over 10 years' experience working with City and County agencies. He is a
Jaime Saldivar
fully trained and qualified Field Supervisors able to perform a variety of services. He will
be responsible for the field supervision of this contract. He is trained and certified in the
use of all required equipment, and procedures such as; high pressure washing, media
blasting, color matching, debris removal, weed abatement, bus stop maintenance. In
addition, he is trained in the proper handling and application of solvents, sacrificial
coatings, electronic incident reporting procedures using GRAF and TAGRS.
Field Technician
Fully trained and qualified Field Techs able to perform a variety of services. Our Field
1 Tech and as needed
Service Technicians are responsible for performing the agreement tasks stipulated in
our contracts. They are trained and certified in the use of their equipment, and
-
procedures such as; colormatching, pressure washing, media blasting, soda blasting,
proper handling and application of solvents and sacrificial coatings and electronic
service reporting techniques through the use of smart phone apps (GRAF and
TAGRS).
Quality Control Inspector
Carlos has over 10 years of experience with graffiti removal, control, tracking and
Carlos Reinoso
analytical services programs. He started in the industry at a very early age, first
mastering the field aspects of our services then moving on to our IT development
department where he was instrumental in the development of our unrivaled
technological solutions. He is a proficient graffiti analyst and quality control expert. His
duties consist of surveying the contracted area(s) to log and report on the level of
service being provided by our Field Technicians. Quality of work is his specialty. His
field inspections and input are vital to our Quality Control Program.
Field and support staff listed may differ upon contract award and/or change throughout the term of the agreement.
GRAFFITI ABATEMENT SERVICES WORK PLAN
After careful assessment of the scope of work detailed in the city's bid specifications, stats provided and after
thoroughly surveying the city, we propose a simple, yet all-inclusive, flexible approach that we feel will not only
meet but exceed the city's goals and expectations at a. very competitive rate. Our straight forward, yet thorough
area specific work plans have proven to be very effective in not only quickly bringing graffiti under control but also
maintaining it under control through its fluctuations. We have implemented these same strategies in various
communities throughout southern California with much success. By removing graffiti as promptly as possible and
keeping it down, the glorification taggers feel, is assertively diminished and their hold on the community is quickly
diminished. Based on the size of the city and the stats provided, we propose the following:.
Minimum Proposed Staffing (further detailed below)
(1) On-call Field Tech 5 -days per week, with a fully self-contained service vehicle, capable of eradicating graffiti
from any type of service (more upon workload & demand).
(1) Designated Contract Manager available 7 -days per week.
(1) Quality Control Inspector
Service Guidelines
Upon arrival to the city, the Field Tech(s) will begin his day by addressing any pending service requests. Thereafter
he will proceed to surrey the city's main thoroughfares and known hot spots for proactive graffiti removal. Graffiti
requiring painting, noticed by our Field Tech(s) while surveying will be eradicated upon sight. Graffiti requiring
pressure washing/media blasting or chemical treatment will be reported to the city's Program Manager via our web -
based graffiti reporting, tracking and follow-up with a picture for approval before eradication. Because graffiti on
thoroughfares is the most visible to the public and the image of the community is primarily judged by their condition,
every effort will be made by our Field Tech(s) to patrol the thoroughfares daily. The thoroughfares subject to these
patrols are:
City's Main Thoroughfares
• 17th St. •
Red Hill Ave.
• Irvine Blvd. •
Jamboree Rd.
• 1 St St. •
Edinger Ave.
• Newport Ave. •
Warner Ave.
The Field Tech(s) shall, prioritize their services as follows:
• City Program Manager requests.
• Major thoroughfares.
• Established hotspots or sensitive areas.
• School Zones.
Due to the fact that these areas are susceptible to higher than normal incident rate and because of the importance
of maintaining safe school corridors, special attention will be given to these areas while in route to and from
service requests.
• Residential streets.
• Alleys.
A zero -tolerance approach shall be taken by our field staff in order to maintain the above listed areas, properties
and/or surfaces graffiti free for the term of the contract. Any graffiti noticed by our Field Techs shall be reported to
the city's Program Manager via GRAF. Furthermore, any locations reported by or before 1:00 -PM by the city's
Program Manager shall be serviced the same day during on-site service hours otherwise by the next scheduled
service day. EAII of our Field Techs are equipped with smart phones capable of immediately receiving service
request directly from our Graffiti Reporting And Follow-up (GRAF) system which seamlessly integrates with TAGRS
(Please see Graffiti Reporting and TrackingAny vulgar, obscene, racial or inflammatory graffiti reported to our
office or field supervisor, shall be removed within one hour during normal on-site service hours, otherwise within 24
hours. In addition, upon servicing any site, our Field Tech will make every attempt to repair and uniform any
patchwork. Affected areas not able to be serviced because of circumstances out of our control shall be reported to
the City's Project Manager immediately.
5
Eradication Procedures
We hereby attest that as a minimum, we will adhere to the following, surface specific graffiti eradication procedures:
Concrete/block, brick walls — If natural will be pressure washed/media blasted or color matched and painted over if
previously painted.
Sidewalks — Will be blocked off as needed and pressure washed/media blasted.
Curbs — Unpainted curbs will be painted using a closely matching concrete color. Painted curbs will be painted
using the standard County Public Works approved color.
Galvanized chain link fencing - Shall be painted using a galvanized color or other closely matching color.
Pedestrian bridges/underpasses — Vertical surfaces shall be painted using a closely matching color taking care that
the floor surface is not over sprayed. In the instance that the floor surface has to be treated, it will be pressure
washed/media blasted if natural or painted over with a closely matching color with an abrasive additive in order not
to compromise its traction characteristics.
Concrete light poles — Unpainted concrete light poles will only be pressure washed or media blasted if unpainted.
Previously painted light poles will be evaluated and where applicable and feasible an attempt to remove all previous
paint will be made, in order to bring it back to its natural stage.
Wooden utility/light poles — These poles will be painted over using a closely matching color. Any signs, stickers,
slap tags shall be removed.
Bus Stops — Bus stop surfaces shall be treated according to their composition. Painted surfaces will painted over,
non -porous surfaces will be treated using an EPA approved solvent and any porous (natural) surface will be
pressure washed/media blasted.
Wood fencing — Previously painted wood fencing will be painted using a color matched paint or pressure washed if
unpainted.
Metal surfaces including traffic/light poles — All previously painted metal surfaces will be color matched a painted
over. Bare or natural metal surfaces will be treated using an EPA approved solvent or pressure washed if
necessary.
Asphalt — Affected asphalt surfaces will be treated using a light mist of diluted matching paint with an abrasive
additive so as to not compromise the surface's traction characteristics.
Glass/windows — All glass (excluding etched glass) will be treated using an EPA approved solvent.
Trees and Palms — Depending on the type of bark the tree has, vandalized trees/palms will be treated with either a
pressure washer at low pressure with a wide tipped nozzle to avoid damaging the tree or by applying a light mist of
watered down non -phytotoxic paint. Every attempt will be made to successfully remove any previous paint and/or
graffiti from the tree's surface but never at the cost of the tree's protective bark surface. Any deviation from the
processes herein detailed will be run by the City's Program Manager before any changes are implemented.
Furthermore, UGE Inc's personnel, perform all duties in a courteous and efficient manner; in accordance with
accepted professional standards, without causing damage or injury to any person or property. Great care is taken
to ensure the protection of property such as, vehicles, windows, shrubbery, walkways, etc. from any residue like
paint overspray, sand, etc. Methods employed to protect such property may include but not be Limited to; drop
cloths, plastic sheeting, or scheduling the job for a more opportune time. In some instances, and only when
necessary, the contractor shall paint using rollers or brushes ensuring proper coverage. In the event of any
residue, due to a procedure conducted by our personnel, the area shall be restored to its original condition. Color
matching will be used on all previously painted surfaces to ensure quality, professional removals. Paint shall be
applied evenly over the entire affected area avoiding any type of tracing, bleed-throughs or ghosting of graffiti.
Whenever possible, paint will be feathered to insure a professional job, otherwise and only when blending isn't
possible, will the Tech resort to uniform, squared off blocks as stated in the RFP. Any and all debris from our
operations will be picked'up and disposed of legally.
We guarantee all work completed against failure due to defective materials and/or faulty workmanship for a period
of one year.
R
Contract Manager
A Contract Manager will be assigned to this contract. The Contract Manager will be responsible for overseeing the
day to day operations of this agreement and serve as the liaison between Urban Graffiti Enterprises Inc. and the
City's Program Manager. The duties of the Contract Manager shall consist of:
• Interfacing with the city's Program Managing Department.
• Routing and scheduling the Field Techs.
• Coordinating special projects and requests.
• Respond to any concerns the City's Program Manager may have.
Quality Control Inspector
A quality control inspector will be assigned to periodically patrol the service area insuring adherence to the contract
requirements. (Please see Quality Assurance Program attached).
Required Periodic Reporting of Jobs. Completed
Any periodic reports required under this agreement, will be generated and sent automatically to the city's Project
Manager (or his/her designee) via GRAF. Our Graffiti Reporting And Follow-up system is designed to be able to
generate and send just about any type of report desired via email, automatically.
Emergency Call -out Procedure
The Contract Manager, Safety Officer and Field Supervisor shall be accessible seven days a week, 24 hours a day
via direct email or cell phone: Our emergency call -out procedure has built redundancy so as to avoid any mistakes
or miscommunications. Our clients have several ways they can reach us 7 days a week 24 hours a day.
• Via land line - When a call is placed to our office after hours, a live operator answers the line and the subsequent
message is sent to at least three Managers and the company President.
• Via dedicated emergency email We have a dedicated emergency email address that reaches all company
Managers, Supervisors and company President on their personal cellular telephones. When an emergency email is
received via that address, the email has to be cleared (responded to) within 30 minutes.
• Via regular email - We provide the City's Program Manager the direct email addresses for the Contract Manager the
Filed Supervisor and at least one other company Manager.
• Via cell phone — The City's Program Manager is given the Contract Manager's phone number so he/she can reach
them directly.
The city is guaranteed to receive a response within 1 hour after hours or 30 minutes during our normal business
hours.
II
TRANSPORTATION AND EQUIPMENT
We employ'an extensive array of equipment to provide our services. For this project, we would commit the following
transportation and equipment.
Transportation
• Ford Ranger mid-size pick-up truck
• Ford F-250 full-size pick-up truck
• GMC 40 foot boom truck
Equipment
• Graco airless sprayer
• Hydro -Tek pressure washer
• Hydro -Tek zero discharge waste water, reclamation unit
• Traffic control arrow boards
Due to the amount of projects, their size, and the length of time we have been in the public agency maintenance
industry. We maintain more than sufficient vehicles, equipment and materials on hand to be able to service the
largest of projects on a moment's notice. The proper maintenance of such trucks and equipment is of the utmost
importance. Therefore, all staff is required to conduct a pre -check of their truck and equipment at the start of their
day. They are also required to submit weekly equipment and vehicle checklists. In the event there are any needed
repairs, the warehouse Manager makes the proper arrangements to repair such equipment. In addition to the
equipment and vehicle checklist, we conduct weekly safety tailgate meetings where these issues are also
addressed. Once reported and repaired, the vehicle or equipment issues are entered into a database, for service
record tracking.
Furthermore, our extensive working capital and open lines of credit afford us the ability to almost immediately
acquire any amount of vehicles and/or equipment needed. The following is a list of just some of the equipment we
currently have on hand:
(20) Paint dedicated graffiti removal vehicles
(6) Self-contained, pressure washing/media blasting dedicated vehicles
(5) Dual-purpose paint/media blasting vehicles
(2) High -reach bucket trucks
(6) Backup airless sprayers
(4) Backup pressure washers/media blaster units
(4) Backup waste water reclamation units
Centrally located in the City of Azusa, our 24,000 square foot facility is equipped with an in-house paint tinting
laboratory which consists of tinting machines, 1 and 5 gallon paint shakers, and a 500 gallon vat for mixing bulk
colors. We normally have in stock over 4000 gallons of paint of various tint bases, colorants (color matching tints)
and all the equipment necessary to undertake any graffiti removal project expeditiously.
HIRING AND TRAINING
UGE Inc has a combined staff experience of over 100 years in;
• Graffiti removal
• Steam cleaning/pressure washing
• Bus shelter maintenance
• Weed abatement
• Public rights of way maintenance
• Trash/debris clean up and removal
• Etched window repair and film protection services
We are committed to the communities we serve and we feel that giving back to the same is an essential
component of any community project. Urban Graffiti Enterprises is an equal opportunity employer and we
believe in fair hiring practices. We maintain strict policies against discrimination based on; age, race, national
origin, gender, religion, sexual orientation or disability. As part of our hiring process all employees including
Field Techs, must undergo a background and a driving record check and drug screening. If hired, they are
added to the DMV Pull -Notice program which notifies us as soon as there is an issue with their driving record.
Before moving on to field Tech status, new hires are put through a comprehensive, rigorous training program,
which starts with our company exclusive on-site custom color matching training. In addition to that training they
also receive training in:
• Equipment use, maintenance and in -field troubleshooting and repair.
• Appropriate use of the various materials we employ.
• Material handling and safety procedures.
• Thorough training in the tasks to be performed.
• Professional, courteous conduct.
• Sexual Harassment training
• Company policies
• Training in. our electronic service tracking system and other IT solutions (smart phone apps).
• Training on our GRAF and TAGRS (if applicable) — work order system
• Safety procedures, defensive driving techniques, proper lifting techniques and compliance with all NPDES
And BMP's.
• The importance and understanding of our Quality Standards and requirements.
Annual retraining is conducted on many of the above items to ensure our staff is constantly in tune what is
needed and expected. Even after the above detailed training program, no new Field Tech is placed on any
project without passing a 90 -day probationary period (180 day when necessary). Upon completion of the
probationary period the new hire must still pass a Procedures Knowledge Test, which covers all of the items
detailed above plus area contract specific knowledge.
Our commitment to excellence continues with our comprehensive approach in preparing and keeping our staff
well trained and informed in all aspects of their duties and those they oversee and assist. To begin with, our
administrative and office staff is expected to be aware and understand the processes and procedures our Field
Techs utilize out on the field and the Field Supervisors'. duties and responsibilities. Our Field Techs' training
while simple and straight forward is very thorough, and unequaled by our competitors. Every new employee,
regardless of the position they are hired for, starts in the field. That means that all new hires, including office
staff, can expect to spend at least a week (up to three weeks or more for field service trainees) in ride -along
with a seasoned Field Tech. That practice continues periodically for all office and administrative staff throughout
their employment. We believe that it is imperative we all have a comprehensive understanding of our duties as
a company.
All our field staff is subject to our strict hiring policies. We have zero tolerance for the use of drugs and/or alcohol.
A thorough background check including DMV violations is done of every prospective new hire. Our crews are
routinely rotated to insure they are all properly cross trained on all aspects of our services. These practices,
along with ou.r comprehensive training program assures that service crew replacement is never an issue. In the
event, new hires are needed, we have established resources from which we pull to find replacement employees.
Not limiting our resources to EDD and ads, we conduct monthly interviews and keep a good number of
applicants on hand just in case. In addition, we get many who through word of mouth come to apply.
SAFETY PROGRAM*
LIGE Inc. is committed to the safety of its employees, citizens and the protection of the environment.
Consequently, we employ only EPA approved procedures and materials and strictly follow all NPDES
regulations and standards. Our Safety program complies and adheres to SB 198 and all rules and
regulations set forth by the County, State, and Federal government agencies.
Our personnel shall always be in uniform, wear badges with their picture and names clearly visible, wear
hard hats (when applicable), proper footwear, safety vests and back supports. Eye protection (goggles)
shall be worn by any personnel operating high pressure equipment and respirators shall be used when
working in dusty conditions. We have a designated Safety Officer who is responsible for training, enforcing,
and the continual updating of our Injury and Illness Prevention and Hazardous Material Communication
Programs. These programs are reviewed annually with all staff. All BMP requirements which are not already
part of our BMP policy will be adopted and will be reviewed annually as well.
