HomeMy WebLinkAbout09 AG ACEPEX MGMNT 01-03-05
AGENDA REPORT
Agenda Item
Reviewed:
City Manager
Finance Director
MEETING DATE: JANUARY 3, 2005
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: REDEVELOPMENT AGENCY STAFF
SUBJECT: AGREEMENT WITH ACEPEX MANAGEMENT CORPORATION TO PROVIDE
CONTINUED CARETAKER SERVICES AT TUSTIN lEGACY
SUMMARY
Tustin City Council approval is requested to replace the current Caretaker/Property
Management Consultant to ensure continued caretaker services for Tustin legacy
through the end of the current contract (June 30, 2005).
RECOMMENDATION
Authorize the City Manager or Assistant City Manager to terminate the existing
Caretaker Agreement with JHTM and Associates and execute a Caretaker/Property
Management Consultant Services Agreement between ACEPEX Management
Corporation and the City of Tustin to provide continued caretaker services at Tustin
legacy, subject to final contract review by the City Attorney.
FISCAL IMPACT
The proposed action would ensure uninterrupted caretaker service for the Tustin
legacy at no additional cost and not to exceed the contract amount ($379,407)
previously approved by the Tustin City Council. Approximately 83% of the total contract
cost will be reimbursed by the approved Master Developer (Tustin legacy Community
Partners) to compensate the City for caretaker/property management services provided to
the Master Developer site at Tustin legacy pursuant to the executed Exclusive
Negotiation Agreement. The remaining 15% portion of cost associated with the contract is
an authorized recoverable expense from anticipated land sales at Tustin legacy. It is also
possible that City costs associated with the caretaker service area could be additionally
reduced during the coming fiscal year as property at Tustin legacy continues to be
conveyed and developed. Funding for the contract is appropriated in account 18-805-
6732. City and Redevelopment Agency staff will be responsible for contract
administration.
BACKGROUND/DISCUSSION
On June 21, 2004, the Tustin City Council authorized the extension of a Caretaker
Services Consultant Services Agreement for Fiscal Year 2004-2005 with JHTM and
Associates to perform general caretaker facility maintenance, grounds maintenance,
street and road maintenance, drainage channel maintenance and utility system
maintenance at Tustin Legacy. As you mayor may not know, one of the company
owners recently passed away. On December 2, 2004, JHTM and Associates informed
the City of Tustin that it was ceasing business operations for various reasons. JHTM
and Associates has recommended that ACEPEX Management Corporation perform the
remaining services identified in the current contract (letter attached). Based upon
background checks and interviews with key ACEPEX executives, staff has determined
that ACEPEX Management Corporation has extensive expertise and experience in
performing caretaker services. ACEPEX Management Corporation is also committed to
utilizing key JHTM and Associates sub-consultants and personnel to facilitate a
seamless transition (letter attached). No additional funding is required for the transition
to ACEPEX Management Corporation. In addition, it is possible that the remaining
contract amount could be reduced by staff during the contract period, pursuant to
provisions included in the Consultant Services Agreement, as property at Tustin Legacy
is conveyed from the City to other entities or the City determines that it prudent to
modify the way caretaker services are provided at Tustin Legacy.
Staff requests City Council authorization to terminate the existing JHTM contract and
execution of the attached Agreement authorizing ACEPEX Management Corporation to
perform Caretaker Services at Tustin Legacy for the City of Tustin.
Christina A. Shingleton
Assistant City Manager
Dana Ogdon
Program Manager
Attachment 1: Caretaker Agreement
II LtlIM
RECEIVED
DEC - 62004
REDEVElOPMENT AGENCy
December 2, 2004
Dana Ogden
Program Manager
City of Tustin
300 Centennial Way
Tustin, CA 92780
Subject: City of Tustin, Caretaker/Property Management Consultant Services
Dear Mr. Ogden:
As discussed with Dana Ogden on Monday, November 30, JHTM and Associates recently
experienced significant setbacks regarding existing contract backlog. These setbacks in
conjunction with the recent death of JHTM's majority shareholder have resulted in the
decision to cease company operations as soon as is practicable--probably by or before the end
of December. We do not take our responsibilities to our clients lightly and I regret having to
deliver this news.
One of our primary objectives is to propose options to our clients that allow them to continue
receiving quality services with minimal or no interruption. For JHTM's contract with the
City we propose the assigning the contract to ACEPEX Management Corporation of Chino
CA, and offer the following:
. ACEPEX's core business is providing maintenance management services and has
been in business for approximately 15 years.
. Mr. Richard Cooke will be leaving JHTM and taking position with ACEPEX and
ACEPEX has committed to maintain Mr. Cooke in his current role at Tustin.
. ACEPEX has committed to maintain all current subcontractors and agreements that
JHTM currently holds relating to this project
. ACEPEX has committed to the terms and conditions of the contract that JHTM
currently holds with the City of Tustin.
I regret that JHTM's situation has resulted in the need to propose contract assignments;
however, I strongly believe that ACEPEX will provide maintenance management services
that will exceed the City's expectations. I am available to discuss this matter at your
convenience.
S;¡JJV M 1l
Kri~(igt, P.E.
Principal
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jhtm.com
ACEPEX Management Corporation
13401 Yorb. Ave. . Cbino, CA 91710-5055
Tel: (909) 591-1999 . Fax: (909) 591-1006. WWW.Acepex.eom
December 2, 2004
Mr. Dana Ogdon
City of Tustin
300 Centennial Way
Tustin, CA 92780
Subject: Proposed transfer of contract for Caretaker/Property Management Consultant Services
for a Portion of the Former MCAS Tustin ITom JHTM to Acepex.
Dear Mr. Ogdon:
Acepex Management Corporation is an experienced operations and maintenance contractor,
primarily doing business with the federal government. We would very much like to take over the
above-mention contract ITom JHTM.
It is our intention to maintain the relationships already established by JHTM. Mr. Richard Cooke
would become a full-time employee of Acepex and have primary responsibility for this contract.
It would retain the same basic scope of work and identical prices. Acepex would retain MBF as
our principal subcontractor and their services would continue unchanged. We would retain all the
other current subcontractors, at least at first. If we wished to change any subcontractors at some
point in the future, we would seek city approval first. (The same prior-approval requirement
exists with most of our federal contracts also, so we are quite used to the process.) All told, it is
our intent to make the transition ITom JHTM to Acepex as smooth and as invisible as possible.
