HomeMy WebLinkAbout05 APPROVE PLANS AND SPECS FOR PD EVIDENCE ROOM HVAC PROJECT CIP 10032• Agenda Item
AGENDA REPORT Reviewed: �—
City Manager
Finance Director
MEETING DATE: JANUARY 15, 2019
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE
ADVERTISEMENT FOR BIDS FOR THE POLICE DEPARTMENT EVIDENCE
ROOM HVAC PROJECT CIP NO. 10032
SUMMARY
The plans and specifications for the Police Department Evidence Room HVAC Project (CIP No.
10032) have been prepared and the project is now ready for bid.
RECOMMENDATION
It is recommended that the City Council:
Adopt Resolution No. 19-01 approving the plans and specifications for the
Police Department Evidence Room HVAC Project (CIP No. 10032); and
2. Authorize the City Clerk to advertise to receive bids.
FISCAL IMPACT
Sufficient funds have been budgeted and appropriated in the Capital Improvement Program budget
for the Police Department Evidence Room Project. The project is funded through Capital
Improvement Program and the Police Department secured $80,000 through a Prop 69 grant that is
managed by the County of Orange. The engineer's estimate for the project is $181,000.
CORRELATION TO THE STRATEGIC PLAN
The Police Department Evidence Room HVAC Project contribute to the fulfillment of the City's
Strategic Plan Goal B: Create and implement a plan to protect the City's public assets. Specifically,
the project implementation of Strategy 5a, which among other items, is for the improvement of
facilities.
BACKGROUND
The City of Tustin Property and Evidence Section utilizes best practices as it pertains to the intake,
security, storage and processing of items seized as evidence or held for safekeeping. This function
is vital to the criminal justice process. The management of this function has become increasingly
complex due to factors related to legislative mandates, the protection and preservation of biological -
DNA -related material, security and chain of custody, and the training of personnel.
The current facility lacks the necessary climate control necessary to continue to house and protect
the integrity of the expanding volume of property and evidence processed each year.
Evidence Room HVAC Plans and Specifications
January 15, 2019
Page 2
In October of 2016, the City of Tustin Police Department began to research solutions to bring
property/evidence storage into compliance with state and national standards. The Police
Department, with the help of Public Works drafted a conceptual design of a Heating Ventilation and
Air Condition system in the property and evidence space to solve this problem.
In October of 2017, the Police Department presented the project to the Orange County Board that
oversees the distribution of funding related to Proposition 69. The Board designated $80,000 in
support of the project.
Council approved a budget allocation for this project on March 7, 2018, which was carried over into
the Fiscal Year 2018-2019 budget.
The tentative schedule for construction of the project is as follows:
• Authorization to Advertise for Bids
01/15/2019
• First Legal Advertisement
01/31/2019
• Second Legal Advertisement
02/07/2019
• Bid Opening
03/12/2019
• Tentative Award of Contract
04/02/2019
• Tentative Start Construction
04/15/2019
• Estimated Completion of Construction
06/04/2019
The plans and specifications for the Police Department Evidence Room HVAC Project (CIP No.
10032) have been prepared and the project is now ready for bid.
,;4. Stack, P. t.
of Public Works/City Engineer
Attachment 1: Resolution No. 19-01
RESOLUTION NO. 19-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE
POLICE DEPARTMENT EVIDENCE ROOM HVAC PROJECT CIP NO.
10032 AND AUTHORIZING ADVERTISEMENT FOR BIDS
WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract
for the construction of the Police Department Evidence Room HVAC Project CIP (No. 10032), FY
2018-2019; and
WHEREAS, the City Engineer has presented plans and specifications for the construction
of said work; and
WHEREAS, the CIP No. 10032 project is categorically exempt from the requirements of
the California Environmental Quality Act (CEQA); Class 1, Section 15301: Existing Facilities; and
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by
the City Engineer are hereby approved as the plans and specifications for:
Police Department Evidence Room HVAC Project
CIP No. 10032
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
advertise as required by law for the receipt of sealed bids or proposals for the performance of the
work specified in the aforesaid plans and specifications;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin
held on the 15th day.of January, 2019.
Charles E. Puckett, Mayor
ATTEST:
Erica N. Yasuda
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Erica N. Yasuda, City Clerk and ex -officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is five; that
the above and foregoing Resolution No. 19-01 was duly and regularly passed and adopted at a
regular meeting of the City Council held on the 15th day of January, 2019 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
ERICA N. Yasuda
City Clerk