Additionally, we subject all new employees to a rigorous training that includes but is not limited to, thorough
knowledge of the program, proper use of safety equipment, proper use and maintenance of equipment,
materials, field safety practices and defensive driving techniques. Because we realize the importance of
keeping Safety at the forefront of our staff, we conduct weekly Safety/Tailgate meetings. This ensures all
issues are communicated to and addressed by the Safety Officer, and Management. In addition, an
employee safety manual is given to every Field Tech. The manual is to be kept in their Employee Work
Binder for reference. The Employee Work Binder contains equipment manuals, list of safety equipment and
its uses, MSDS, as well as other pertinent information to assist them in being self-reliant and safe. The
binder must be kept in their service vehicle for reference. During our Quarterly Safety Meeting, all
employees are required to bring their binder to ensure they are updated and all their Safety gear is on hand.
Employees are encouraged to report any incidents to their immediate Supervisor.
Should a Safety issue arise, an incident report is filled out, the employee, depending on the injury, will either
be tended to by means of first aid or be sent to our nearby clinic for evaluation. And as part of our wellness
program we offer modified duty when applicable. An investigation is conducted and the matter resolved.
A follow-up is conducted on the employee until they are cleared of the injury. Keeping constant contact with
the employee allows the employee to feel that we care about their well-being. Depending on the outcome,
polices will either be enacted or updated. Those updates or changes will then be covered with staff during
our Weekly Tailgate Meeting. Depending on the severity of the situation, a meeting will be held on the same
day of the incident. During the Quarterly Safety Meeting incidents are reviewed to give the employees an
overview of the incidents for that Quarter. This serves as a reminder to all employees that safety is first. If
the Safety issues non -injury related the same format will apply.
A Safety Program Designee is responsible for completing all required Safety checklists. If any safety issues
are found, they are immediately reported to the Safety Manager and a plan is put in place to correct the
deficiency. The Safety Designee also provides the replacement of any safety items needed.
*This is a summary of our extensive multi -faceted safety program which is available for review by our clients upon request
10
QUALITY CONTROL PROGRAM
From the very beginning our company has established a reputation for taking pride in the quality and
professionalism of our services. Our Quality Control program is unsurpassed'by anyone in our industry.
The sole objective or our Quality Control Department is to make sure our clients/residents are satisfied with
all aspects of our service. Part of what makes our QC program one of the best in our industry, is how it
includes all relevant departments. We believe most everyone in our organization has input or access to
information that can be shared to ensure our contracts run as expected. Since we are always looking at
ways to advance our systems and make them more efficient and environmentally friendly, we have
revamped our QC program to be as paperless as possible. This has allowed quicker attention and response
time to issues that arise.
Policies, Procedures and Inspection Fundamentals
The QC Team will consist of office staff, Contract Manager, Staff Supervisor, and the QC Monitor. Surveys
of the City of Tustin will be conducted by means of GRAF, on sight visits and by other Field Techs. The
goal is to ensure we are providing adequate service response, quality control and overall project
management. If any issues are found while on sight, a picture will be taken and sent to the Staff Supervisor
and the QC Manager will be cc'd. The Field Tech is identified by the Staff Supervisor, and an email is sent
to the him/her explaining what is wrong and the pictures are attached. The Field Tech is required to respond
acknowledging receipt of the email and a plan of correction. Once the correction is done, the Field Tech
will take an after picture and attach it to the original email. The QC Monitor will then close the electronic file
and keep it as reference.
The office QC Staff conducts their quality control duties via our web -based Graffiti Reporting and Follow-
up tracking system (GRAF). The GRAF database contains all work completed by our crews, including
before and after pictures. Any discrepancies found during the in -office field work review are handled
electronically, in paperless fashion. If and when a deficiency is found, the Field Tech is immediately notified
via his mobile device app. The electronic notification sent to the Field Tech includes a picture and
description of the deficiency, detailed instructions on how to correct it and a deadline by.which it has to be
completed (usually 24 hours). The Tech is required to respond, acknowledging receipt of notification, plan
of correction and estimated completion time. Once the correction is completed, the Tech is required to
attach an after picture to the original work request. Deficiency notifications are also forwarded via email to
the Staff Supervisor, QC Inspector and Contract Manager.
The QC Team meets weekly to discuss all in-house and field issues found during their inspections and
reviews. If it is determined that additional training is needed for any tech, a schedule is then set for
retraining. Any updates to current policies and any new policies will then be implemented. The issues,
results, findings and new policies will be discussed during our Weekly Staff - Tailgate/QC/Safety meetings
to ensure everyone is made aware of the issues and are brought up to date on any new or revised policies.
k Resident Complaints & Inquiries
The new paperless system is also applied to our Complaints procedures. Upon receipt of the complaint,
the Staff Supervisor will investigate the matter. She will then email the Tech involved, explaining the
complaint, request an acknowledgment of receipt and a correction plan. The QC Manager will be cc'd to
create and electronic file. The Staff Supervisor will then follow up and ensure it is corrected along with the
after picture. Once the correction is made, she will contact the concerned party to reassure them of the
correction and using the original email, send the correction to the QC Manager to close the file. Depending
on the issue, it will be covered during the applicable meeting. Those results will be discussed during or
Weekly Staff - Tailgate/QC/Safety meeting to ensure all staff are made aware of such matters and to bring
them up to date with any new or changed policies.
All information pertaining to the issues addressed will be entered into a database and an electronic file is
created for future reference. All information is kept confidential and only the Quality Control Manager, the
Field Tech and the immediate Supervisor have access to them. No sensitive employee information is
publicized or shared with anyone not directly involved. The Information will be available to the City if
requested.
In addition, the QC field staff will perform random field performance checks. The objective is to ensure all
staff are following safety, -work and quality control procedures as required. Any observations will be emailed
to the Tech involved, requesting acknowledgment of receipt and a correction plan. This will also include
random truck, uniform (including badge) and equipment inspections to ensure a professional appearance.
The in-house staff will monitor data entry to make sure all entries are consistent and spelled correctly. They
will audit the GRAF system to insure work order completion information is entered timely and accurately.
This includes making sure that the Field Techs are adhering to the scope of work within their service area
and that they are meeting the required response time, any issues will be emailed to the Field Tech in
question. Refer to the QC, Safety Issues and Complaints flowchart for a visual of the processes. All aspects
of QC are kept in a database and an electronic file is created for reference. The forms for this program are
still available (see attached) for use if needed.
The Field Techs are tele -tracked via a web browser tracking system which gives dispatch, Managers and
Supervisors, live location and history of their whereabouts, including routes and stops. In addition, with our
smart phone assisted, web -based service routing system (GRAF), we get live date and time stamped status
information from our Field Techs as they complete each and every job. The combined effort of these
programs and systems allow for better monitoring, cost effectiveness and efficiency of the overall program.
As a minimum, the QC team will perform the following;
In The Field
• Periodic and random.surveys of all contracted areas, to ensure service obligations are meeting the
needs of the community.
• Log, report and follow up on any inconsistencies with our service.
• Conduct a ride -along with our Field Techs to insure proper protocol is being followed.
In the Office
• Perform periodic inspections of Field Tech Work Logs.
• Process and review before and after pictures taken by the Field Techs.
• Audit GRAF reporting system.
• Inspect all field service vehicles and equipment for proper upkeep and maintenance.
12
QUALITY CONTROL ISSUES & COMPLAINT FORM
QC Surveyor:
Field Tech Name:
Reporting Source:
Address/ Location
Attachments: Yes
Date Work Completed:
Issue:
Correction:
QC Monitor:
QC Manager:
Field Tech:
Date of Report:
Date of Correction:
No In Computer File: Yes No,
Date:
.Date:
Date:
13
Surveyor Name:
Contract
CONTRACT QUALITY CONTROL SURVEY FORM
Date:
Field Tech/s Assigned:
AREA (1-5 Five, 5 Being Excellent)
Main Streets ® Allies Residential
Other: 13 Other:
omments / Suggestions/Actions:
r] School Areas
M Overall
BUS SHEALTERS - if applicable (1-5 Five, 5 Being Excellent)
L3Shelter Cleanliness Sidewalk/Floor loft radius Shelter Appearance
(repairs or other needed)
Ej Other:
�omments / Suggestions/Actions:
iurveyor: Date:
yield Tech: Date:
*use the back for additional notes**
14
URBAN GRAFFITI !Ewiwmt sysr, INC.
EMPLOYEE QUALITY CONTROL OBSERVATION
QC Surveyor: Date Reported:
Field Tech
Contract:
Attachments: Yes
SAFETY
❑Truck
❑Safety Lights
❑ Other:
No (circle one)
❑ Back Support in Use
❑ Truck Exit Procedure
Items noted and corrective action taken:
APPEARANCE
❑Uniform
❑ Truck
❑ Other:
Date Counseled:
Date Corrected:
❑ Cone placement
❑ Employee Badge ❑ Goggles ❑ Proper Shoes
❑ Safety Vest ❑ Ear Plugs ❑ Respirator (if applicable)
Items noted and corrective action taken:
WORK QUALITY AND PROCEDURES
1. Address:
❑ Before Picture ❑ After Picture
❑Use of Shield if applicable
❑Matching
❑Appearance of Bus Shelter -if applicable
❑ Truck Distance from Removal — paint
❑Overspray Precautions
❑Sand /other Precautions
❑ Other:
Date Job Completed
❑ Additional Pictures in File
❑ Lifting Technique
❑ Driving
0 Debris/Trash
I jPage 15
Items noted and corrective action taken:
2.Address
❑ Before Picture ❑ After Picture
❑Use of Shield if applicable
❑Matching
❑Appearance of Bus Shelter — if applicable
❑Truck Distance from Removal — paint
❑Overspray Precautions
❑Sand /other Precautions
❑ Other:
Items noted and corrective action taken:
3.Address
❑ Before Picture ❑ After Picture
❑Use of Shield if applicable
❑Matching
❑Appearance of Bus Shelter — if applicable
❑ Truck Distance from Removal — paint
❑ Overspray Precautions
❑Sand /other Precautions
❑ Other:
Items noted and corrective action taken:
Date Job Completed_
❑ Additional Pictures in File
❑ Lifting Technique
❑ Driving
❑ Debris/Trash
Date Job Completed
❑ Additional Pictures in File
❑ Lifting Technique
❑ Driving
❑ Debris/Trash
Surveyor Date Reported:
QC Manager Date Counselled:
Field Tech Date Counselled:
Date: Corrected:
21page 16
ADDITIONAL FEATURES
Graffiti Reporting And Tracking
At UGE we have always taken great pride in our innovative spirit and ingenuity. Years ago we embarked on a quest
to electronically track, log and catalog all graffiti eradicated, so we may better assign and distribute our resources
and identify trouble spots within our service areas. Soon after developing GRID (Graffiti Information and Research
Database) we realized we needed a better reporting system so we developed; GRAF (Graffiti Reporting And
Follow-up) application. GRAF is essentially a web based, mobile phone app assisted graffiti reporting solution. With
GRAF, city staff can report graffiti via the web or by using our proprietary phone app which is also available for
residents to use. After eight years of providing graffiti tracking and analytical services to our clients, in 2010 we
decided to forge an exclusive reciprocal agreement with TAGRS, the leading graffiti tracking solution on the market.
In this partnership, TAGRS provides their extensive multi -county server infrastructure and we provide our
accredited graffiti analytical and research experience. Therefore, along with our ever evolving graffiti eradication
and control programs, we can further enhance the proactive aspect of any program with true tracking, logging and
categorizing of the graffiti and offenders.
With TAGRS, the city's graffiti data will be pooled with that of other participating cities and public agencies, into the
Orange County servers. The city's Police Department is then given access to the law enforcement portal of TAGRS
where they can not only track trends, activity and taggers but also share intelligence on gangs, tagging crews
and/or taggers with other law enforcement agencies. By pooling data and sharing intelligence, law enforcement
agencies can not only better plan arrests but also build stronger cases against offenders for prosecution and
restitution purposes. We are the only contractor with a web based graffiti reporting system that seamlessly
integrates with TAGRS without any additional equipment or procedures. We provide all of our Field Techs smart
phones with our own proprietary app which they use to log all pertinent information and take before and after
pictures for live status of sites serviced.
The city's Program Manager will be given a user name and password in order.to be able to log into GRAF and get
live status reports of pending serviced requests along with a running list of sites serviced including before and after
pictures of the graffiti eradicated.
In addition to the aforementioned, we intend to make our accredited graffiti analytical services available to the city
at a reduced rate for the areas we service. Our analytical service far supersedes the untrained and arbitrary
moniker entry by field crews, whose expertise is graffiti abatement and not graffiti analysis and cataloging.' Our
Graffiti Analytical & Research Department (GARD) is part of our commitment to provide proactive graffiti control
and prevention programs. GARD staff is solely dedicated to the study of the graffiti subculture through constant
research of gangs/crews, trends, tactics and procedures via internet forums, blogs' chat rooms and law enforcement
intelligence.
Finally, as is our practice, we propose to continually update our systems in order to keep up with the fast pace of
information technology.
Proactive Prevention Programs
In addition to the expert graffiti eradication services we provide, it is our intention to provide residents and
businesses of the city the following:
• Smart phone graffiti reporting app.
• Etched glass repair and protective window film application at a reduced rate.
• $500.00 Tagger Tip Reward Program for information leading to the arrest and conviction of a tagger
. Graffiti Analytical services at a reduced rate.
These programs will be in force and available to the city for the life of the contract.
17
When evaluating our proposal, please take into consideration our extensive experience in the industry and some of
the advantages of this all-inclusive program.
• We are properly licensed with C33, D38, D52 classifications to provide these services.
• Our approach incorporates a flexible service component which can be tailored to suit any future needs.
• Preemptive, zero tolerance graffiti search and eradication rather than just reactive removals.
• Previous patchwork repair at no additional cost to the city.
• Our proactive graffiti control and prevention programs.
• Immediate to 24 hour response to service requests.
• Unrivaled true on-site color matching.
• Automated web and smart phone app service request reporting and handling.
• Accurate and detailed monthly service logs. (Sample Service Log attached)
• Live status of work in progress, via city dedicated web portal. (Sample GRAF Live Status View attached)
• Printable individual job completion and confirmation reports. (Sample Job Completion Report attached)
• Graffiti data logging for the TAGRS program included.
• Accredited graffiti analytical services available.
If you have any questions regarding this portion of our services, please feel free to call us at (626)815-4900 or
email us at info@ urbangraffiti.com. We greatly appreciate this opportunity and your consideration. We look forward
to working with your city.
`B1
SAMPLE SERVICE LOGS
GRAF LIVE STATUS VIEW
JOB COMPLETION REPORT
GRAFFITI REPORTING APP
P"IN
O�
I I� I` I I�
Section B - Proposal
Graffiti Abatement Services
Name of Bidder: Urban Graffiti Enterprises, Inc.
Business Address: P.O. Box 2383, Covina, Ca 91722
Phone Number: (626) 815-4900
The work to be done is shown in the specifications entitled:
Graffiti Abatement Services
Said plans and specifications are on file in the office of the Community Development Director,
Tustin, California.
To the City of Tustin,
The undersigned, as bidder, declares that the only persons or parties interested in the proposal as
principals are those named herein; that this proposal is made without collusion with any other
person, firm or corporation; that he has carefully examined the location of the proposed work,
the annexed proposed form of the contract, and the plans therein referred to; and he proposes and
agrees if this proposal is accepted, that he will contract with the City of Tustin, in the form of the
copy of the contract annexed hereto, to provide all necessary machinery, tools, apparatus and
other means of construction, and to do all work and furnish all materials specified in the contract,
in the manner and time prescribed, and according to the requirements of the engineer as therein
set forth, and that he will take full payment therefore at the following unit prices, to -wit:
City of Tustin RFP — Graffiti Removal Services 8 1 P a g e 23
UAC,on C,)rokCTJ,, En�erpp),,se-t)
-. o C'
Proposal for Graffiti Abatement Services
(Table 1.)