Our goal is to have the city mostly notice only that the head office for this contract now has a
different phone number and address.
Attached is a certificate of compliance ITom our insurance company, as well as a letter
explaining our relationship with them.
We look forward to a positive relationship.
Sincerely,
Jl~
President
CARETAKERIPROPERTY MANAGEMENT CONSULTANT SERVICES
AGREEMENT
BETWEEN
ACEPEX MANAGEMENT CORPORATION
AND
CITY OF TUSTIN
FOR A PORTION OF THE FORMER MCAS TUSTIN
THIS AGREEMENT is made and entered into this day of , 2005, by and
between ACEPEX MANAGEMENT CORPORATION, a California corporation (herein
referred to as ACEPEX) and the City of Tustin, the Local Redevelopment Authority for the former
Marine Corps Air Station Tustin, a municipal corporation duly organized under the laws of the State
of California (herein referred to as CITY).
RECITALS
A. The Defense Base Closure and Realignment Commission recommended closure of Marine
Corps Air Station Tustin ("MCAS Tustin") located within the cities of Tustin and Irvine and
consisting of approximately one-thousand six hundred and two (1,602) acres of real property
together with the buildings, improvements and related and other personal property located
thereon and all rights, easements and appurtenances thereto. The President and Congress
concurred with that recommendation and MCAS Tustin was closed on July 1, 1999; and,
B. Pursuant to the power and authority provided to the Navy under the Defense Base Closure
and Realignment Act of 1990, as amended, and the implementing regulations of the
Department of Defense (32 CFR Part 175), the Navy initially conveyed or leased portions of
the former MCAS Tustin to the CITY approximately 1153 acres of real property, easements,
certain personal property (fixtures, equipment and vehicles) and all utility systems serving
the federal surplused portions of the former MCAS Tustin, portions of MCAS Tustin being
conveyed to other agencies as public benefit conveyances, to the Army Reserve site, and to
portions of MCAS Tustin intended for sale by the Navy; and,
C. CITY continues to pursue re-conveyance of the leased and conveyed portions of the former
MCAS Tustin (now referred to as "Tustin Legacy") to other private and public developer
interests; and,
D. CITY continues to be responsible for maintaining real property and facilities located within
the remaining City-owned portions of Tustin Legacy ("CITY SERVICE AREA") and desires
to ensure that adequate operation, maintenance, and protection of the CITY SERVICE
AREA; and,
E. To ensure that adequate operation, maintenance, and protection of the CITY SERVICE
AREA, CITY requires professional services and related services pending disposition of
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7, 2004
property and facilities and utility systems to private and public utility providers within the
CITY SERVICE AREA by the City; and,
F. On July 1, 2004, CITY contracted with JHTM and Associates to perform caretaker and
property management consultant services within the CITY SERVICE AREA; and,
G. On December 2, 2004, JHTM informed the CITY that it had determined to cease company
operations. Subsequently, the City of Tustin determined to terminate the contract with
JHfM contract with ACEPEX to ensure continued and uninterrupted delivery of quality
property management services within the CITY SERVICE AREA; and,
H. It is the intent of the CITY and ACEPEX to enter into this Agreement for the purpose of
establishing the terms and conditions under which ACEPEX shall provide caretaker, property
management and maintenance services to the CITY SERVICE AREA. In so doing the CITY
shall act in the capacity of Landlord and ACEPEX shall act in the capacity as Caretaker
Management Contractor for the CITY.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises, covenants,
and conditions contained herein, the parties agree as follows:
AGREEMENT
1.
SCOPE OF SERVICES
1.1 ACEPEX shall provide to the CITY the personnel, transportation, consumables,
equipment, tools, materials, supervision, management, and other services necessary to manage and
perform the maintenance, operations, repairs, and other necessary services in compliance with all
terms and conditions of this Agreement and as specified in the "Scope of Services" attached hereto
as Exhibit A and incorporated herein by this reference, (the "services" or the "work") to the CITY
SERVICE AREA, located at the former Marine Corps Air Station Tustin (MCAS Tustin), now
referred to as "Tustin Legacy", which is shown on the map attached hereto as Exhibit A, Technical
Exhibit (TE)-l, which includes areas served by existing utilities, both of which are incorporated by
reference as though fully set forth herein. ACEPEX warrants that all services shall be performed in
a competent, professional and satisfactory manner in accordance with all standards prevalent in the
industry.
ACEPEX has been selected by the CITY to assume the property management
responsibilities identified in this contract because of its extensive related experience and due to
ACEPEX's commitment to continue to utilize the services of former JHTM employee Mr. Richard
Cooke, past JHTM sub-consultant MBF Associates, and other consultants previously utilized by
JHTM during the term of the contract or as provided in Section 4.5 and approved by the City in
writing.
1.2 Cooperation with Others. A private security contractor has contracted for the
provision of uniformed security services for Tustin Legacy. ACEPEX, while not having any direct
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7. 2004
contractual obligations to perform any private security services in conjunction with this Agreement
but shall be expected to represent the City as the site representative for the CITY SERVICE AREA
and shall interface and cooperate with the security contractor as is necessary and practicable in the
performance of its caretaker and property maintenance services.
1.3 Compliance with Law. All services rendered hereunder shall be provided in
accordance with all laws, ordinances, resolutions, statutes, rules, and regulations of the CITY of
Tustin and of any federal, state or local government agency of competent jurisdiction.
1.4 Licenses and Permits. ACEPEX shall obtain at its sole cost and expense such
licenses, permits and approvals as may be required by law for the performance of the services
required by this Agreement.
1.5 Familiarity with Work. By executing this Contract, ACEPEX warrants that they
(a) have thoroughly investigated and considered the work to be performed, (b) have investigated the
site of work and become fully acquainted with the conditions there existing, (c) have carefully
considered how the work should be performed, and (d) fully understand the facilities, difficulties and
restrictions attending performance of the work under this Agreement. Should ACEPEX discover
any latent or unknown conditions materially differing from those inherent in the work or as
represented by the CITY, ACEPEX shall immediately inform the CITY of such fact and shall not
proceed with any work except at ACEPEX's risk, until written instructions are received from the
Contract Officer.
