HomeMy WebLinkAboutSOLID WASTE PRESENTATION - 3.20.18REQUEST FOR PROPOSALS
SOLID WASTE AND RECYCLING
SERVICES
MARCH 20, 2018
Staff engaged EcoNomics Inc. to aid in the preparation of the RFP and
contract.
An ad hoc committee of the City Council, made up of Council Members
Bernstein and Clark participated in eight meetings with staff and
EcoNomics between July 2017 and February 2018 to review:
▪Solid waste and recycling legislation
▪Recycling programs to address said legislation
▪Material processing and new technologies
PREPARATION OF RFP
AB 939 Communitywide recycling
S B 1016 How recycling efforts are evaluated by CalRecycle
AB 341 Mandatory Commercial Recycling
AB 1826 Mandatory Commercial Organics Recycling
Mandatory Multi -family Green Waste Recycling
AB 1594 Green waste must be processed to count as diversion
AB 901 Haulers/Recyclers/Processors must report directly to the State
SB 1383 Organics landfill reduction which affects all customers
LEGISLATION
Recycling programs are designed to comply with all relevant legislation:
▪No Green Waste to be sent to the landfill
▪Requesting pricing for a variety of residential organics programs
▪Trash, Recycling, and Organics
▪Trash, Recycling, Green Waste, and Food Waste
▪Biweekly collection of trash
▪Bulky Item Collection increased from 2 per year to 4 per year
▪Door -to -Door Sharps Collection
▪Two Household Hazardous Waste Collection Events
▪Increase Recycling Coordinator to two full time positions
▪One City Liaison
ENHANCED RECYCLING PROGRAMS
Initial contract term: April 1, 2019 –March 31, 2027
Two potential one -year extensions granted based on the following
performance standards:
▪Phase 1 –2022
▪All multi -family accounts will have recycling collection.
▪All commercial accounts will have recycling and food waste collection.
▪Phase 2 -2025
▪All multi -family properties will have food waste collection.
▪All programs will have less than 10% contamination.
CONTRACT TERM AND PERFORMANCE
Mandatory Pre -Proposal Meeting.
All communication by proposers must be in writing and go through the
City’s RFP Coordinator.
If a proposer communicates with anyone else once the RFP is issued
regarding the RFP, it is grounds for disqualification from the process.
PROPOSER PROCESS INTEGRITY RULES
City’s contract with CR&R will expire on September 30, 2018.
Based on the typical time required to solicit and evaluate proposals,
award a contract, and provide selected hauler sufficient time to acquire
new vehicles, staff is recommending the contract with CR&R be
extended to March 31, 2019.
CR&R CONTRACT EXTENSION
RFP to be Approved March 20, 2018
Approve CR&R Extension March 20, 2018
Mandatory Pre -Proposal Meeting April 2, 2018
Written Questions Due to City April 20, 2018
Written Responses Issued by City May 4, 2018
Proposals Due May 25, 2018
Evaluation of Proposals Begins June 1, 2018
Award of Contract (Tentative) August 21, 2018
New Contract Begins April 1, 2019
PROPOSED SCHEDULE
1.Approve the Fifth Amendment to the Contract for the Collection,
Transportation and Disposal of Municipal Solid Waste and for the
Collection , Transportation, Processing and Diversion of Recyclable
Materials ;
2.Authorize the Mayor and City Clerk to execute the amendment on
behalf of the City;
3.Approve the attached Request for Proposals for Residential Solid
Waste Collection Services and Commercial Solid Waste Collection
Services;
4.Authorize the Director of Public Works/City Engineer to make non
substantive changes to the RFP and its attachments; and
5 .Authorize staff to solicit proposals.
RECOMMENDATIONS