ITEM
NO.
CONTRACT ITEM
DESCRIPTION
ESTIMATED
QUANTITY
(JOBS)*
UNIT
PRICE
TOTAL
PRICE
1.
Paint — Light Color Base
3,000
$ ti, . 00
$�
2.
Paint—Deep Color Base
-1 �]r
$
3.
** Water/Sand Blast
250
$
$
4.
** Chemical Removal
750
$ q&, d
$�,
TOTAL CONTRACT PRICE $ cy
oo
* "Job" shall mean 100 square feet of painting or 40 square feet of water/sandblasting or
chemical removal
** City Authorization Required
CITY OF TUSTIN
The undersigned understands that the foregoing quantities are approximate only, being given as a
basis for the comparison of bids and the City of Tustin does not, expressly or by implication,
agree that the actual amount of work will correspond therewith, but reserves the right to increase
or decrease the amount of any class or portion of the work or to omit portions of the work as may
be deemed necessary or advisable and in the best interests of the City by the Community
Development Director.
In case of discrepancy between the unit price and the total amount for a contract item, the unit
price shall prevail. The basis for determining the low bid shall be by correctly multiplying the
number of units by the unit price bid to calculate a total amount for each contract item and
obtaining a total bid by correctly adding together all contract item total amounts. If a unit price
is not legible or is missing, the total amount for the contract item shall be divided by the
approximate quantity of units to arrive at the unit price bid. If both the unit price and total
amount for a contract item are left blank, then the entire bid shall be rejected.
If this proposal shall be accepted and the undersigned shall fail to enter into the contract and to
furnish the two (2) bonds in the amounts required, with surety satisfactory to the City of Tustin,
and the required Certificate of Insurance with endorsements within ten (10) days, not including
Saturdays, Sundays and legal holidays, after the date of the Notice of Award from the
Community Development Director, the City of Tustin may, at its option, determine that the
bidder has abandoned the contract, and thereupon this proposal and the acceptance thereof shall
City of Tustin RFP — Graffiti Removal Services 9 1 P a g e
Submitted Seperatley As Instructed On Page 0 OF THE RFP
Proposal for Graffiti Abatement Services
(Table 1.)
ITEM
NO.
CONTRACT ITEM
DESCRIPTION
ESTIMATED
QUANTITY
(JOBS)*
UNIT
PRICE
TOTAL
PRICE
1.
Paint — Light Color Base
3,000
$
$
2.
Paint — Deep Color Base
$
$
3.
** Water/Sand Blast
250
$
$
4.
** Chemical Removal
750
$
$
TOTAL CONTRACT PRICE $
* "Job" shall mean 100 square feet of painting or 40 square feet of water/sandblasting or
chemical removal
City Authorization Required
CITY OF TUSTIN
The undersigned understands that the foregoing quantities are approximate only, being given as a
basis for the comparison of bids and the City of Tustin does not, expressly or by implication,
agree that the actual amount of work will correspond therewith, but reserves the right to increase
or decrease the amount of any class or portion of the work or to omit portions of the work as may
be deemed necessary or advisable and in the best interests of the City by the Community
Development Director.
In case of discrepancy between the unit price.and the total amount for a contract item, the unit
price shall prevail. The basis for determining the low bid shall be by correctly multiplying the
number of units by the unit price bid to calculate a total amount for each, contract item and
obtaining a total bid by correctly adding together all contract item total amounts. If a unit price
is not legible or is missing, the total amount for the contract item shall be divided by the
approximate quantity of units to arrive at the unit price bid. If both the unit price and total
amount for a contract item are left blank, then the entire bid shall be rejected.
If this proposal shall be accepted and the undersigned shall fail to enter into the contract and to
famish the two (2) bonds in the amounts required, with surety satisfactory to the City of Tustin,
and the required Certificate of Insurance with endorsements within ten (10) days, not including
Saturdays, Sundays and legal holidays, after the date of the Notice of Award from the
Community Development Director, the City of Tustin may, at its option, determine that the
bidder has abandoned the contract, and thereupon this proposal and the acceptance thereof shall
City of Tustin RFP — Graffiti Removal Services 9 1 P a g e 24
be null and void, and the forfeiture of such security accompanying this proposal shall operate and
the same shall be the property of the City of Tustin.
The undersigned bidder hereby acknowledges that he/she understands the bonding requirements
of the City of Tustin, which, per City Code, states that the surety company must be duly
authorized to issue such bonds or insurance in the State California. The Certificate of Insurance
with endorsements must be with a company of A.M. Best's Key Rating of Grade A and Class
VII (seven) or better with an Admitted Insurer, or Grade A- or better and Class X (ten) or better
with a Surplus Line Broker. Workers' compensation insurance with a company of A.M. Best's
Key Rating of Grade B- or better and Class VII (seven) or better, or offered by State
Compensation Fund, is acceptable.
Contractor shall provide to the City within ten (10) working days after the date of notice of
award of contract the aforementioned insurance certificate(s) with endorsements which must
meet the requirements of the specifications and comply with the contract documents. Failure to
comply with this requirement will result in annulment of the award, forfeiture of the proposal
guarantee and City will pursue award to the next qualified responsive bidder. Contractor is
advised that insurance requirements are non-negotiable and City will not consider waiving
insurance requirements. There are no exceptions.
ACCOMPANYING THIS PROPOSAL IS Bidders Bond
(NOTICE: Insert the words "Cash ($ ) "Cashier's Check", "Certified Check", or
"Bidder's Bond",as the case may be in the amount equal to at least ten (10) percent of the total
bid.)
The names of all persons interested in the foregoing proposal as principals are as follows:
Juan Reinoso - President
Maria Gutierrrez - Secretary/Treasurer
IMPORTANT NOTICE: If the bidder or other interested person is a corporation, state legal
name of corporation and names of the president, secretary, treasurer, and manager thereof, if a
co -partnership, state true name of firm and names of all individual co-partners composing firm;
if the bidder or other interested person is an individual, state first and last names in full.
N/A
City of Tustin RFP — Graffiti Removal Services 10 P a g e
25
Title: President
Date: 10/16/18
NOTE: If the bidder is a corporation, the legal name of the corporation shall be set forth above,
together with the signature of the officer or officers authorized to sign contracts on behalf of the
corporation; if the bidder is a co -partnership the true name of the firm shall be set forth above,
together with the signature of the partner or partners authorized to sign contracts on behalf of the
co -partnership; and if the bidder is an individual, his signature shall be placed above. If
signature is by an agent, other than an officer of a corporation or a member of a co -partnership, a
Power of Attorney must be on file with the City of Tustin prior to the opening of bids or
submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized.
Business Address
1280 Mountain View Circle, Azusa, Ca. 91702
City of Tustin RFP — Graffiti Removal Services 111 P a g e 26
Bidder shall list the name and address of the place of business of each subcontractor required to
be listed by Section 4100 et seq., of the California Public Contract Code which requires that a
bidder must list the name and location of the place of business of each subcontractor who the
bidder intends to have perform work in excess of one-half (1/2) of one (1) percent of the bidders'
total bid amount.
LIST OF SUBCONTRACTORS
Name, Address & Type of Work Percentage of
Telephone Number Work
NO SUBCONTRACTORS WILL BE USED FOR THIS PROJECT
City of Tustin RFP - Graffiti Removal Services 12 1 P a o, e 27
REFERENCES
The following are the names, addresses, and phone numbers for five (5) public agencies for
which BIDDER has performed similar work within the past three (3) years:
City of Tustin RFP — Graffiti Removal Services 13 1 P a g e 28
A I
UGE INC. REFERENCES
** No claims have been made from the above-mentioned projects.** 29
Agency:
Los Angeles County Department of Public Works
Address:
900 S. Fremont Ave. Alhambra, CA 91803
Contact Name:
Ari DeChellis
Title:
Graffiti Abatement Contract Manager
Telephone & Fax
PH (626)458-4062 FX (626)979-5445
Email:
adechellis@dpw.lacounty.gov
Type of service:
Graffiti removal and pressure wash services at various
communities
Service Date:
2007 - Present
Yearly Contract Amount /Price:
140,000 — 350,000 / Monthly Fixed Price
Agency:
City of Brea
Address:
545 N. Berry St., Brea 92821
Contact Name:
Jerry Mestas
Title:
Public Works Department Streets Supervisor
Telephone & Fax
PH (714) 990-7629 FX (714)-671-149
Email:
Jerryme@ci.brea.ca.us
Type of service:
Graffiti Removal/ Pressure Wash Services
Service Date:
2015 - Present
Yearly Contract Amount /Price:
$24,000 / Monthly Fixed Price
Agency:
City of Redondo Beach
Address:
401 Diamond St., Redondo Beach, Ca. 90277
Contact Name:
Sergeant Jeff Mendence
Title:
Telephone & Fax
PH (310) 379-2477 x 2445
Email:
ieffrev.mendence@redondo.org
Type of service:
Graffiti Removal/ Pressure Wash Services
Service Date:
2013 - Present
Yearly Contract Amount /Price:
$48,600/ Monthly Fixed Price
Agency:
City of Newport Beach
Address:
592 Superior Ave., Newport Beach, Ca. 92663
Contact Name:
Jim Auger
Title:
Operations Support Superintendent
Telephone & Fax
PH (949) 718-3477 FX (949) 650-0747
Email:
jauger@newportbeachca.gov
Type of service:
Graffiti removal/Pressure wash services
Service Date:
2013 - Present
Yearly Contract Amount /Price:
$ 90,000 /Monthly Fixed price
Agency:
City of Arcadia
Address:
240 W. Huntington Dr., Arcadia, Ca. 91606
Contact Name:
Alana Bautitsa
Title:
Management Aide
Telephone & Fax
PH (626) 574-5408
Email:
Abautista@arcadiaCA.gov
Type of service:
Graffiti removal/Pressure wash services
Service
2016- Present
Yearly Contract Amount /Price:
$24,000/Month Fixed Price
** No claims have been made from the above-mentioned projects.** 29
QUALIFICATION STATEMENT
The Undersigned certifies under oath the truth and correctness of all statements and of all
answers to questions made hereinafter (attach additional paper as needed).
SUBMITTED BY: Juan Reinoso CORPORATION
NAME: Urban Graffiti Enterprises, Inc. PARTNERSHIP ■
ADDRESS: P.O. Box 2383, Covina, Ca.91722 INDIVIDUAL ■
PRINCIPAL OFFICE1280 Mountain View Circle, Azusa, Ca.917020THER
REQUIREMENTS
The following is to be included with the proposal:
Please fill out the following information on a separate document
1. References: Bidder must submit a list of five (5) references comprised of cities and public
services that is similar in scope that have been provided in the last three (3) years.
Refer to pg 29 References
- Name and location of each reference
- Name and phone number of contact person (familiar with project)
- Contract amount
- Scope of work with bid item amounts
Submit a summary of all claims made in the last five (5) vears on the
aforementioned projects:
- Name of claimant
- Amount of claim NONE
- Nature of claim
- Final status of claim
2. Resume of type of work in which your firm possesses experience.
Refer to pg 2-3 - How many years has your company been in business? 27
- Number of years your company has provided graffiti abatement services? 27
- Number of years' company has provided graffiti abatement services for public
agencies 27
City of Tustin RFP — Graffiti Removal Services 14 1 P a g e 30
3. Description of Your Organization
- Under what other or former name(s) has your organization done business?
Urban Graffiti Enterprises
- How many years has your organization been in business under its present
business name?
18 years
- If a corporation, answer the following:
o Date of incorporation: June 2000
o State of incorporation: California
o President's name: Juan Reinoso
o Vice -President's name(s):
o Secretary's name: Maria Gutierrez
o Treasure's name: Maria Gutierrez
- If an individual or a partnership answer the following:
o Date of organization:
N/A
o Name and address of all partners (state whether general or limited
partnerships
- If other than a corporation or partnership, describe the organization and
principals. N/A
Refer to pg 42 - List states and categories in which your organization is legally qualified to do
business. Indicate registration or license numbers if applicable. List states in
which partnership or trade name is filed.
Refer to pg 2-3 - Describe the work your organization normally performs with its own forces:
- Have you ever failed to complete any work awarded to you? If so, note when,
where and why: No
- Within the last five (5) years, has any officer or partner of your organization
ever been an officer or partner of another organization when it failed to
complete a construction contract? If so, attach a separate sheet of explanation.
No
City of Tustin RFP — Graffiti Removal Services 15 P a g e 31
Refer to pg 11-16 - What is your company's plan to insure compliance with the contract
specifications and insure quality work?
Refer to pg 8 - List the types of primary vehicles/equipment and number of each to be
assigned to this contract
Refer to pg 8 - Please note any equipment which will also be used on another contract
Refer to pg 8 - List the back-up equipment assigned to this contract to assure no production
interpretation.
Personnel
- Provide the number of employees committed to graffiti abatement services.
28
- Provide the total number of employees to be assigned to this contract.
1 and as needed
- Who will be the contractor's representative with the City?
Siannah Sandoval
Refer to pg 4 - What is his/her background?
Refer to pg 4 - What is his/her education?
Urban Graffiti Enterprises, Inc. / Juan Reinoso
Contractors Name: "I
Signed by:
Title:
President
City of Tustin RFP — Graffiti Removal Services 16 1 P a g e 32
QUESTIONNAIRE
Please answer the following questions in detail, using additional paper as necessary:
a. What makes your company the best company for this job?
Refer to pg 34
b. What type of in-house training do you provide for your staff?
Refer to pg 9
c. Who is responsible for training the graffiti removal workers and what type of training
is provided and at what intervals?
Refer to pg 9
d. What is the address of the facility from which work crews will be assigned?
1280 Mountain View Circle, Azusa, Ca. 91791
e. What communication system do you use to communicate between field and office?
All employees are equiped with cell phones.
f Can your insurance and sureties broker provide you with the required rating and
coverage? Specify the A.M. Best's rating (grade and class) of your current
insurance(s) and sureties.
Yes
g. Can you provide proof of employee pay consistent with Davis -Bacon or State wages
on a weekly basis in accordance with prevailing wage requirements?
Yes
h. Do you use and/or have access to Tracking Automated & Graffiti Reporting System
(TAGRS)
Yes
City of Tustin RFP — Graffiti Removal Services 17 1 P a g e 33
RESPONSES TO QUESTIONNAIRE
1. What makes your company the best for this job.
At Urban, we have always strived for perfection. Our founder (Juan Reinoso) has been involved
in the public agency, graffiti eradication and control services since 1984. As a young man, while
working for Graffiti Removal Inc., the only professional graffiti removal company in southern
California, Juan developed many of the techniques still widely used in the industry today. Urban
brings a level of experience, professionalism, dedication and innovation that to date is
unmatched by our competition. We are constantly working on developing new ways to
proactively combat the blight of graffiti and give our clients full control of the resources they are
paying for. Aside from the expert field staff, Urban also has an equally committed and
experienced administrative team.
With Urban, you get not one but rather a number of fully trained Field Techs and support staff
ready to step in when needed. We purposely cross train our Techs so there is never a shortage
of qualified personnel that could easily service any of our contracted areas.
you get truce zero -tolerance approach when it comes to the blight of graffiti.