1.6 Care of Work. ACEPEX shall adopt and follow reasonable procedures and
methods during the term of the Agreement to prevent loss or damage to facilities, equipment,
materials, records, papers or other components of the work, and shall be responsible for all such
damage until termination of the contract by the CITY, except such loss or damages as may be caused
by the City's own negligence.
1.7 Special Requirements. Any additional terms and conditions of this Agreement are
set forth in Exhibit B and are incorporated herein by this reference. In the event of a conflict
between the provisions of Exhibit B and any other provision or provisions of this Agreement,
including Exhibit A, the provisions of Exhibit B shall govern.
2.
ADMINISTRATION AND COORDINATION OF WORK
2.1 Representative of Consultant. The following Principal of ACEPEX is hereby
designated as being the Principal and representative of ACEPEX authorized to act in its behalf with
respect to the work specified herein and make all decisions in connection therewith:
Henry C. Rhee, President
It is expressly understood that the experience, knowledge, capability and
reputation of the foregoing Principal is substantial inducement for the CITY to enter into this
Agreement. Therefore, the foregoing Principal shall be responsible during the term of this
Agreement for directing all activities of ACEPEX and devoting sufficient time to personally
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7, 2004
supervise the services hereunder. ACEPEX may not change the foregoing Principal without the
express written approval of the CITY.
2.2 Contract Officer. The Contract Officer shall be the Assistant City Manager of the
CITY unless otherwise designated in writing by the Contract Officer. For purposes of day-to-day
liaison and administration, the City will assign a Caretaker /Property Services Manager who shaH be
primarily responsible for coordination with ACEPEX in the provision of the City of Tustin support
when necessary and requested by ACEPEX. It shall be ACEPEX' responsibility to keep the
Caretaker/ Property Services Manager and Contract Officer fully informed of the progress of the
performance of the services and ACEPEX shaH refer any decisions on the Agreement, which must
be made by the CITY to the Contract Officer. Unless otherwise specified herein, any approval of the
CITY required hereunder shall mean the approval of the Contract Officer.
2.3 The ACEPEX Principal identified in Section 2.1 shall meet with the Contract
Officer or designee at least monthly, or as more frequently requested by the Contract Officer or
designee.
2.4 Independent Contractor. Neither the CITY nor any of its employees shall have any
control over the manner, mode or means by which ACEPEX, its agents or employees perform the
services required herein, except as otherwise set forth herein. ACEPEX shall perform all services
required herein as an independent contractor of CITY and shall remain at aH times as to CITY a whoHy
independent contractor with only such obligations as are consistent with that role. ACEPEX shall not at
any time or in any manner represent that it or any of its agents or employees are agents or employees of
the City.
3.
RECORDS AND REPORTS
3.1 The CITY may, in addition to any financial or other reports required by the terms
of this Agreement, require ACEPEX to prepare reports or provide information relating to this
Agreement. ACEPEX agrees to provide such reports within a reasonable period of time and in such
detail as may be required.
3.2 Records. ACEPEX shaH keep such books and records as shall be necessary to
properly perform the services required by this Agreement and enable the Contract Officer to evaluate
the performance of such services. The Contract Officer shall have full and free access to such books
and records at aH reasonable times, including the right to inspect, copy, audit and make records and
transcripts from such records. ACEPEX shall also afford any authorized representatives of the
CITY, access to and the right to examine all records, books, papers, and documents, including
records in automated forms, that are within ACEPEX' custody or control and that relate to its
performance under this Agreement. ACEPEX will retain such records intact for at least three (3)
years foHowing termination of this Agreement. Access to ACEPEX' records will be only during
normal business hours, and the requesting party will give ACEPEX twenty-four (24) hours prior
notice of its intention to examine ACEPEX' records that relate to the performance of this
Agreement.
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7, 2004
3.3 Ownership of Documents. All documents, specifications, records, documents and
other materials prepared by ACEPEX in the performance of this Agreement shall be the property of
the CITY and shaH be delivered to the CITY upon request of the Contract Officer or upon the
termination of this Agreement, and ACEPEX shaH have no claim for further employment or
additional compensation as a result of the exercise by the CITY of its full rights or City's ownership
of the documents and materials hereunder. ACEPEX may retain copies of such documents for its
own use. ACEPEX shaH have an unrestricted right to use the concepts embodied therein.
3.4 Release of Document. AH reports, records, documents and other materials
prepared by ACEPEX in the performance of services under this Agreement shall not be released
publicly without the prior written approval of the Contract Officer.
4.
COMPENSATION
4.1 Compensation. For the services rendered pursuant to this Agreement, ACEPEX
shaH be compensated and reimbursed consistent with the specific cost line items and requirements
for operating costs, as more fully set forth in Exhibit C and which is incorporated by reference as
though fully set forth herein. In any event, the annual operating cost for the provision of caretaker/
property maintenance services shall not exceed $379,407.
4.2 The cost contained in this Agreement shall represent the minimum level of
property maintenance services required to protect assets, resources, and systems within the CITY
SERVICE AREA.
4.3 The costs presented under this Agreement reflect the fuHy burdened hourly costs
associated with providing caretaker/ property maintenance services under this Agreement.
4.4 Method of Pavment. All work conducted under this Agreement shaH be billed
consistent with the fully burdened hourly rates and budget included in Exhibit C of this Agreement
and in such form and containing such documentation as reasonably required by the CITY in order to
establish charges and to enable compensation therefore by the CITY. Each such invoice shaH
include the amount of payment requested, the total compensation permitted by line item in Exhibit
C, the percent completed since the last invoice, the total percent completed to date, and any other
such information as may be reasonable and necessary to secure the written approval of the invoice
by the CITY. ACEPEX shall submit written invoices not more frequently than monthly. In any
month in which ACEPEX wishes to receive payment, ACEPEX shaH no later than the first working
day of the next month following the month of service, submit to the CITY an invoice for service.
The CITY shall pay ACEPEX for aH expenses stated thereon which are approved by the CITY
consistent with this Agreement, within 30 days.