With Urban, you get the only web -based, mobile app assisted service tracking system that
allows the city's Program Manager to enter service requests directly and get a live view of their
status 24/7. In fact, our application is the only one in the industry that allows city staff and
residents the ability to report graffiti via a free city branded mobile phone app we provide at no
charge. In addition, contrary to what other contractors may lay claim to, Urban has a long
standing, well established, working relationship with the TAGRS development team. We are the
only contractor that offers a service tracking system that seamlessly integrates.with TAGRS. In
fact, aside from offering the best graffiti removal service, Urban is the only contractor with a
fully accredited graffiti analytical service department. One whose sole purpose is to analyze and
categorize graffiti for law enforcement and prosecution purposes. Finally, Urban is the only
contractor that provides certified graffiti expert witness services.
Our goal is not only to remove graffiti as it is put up, but also to prevent it through our various
proactive solutions. That is what makes us the best choice.
34
Bid Bond - City of Tustin
For the Performance of: Bond #BB2006633
Graffiti Abatement Services
NOW, THEREFORE, if the aforesaid Principal is awarded the contract; and within the time and
manner required under the specifications, after the prescribed forms are presented to him for
signature, enters into a written contract, in the prescribed form in accordance with the bid, and
files two (2) bonds satisfactory to the City, one (l) to guarantee faithful performance and the
other to guarantee payment for labor and materials, as required by law, then this obligation shall
be null and void; otherwise, it shall be and remain in full force and virtue.
In the event suit is brought upon this bond by the Obligee and judgment is recovered, the surety
shall pay all costs incurred by the Obligee in such suit, including a reasonable attorney's fee to
be fixed by the court. Bid penalty not to exceed Twenty Thousand and 00/100 Dollars ($20,000.00)
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this
15th
day of
October18
--A. p., 20
Urban Grafitti Enterprises, Inc. (Seal)
Juan Reinoso (Seal)
Pres/CEO
(Seal)
Pr' pal
Surety
IM -HC(' SiirP#y Group
801 So. Figueroa St. Ste. 700
Los Angeles. Ca. 90017
Note: Attach proper Notary Acknowledgment for signature of authorized person (Use copy of
blank form provided in this section.)
If contract is awarded to Principal and contract is renewed; performance and payment bonds
will be renewed by mutual consent of the surety through a continuation certificate or issuance
of a new bond.
City of Tustin RFP — Graffiti Removal Services
181t','.;
Zr
CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT
State of California
County of San Bernardino YS
City of 'Chino
Ramona Lisa Delgado
On this 15#h. day ofUctober2018 ,before me,, Notary Public, personally appeared
Gabriel Hill who proved to me on the basis of satisfactory evidence
to be the person whose name is subscribed to the within instrument and acknowledged to me that he
executed the same in his authorized capacity, and that by his signature on the instrument the person, or
the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF
PERJURY under the laws of the State of California that the foregoing is true and correct. Witness my
hand and official seal.
NOTARYSEAL
RAM LI5A DEWAD
Motary Public •California
' San Bernardino County
Commission # 2236566
"'"°""" My Com r. E*•es Ap" 1. 2G23 -
CAPACITY CLAIMED BY SIGNER:
IN Individual(s)
Corporate
Officers
Title(s)
12 Partner(s)
General Partner of a Limited
Partnership
XX Attorney -in -Fact
Trustee (s)
Subscribing Witness
Guardian/Conservator
Other:
SIGNER IS REPRESENTING:
THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED TO THE BELOW:
TITLE OR TYPE OF DOCUMENT: Bid Bond - City of Tustin
NUMBER OF PAGES: 3 DATE OF DOCUMENT: October 15, 2018
11 SIGNER (S) OTHER THAN NAMED ABOVE:
City of Tustin RPP — Graffiti Removal Services 211 P a o e
TOK10MA,RIN
P'O'WER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS:
That, U.S, SPECIALTY INSURANCE COMPANY (the "Company"), a corporation duly organized and existing under the Laws of the State of
Texas, and having its principal office in Houston, Harris County, Texas, does by these presents make, constitute and appoint,
GABRIEL HILL
its true and lawful Attorney-in-fact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and
deliver bond number BB2006633 , issued in the course of its business and to bind the Company thereby, in an
amount not to exceed Three million and 00/100 ( $3,000,000.00
Said appointment is made under and by authority of the following resolutions of the Board of Directors of U, S. Specialty Insurance Company:
"Be it Resolved, that the President, any Vice -President, any Assistant Vice -President, any Secretary or any Assistant Secretary shall be and
is hereby vested with full power and authority to appoint any one or more suitable persons as Attorney(s)-in-Fact to represent and act for and
on behalf of the Company subject to the following provisions:
Attorney -in -Fact may be given full power and authority for and in the name of and on behalf of the Company, to execute, acknowledge and
deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or obligatory undertakings, including any
and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts, and any and all
notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such
Attorney -in -Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary;
Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or
any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid
and binding upon the Company with respect to any bond or undertaking to which it is attached." Adopted by unanimous written consent in lieu
of meeting on September 15t, 2011.
The Attorney -in -Fact named above may be an agent or a broker of the Company. The granting of this Power of Attorney is specific to this bond
and does not indicate whether the Attorney -in -Fact is or is not an appointed agent of the Company,
IN Wi T NESS WHEREOF, U.S. Specialty Insurance Company has caused its seal to be affixed hereto and executed by its Senior Vice President
or, this 181h day of December 2017.
State of California
t U.S. SPECIAL NSU ANCE COMPANY
qssCounty of Los Angeles s = By:
Adam S, Pes in, Senior Vice President
[A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this
cert fibate is attached, and not the truthfulness, accuracy, or validity of that document. _
On this 11t day of June, 2018, before me, Sonia 0. Carrejo, a notary public, personally appeared Adam S. Pessin, Senior Vice President of
U.S. Specialty Insurance Company, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the
within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument
the person, or the entity upon behalf of which the person acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of CALIFORNIA that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.. SON,,01(ARAM
Notary Maid cafirom!a
los Angeles Guunty
�;, Cotnsrhsvlu�Nfl139+t7i
Signature (Seal) Mycamm.Expir'.SAPrR1,407 2,
I, Kio Lo, Assistant Secretary of U.S. Specialty Insurance Company, do hereby certify that the Power of Attorney and the resolution adopted
by the Board of Directors of said Company as set forth above, are true and correct transcripts thereof and that neither the said Power of
Attorney nor the resolution have been revoked and they are now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this _15th day of__ October 2018
Bond No. BB2006633 .. c�
o •,. ti
Agency No. 18488
Kio Lo Assts Secretary
3t
y' `~ HCCSZZ PCAUSSIC06/418
visit tmhce.com/surety for more information -37
NON -COLLUSION AFFIDAVIT
TO THE CITY OF TUSTIN:
The undersigned in submitting this proposal for performing, by contract, the work required by these bid
documents, being duly sworn, deposes and says:
That she/he has not, either directly or indirectly, entered into any agreement, participated in any collusion,
or otherwise taken any action in restraint of free competitive bidding in connection with this contract.
Signed
Title: �(� c,� yo vtt
A
Firm Name: (��� G1 V1&,-,, �1�� t'6
Note: Non -Collusion Affidavit to be submitted with Proposal. Attach proper notary acknowledgment
for signature of authorized person. (Use copy of blank form provided in this section.)
City of Tustin RFP — Graffiti Removal Services 19 1 P a g e 3 P
CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT
State of California
LosAngeles County ISSCity of
7
On s day of 20( " , before meL44PNotary Public, personally appeared
who proved to me on the basis of satisfactory evidence
to be the person whose name is subscribed to the within instrument and acknowledged to me that he
executed the same in his authorized capacity, and that by his signature on the instrument the, person, or
the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF
PERJURY under the laws of the State of California that the foregoing is true and correct. Witness my,
hand and official seat.
NOTARY' SEAT.
04qPAMELA BUTLER -1
Commission No.2128238 z
0
7 j; NOTARY PUBLIC -CALIFORNIA
LOS ANGELES COUNTY
'U
My Comm. Expires OCTOBE123. 2019
j
CAPACITY CLADIED BY SIGNER:
Individuals)
13 Corporate
n officers
Title(s)
n Partner(s)
General Partner of a Limited
Partnership
n Attorney -in -Fact
n Trustee (s)
0 Subscribing Witness
n Guardian/Conservator
El Other:
Witness my hand and official seal.
Signature of Notary
SIGNER IS REPRESENTING:
THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED TO THE BELOW:
TITLE OR TYPE OF DOCUMENT:
NUMBER OF PAGES: DATE OF DOCUMENT:
SIGNER (S) OTHER THAN, NAMED ABOVE:
City of Tustin RFP — Graffiti Removal Services 211 P a g
ALL- PURPOSE
CERTIFICATE OF ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the
identity of the individual who signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of �- r "V CJS }
On OQ - IS- ZUI �' before me Pa_17�LPulll'c
l ,
ere insert name antl title of the officer)
personally appeared J Lk�
who proved to me on the basis of satisfactory evidence to be the persogsr whose
rume(s) is/are subscribed to the wit i�n instrument and acknowledged to me that
(W/Ahe/they executed the same in is her/their authorized capacity(ie�, and that by
hi/her/their signature(s`�on the instrument the person(&); or the entity upon behalf of
which the person (sl -acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that
the foregoing paragraph is true and correct. „-----
PAMELA BUTLER
WITNESS my hand and official seal >r Commission No. 2128238 ��_,_
ops NOTARY PUBLIC -CALIFORNIA 2
C-�
LOS ANGELES COUNTY
My Comm. Expires OCTOBER 23. 2019
4
Notary Public Signature (Notary Public Seal)
ADDITIONAL OPTIONAL INFORMATION
DESCRIPTION OF THE ATTACHED DOCUMENT
Mo/l/_ & //Usfotl
(Title or description of attached document)
(Title or description of attached document continued)
Number of Pages Document Date
CAPACITY CLAIMED BY THE SIGNER
❑ Individual (s)
❑ Corporate Officer
(Title)
❑ Partner(s)
❑ Attorney -in -Fact
❑ Trustee(s)
❑ Other
2015 Version www.NotaryClasses.com 800-873-9865
INSTRUCTIONS FOR COMPLETING THIS FORM
This form complies ivith current California statutes regarding notary wording and,
f needed, should be completed and attached to the document. A cknolwedgenisfrom
other states may be completed for documents being sent to that state so long as the
wording does not require the California notary to violate California notary law.
• State and County information must be the State and County where the document
signer(s) personally appeared before the notary public for acknowledgment.
• Date of notarization must be the date that the signer(s) personally appeared which
must also be the same date the acknowledgment is completed.
• The notary public must print his or her name as it appears within his or her
commission followed by a comma and then your title (notary public).
• Print the name(s) of document signer(s) who personally appear at the time of
notarization.
• Indicate the correct singular or plural forms by crossing off incorrect forms (i.e.
he/she/they- is /are ) or circling the correct forms. Failure to correctly indicate this
information may lead to rejection of document recording.
• The notary seal impression must be clear and photographically reproducible.
hnpression must not cover text or lines. If seal impression smudges, re -seal if a
sufficient area pen -nits, otherwise complete a different acknowledgment form.
• Signature of the notary public must match the signature on file with the office of
the county clerk.
Additional information is not required but could help to ensure this
acknowledgment is not misused or attached to a different document.
Indicate title or type of attached document, number of pages and date.
Indicate the capacity claimed by the signer. If the claimed capacity is a
corporate officer, indicate the title (i.e. CEO, CFO, Secretary).
• Securely attach this document to the signed document with a staple.
`Y6
CONTRACTOR'S LICENSE DECLARATION
(Business and Professions Code Section 7028.15)
The undersigned declares that he or she is:
Juan Reinoso
(Party making foregoing bid)
0
1.
K
3.
of Urban Graffiti Enterprises, Inc.
(hereinafter the "Bidder")
Bidder's Contractors License Number is as follows:
#592356 Classification: C33, C61/D38, C61/D42, C61/D52,C61/D63
The expiration date of Bidder's Contractor's License is
December 31
1
Bidder acknowledges that Section 7028.15(a) of the Business and Professions Code
provides as follows:
"It is a misdemeanor for any person to submit a bid to a public agency in order to engage
in the business or act in the capacity of a Contractor within this state without having a
license therefor, except" as provided in the referenced section.
Executed on October 15 2018, at 1280 Mountain View Circle, Azusa, Ca
Xpisert City & State where declaration is signed)
S Wiatiure
Juan Rei'oso
Typed Name
President
Title
— Urban Graffiti Enterprises, Inc.
Name of Bidder
THIS FORM MUST BE COMPLETED, SIGNED AND SUBMITTED WITH THE
PROPOSAL (EXCEPT FOR FEDERALLY -FUNDED STATE PROJECTS)
City of Tustin RFP – Graffiti Removal Services 20 1 P a g e 41
URBAN GRAFFITI ENTERPRSIES, INC,
CONTRACTORS LICENSE
CONTRACTORS
GC STATE LICENSE BOARD
ACTIVE LICENSE 40
592356 CORP
URBAN GRAFFITI ENTERPRISES
INC
C33 C61 /D38 C61 /D52 C61/D63 lids,
C61/D42
12/31/2018 WWW.Cslb.ca.gov
42
43
Los Anarles Co. r y :7nrCotewwiq PWA 21).922.TO
Metropoaibn Transport2'.+o a AvOw6ty Lo% Aret e&m Metro ne
Metro
4CAU ORNIAA. LT.iTFID CERTIFICATIO-N PROGRAM
ly 27, 2017 C U C P# 40619
M etro File #5989
r. Juan Reinoso
rban Graffiti Enterprises, I nc. DBA Urban Graffiti Enterprises, I nc.
O. Box 2383
)viva, CA 91722-4900
ibiect: Disadvantaged Business Enterprise Certification
,ar MT. Juan Reinoso:
e are pleased to advise you that after careful review of your application and supporting documentation, the Los Angeles County Metropolitan
-ansportation Authority (Metro) has determined that your firm meets the eligibility standards to be certified as a Disadvantaged Business
iterprise (DBE) as required under the U.S. Department of Transportation (U,S. DOT) Regulation 49 CFR Part 26, as amended. This
reification will be recognized by all of the U.S. DOT recipients in California. Your firm will be listed in the California Unified Certification
ogram (CUCP) database of certified DBEs under the following specific areas) of expertise that you have identified on the NAICS codes form of
v application package:
MCS 238150: GLASS AND GLAZING CONTRACTORS
AICS 238320: PAINTING AND WALL COVERING CONTRACTORS
4ICS 561790: OTHER SERVICES TO BUILDINGS AND DWELLINGS
UCS 562111: SOLID WASTE COLLECTION
4ICS 562119: OTHER WASTE COLLECTION
aur DBE certification applies only for the above code(s). You may review your firms information in the CUCP DBE database which can be
cessed at the CUCP website at ww-mcafiforniaucra.or . Any additions and revisions must be submitted to Metro for review and approval.
order to ensure your continuing DBE status, you are required to submit an annual update along with supporting documentation. If no changes
noted, then your DBE status remains current. If there are changes, Metro will review to determine continued DBE eligibility. Please note, your
3E status remains in effect unless Metro notifies you otherwise.
so, should any changes occur that could affect your certification status prior to receipt of the annual update, such as changes in your firm's name,
siness/mailing address, ownership, management or control, or failure to meet the applicable business size standards or personal net worth
mdard, please notify Metro immediately. Failure to submit forms and/or change of information will be deemed a failure to cooperate under
ction 26.109 of the Regulations.
etro reserves the right to withdraw this certification if at any time it is determined that it was knowingly obtained by false, misleading, or
;orrect information. Your DBE certification is subject to review at any time. The firm thereby consents to the examination of its books, records
d documents by Metro.
ge 2
y 27, 2017
ban Graffiti Enterprises, Inc. DBA Urban Graffiti Enterprises, Inc.