4.5 Changes~ In the event any change or changes in the work is requested by the CITY,
the parties hereto shaH execute an addendum to this Agreement, setting forth with particularity aH
terms of such addendum, including but not limited to, any modification to ACEPEX's fees. An
Addendum may be entered into to provide for revisions or modifications to the scope of work,
Exhibit A, including but not limited to, a reduced level of service.
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7,2004
ACEPEX acknowledges that the CITY, at its discretion, may increase or decrease any specific line
item or a decrease in the maximum funding amount reflected in Section 4.1, within fifteen (15) days
notice to ACEPEX. Increases in any line item shown in Exhibit C shall result in decreases in other
line items as shall be recommended by the CITY and coordinated with and agreed to in writing
between the CITY and ACEPEX. Any decrease in the maximum funding shall be accompanied by a
corresponding decrease in caretaker/property management services under the Agreement which shall
be coordinated and agreed to in writing between the CITY and ACEPEX.
5. INSURANCE
ACEPEX shall carry and maintain excess broad form comprehensive liability insurance
and professional liability insurance coverage and property damage insurance including but not
limited to, insurance against assumed contractual liability under this Agreement to afford protection
with a limit of liability not less than one million dollars ($1,000,000) against all claims for bodily
injuries and death or damages to property resulting from ACEPEX's performance under this
Agreement. The minimum amount of liability coverage is subject to revision by mutual agreement
of the parties upon amendment of this Agreement.
If Consultant provides claims made professional liability insurance, Consultant shall also
agree in writing either (1) to purchase tail insurance in the amount required by this Agreement or to
cover claims made within five (5) years of the completion of Consultant's service under this
Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the
amount required by this Agreement for at least five (5) years after completion of Consultant's
services under this Agreement. Consultant shall also provide evidence to the City of the purchase of
the required tail insurance or continuation of the professional liability policy by executing the
attached Letter Agreement on Consultant's letterhead.
To the extent required by law, ACEPEX shall carry and maintain Workers' Compensation
insurance in form and amounts acceptable to the CITY.
All insurance which this Agreement requires ACEPEX to carry or maintain or cause to be
carried or maintained pursuant to this Agreement shall be in such form, for such amounts, for such
periods of time and with such insurers as the CITY may require or approve. The CITY's approval
shall not be unreasonably withheld. If self-insured for worker's compensation, Consultant shall
submit to CITY a copy of its certification of self-insurance issued by the Department of Industrial
Relations. All policies and certificates issued by the respective insurers for liability and property
damage insurance shall name the CITY as an additional insured to the extent provided by law,
provided that any losses will be payable notwithstanding any act or failure to act or negligence of the
CITY; provide that no cancellation, reduction amount or material change in coverage thereof will be
effective until at least thirty (30) days after receipt by the CITY of written notice thereof; provide
that the insurer will have no right of subrogation against the CITY, and its officers, agents,
employees or contractors; and be reasonably satisfactory to the CITY in all other respects. The
insurance shall be issued by a company authorized by the Insurance Department of the State of
California and rated A, VII or better (if an admitted carrier) or A-, X (if offered, by a surplus line
broker), by the latest edition of Best's Key Rating Guide, except that the City will accept workers'
compensation insurance rated B- VIII or better or from the State Compensation Fund.
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7, 2004
ACEPEX shall provide insurance coverage for its use of any City or Government owned
property (e.g., personal, equipment).
6.
INDEMNIFICA TION
6.1 ACEPEX shall defend, indemnify, and hold harmless the CITY, its officers, and
employees from and against any and all actions, suits, proceedings, claims, demands losses, costs,
and expenses, including legal costs and attorneys' fees, for injury to or death of person or persons,
for damage to property, including property owned by the CITY, committed by ACEPEX, its officers,
employees and agents, arising out of or related to ACEPEX's performance under this Agreement,
except for such loss as may be caused by CITY's own negligence or that of its officers or
employees.
6. 2 The obligations created by subsection 6.1 above with respect to indemnifications shall
survive the expiration or termination of this Agreement.
6.3 In the event of errors and omissions which are due to ACEPEX, its officers, employees
or subcontractors negligence with respect to the professional care, skill an diligence of ACEPEX and
which result in expense to the CITY greater than what would have resulted if there were not errors
and omissions in the work accomplished by ACEPEX, the additional planning and professional
expenses incurred by the CITY shall be borne by ACEPEX.
7.
TERM
This Agreement shall commence at 12:01 a.m., January -, 2005, and shall extend for a
period of approximately six (6) months through June 30, 2005, unless terminated sooner or renewed
annually in accordance with the provisions set forth herein.
8.
TERMINATION
8.1 This Agreement shall continue and remain in full force and effect, as to all of its terms,
conditions, and provisions as set forth herein, until and unless the CITY shall give written notice to
ACEPEX of its desire to terminate this contract with or without cause on a specified time and date
thereafter. Such written notice to terminate this Agreement shall be given no less than thirty (30)
days prior to the date this Agreement shall be so terminated, with twenty-four (24) hour notice in the
event that funds become unavailable to the CITY for any reason whatsoever. In the event of any
such termination, ACEPEX shall be paid by the CITY for all services actually, timely and faithfully
rendered up to receipt of the notice of termination, and thereafter until the date of termination
ACEPEX shall be paid only for such services as are specifically authorized in writing by the CITY.
8.2 If the CITY (i) fails to issue written Notice to Proceed to ACEPEX within six (6)
calendar months form the date first above written, or (ii) suspends work under this Agreement for a
period of at least six (6) calendar months once work has commenced, or (iii) fails to pay the
nondisputed amount of a submitted invoice within a total of 45 days after approval, ACEPEX shall
have the right as its option to terminate this Agreement by giving written notice thereof to the CITY.
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7,2004
9.
RENEWAL
Prior to the expiration of the term of this Agreement, the parties hereto may renew this
Agreement as follows:
A. The CITY shall provide written notice to ACEPEX within sixty (60) days prior to the
expiration of this Agreement of its desire to renew this Agreement. The notice should include the
term of the renewal for which the CITY is requesting.
B. Upon receipt of the CITY's written notice, ACEPEX will prepare a written estimate of
costs and service levels.
10. ENFORCEMENT OF AGREEMENT
10.1 Disputes. In the event of any dispute arising under this Agreement, the injured
party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The
injured party shall continue performing its obligations hereunder so long as the injuring party cures
any default within ninety (90) days after service of the notice, or if the cure of the default is
commenced within thirty (30) days after service of said notice and is cured within a reasonable time
after commencement; provided that if the default is an immediate danger to the health, safety and
general welfare, the CITY may take immediate action under Section 10.4 of this Agreement.
Compliance with the provisions of this Section shall be a condition precedent to any legal action,
and such compliance shall not be a waiver of any party's right to take legal action in the event that
the dispute is not cured.
10.:2 Waiver. No delay or omission in the exercise of any right or remedy of a non-
defaulting party on any default shall impair such right or remedy or be construed as a waiver. No
consent or approval of the CITY shall be deemed to waive or render unnecessary CITY'S consent to
or approval of any subsequent act of ACEPEX. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or any other provision of
this Agreement.
10.3 Rights and Remedies are Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are
cumulative and the exercise by either party of one or more such rights or remedies shall not preclude
the exercise by it, at the same or different times, of any other rights or remedies for the same default
or any other default by the other party.
10.4 Legal Action. In addition to any other rights or remedies, either party may take
legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any
default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory
judgement or any other remedy consistent with the purposes of this Agreement.
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7, 2004
10.5 Attornevs' Fees. If either party commences an action against the other party
arising out of or in connection with this Agreement or it subject matter, the prevailing party shall be
entitled to recover reasonable attorney's fees and costs of suit from the losing party.
10.6 Jurisdiction. This Agreement is made and entered into in the State of California
in the County of Orange and shall be interpreted in accordance with California law. The parties
agree that the exclusive venue for any lawsuit brought by either party regarding this Agreement shall
be Orange County, California.
11. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
11.1 Non-Liabilitv of Citv Officers and Emplovees. No officer or employee of the
CITY shall be personally liable to ACEPEX, or any successors-in-interest, in the event of any
default or breach by the CITY or for any amount which may become due to ACEPEX or its
successor, or for breach of any obligation of the terms of this Agreement.
11.2 Covenant Against Discrimination. ACEPEX covenants that, by and for itself, its
heirs, executors, assigns, and all persons claiming under or through them, that there shall be no
discrimination or segregation in the performance of or in connection with this Agreement regarding
any person or group of persons on account of race, color, creed, religion, sex, marital status, national
origin, or ancestry. ACEPEX shall take affirmative action to insure that applicants and employees
are treated without regard to their race or color.
12. MISCELLANEOUS PROVISIONS
12.1 Notices. All notices, transmissions, correspondence, reports, official
communications, and/or statements authorized, made under, or required by this Agreement shall be
in writing and shall be delivered by hand, facsimile transmission, or by U.S. Mail, First Class
postage prepaid, to the other party at the address or facsimile transmission telephone number set
forth below. Either party may change its address by notifying the other party of the change of
address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of
mailing if needed as provided by this Section.
ACEPEX:
Henry C. Rhee
ACEPEX Management Corp.
13401 Yorba Avenue
Chino, CA 91710-5055
Phone: (909) 591-1999
FAX: (909) 591-1006
henry.rhee@acepex.com
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7. 2004
CITY:
Christine Shingleton
Assistant City Manager
City of Tustin
300 Centennial Way
Tustin, CA 92780
Phone (714) 573-3107
FAX (714) 838-1602
12.2 Integrated Agreement. This Agreement contains all of the agreements of the
parties and cannot be amended or modified except by written agreement.
12.3 Amendment. This Agreement may be amended at any time by the mutual consent
of the parties by an instrument in writing.
12.4 Severabilitv. In the event that anyone or more of the phrases, sentences, clauses,
paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by
valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability
shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement, which shall be interpreted to carry out the intent of the parties hereunder.
12.5 Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said
parties and that by doing so executing this Agreement the parties hereto are formally bound to the
provisions of this Agreement.
12.6 Change of Circumstances. Each party will promptly notify the other party of any
legal impediment, change of circumstances, pending litigation, or any other event or condition that
may adversely affect such party's ability to carry out any of its obligations under this Agreement.
12.7 Third Partv Beneficiaries. The parties agree that the provisions of this Agreement
are not intended to directly benefit, and shall not be enforceable by any person or entity not a party
to this Agreement. By entering into this Agreement, neither party waives any of the immunities
provided under state or federal law.
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7, 2004
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first
written above.
ACEPEX
DATED:
By:
Henry C. Rhee
President
"CITY OF TUSTIN", a municipal corporation
DATED:
By:
Christine A. Shingleton
Assistant City Manager
APPROVED AS TO FORM
CITY OF TUSTIN
DATED:
By:
Lois Jeffrey
City Attorney
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7, 2004
Exhibit A
Scope of Services
EXHIBIT A
SECTION 1 REQUIREMENTS STATEMENT
1.1 SCOPE
The purpose of this Requirements Statement is to identify the functional tasks to be performed on
a portion of the former Marine Corps Air Station Tustin (after herein referred to as MCAS-
Tustin). Those portions of MCAS-Tustin, as well as utility systems serving the former MCAS
Tustin (the footprint of the areas covered by utility services under this Agreement include
properties conveyed by deed to the City as an Economic Development Conveyance, the Lease in
Furtherance of Conveyance (LIFOC) between the City and Department of the Navy, public
benefit conveyance (PBC) areas, properties to be transferred to others via public bid sale
including property in Irvine and the Army Reserve site (a federal to federal transfer) as shown on
as shown and depicted on Technical Exhibit (TE) I attached to Exhibit A as TE-I are the areas
proposed to be included in this scope of services. The Caretaker Property Management
Contractor for Property Maintenance Services ( hereinafter referred to as either Caretaker or
Caretaker Management Contractor) shall perform those services described in Section I and
Section 2 of Exhibit A (herein after sometimes referred to as "Caretaker/Property Management
Services" or" Caretaker Services").
a) General - With the exception of furnished equipment described in TE-2, the Caretaker shall
provide all personnel, transportation, consumables, equipment, tools, materials, supervision,
management, and other services necessary to manage and perform the Caretaker services covered
by this Agreement. Estimated quantities or frequencies of work are listed in TE-3 and TE-4
provides a building inventory and layaway level classifications.
b) References and Technical Documents. The Caretaker will comply with all referenced
requirements and publications listed in the Technical Exhibit, TE-5, as they apply to the services
covered on any property subject to the City's Lease In Furtherance of Conveyance (LIFOC) with
the Department of the Navy, as they apply to services covered on any other real property,
easements or personal property ( including fixtures and equipment) and existing utility systems to
be maintained, operated, replaced or repaired pursuant to this Agreement.