-ngratulations, and thank you for your interest in the DBE program. Should you have any questions, please contact us at (213) 922-2600. For
brmation on Metro contracting opportunities, please visit our website at www,metro.net.
icerely,
irley Wong
Certification Officer
versity & Economic Opportunity Department
45
July 27, 2017
OPW
Los Antek3 County
Metrs tan Transportx on AAuftr ty
Mr. Juan Reinoso
Urban Graffiti Enterprises, Inc. DBA Urban Graffiti Enterprises, Inc.
P.O. Box 2383
Covina, CA 91722-4900
Subject: Small Business Enterprise Certification
Dear Mr. Juan Reinoso:
Eine at PPR zrt.q az,z oo re
Los Angeles, CA qooiz•2952 rrvtro.nez
Metro File #5989
We are pleased to advise you that after careful review of your application and supporting documentation, the Los Angeles County Metropolitan
Transportation Authority (Metro) has determined that your firm meets the eligibility standards to be certified as a Small Business Enterprise
(SBE) as required under Metro's SBE Program. Your firm will be listed in Metro's SBE database of certified SBEs under the following specific
areas of expertise:
NAICS 238150: GLASS AND GLAZING CONTRACTORS
NAICS 238320: PAINTING AND WALL COVERING CONTRACTORS
NAICS 561790: OTHER SERVICES TO BUILDINGS AND DWELLINGS
NAICS 562111: SOLID WASTE COLLECTION
NAICS 562119: OTHER WASTE COLLECTION
Your SBE certification is valid for five years from the date of this letter and applies only for the above NAICS code(s). Any additions and revisions
must be submitted to Metro for review and approval
In order to ensure your continuing SBE status, you are required to submit an annual update along with supporting documentation. If no changes
are noted, then your SBE status remains current. If there are changes, Metro will review to determine continued SBE eligibility. Please note, your
SBE status remains in effect unless Metro notifies you otherwise.
After the five-year certification period, your entire file will be reviewed in order to ascertain continued SBE certification status. You will be notified
of the pending SBE status review and any documentation updates necessary prior to the expiration date.
Also, should any changes occur that could affect your certification status prior to receipt of the annual update application, such as changes in your
firm's name, business/mailing address, ownership, management or control, or failure to meet the applicable business size standards or personal net
worth standard, please notify Metro immediately.
Metro reserves the right to withdraw this certification if at any tune it is determined that it was knowingly obtained by false, misleading, or
incorrect information. Your SBE certification is subject to review at any time.. The firm thereby consents to the examination of its books, records,
and documents by Metro.
Congratulations, and thank you for your interest in Metro's SBE Program. Should you have any questions, please contact us at (213) 922-2600.
For information on Metro contracting opportunities, please visit our website at www.metro.net.
Sincerely,
Shirley Wong
Sr. Certification Officer
Diversity & Economic Opportunity Department
46
M
STATE OF CALIFORNIA
SAN FRANCISCO
Amended
THIS IS TO CERTIFY, That, pursuant to the Insurance Code of the State of California,
U. S. Specialty Insurance Company
of Houston, Texas, organized under the laws of Texas, subject to its Articles of Incorporation or other
fundamental organizational documents, is hereby authorized to transact within this State, subject to all
Provisions of this Certificate, the following classes of insurance:
Fire, Marine., Surety, Disability, Liability, Workers' Compensation,
Aircraft, and Miscellaneous
as such classes are now or may hereafter be defined in the Insurance Laws of the State of California,
THIS CERTIFICATE is expressly conditioned upon the holder hereof now rind hereafter being in
full compliance with all, and not in violation of any, of the applicable laws and lawful requirements made
under authority of the laws of the State of California as long as such 1aws or requirements are in effect and
applicable, and as such laws and requireinents now are, or may hereafter be changed or amended.
IN WITNESS WHEREOF, effective as of the 29th day ofDecember, 2004,1
have hereunto set my hand and caused my official seal to be affixed
this 29th day ofDecember, 2004.
Fee $117.00
John Garamendi
Insurance Commissioner
Filed 4/12/04 By Victoria S. Sidbury
for Ida Zodrow
Asst, Chief Deputy
Certification
47
1, the undersigned Insurance Commissioner of the State of California, do hereby certify that 1heave
I
I'
MAINTENANCE
SERVIC,--S, ..
City of Tustin
Graffiti Removal Services
October 16, 2018
Woods Maintenance Services, Inc.
7260 Atoll Avenue
North Hollywood, California 91605
(800) 794-7384
http://www.graffiticontrol.com
TABLE OF CONTENTS
ITEM DESCRIPTION
1
Title Page
2
Table of Contents
3
Cover Letter
4
Narrative
S
Company Background
6
Contractor's Equipment
7
Statement of Qualifications
8
Prior Experience
9
General Work Plan
Methods and Techniques
Safety Procedures
Communication and Job Tracking
Quality Assurance and Training
10
Program Pricing
Attachments
• Proposal Documents, Signed Forms, Bid Bond, Pricing Form, References
• Questionnaire Answers
• Requirements Form Answers
• Contractors License
1
f -I �VVOODS
NtAINTENANCE
SIFIFMCES, IIN'C,
City of Tustin—Cover Letter
Woods Maintenance Services, Inc., dba Graffiti Control Systems, has a clear understanding of the scope and
schedule for the Request for Proposal—Graffiti Removal Services.
Listed below are the project contacts:
Jeff Woods—Project Manager
Jose Morales—Graffiti Removal Technician
Josh Woods—Billing
Barry Woods—President
Barry K. Wo ds
President
October 12, 2018
7260 Atoll Ave
North Hollywood, CA 91605
818-764-2515 (office)
818-764-2516 (fax)
requestggraffiticontrol.com (email)
(0) 800.794.7384 7260 ATOLL AVENUE
(F) 818164.2516 NORTH HOLLYWOOD, CA
WWW.GRAFFITiCONTROL.COM 91605
Attached is our response to the Request for Proposal for Graffiti Removal Services for
the City of Tustin.
Woods Maintenance Services, Inc., dba Graffiti Control Systems, is duly licensed to
transact business within the state of California and is presently licensed by the
Contractors State License Board to perform all of the annotated services. Our
Contractor License # 741322 is valid for the C33, 061131, C61038, C61/D49, C61/D52,
C61/D63, HAZ, C27 and B classifications, and expires October 31, 2019,
We believe we are uniquely qualified to provide these services for the City, as we have
been providing these services in Tustin for the past 2 decades. Beginning in the late
eighties, our Company was the first to offer "fixed fee' graffiti removal and control
services. Since that time, we have established an unparalleled record of maintaining
clean properties throughout California, and parts of Arizona and Nevada, for both the
public and private sectors.
In addition to servicing the particular needs and demands of hundreds of business
clients, we devised and implemented a comprehensive graffiti control program for
frequently vandalized underpasses in the City of Los Angeles, and then brought that
program to the entire City of National City, and predefined areas in San Diego.
Currently, we maintain a great many city and county properties graffiti free, and have
done so for over 40 years.
Having recently celebrated our 43rd Anniversary, we are proud to have brought a great
many "firsts" to the service industry: Our firm was first in 24 hour removals upon
request, we were first in the application of protective coatings, and are the only
authorized company to apply coatings and abate graffiti from murals throughout the City
of Los Angeles. Along with Vista Paint and Applied Color, we were first to test and
utilize portable spectrophotometers in the field on a Montebello city program and we
were instrumental in working with Armand Hammer in testing and approving the safe
use of soda bicarbonate for alternative removals. We were the first to offer glass
polishing for windows etched by vandals, and we were the first to use a relational
database system for entering, tracking and reporting graffiti incidents. Currently, most
of what Graffiti Control Systems has pioneered, has been adopted by most other
contractors and cities in monitoring their contracts.
Graffiti Control Systems has always been proud of its ability to offer and demand
exceptional service from its staff, In-service training, incentives, above the standard pay
scale and a working environment that fosters pride and responsibility; these are the
hallmarks of a successful company, one that will endure another 43 years.
We feel that not only is our pricing competitive, our staff, experience,, professionalism
and equipment can continue to provide Tustin with the best in Graffiti Abatement
Service, as we have for over 20 years.
0
is i
ow 11 ■ - E', 111111 a 0 is
Woods Maintenance Services, Inc,, started out under its original corporate name of D &
B Maintenance Service, Inc., as a janitorial maintenance contractor in 1975,
reorganizing under its current name in 1997. In the early years, our emphasis was on
the daily and nightly maintenance of apartment buildings, condominiums, industrial
parks and office buildings, with a minor workload of landscape maintenance and graffiti
removal on their exterior facades.
In the late 1970's, at the behest of the President of the Westwood Village Business
Association, we became licensed to perform high pressure washing and steam cleaning
for hard surfaces, as well as masonry cleaning, and tree trimming. It was at this time,
while we were members of the Chamber of Commerce, that we helped to develop the
Westwood Village Sidewalk Maintenance District, a program funded through property
owners' taxes to clean and maintain specific business districts, including our first foray
into landscaped medians and annual tree trimming. During this ere, we brought this
successful program to other business improvement districts, where we held multi-year
contracts for the Hollywood Boulevard Walk of Fame, Reseda Boulevard, Fairfax
Avenue, Broadway BID and Ventura Boulevard in Sherman Oaks.
Woods Maintenance Services was also one of the first private contractors to perform
weed, vegetation and debris removal along active and inactive railroad right of ways, as
well as freeways and flood control channels. We performed these services for multiple
Southern California transit authorities, including Metrolink, OCTA, SCRRA, and MTA,
and for other public agencies including CalTrans and the Los Angeles County
Department of Public Works
As graffiti increased throughout Los Angeles in the early 1980's, a new division, Graffiti
Control Systems, was established to specifically address this out of control problem.
Through trial and error and a great deal of research and beta testing, Graffiti Control
Systems became the first graffiti abatement contractor in the nation to utilize portable
spectrophotometers in the field to computer color match paint, thereby setting a new
standard for quality and timeliness.
M
,
In the mid 1990's Woods ventured into another market that would complement our
existing work and clients: Landscape and irrigation maintenance and repairs.
Returning to our roots, we contacted and worked for some of the same agencies and
contractors that started our robust growth. We worked closely with the contractors and
landscape architects on many projects around southern California, including the Los
Angeles Veterans Memorial Cemetery Expansion, Leimert Park Village and Pico Aliso
Senior Housing, and the Sylmar/San Fernando Childcare Center.
Woods Maintenance Services presently has multiple contracts with the City of Los
Angeles to perform nightly maintenance services in widespread areas of the city. Under
the auspices of the Street Maintenance Department within the Board of Public Works,
WMS regularly pressure washes the following tunnels: LAX (Sepulveda Tunnel), Van
Nuys Airport (Sherman Way Tunnel), the 2nd Street Tunnel (Down -town LA), and the
Mulholland Tunnel (near the 405). In partnership with CalTrans and MTA, WMS
performed emergency tunnel cleaning for the multiple tunnels on the northbound 110
Freeway between Downtown LA and the 5 Freeway and removed graffiti from bridge
facings on the 710 freeway between Slauson and the 405 freeway. WMS has swept and
pressure washed the sidewalks in Westwood Village, Van Nuys Boulevard in Van Nuys
and Main and Spring Streets in downtown Los Angeles, In addition to recovering trash,
debris and litter, we were responsible for emptying all street -side trash receptacles and
replacing the liners on a daily basis, as well as removing graffiti from public property..
Eighteen years ago, WMS was awarded and has been performing under an LA County
contract for the Whittier Boulevard Enhancement Program, whereby all graffiti is abated,
trash receptacles emptied, trash, weeds and debris removed and sidewalks and gutters
pressure washed on a daily basis. Previously, we have held multi-year contracts for the
Hollywood Boulevard Walk of Fame, Reseda Boulevard, Fairfax Avenue, Broadway BID
and Ventura Boulevard in Sherman Oaks. We were chosen as the contractor to
perform the high pressure washing services/graffiti abatement protocols required for the
Cities of Coronado, Palm Springs, Whittier and West Hollywood, as well as the primary
vendor for the 1984 Olympics, the LAX Terminal Jetway cleaning, and the Democratic
National Convention. We also served as a subcontractor for Klewit on their 405
rd
Sepulveda Pass Project for both Carmageddon I and 11 to abate graffiti and paint out the
temporary k -rails.
At present, Woods Maintenance Services is under contract with the cities of Los
Angeles, Diamond Bar, Tustin, San Gabriel, Santa Monica, Temple City, and South
Pasadena, as well as Los Angeles County for graffiti removal services. As the current
contractor for the MTA, we are charged with keeping all of the transit properties free of
graffiti, weed, trash and debris, and to maintain the landscaping and irrigation needs
throughout the county.
Public agencies and private businesses rely on us daily to respond to their needs and to
restore their property to a pristine condition. Whether it is graffiti or weed, trash and
debris removal, landscape planting and maintenance, tree trimming or effectively
managing irrigation systems, the operations and appearances of public spaces are a
reflection and extension of the cities, agencies and businesses. The public's first
perception of a facility, business or city is based on its initial and continuing awareness
of how clean and maintained the area appears. If it is neglected, it encourages more
abuse and fosters the broken window syndrome. Woods Maintenance Services, Inc.,
and Graffiti Control Systems excel in proactive maintenance and service for our clients
and their properties.
FA
Woods Maintenance Services has always maintained sufficient vehicles, hand tools,
power tools, pressure washers, paint sprayers, and landscape equipment to carry out
each contract program it has been awarded. For this project, we have I dedicated work
truck—Ford F-350 stake bed truck with a mounted Delco pressure washer and Graco
airless paint sprayer
i
When a City's graffiti program manager is n need of abatement services the last thing
they wish to hear is, "I'll have to pick up some supplies", or "the truck is broken down".
When a problem exists that is of sufficient magnitude for a manager or a concerned
citizen to call, then it is of equal importance for us to be prepared for able to handle that
problem as quickly as possible.
To this end, Woods Maintenance Services maintains a fleet of:
• 34 equipped graffiti removal vehicles
14 dedicated trash collection vehicles
• 15 dedicated landscape maintenance vehicles
• 4 Dump trucks with auto -dumping capabilities
• 2 Tractors with implements including mower, tiller, bucket
• 1 AirSweeper Truck
• 47' Bucket Truck
• 29' Bucket Van
• Hydro Tek Custom Water Recover Systems (SC35005VG/ZVAC)
• 3 diesel cold water pressure washing units
• 19 hot water blasters
• 12 sandblasters
• 15 back pack blowers
• 16 chainsaws
• 18 Husqvarna and Shindaiwa hedge trimmers
• 35 Husqvarna weed whackers
• 8 30" Toro TurfMaster Lawn Mowers
• 73 field cell phones
Having been in business an . d operating successfully for over 43 years,' we have
established open lines of credit at all suppliers, so that should new equipment or
supplies be required, one may rest assured that if they are not on hand in our central
warehouse, they are easily and quickly available. With our expansion in 1994 and
purchase of a 20,000 square foot site in North Hollywood and a remodel in 2007, all
equipment and personnel are staged and dispatched from one centralized location,
making for a faster and more efficient operation,
9
• !�
WOODS MAINTENANCE SERVICES, INC.
7260 Atoll Avenue
North Hollywood, California 91605
(818) 982-8480 FAX (818) 764-2516
Barry K. Woods OWNERIPROJECT MANAGER
43 years of maintenance experience, including
graffiti abatement, bus shelter cleaning, exterior
hard surface maintenance, landscape maintenance
and masonry restoration. Seeks better and more
productive methods to accomplish company
goals. Interfaces with Contract Administrators
to obtain feedback and adjust methodology.
Memo Acosta
PROJECT SUPERVISORS
Enrique Lopez
140 years of combined field work experience in all
Jose Morales
aspects of contact maintenance with city,
Antonio Morales
county and state agencies. Create and
Angel Paniagua
implement new and more efficient systems of
Jeff Woods
inspection and quality control procedures. On
Mario Acosta
site on daily basis, handles initial calls for
Josh Woods
emergency service, and follows up upon
completion.