The City has acquired property documents and records from the Navy for the former MCAS
Tustin and the City Service Area. The Caretaker will maintain and update a library on MCAS-
Tustin to include reports and documents related to execution of this Agreement, and references as
the Caretaker Management Contractor determines to be necessary. Caretaker and City required
document and record functions may include but are not limited to filing and retrieving drawings,
making copies of drawings, updating as-built drawings, filing and retrieving submittals for
equipment and products used in the facilities, issuing "digging permits" (see TE-6), and filing
and maintaining certification records and reports. There are currently no active warranties within
the City Service Area. Any new equipment warranty records shall be maintained as part of the
library function.
MCAS-Tustin Property Management Agreement
Exhibit A, Section 1, Page 1
1.2 FURNISHED PROPERTY AND SERVICES
a) Furnished Facilities - The City has identified building 568 as the building that Caretaker will
have access to occupy within the City Service Area. During the term of services, the Caretaker
may be requested to relocate to an alternate building within the City Service Area where
necessary to facilitate redevelopment and disposition of property to other parties by the City.
These facilities will be made available for the Caretaker's use. The Caretaker will assume
responsibility and accountability of any City approved facilities provided for its use and will
maintain them so they are clean, safe, and free of hazards.
b) Furnished Equipment and Propertv - The Caretaker has previously identified equipment
required to provide services under this Agreement from existing and available excess Personal
Property owned by the City identified in TE-2 and also identified as Government personal
property. The City will reimburse the Caretaker only for the direct cost of operation of this
equipment, such as maintenance and fuel costs. The Caretaker will account for and manage all
Government furnished property that will remain vested in the Government until transferred via
Economic Development Conveyance or other appropriate transfer vehicle.
c) Availabilitv of Utilities - The following utility services will be furnished at approved outlets
for use as may be required for the work to be performed under the Agreement: electricity, water,
and sewage. Please note that the gas distribution system has been secured. The Caretaker will
maintain the necessary service lines from the purveyor's point of connection to the site of work.
Actual utility charges for use by Caretaker in their work including electricity, water and sewage
will be furnished at no cost to the Caretaker. . The Caretaker will instruct its employees and
subcontractors in utilities conservation practices and operate in ways that preclude the waste of
utilities. The Caretaker will provide for their own commercial telephone service on base, and the
Caretaker will reimburse service and toll charges directly related to provision of service as part of
the not-to exceed compensation schedule.
For any utilities which will be owned by the City, Caretaker will manage utilities as required by
Section 1 and Section 2 of Exhibit A and recommend usage fee charges for the costs of utility
provision which shall include the proportionate cost of operating, maintaining and repairing said
systems that the City can charge the Department of the Navy for remaining Government
operations on-going within the City Service Area or other tenants within the City Service Area
or future public benefit recipients who wish the benefit of continuation of certain utility services
until construction of new backbone utility systems can be completed at the former MCAS Tustin.
It is the City's intent to take all reasonable steps necessary to transfer water, electric, sewer,
natural gas, and storm drain systems to the appropriate utility purveyors or other entities. Until
such time, the City and its Caretaker shall to the maximum extent possible work with utility
service purveyors, other owners of property at the former MCAS Tustin and prospective owners
to facilitate the provision of water, electrical and sewage services to property retained by
Government and/or transferred by public sale or via public benefit conveyances. Pursuant to the
City's Lease in Furtherance of Conveyance with the Department of the Navy, if the City is unable
to locate a utility purveyor willing to take over systems, and if the City through its Caretaker
operates such system and subsequently determines to cease operations, the City and its Caretaker
shall provide the Department of the Navy with a minimum of 4 weeks prior notice prior to
MCAS- Tustin Property Management Agreement
Exhibit A, Section 1, Page 2
disconnection. In the event of disconnection will result in the termination of utility services
necessary to ensure the continuity of on-going environmental clean-up, restoration, or testing
activities required by the Department of the Navy or environmental regulators, and the
Department of the Navy is unable to procure an alternate source of such utilities within the notice
period, the City working with its Caretaker shall to the maximum extent practicable work with
the Department of the Navy and utility service purveyors to facilitate an alternate source of such
utilities.
Provided caretaker operation of services do not violate the provision of this Agreement, the
Caretaker may execute separate contracts or agreements specifically for facility support services
with lessees, at the Caretaker's discretion, and as approved by the City of Tustin.
1.3 PERSONNEL
a) Caretaker Manager - The Caretaker will provide a Caretaker Manager who will be
responsible for the performance of this Agreement. The name of this person, and an alternate,
who will act for the Caretaker when the manager is absent, will be designated in writing to the
City of Tustin.
(I) The Caretaker Manager and alternate will have full authority to act for the Caretaker on
all matters relating to daily operation of this Agreement. The Caretaker Manager will be skilled
in the area of facility management and maintenance, with a record of demonstrated successful
experience, formal education, special training, certifications, etc.
(2) The Caretaker Manager, or alternate, will be available during normal duty hours within
four hours to meet on MCAS-Tustin with City of Tustin personnel to discuss problem areas.
After normal duty hours, the Caretaker Manager, or alternate, will be available within two (2)
hours of the start of the next normal workday.
(3) The Caretaker Manager, or alternate, will be available by recall for after normal work
daylhour for emergencies.
b) Emplovees - The Caretaker will furnish qualified operations and maintenance personnel to
accomplish all work required. The Caretaker will comply with all certification and licensing
requirements.
(I) Personnel Identification. All field employees, including those working under a
subcontract will wear unique visible identification (hat, shirt, emblem, etc.) that will allow a
knowledgeable observer to recognize that person as a worker for the Caretaker.
(2) Employee Training. Employees will be properly trained for the work being performed.
The Caretaker will obtain all required training for Caretaker employees. All employees involved
in operations requiring certification and/or licenses will possess current and valid certificates
from the appropriate state, or other authority, as may be required by law or regulation. The
Caretaker will maintain all employee training and certification records.
MCAS- Tustin Property Management Agreement
Exhibit A, Section 1, Page 3
1.4 MANAGEMENT
The Caretaker will manage the total work effort associated with the Caretaker services to assure
fully adequate and timely completion of these services. This function will be a full range of
management duties including, but not limited to, planning, engineering services, scheduling, cost
accounting, report preparation, establishing and maintaining records and inventories, warranty
enforcement, and quality control of services. The Caretaker will provide staff with the necessary
expertise to assure the performance of the work.
a) Work Control - The Caretaker will implement all necessary procedures to ensure timely
accomplishment of work requirements, as well as to permit tracking of work in progress.
Verbal/written scheduling and status reports will be provided when requested by the City.
b) Standards - All work will conform with the standards specified herein and will be
accomplished in conformance with all applicable local, State, Federal, and industry standards;
standards listed in the Technical Exhibits; as well as applicable building and safety codes, and
manufacturer's recommendations. All materials, supplies, and parts furnished will be equal to or
better than the manufacturer's original and will comply with applicable Government,
commercial, or industrial standards such as National Board of Underwriters or Underwriters'
Laboratories, Inc., National Board of Fire Underwriters, National Electrical Manufacturer's
Association, American Society of Mechanical Engineers, etc. When the quality of materials,
equipment, and/or workmanship put in place by the Caretaker does not meet the standards
specified herein, the Caretaker will immediately remove the nonconforming portion of the work
and replace it with material, equipment, and/or workmanship, which meets the standards
specified.
c) Engineering Support - The Caretaker will provide the necessary technical management and
engineering services to support the work identified in this Agreement. The Caretaker will provide
troubleshooting, problem solving, and technical assistance as required to accomplish the work in
a professional and timely manner.
d) Warrantv Enforcement - The Caretaker will act as the City's agent in enforcement of all new
warranty issues and will maintain warranty records as part of the library function. Equipment
under manufacturer or installer's warranty shall not be removed, replaced, or deficiencies
corrected while still under warranty of the manufacturer or the installer. All defects in material or
defective parts found by the Caretaker shall be processed in accordance with the warranty. The
Caretaker shall be knowledgeable of the equipment, parts, and components that are covered by
warranty and the duration of such warranties.
e) Oualitv Control (OC) - The Caretaker has provided a complete quality control program to
assure all requirements of the Agreement are accomplished in a timely manner and in accordance
with specified quality standards. The Quality Control program will ensure that Caretaker records
are complete and reliable. The QC plan describes the methods for maintaining acceptable
performance levels and for identifying, correcting, and preventing further defects in the quality of
service performed. The QC plan is provided as TE-7.
MCAS- Tustin Property Management Agreement
Exhibit A, Section 1, Page 4
1.5 FINANCIAL ADMINISTRATION PROCEDURES
The Caretaker shall accumulate actual costs by job order number for all services; including
recurring work. Job order numbers, tasking and associated accumulation of costs shall reflect a
structure similar to the initial negotiated and agreed upon budget, for reporting purposes.
Additionally, the Caretaker may periodically be required to submit various informational and
financial status reports to assist in determining the financial status of the Agreement.
1.6 QUALITY ASSURANCE (QA)
The City will evaluate the Caretaker's performance under this Agreement using surveillance of
work performed and review of Caretaker's Quality Control records. All surveillance observations
will be recorded by the City. When an observation indicates defective performance, the City will
request the Caretaker's representative to initial the documentation of the observation.
a) Performance Evaluation Meetings - The Caretaker Manager will be required to meet at least
bi-weekly with the City during the term of the Agreement, unless a less frequent schedule is
agreed to by the City. It is expected that the Caretaker and the City will work closely and
cooperatively on all issues. However, if the Caretaker requests, a meeting will be held whenever
an observation indicating defective performance has been issued.
1.7 PHYSICAL SECURITY / WORKER'S SAFETY
The Caretaker will be responsible for safeguarding all City owned and Government property
provided for Caretaker use or care. At the close of each work period, City and Government
facilities, equipment, and materials will be secured as appropriate.
a) Key Control - The Caretaker will provide a key control system consistent with TE-8 with
which the Caretaker will maintain and control all keys, combinations, and other devices used to
control access to buildings, secured spaces, or restricted areas. Unless directed otherwise by the
City, the Caretaker will prohibit the use of keys by any person other than the Caretaker's
employees or subcontractors. Extra duplicate copies of keys shall not be produced without City's
authorization. The Caretaker will prohibit the opening of locked areas to permit entrance of
persons other than the Caretaker's employees or subcontractors engaged in the performance of
assigned work in those areas, or as required to promote reuse of the property. In the event another
party will be granted continuing access to facilities, the Caretaker will be advised in writing by
the City of specific instructions pertaining to the access rights.
b) Property Control- There will be personal property, supplies, and materials left in a number of
facilities. The Caretaker will be responsible for the physical security of this property and will
make every effort to assist the Government in safeguarding and protecting this property. The
Caretaker is not authorized to use any of this personal property without specific written
permission of the City.
c) Safety - The Caretaker will ensure all employees know, receive instructions on, and comply
with all appropriate safety requirements, Occupational Safety and Health Administration
(OSHA) standards, and all state and local laws and regulations. The Caretaker will record and
MCAS- Tustin Property Management Agreement
Exhibit A, Section I, Page 5
report promptly to the City all available facts relating to each instance of damage to City owned
or Leased property at the former MCAS -Tustin or injury to Caretaker, subcontractor, or City or
Government personnel. Copies of accident reports will be provided to the City.
1.8 ENVIRONMENTAL OPERATIONS
a) Emergency Spill Response - The Caretaker will provide emergency spill response. The
Caretaker will comply with all applicable environmental protection directives. The Caretaker will
follow manufacturers' guidelines and professional recommendations for control of humidity,
temperature, and cleanliness in materials handling. Upon occurrence of any spills that could
enter the storm or sanitary sewer system, could cause any harmful environmental effects, or
requires reporting to any Federal, state, or local environmental regulatory agencies; the Caretaker
or its agent will immediately call the City, City Police Department and Orange County Fire
Authority to report the incident. Immediately after occurrence of an incident, the Caretaker will
initiate action to control and clean up as required to comply with any environmental regulations.