ADMINISTRATIVE ASSISTANTS
Connie Perez 37 years of combined contract expediting.
Carmen Granados Oversee all dispatching of survey and
Marina Lopez maintenance crews, coordinate field assignments,
handle day to day contact with municipal personnel
and businesses of contract communities. Coordinate
extra work, emergency assignments and inspection
10
I
procedures. Maintains all reports and database
entries.
Field Staff FIELD STAFF
Twenty-eight Painters / Surveyors capable of locating,
surveying and recording graffiti sites, matching
colors and painting over vandalized areas. All
qualified and certified to operate high pressure
washers for chemical removals and wet
sandblasting equipment for removals requiring
abrasives as well as application of protective
coatings.
Sixty-five field workers with responsibility to
maintain exterior surfaces, operate dump trucks,
heavy equipment, as well as handling all weed, trash
and debris needs of all transportation agencies and
county contracts. Trained in safety protocols and
attend periodic workshops of BMP's and safety
education.
Five paint tinters, mechanics, laborers.
11
t
a a 0 W , A. a
Having been in business continuously since 1975, and having been awarded and
performing under hundreds of contracts during this time, it is difficult to list all of those
within a specified time frame. The following is by no means a comprehensive list, but
rather a sampling of the manner of work that we have performed over the years.
Because of the voluminous nature of the list, individual contract rates have not been
indicated. In almost all cases, the contracts ran from a low of $50,000 to a high of
$6,000,000 with the majority being in the $250,000 to $650,000 range. Should more
exacting figures be required, we will be happy to provide them,
Graffiti Removal, Abatement, Coatings and Maintenance
City of Tustin
Graffiti abatement city-wide
C4 of Los Angeles I
Maintenance of all Freeway Underpasses (Zero Tolerance)
Maintenance of all City Buildings and Property (Zero Tolerance)
County of Los Angeles
Maintenance of East & South San Gabriel Valleys (Zero Tolerance)
Maintenance of North San Gabriel Valley (Zero Tolerance)
Maintenance of South Central Los Angeles (Zero Tolerance)
Maintenance of the Flood Control Channels (South Area)
Maintenance of the Flood Control Channels (West Area)
Maintenance of the Flood Control Channels (East Area)
City of Culver City
Zero Tolerance Graffiti Removal Program
City of Santa Clarita
Zero Tolerance Graffiti Removal Program
City of Monterey Park
Zero Tolerance Graffiti Removal Program
City of Montebello
Zero Tolerance Graffiti Removal Program
City of Long Beach
12
Zero Tolerance Graffiti Removal Program
City of South Pasadena
Zero Tolerance Graffiti Removal Program
City of Diamond Bar
Zero Tolerance Graffiti Removal Program
City of National City
Zero Tolerance Graffiti Removal Program
City of San Diego
Zero Tolerance Graffiti Removal Program
Clark County Nevada
Graffiti and vandalism removal from Resort Corridor — Las Vegas
Austin, Texas
Graffiti Removal for City-wide Park System
California Department of Transportation
Exterior Maintenance of Trans Bay Terminal — San Francisco
Graffiti Removal Services IPressure Washinq / Trash Removal
City of Los Angeles
Westwood Village Sidewalk Maintenance District
Reseda Boulevard Sidewalk Maintenance District
Broadway Sidewalk Maintenance District
Hollywood Boulevard Sidewalk Maintenance District
Main & Spring Sidewalk Maintenance District
Ventura Boulevard Sidewalk Maintenance District
Fairfax Avenue Sidewalk Maintenance District
Van Nuys Boulevard Sidewalk Maintenance District
Vehicular Tunnel Cleaning & Maintenance
Civic Center & Environs
Los Angeles Police Department Programs
General Services City Hall Restoration & Cleaning
City of Coronado
Sidewalk Maintenance Clean up and graffiti removal
City of Whittier
13
Uptown Business District Sidewalk Maintenance
City of Palm Springs
Palm Drive Sidewalk Maintenance
Palm Springs Airport Hard Surface, Maintenance
City of West Hollywood
Sidewalk Maintenance Program
Graffiti Abatement Program
City of Beverly Hills
Sidewalk Maintenance Pilot Program
Department of Motor Vehicles
Sidewalk Maintenance Program
Graffiti Abatement Program
City of Glendale
Maintenance of Central Business District
Weed, Trash and Debris Removal - Public Rlghts2LWa
Orange County Transportation Authority
Southern California Regional Rail Authority
California Department of Transportation — Freeway right of way maintenance
Metropolitan Transit Authority
County of Los Angeles - Sidewalk Maintenance Program - Whittier Boulevard
County of Los Angeles — Sidewalk Maintenance Program — Florence/Firestone
County of Los Angeles Flood Control - West Area
In all of the aforementioned contract jobs, Woods Maintenance Services, Inc., acted as
the Prime Contractor, with the awarding agency or body, without the use of
subcontractors.
There are no other contractors or business concerns that can touch or match our depth
and breadth of experience. Designing, creating and implementing programs for
agencies and municipalities are areas where we excel. Evaluating the exterior
maintenance needs of a department, setting realistic but ambitious goals for
improvement, and implementing improved methodologies to accomplish these
goals ... this is what we do best,
14
As the current contractor handling this work for the City of Tustin, Graffiti Control
Systems (GCS) is very familiar with the City boundaries, hot spots and other areas that
require the special care and treatment required to keep Tustin graffiti free. To that end,
GCS will continue to survey and abate graffiti throughout the City of Tustin as well as
handling the daily requests for the City, just as we have for the past 20 years.
We have always sought frequent and complete communication with all of our clients,
and here it shall be no different. By being in close contact with city representatives,
problems are avoided, graffiti is abated more quickly and the program runs much
smoother. Vandalism incidents may be transmitted via voice, fax or email 24 hours per
day. All incidents (barring problems beyond contractor's control) shall be abated within
24 hours, excluding weekends, Supervisors check with our dispatcher every 2 hours
throughout the day to update progress and review workload. It is at these times
decisions are made whether to assign additional crews in a particular area.
One of the important aspects of any graffiti program is having the knowledge and the
right equipment and experience to tackle the problem. Graffiti Control Systems uses a
combination of methods to abate graffiti, starting with the least damaging process:
2
15
This will include all previously
Color matched painting
Painted Surfaces
painted substrates such as wood,
for each specific site and
metal, block walls, stucco, brick,
custom county colors for
curbs, chain link fencing.
county property
These will include glass windows,
Treated primarily with
Non Porous
ceramic tile, road signs, traffic
eco -friendly chemical
Surfaces
control boxes, light standards
washes, pressure
washing and the
judicious use of soda
bicarbonate blasting.
15
Porous Surfaces I Included here will be natural
masonry substrates that have not
already been painted, concrete light
standards, sidewalks and curbs
Pressure wash with eco
friendly chemicals, hot
high pressure waster
blasting. We do not use
sand blasting UNLESS it
is absolutely necessary
in cases where graffiti is removed from a previously painted surface, the technician will
match the color, and paint over the graffiti to the natural reveals in the surface. Our
technicians do not only cover the letters of the graffiti. We create a uniform look to the
wall, so it appears that graffiti has never been on the wall. In areas where there are no
natural reveals, our painters will "feather" the paint so as to avoid the "block" look of
graffiti removal.
When graffiti is removed via chemical application or pressure washing, our technicians
take extra care to make sure graffiti is thoroughly removed from the surface, even if this
requires more than one application. We take great pride and ownership in our work and
will do work in the same manner we would if we were working on our own property.
If signs do not have a protective film already applied, we will do a sample test to
determine if the sign will be damaged by the removal process. If this is the case, we will
contact the City Graffiti Administrator so a replacement sign may be procured for that
location.
GCS' technicians are all versed in what we have coined the "360 degree rule," When
abating graffiti, our technicians do not only take care of the big, obvious tags, we
instruct them to turn afull 360 degrees to find any other tags that may be in the vicinity.
This eliminates further requests down the line, and shows to constituents that we are
not just removing the big graffiti incidents, but are concerned with the little ones that
may have been left unnoticed by others, but are still a blight to the community.
Great care will be taken in protecting surrounding areas, utilizing plastic sheeting and
drop cloths when required. If spraying paint would risk overspray upon vehicles or
property, either the task shall wait for a more opportune time, or areas shall be hand
W.
painted to preclude such damage. Sand, soda and any residue from cleaning and/or
painting operations shall be cleaned up immediately by Contractor, restoring the surface
and area to its original condition, and removing any potential liability problem or
exposure,
Graffiti Control's techinicians understand that not only are they an extension and
reflection of our firm, but of the City of Tustin as well. In this regard, they will be properly
attired in clean uniforms that clearly state that they work for Graffiti Control Systems. All
technicians are aware of the tenet that the "customer is always right," We are respectful
of their requests and understand that if a citizen is concerned enough to approach the
technician to make a request for graffiti removal that we will take care of lt. If the
request is for graffiti in the immediate area, we will abate it as soon as we are finished
with the current task. If the vandalism is in another area, we will explain in a courteous
manner that it will be attended to later that day when we move our operations into that
area.
Upon return from Tustin, our technician will replenish any supplies, paints, chemicals,
rollers, and other sundry items, so the vehicle is prepared for the next service day.
Safe tv Procedures
The safety and well being of all Contractors' employees and the citizens in general are
our primary concern. All work undertaken conforms to all rules, regulations, ordinances
and statutes of the City, County, State and Federal Governmental offices. All proper
traffic control methods are utilized, as required on the public right-of-way, with flashing
arrow boards, cones and barricades. The concern is also for the public at large, as we
will be working closely with those affected by the graffiti to see that their businesses are
not disrupted, Graffiti Control Systems has developed, had approved, and maintains a
working module of the Safety Program as mandated by SIB 198, which is available for
review by any city agency. All vehicles carry first aid kits, fire extinguishers, MSIDS
sheets, and BMP protocols for the services we will be performing.
17
Communication and Job TraghLn_q
All work orders and requests for service, whether they are emailed, faxed, or called into
our office through our 800 line, are imputed by our office Support staff, Job orders are
written up, imputed into the computer and tracked through the entire process until
completion. GCS created the first comprehensive database for entering annotating,
searching and retrieving all requests for service, irrespective of the source. These are
then compiled into a report sent each 'month to the Program Manager and Accounting
Department, Our billing follows universally accepted protocols for accounting practices.
Every employee assigned to City work is separately tracked (as are all staff
technicians), so that all contract time and material is properly accounted and imputed.
Graffiti Control Systems was the first private contractor to use the TAGRS systems for
graffiti reporting and tracking and we have been instrumental in its further development;
beta testing new rollouts and updates. TAGRS was created by the Orange Country
Sheriff's Department in order to create an online database that was capable of tracking
specific tags, taggers, and locations to assist law enforcement in their investigations and
prosecutions, We have found TAGRS to be the best and most thorough of all the graffiti
tracking programs on the market as it is non-proprietary and has relational capabilities
with other regional law enforcment departments, something that no other tracking
program is capable of performing.
All information will be immediately uploaded into the TAGRS database for access by
authorized users. This database is the backbone of the reporting and billing system. All
data, including photos, are entered into a smart phone that will track the job number,
police report number (if provided), cost of removal, type of surface, size of removal,
street name and number, site location (GPS coordinates), method of removal, name of
the requestor (if provided), phone number of requestor (if provided), date and time of
the request, and date and time of the removal. All of this information is vital for the
prosecution and restitution process. We have had tremenaous success using ine
TAGRS program in Tustin for the last 9+ years, and for other municipalities and
agencies, including the City of Los Angeles, LA Metro, West Hollywood, San Gabriel,
Arcadia, Diamond Bar, Santa Monica, and Temple City. All of this information is not
only beneficial for billing and invoicing, but the City will know exactly where it stands in
terms of expenditures, progress and tracking data in real time.
18
Quality Assurance -an d Training
Quality assurance is an extremely important element to our work plan. To this end, all
staff members must attend and pass a comprehensive in-house training program, prior
to being qualified as a Woods Maintenance Services Technician. Prior to beginning
work, and immediately after hiring, the personnel record is examined to substantiate all
submitted facts and information. A voluntary drug test is administered and forms are
signed allowing random drug tests during employment. The driving record is examined
for any noticeable failings. Once the preliminary, administrative work is completed, the
employee is issued uniforms, gloves, safety goggles, hard hat, safety vest, rubber
boots, an Employee Manuel, and several guides to equipment and procedures. Some
of this is "homework", and must be completed before formal training begins at our
offices, and then the job site. The training is usually broken down into six distinct areas,
though there may be some overlapping:
1) Safety and operating procedures for high pressure washers
2) Safety and operating procedures for gas powered spray equipment
3) Safe vehicle operating procedures and included emergency/safety equipment
4) Graffiti removal techniques on 12 different types of surfaces
5) Use of chemicals, reading an MSIDS, emergency procedures and BMPs
6) Public relations, expected behavior, image and dealing with the public
Further, In our Safety Manual, we spell out our safety program with regard to employee
and citizen safety, OSHA, equipment and other pertinent information and rules and
regulations. All employees, upon hire, are required to learn, follow and obey these
guidelines so that everyone can remain safe and secure.
The training process, both in the office with a veteran supervisor and out in the field,
takes two weeks. Upon completion of this training period a new hire is allowed to work
solo, but still supervised.
Quality Control is one of the most important aspects to any successful company ---and it
is no different for our firm. From the initial training of all employees, the technicians are
reminded over and over that it is the quality and not the quantity of work performed that
lull
sets us apart from our competition. Both the Owner and General Manager of the
company take active roles in quality control as well as the immediate supervisors to
protect the status and reputation that our firm has earned over the last 43 years. This
feedback is imperative because it helps us weed out the below par technicians as well
as promote and reward the superior technicians. The safety and well being of all
Contractors' employees and the citizens in general are our primary concern. All work
undertaken conforms to all rules, regulations, ordinances and statutes of .the City,
County, State and Federal Governmental offices. All proper traffic control methods are
utilized, as required on the public right-of-way, with flashing arrow boards, cones and
barricades. The concern is also for the public at large, as we will be working closely
with those affected by the trash and grime along the sidewalks and alleys and the graffiti
in the neighborhood as well, to see that their businesses are not disrupted. Woods
Maintenance Services has already developed, had approved, and has a working
module of the Safety Program as mandated by S13 198, which is available for review by
any public agency. All vehicles carry first aid kits, fire extinguishers, MDS sheets, and
BMP protocols for the services we will be performing.
All employees are provided with uniforms and all necessary and required safety gear for
their protection. In addition, every employee, when hired, is photographed and given an
employee ID that they must carry with them at all times while working.
Several forms have been created over the years that help track any problems, issues or
concerns (either by technician, supervisor, constituent or contract administrator) that
help us with the feedback that is needed to improve and move forward to remain a
leader in the industry. Our standard quality control formula is to spend approximately 2
hours per week per each technician out in the field. This is done at random times and
days so our supervisors can see how our crews work when they do not know someone
is inspecting their work.
20
w.r • r . r s. -
Woods Maintenance Services, Inc., dba Graffiti Control Systems, has opted to provide
two different pricing options for the City of Tustin: 1) Pricing in accordance with the form
provided by the City of Tustin, and 2) Pricing based on a fixed, monthly fee for graffiti
removal services. Both of these prices are provided on the pricing form "Proposal for
Graffiti Abatement Services" included in the Attachments, immediately following this
section.
21
ATTACHM E NTS
Section B - Proposal
Graffiti Abatement Services
Woods Maintenance Services, Inc.
Name of Bidder:
Business Address: 7260 Atoll Ave, North Hollywood, CA 91605
Phone Number: 818-764-2515
The work to be done is shown in the specifications entitled:
Graffiti Abatement Services
Said plans and specifications are on file in the office of the Community Development Director,
Tustin, California.
To the City of Tustin,
The undersigned, as bidder, declaxes that the only persons or parties interested in the, proposal as
principals are those named herein, that this proposal is made without collusion with any other
person, fm -n or corporation; that he has carefully examined the, location of the proposed work,
the annexed proposed form of the contract, and the plans therein. referred to; and he proposes and
agrees if this proposal is accepted, that he will contract with the City of Tustin, in the form of the
copy of the contract annexed hereto, to provide all necessary machinery, tools, apparatus and
other means of construction, and to do all work and furnish all materials specified in the contract,
in the manner and time prescribed, and according to the requirements of the engineer as therein
set forth, and that he will take fall payment therefore at the following unit prices, to -wit:
City of Tustin RFP — Graffiti Removal Services 81 P a - Q
Proposal for Graffiti Abatement Services
*See alternative pricing below
(Table 1.)
ITEM
NO.
CONTRACT ITEM
DESCRIPTION
ESTIMATED
QUANTITY
(JOBS)*
UNIT
PRICE
TOTAL
PRICE
1.
Paint — Light Color Base
3,000
$ 70.00
$ 70.00
A0.0
2.
Paint — Deep Color Base
3.
** Water/Sand Blast
250
$ 70.00
$17,500.00
4.
** Chemical Removal
750
$ 70.00
$52,500.00
TOTAL CONTRACT PRICE $280,000.00
* "Job" shall mean 100 square feet of painting or 40 square feet of water/sandblasting or
chemical removal
City Authorization Required
*Alternative Pricing: $17,500 per month/flat rate.
CITY OF TUSTIN Annual Total: $210,000®00
The undersigned understands that the foregoing quantities are approximate only, being given as a
basis for the comparison of bids and the City of Tustin does not, expressly or by implication,
agree that the actual amount of work will correspond therewith, but reserves the right to increase
or decrease the amount of any class or portion of the work or to omit portions of the work as may
be deemed necessary or advisable and in the best interests of the City by the Community
Development Director.
In case of discrepancy between the unit price and the total amount for a contract item, the unit
price shall prevail. The basis for determining the low bid shall be by correctly multiplying the
number of units by the unit price bid to calculate a total amount for each contract item and
obtaining a total bid by correctly adding together all contract item total amounts. If a unit price
is not- legible or is missing, the total amount for the contract item shall be divided by the
approximate quantity of units to arrive at the unit price bid. If both the unit price and total
amount for a contract item are left blank, then the entire bid shall be rejected.
If this proposal shall be accepted and the undersigned shall fail to enter into the contract and to
furnish the two (2) bonds in the amounts required, with surety satisfactory to the City of Tustin,
and the required Certificate of Insurance with endorsements within ten (10) days, not including
Saturdays, Sundays and legal holidays, after the date of the Notice of Award from the
Community Development Director, the City of Tustin may, at its option, determine that the
bidder has abandoned the contract, and thereupon this proposal and the acceptance thereof shall
City of Tustin RFP — Graffiti Removal Services 9 1 P a c) Q
be null and void, and the forfeiture of such security accompanying this proposal shall operate and
the same shall be the property of the City of Tustin.
The undersigned bidder hereby acknowledges that he/she understands the bonding requirements
of the City of Tustin, which, per City Code, states that the surety company must be duly
authorized to issue such bonds or insurance in the State California. The Certificate of Insurance
with endorsements must be with a company of A.M. Best's Key Rating of Grade A and Class
VII (seven) or better with an Admitted Insurer, or Grade A- or better and Class X (ten) or better
with a Surplus Line Broker. Workers' compensation insurance with a company of A.M. Best's
Key Rating of Grade B- or better and Class VII (seven) or better, or offered by State
Compensation Fund, is acceptable.
Contractor shall provide to the City within ten (10) working days after the date of notice of
award of contract the aforementioned insurance certificate(s) with endorsements which must
meet the requirements of the specifications and comply with the contract documents. Failure to
comply with this requirement will result in annulment of the award, forfeiture of the proposal
guarantee and City will pursue award to the next qualified responsive bidder, Contractor is
advised that insurance requirements are non-negotiable and City will not consider waiving
insurance requirements. There are no exceptions.
ACCOMPANYING THIS PROPOSAL IS Bidder's Bond
(NOTICE: Insert the words "Cash "Cashier's Check", "Certified Check", or
"Bidder's Bond", as the case may be in the amount equal to at least ten (10) percent of the total
bid.)
The names of all persons interested in the, foregoing proposal as principals are as follows:
Barry K. Woods
Diane W. Woods
IMPORTANT NOTICE: If the bidder or other interested person is a corporation, state legal
name of corporation and names of the president, secretary, treasurer, and manager thereof; if a
co -partnership, state true name of firm and names of all individual co-partners composing firm;
if the bidder or other interested person is an individual, state first and last names in full.
Woods Maintenance Services, Inc.
Barry K. Woods --President; Diane W. Woods --Secretary
City of Tustin RFP — Graffiti Removal Services 101Page
Signed:
Title: President
Date: October 12, 2018
NOTE: If the bidder is a corporation, the legal name of the corporation shall be set forth above,
together with the Signature of the officer or officers authorized to sign contracts on behalf of the
corporation; if the bidder is a co -partnership, the true name of the firm shall be set forth above,
together with the signature of the partner or partners authorized to sip contracts on behalf of the
co -partnership; and if the bidder is an individual, his signature shall be placed above. If
signature is by an agent, other than an officer of a corporation or a member of a co -partnership, a
Power of Attorney must be on file with the City of Tustin prior to the opening of bids or
submitted with the bid; otherwise, the bid will be disregarded as irregular and -unauthorized.
Business Address
7260 Atoll Ave, North Hollywood, CA 91605
City of Tustin RFP — Graffiti Removal Services 111 P a g e
Bidder shall list the name and address of the place of business of each subcontractor required to
be listed by Section 4100 et seq., of the California Public Contract Code which requires that a
bidder must list the name and location of the place of business of each subcontractor who the
bidder intends to have perform work in excess of one-half (1/2) of one (1) percent of the bidders'
total bid amount.
Name, Address &
Telephone Number
LIST OF SUBCONTRACTORS
Type of Work
Pereentage of
Work
City of Tustin RFP — Graffiti Removal Services 12 1 P a g e
REFERENCES
The following are the names, addresses, and phone numbers for five (5) public agencies for
which BIDDER has performed similar work within the past three (3) years:
City of Tustin - Brad Steen 714-573-3135 bsteen@tustinca,org
300 Centennial Way, Tustin, CA 92780
Graffiti removal services, 20+ years, $150,0004200,000 annually
LACMTA -Carlos Martinez 213-922-6761 maitinezcarl@metro.net
470 Bauchet Street, Los Angeles, CA 90012
Graffiti removal services are a portion of this contract, accounting for
approximately $2,000,000 annually. We have worked for MTA for —20 years.
Ci of Los Angeles -Gerry Valido 213-978-0223 gerry,validoRlacity.or
g
200 N. Spring Street, Room 356, Los Angeles, CA. 90012
Graffiti removal services, 30+ years, —$300,000 annualy.
C!ty of Santa Monica - Rick RMgosa..._.310-458-8519 fick.raygosap'snigov. et
2500 Michigan Ave, Santa Monica, CA 90401
Graffiti removal services, 10+ years, —$75,000 annually
City of Temple City - Bryan A-riizumi 626-285-2171 bariizumi@je_M_P_1e_ciV.us
9701 Las Tunas Drive, Temple City, CA 91780
Graffiti removal services, —8 years, —$30,000 annually
City of Tustin RFP — Graffiti Removal Services 13 1 Page
QUALIFICATION STATEMENT
The, Undersigned certifies under oath the truth and correctness of all statements and of all
answers to questions made hereinafter (attach additional paper as needed).
SUBMITTED BY: Woods Maintenance Services, Inc. CORPORATION
NAME: Barry K, Woods PARTNERSIEP
ADDRESS: 7260 Atoll Ave, North Holywood, CA 91605 INDIVIDUAL ❑
PRINCIPAL OFFICE: Same as above OTHER ❑
REQUIREMENTS
The following is to be included with the proposal:
Please sae AttacbIment Sectioii of
Please fill out the following information on a separate document.
our proposal,
1. References: Bidder must submit a list of five (5) references comprised of cities and public
services that is similar in scope that have been provided in the last three (3) years.
References
- Name and location of each reference See Reference Fox tib
- Name and phone number of contact person (familiar with project)
- Contract amount
- Scope of work with bid item amounts
Submit a summary of all claims made in the last five (5) years on the
aforementioned projects:
- Name of claimant
- Amount of claim N/A
- Nature of claim
- Final status of claim
2. Resume of type of work in which your firm possesses experience.
- How many years has your company been in business? 43
- Number of years your company has provided graffiti abatement services? 35
- Number of years' company has provided graffiti abatement services for public
agencies 35
City of Tustin RFP — Graffiti Removal Services 14 1 P a g c
3. Description of Your Organization
See Attacluiients
section of our
proposal for
responses to these
and the subsequent
questions on the
following page.
- Under what other or former name(s) has your organization done business?
D&B Maintenance, Graffiti Control Systems
- How many years has your organization been in business under its present
business name?
21 --Since 1997
- if a cotporation, answer the following:
o Date of incorporation: 4/25/1997
o State of incorporation: California
o President's name: Barry K. Woods
o Vice -President's name(s):
o Secretary's name: Diane W. Woods
o Treasure's name:
- If an individual or a partnership answer the following:
o Date of organization:
o Name and address of all partners (state whether general or limited
partnerships
- If other than a corporation or partnership, describe the organization and
principals,
- List states and categories in which your organization is legally qualified to do
business. Indicate registration or license numbers if. applicable. List states in
which partnership or trade name is filed.
- Describe the work your organization not orally performs with its own forces:
- Have you ever failed to complete any work awarded to you? If so, note when,
where and why:
- Within the last five (5) years, has any officer or partner of your organization
ever been an officer or partner of another organization when it failed to
complete a construction contract? If so, attach a separate sheet of explanation.
City of Tustin RFP — Graffiti Removal Services 15 1 P a g e
. What is your company's plan to insure compliance with the contract
specifications and. insure quality work?
- List the types of primary vehicles/equipment and number of each to be
assigned to this contract
- Please note any equipment which will also be used on another contract
- List the back-up equipment assigned to this contract to assure no production
interpretation,
Personnel
- Provide the number of employees committed to graffiti abatement services.
- Provide the total number of employees to be assigned to this contract.
- Who will be the contractor's representative with the City?
- what is his/her background?
- What is his/her education?
Contractors Name:
Signed by:
Title:
Woods Maintenance Services, Inc.
Pres
City of Tustin RFP — Graffiti Removal Services 16 1 P a g e
Please see aiiswers iii
Attachrrietit Section.
QUESTIONNAME
Please answer the following questions in detail, using additional paper as necessary:
a. What makes your company the best company for this job?
b. What type of in-house training do you provide for your staff?
c. Who is responsible for training the graffiti removal. workers and what type of training
is providbd and at what intervals?
d. What is the address of the facility from which work crews will be assigned?
e. What communication system do you use to comi-nunicate between field and office?
f. Can your insurance and sureties broker provide you with the required rating and
coverage? Specify the A.N.I. Best's rating (grade and class) of your current
insurance(s) and sureties,
g. Can you provide proof of employee pay consistent with Davis -Bacon or State wages
on a weekly basis in accordance with prevailing wage requirements?
I Do you use and/or have access to Tracking Automated & Graffiti Reporting System
(TAGRS)
City of Tustin RFP — Graffiti Removal Services 17 1 P a g e
For the Performance of:
Graffiti Abatement Services
NOW, THEREFORE, if the aforesaid Principal is awarded the contract; and within the time and
manner required under the specifications, after the prescribed forms are presented to him for
signature, enters into a written contract, in the prescribed form in accordance with the bid, and
files two (2) bonds satisfactory to the City, one (1) to guarantee faithful performance and the,
other to guarantee payment for labor and materials, as required by law, then this obligation shall
be null and void; otherwise, it shall be and remain in full force and virtue.
In the event suit is brought upon this bond by the Obligee and judgment is recovered, the surety
shall pay all costs incurred by the Obligee in such suit, including a reasonable attorney's fee to
be fixed by the court.
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this
19th day of September -A.D., 20 18
Woods Maintenance Services, Inc.
-seal)
(Seal) -
Principal
SureTec Insurance Com: an
(Seal)
� ) --,
DaedNq-) d1e, Attorney in Fact
(Seal.)-
Surety
ADDRESS:
3131 Camino Del Rio No., Ste. 1450
San Diego, CA 92108
Note: Attach proper Notary Acknowledgment for signature of authorized person (Use copy of
blank form provided in this section.)
18 1 P a g e
City of Tustin RFP — Graffiti Removal Services
A notary public or other officer completing this
certificate verifies only the identity of the
individual who signed the document, to which this
certificate is attached, and not the truthfulness,
accuracy, or validity of that document,
State of California
County of Los Angeles
On SEP 19 2018 before me, A. Bisordi , Notary Public
personally appeared David Noddle
who proved to me on the basis of satisfactory. evidence to be the p erson(s) whose name(s) is/are subscribed to the
within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signatures) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY -under the laws
of the state of California that the foregoing paragraph is
A. BISORDI
NOTARY PUBLIC CALIFORNIA
LOS ANGELES COUNTY
COMMISSION # 2111128
MY COMM. EXPIRES MAY 11, 2019
true and correct.
WITNESS my hand and official seal.
Signature of N
Though the data below is not required by law, it. may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form,
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
❑ PARTNER(S)
❑ MEMBER of LLC
❑ ATTORNEY-IN-FACT
❑ TRUSTEE(S)
F-] GUARDIAN/CONSERVATOR
OTHER:
Title or Type pe of Document
Number of Pages
Date of Document
SIGNER IS REPRESENTING: Signer(s) other than named above
NAME OF PERSON(S) OR ENTITY(IES)
110A 01 510010
SureTec Insurance Company
LBUTED POWER OF ATTORNEY
Know All Men by These Presents, That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and
existing under the laws of the State of Texas, and having its principal office in Houston, Harris County, Texas, does by these presents
make, constitute and appoint David Noddle
its true and lawful Attorney-in-fact, with full Power and authority hereby conferred in its name, place and stead, to execute, acknowledge
and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the
conditions of contracts and consents of surety for, providing the bond penalty does not exceed
Five Million and 001100 Dollars ($5,000,000.00)
and to bind the Company thereby as fully and to the same extent as if such bond were signed by the CEO, sealed with the corporate seal
of the company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney -in -Fact Inay do in the
promises. Said appointment is m,-jdo under .and- by authority- of' the following resolutions -of the Board of -Directors of the SureTec
Insurance Company:
Be it Resolved~ that the President, any Vice -President, any Assistant Vice -President, any Seoretary,or any Assistant Secretary shall be and is
hereby vested with full power and authority to appoint any one or more suitable persons as Attorneys) -in -Fact to represent and act for and on
behalf of the Company subject to the following provisions: n e, knowledge and
Attorney -in -.Fact may be given full power and authority for and in the name of and of behalf of the Company, to execute, ac
deliver, any and all bonds, recogaizaaces, contracts, agreements or indemnity and other conditional or obligatory undertakings and any and all
notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so. executed by any such
Attorney -in -Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary.
Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or
any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid
and binding upon the Company with respect to any bond or undertaking to which it Is attacbed: (Adopted at a meeting held on 200
,fApril,
1999)
In Witness Whereof, SURETEC INSURANCE COMPANY has caused these presents to be signed by Its CEO, and its corporate seal to
be hereto affixed this 12th day of June A.D. 2018 ,
A01VOUNW, SUUT"CTEC, CEr ANY
i9AN
C
By-,
Lu UJ John Jr., C
State of Texas ss:
County of Harris .......
On this 12th day of June , A.D. 2018 before me personally came John Knox Jr., to me known, who, being by me duty sworn, did depose and say,
that he resides in Houston, Texas, that he is CEO of SURETEC INSURANCE COMPANY, the company described in and which executed the above
instrument; that he knows the seal of said Company-, that the seal affixed to said instrument is such corporate seal, that it was so affixed by order of the
Board of Directors of said Company; and that he signed his name thereto by like order.
N -11A CHAV.-Z
t cl ary public, State 0
4 t f Texas
Fx.pi,,e$ 09,10-2Q20 lomm�M Notary Xei ' aver, Notary Public
-1 0 J$Sio jr September
I
lq,jary iD 129117669
lows
commission expires September 1 2020
1, M, Brent Beaty, Assistant Secretary of SURETEC INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy
of a Power of Attorney, executed by said Company, which is still in full force and, effect; and furthermore, the resolutions of the Board of Directors, set
out in the Power of Attorney are in felt force and effect.
SEP 19 2018
Given under my hand, and the sea] of said Company at Houston,. Texas this day of A.D.
Br eintmeaty, Assi tau f Secreta
t
Any instrument issued in excess of the penalty stated abovC'ls totally void and without any validity.
For verification of the authority of this power you may call (1114t' 8112-0$00. any bu*)ess-day between 8-30 am and 5:00 pm CST.
NON -COLLUSION AFFIDAVIT
TO THE CITY OF TUSTIN:
The undersigned in submitting this proposal for performing, by contract, the, work required by these bid
documents, being duly sworn, deposes and says:
That she/he has not, either directly or indirectly, entered into any agreement, participated in any collusion,
or otherwise taken any action in restraint of free competitive bidding in connection with this contract.
Signed
Title: President U —
Firm Name: Woods Maintenance Services, Inc,
Note: Non -Collusion Affidavit to be submitted with Proposal. - Attach proper notary acknowledgment
for signature of authorized person. (Use copy of blank form provided in this section,)
City of Tustin RFP — Graffiti Removal Services 19 1 P a g e
CONTRACTOR'S LICENSE DECLARATION
(Business and Professions Code Section 7028.15)
The -undersigned declares that he or she is:
Barry K. Woods of Woods Maintenance Services, Inc.
(Party making foregoing bid) (hereinafter the "Bidder")
0
1 Bidder's Contractors License Number is as follows:
2.
K,
741322 . Classification: B, C27, C33, C61 -D38
The expiration date of Bidder's Contractor's License is
October 31
2019
Bidder acknowledges that Section 7028.15(a) of the Business and Professions Code
provides as follows:
"It is a misdemeanor for any person to submit a bid to a public agency in order to engage
in the business or act in the capacity of a Contractor within this state without having a
license therefor, except" as provided in the referenced section.
Executed on 10/12 —, 2018 at,
Los Angeles, CA
(Insert City & State where declaration is signed)
Signature
Ba K. Woods
Typed Name President
Title Woods Maintenance Services, Inc,
Name of Bidder
THIS FORM MUST BE COMPLETED, SIGNED AND SUBMITTED WITH THE
PROPOSAL (EXCEPT FOR FEDERALLY -FUNDED STATE PROJECTS)
City of Tustin RFP — Graffiti Removal Services 20 1 P a g e
CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT
State of California
%
County of Orange ns
City of Tustin
On this 12th dad )y_ u a eared
- �fOctobcr, 2018, before me, Joshua J, Woods, Notary Public, personally app
Barry K. Woods ... —who proved to me on the basis of satisfactory evidence
to be the person whose name is subscribed to the within instrument and acknowledged to me that he
executed the same in his authorized capacity, and that by his signature on the instrument the person, or
the entity upon behalf of which the person acted, executed the instrument, I certify under PENALTY OF
PERJURY under the laws of the State of California that the foregoing is true and correct. Witness my
hand and official seal.
NOTARY SEAL
------ *""I
JOSHUA S. WOODS I
Commission No. 2191178 z
NOTARY
LOS ANGELES COQNTY
MY Comm Exp')Ce's APRIL 11 2024
CAPACITY CLAIMED BY SIGNER:
El
Individual(s) —
F-1
Corporate —
officers _EKq&ent
Title(s)
Partner(s)
General Partner of a Limited
Partnership
Attorney -in -Fact
F�
Trustee (s)
Subscribing Witness
Guardian/Conservator
F�
Other: _
Witness my hand and official seal.
-L/ ..
Signature of Notary
SIGNER IS REPRESENTING:
_Woods
Maintenance
Services, Inc.
THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED TO THE BELOW:
TITLE OR TYPE OF DOCUMENT. Xon Collusion Affidavit
NUM13EROFPAGES: I _ DATE OF DOCUMENT: 10/12/18
SIGNER (S) OTHER THAN NAMED ABOVE: —
City of Tustin RFP — Graffiti Removal Services 21 I P a g e
COMPENSATION INSURANCE CERTIFICATE
Pursuant to, Section 1861 of the State Labor Code, each Contractor to whom a public works
contract has been awarded shall sign the following certificate and shall submit same to the City
prior to performing any work on the contract:
am aware of the provisions of Section 3700 of the Labor Code which reads as follows:
"Every employer except the State shall secure the payment of compensation in one or more of
the following ways:
(a) By being insured against liability to pay compensation ' in one or more insurers duly
authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations a certificate of consent to self -insure,
which may be given upon ftu-nishing proof satisfactory to the Director of Industrial Relations of
ability to self -insure and to pay any compensation that may become due to his employee."
Woods Maintenance Services, Inc.
M
TITLE: Pr6sident
U 11111111N 01 i� 5
yy—flre�'�
. . . ... ..... 1 P a g e
City of Tustin RFP — Graffiti Removal Services 33
The undersigned Contractor or Corporate Officer, declares under penalty of perjury that the
attached copy of the Contractor's pocket license or certificate of licensure, is Contractor's, is
current and valid, and is in a classification as required by the project specifications and
appropriate to the work to be undertaken for this project.
PROJECT: GRAFFITI REMOVAL SERVICES
NAME OF CONTRACTOR: Woods Maintenance Services, Inc.
P,
SIGNED:
TITLE: President
Note: Attach proper Notary Acknowledgment for signature of authorized person.
City of Tustin RFP — Graffiti Removal Services 42 P a g e
A notary public or other officer completing this certificate verifies only the identity
of the individual who signed the document to which this certificate is attached,
and not the truthfulness, accuracy, or validity of that document.
State of California
County of L�j 114 it -i -
On before rne,.
ihere Inwrt risme and title of the offirer)
personally appeared 5&Ft_kL-? I,,-. Liao 91,
who proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that
the foregoing paragraph is true and correct,
JOSHUA J. WO06S-1
COMM18slon No, 21911-7& z
WITNESS my hand and official seal. 6
0 A., NOTARY PUBLIC -CALIFORNIA
Z L09 AWOELES COLINTY
My Comm FxPlres APRIL 11 2021
Notary Public Signature (Notary Public Seal)
ADDITIONAL OPTIONAL INFORMATIONThis INSTRUCTIONS FOR CONPLFTING THIS FORM
.f,, complies with current California statutes regarding notary wording and
DESCRIPTION OF THE ATTACHED DOCUMENT (needed, should be completed and attached to the document. Acknowledgments
from other states may be completed for doctanents being sent to that state so long
as the wording does not require the California nota7y to violate California notary
Ca -,,+e -A c4a r � b'6t4 d law,
(Title or description of attached document) * State and County information must be the State and County where the document
signer(s) personally appeared before the notary public for acknowledgment,
* Date of notarization must be the date that the signer(s) personally appeared which
(Title or description of attached document continued) must also be the same date the acknowledgment is coffipleted.
• The notary public must print his or her name as it appears within his or her
Number of Pages Document Date— commission followed by a comma and then your title (notary public).
• Print the name(s) of document siper(s) who personally appear at the time of
notarization.
CAPACITY CLAIMED BY THE SIGNER Indicate the correct singular or plural forms by crossing off incorrect forms (i.e.
he1shcA4ey;-is/ai:e) or circling the correct forms. Failure to correctly indicate this
El Individual (s) information may lead to rejection of document recording,
&--Corporate Officer The notary seal impression must be clear and photographically reproducible,
�tL "1 0 Impression must not cover text or lines, If seal impression smudges, re -seal if a
(Title) sufficient area permits, otherwise complete a different acknowledgment form.
• Signature of the notary public must match the signature on file with the office of
11 Partner(s) the county clerk.
El Attorney-in-FaGt4- Additional information is not required but could help, to ensure this
Trustee(s) acknowledgment is not misused or attached to a different document.
4- Indicate title or type of attached document, number of pages and date.
F-1 Other + Indicate the capacity claimed by the signer. If the claimed capacity is a
corporate officer indicate the title (i.e. CEO, CFO, Secretary).
s con- A document with a staple.
20115 Versloll S, '13 -018 6 5 ► Securely attach this document to the signed
City of Tustin,
Community Development Department
I, the undersigned, Barry K. Woods
in connection with and as a part of
my application for_oval services contract
-gqfftiti removal state as follows:
Within the last twelve (12) months, I have made the following campaign contributions to a
member or members of the:
El City Council
Date(s) of Contribution(s):
Contribution(s) paid to:
Contribution(s) for:
Amount of Contributions(s): NONE
(If no contributions were made, write "none.")
I declare under penalty of pejurY that the foregoing is trap, and correct.
10 Los Angeles
12th 0
Executed thiss. day of October 20,L—, at
California.
Barry K. Woods
Print Name
City of
FP – Graffiti Removal Services
Graffiti Removal Services
Questionnaire
Answers:
a. What makes your company the best company for this job?
Our company has been in business continually for over 43 years. We began with 2
employees; we are now staffed with over 100 employees and have revenues of well over
$15 million per year. Yet, if you ask any of our employees about the company, they will
say it still feels like a small family operation ---and we take pride in that. We want our
employees to feel good about the place they come to work everyday. We have been
providing graffiti removal services as an ancillary service since the firm's inception, and
have been removing graffiti as a, stand alone division for over 30 years. Our experience in
the City of Tustin is unrivaled by any of our competition. we have been providing
exceptional service in Tustin for over 20 years. The employee we have assigned to the
contract, Jose Morales, not only knows the ins and outs of the City, he has a relationship
with the City Staff that is second to none, He speaks daily to the contract manager and is
always quick to respond to any requests that he is given. Jose knows all the hot spots and
takes care of them without being requested to do so. He is attentive to details and takes
great care to color match paint whenever necessary.
b. What type of in-house training do you provide for your staff? See below
c. Who is responsible for training the graffiti removal workers and what type of
training is provided and at what intervals?
We provide 3 types of training for our staff:
1) After an employee is hired, this technician is trained in the proper and safe use of all
gas powered equipment, hand tools, paints and chemicals required by the position. These
"classes" are held at our warehouse and are led by senior staff and management.
Everything, from safely operating equipment, to health and safety issues, to interacting
with constituents in the field, is discussed. Employees learn how to recognize sips of
heat illness, are reminded that they not only represent themselves, but they represent the
company as a whole. They learn how to operate paint sprayers, pressure washers,
extension poles, ladders, etc. Employees are also given "homework" about different types
of graffiti on various surfaces and which removal technique is best suited for each case.
This process, depending on the prior experience of the employee, will take anywhere
from a couple days to a week.
2) On the job training occurs after the in -office portion has been completed. Again,
depending on the experience and the aptitude of the new hire, this employee will be
placed with either a lead technician, or a working supervisor for up to 2 weeks to learn
the basics of the job: how to color match, how to do the various types of removals with
chemicals, as well as removals by pressure washing. During this time, the new hire will
learn how to communicate effectively with not only the contract manager, but the
constituents as well.
3) Continuing education occurs consistently at the company. We have biennial meetings
given by human resource professionals regarding harassment of all types in the
workplace. We also have health professionals come in annually to discuss the need for
proper hydration and recognizing the signs of heat illness. )Whenever new equipment is
purchased, a seminar is given on its safe and proper use. Employees are encouraged to
take outside classes, for which they are reimbursed, on work related topics and bring
these skills back to the work place so they may impart their knowledge on their co-
workers.
Senior staff and management provide all of this in-house and in the field training in order
to provide a strong base from which our employees can work successfully, safely, and
effectively, in the field.
d) What is the address of the facility from which work crews will be assigned?
7260 Atoll Avenue, North Hollywood, CA 91605
e) What communication system do you use to communicate between field and
office?
Our technician in Tustin is outfitted with a TAGRS enabled smart phone that has email,
text, and phone capabilities.
f) Can your insurance and surety broker provide you with the required rating and
coverage? Specify the A.M. Best's rating (grade and class) of your current
insurance(s) and sureties.
Yes. All insurance and surety companies are rated A.
g) Can you provide proof of employee pay consistent with .Davis -Bacon or state
wages on a weekly basis in accordance with prevailing wage requirements?
Yes, and we have been providing monthly certified payroll reports to the City of Tustin
for the complete term of our contract,
h) Do you use and/or have access to Tracking Automated Graffiti Reporting System
(TAGRS)?
Yes, We currently use it in Tustin and on multiple other contracts, including San Gabriel,
Temple City, Santa Monica, Diamond Bar, and the City of Los Angeles.
Requirements:
This is an annotated version based on the questions specified in the RFP. Specific details are
provided at length in our proposal.
1) References
References: Please see Reference Form.
No Claims made in the last five years
2) Woods Maintenance Services has been in business for 43 years, and has provided graffiti
abatement services for 35 years for public agencies,
3) Description of Organization: Woods Maintenance Services, Inc. is a California corporation,
incorporated on 4/25/97. Prior to incorporation as Woods Maintenance Services, Inc., the
company used the following names: D & B Maintenance, Hydro Pressure Systems, and Graffiti
Control Systems. The President is Barry K. Woods and the Secretary is Diane W. Woods.
Woods is licensed to perform work in California, Arizona, and Nevada, and the work we perform
with our own forces include the following: graffiti removal, trash, weed, and debris clean-up and
removal, pressure washing and steam cleaning, landscape and irrigation maintenance services.
Woods has never failed to complete any work awarded to us. No officer of Woods has been an
officer or partner of another firm which failed to complete a contract.
Woods has a comprehensive quality control plan which is described in detail in our main
proposal.
The work vehicle to be used on this contract is a Ford F-350 stake bed truck with a. mounted
Delco pressure washer and Graco airless paint sprayer. This truck and equipment is used
exclusively for Tustin. Woods Maintenance Services maintains a fleet of over 70 vehicles, and
thus has spare trucks and equipment for the times when the regular vehicle and equipment
requires scheduled maintenance and service. All back up equipment is of equal quality and
condition: Ford stake bed trucks, Delco pressure washers and Graco paint sprayers,
Personnel: Woods Maintenance Services, Inc. will provide one fall time graffiti removal
technician (Jose Morales) 5 days per week. When situations arise that require additional crews,
we can provide as many technicians as are required due to our large and capable staff of graffiti
removal technicians.
Jeff Woods will continue to be Woods' representative with the City of Tustin. Jeff has over 20
years of experience in the graffiti removal business and has managed this contract for the past 15
years. Jeff has Bachelor of Science Degree (Accounting) from California State University
Northridge.
0
CONTRACTORS
STATE LICENSE E30ARD
ACTIVE LICENSE I
,Ga�,741322 CORP
WOODS MAINTENANCE SERVICES
INC DBA GRAFFITI CONTROL
SYSTEMS
q, C61/D62 C33 C61/D38 B 061ID31
HAZ C61 /D63 C61 /D49 027
10/3112019 www.cslb.ca.gQu