The Caretaker will notify the City of any communications or correspondence from an
environmental regulatory agency. The Caretaker will submit an emergency response plan
delineating emergency response procedures, key personnel, emergency telephone numbers, and
emergency response documentation forms. The Caretaker has prepared a spill prevention plan
provided at TE- 9 which has been approved by the City for all portions of the City Service Area
subject to the LIFOC in accordance with CFR 114.
b) Non-Interference with Government Operations - The Caretaker shall not conduct any
operations within the areas subject to the City's LIFOC with the Department of the Navy or
easement areas that would interfere with or otherwise restrict operations, environmental clean-up
or restoration actions of the Department of the Navy. Please note that disturbance, removal, and
digging may require authorization from the Navy. A copy of the LIFOC is attached as TE-lO
which Caretaker must comply with as it relates to Caretaker work performed under this
Agreement.
1.9
ACCURACY OF FURNISHED INFORMATION
Information in this Requirements Statement and attached Technical Exhibits is not guaranteed to
be accurate. However, it is the best available data and should be substantially correct.
1.10
HISTORIC PROPERTIES AND ARCHEOLOGICAL SITES
The Caretaker maintenance guidance provided in this document may be used as a basis for the
development of plans to deal with historic properties. The facility list, TE 1-4, indicates those
facilities designated as "historicaL". All work performed or planned for these facilities, whether
by Caretaker or others shall meet the requirements of all rules, laws, acts, and regulations. All
work shall have the prior approval or be in accordance with the State Historic Preservation
Officer (SHPO), or in accordance with the MOA executed by the DON, Advisory Counsel, and
SHPO dated December 13, 1999. In accordance with this MOU, Hangar 29 (within the scope of
services of this Agreement) shall be protected and maintained at ruinimum levels recommended
MCAS- Tustin Property Management Agreement
Exhibit A. Section 1, Page 6
in the Secretary of the Interior's "Standards for Rehabilitation and Guidelines for Rehabilitating
Historic Buildings (Standards)" with no further consultation required.
1.11
DEFINITIONS
As used throughout Exhibit A, Sections 1&2, the following terms will have the meaning set forth
below:
a) ASME - American Society of Mechanical Engineers.
b) Adjust - To regulate, settle, and bring to a more satisfactory state of normal operating
condition in accordance with lay-a-way levels.
c) Budget - The Budget is established in Exhibit C and is the annual operating budget as
determined during negotiations between the City and the Caretaker.
d) Caretaker Site Office (CSO) - The Southwest Division, Naval Facilities Engineering
Command office established at MCAS-Tustin to manage those portions of the Base that remain
within the Government's responsibility in a caretaker status until disposal. The CSO will be
responsible for the day-to-day administration of these areas and not the City nor Caretaker.
Agreement with the exception of all utility distribution which will be in ownership by the City
which shall be subject to this Agreement.
e) Check - Examine, inspect, test, or verify by trial.
f) Component Part - Any part of any item or system which is detachable or removable from the
main body or main assembly of the item or system; a constituent part or an essential part
necessary to the performance of the system.
g) Control - A mechanism used to regulate or guide the operation of a machine, apparatus, or
system.
h) CSO Officer in Charge (arC) - The individual responsible for the operation of the Caretaker
Site Office. This individual or his designated representative will be the primary Government
representative with regard to Government retained properties not part of this Agreement.
i) Debris - Includes but is not limited to paper, cans, bottles, limbs, branches, pine straw,
cones, leaves, rocks, and other similar items.
j) Defective Service - A unit of service that contains one or more defect, service that is not in
conformance with specified requirements, or service that has not been performed prior to
scheduled completion time.
k) Direct Material Costs - The actual vendor invoice charges for materials used for performance
of work under this Agreement. Direct material costs will include transportation charges when
such charges are included on the invoice by the vendor, as well as any discounts allowed for
prompt payment.
l) Facilities - Includes buildings, structures, weight handling devices and utility systems.
MCAS- Tustin Property Management Agreement
Exhibit A, Section 1. Page 7
m) Grass Cutting - Grass cutting shall include cutting and trimming of all grass, weeds, and other
vegetation which are one inch or less in diameter (at ground level).
n) Hazardous Waste (HW) - Any substance considered a hazardous waste under Code of
Federal Regulations Title 40 Section 261, California Code of Regulation Title 22 Section
66261.126 Appendix X, and/or other applicable laws in accordance with federal, state and local
laws.
0) Herbicides - Herbicides shall include all herbicides, pesticides and fungicides necessary for
completion of work as described by this specification.
p) Lavawav - The preparation of facilities for a period of inactivation prior to their disposal.
Layaway generally includes: securing facilities to limit unauthorized entry, removing trash and
debris, termination/reduction of utilities, preservation of selected equipment, and ensuring
weather tight facilities to the extent practical. .
q) Maintenance Level - Support services to be provided to facilities systems, and equipment
during the period of Caretaker operations. There are three maintenance levels that relate to the
three-layaway levels. Facilities with high reuse potential will require a higher level of
maintenance and other facilities little maintenance if any.
r) Monitoring - Operational visits to an equipment item or system that requires occasional
adjustment and recording of peIformance data, including, but not limited to, soft water systems,
boilers, and underground storage tank leak detection systems.
s) Original Equipment Manufacturer (OEM) - The manufacturer of the complete production
vehicle/equipment whether assembled from parts of its own manufacturer or from parts or
components furnished by other manufacturers or a combination of both.
t) Parcel - A given area of land that is to be maintained at a specified level of maintenance and
is considered as a unit of work is defined as a single parcel.
u) Preventative Maintenance (PM) - PM consists primarily of inspection, cleaning, lubrication,
adjustment, calibration, and minor part and component replacement (e.g., filters, belts, hoses,
fluids, hardware) as required to minimize: malfunction, breakdown, and deterioration of
equipment.
v) Pruning - Selectively removing unwanted growth to make a plant or tree grow or respond in a
desired manner.
w) Rebuilt Components/Assemblies - Components, assemblies, or subassemblies of equipment
that have been disassembled and reconstructed using replacement or remanufactured parts as
necessary and reassembled to produce a serviceable product whose service life expectancy is at
least equal to the original component/assembly.
x) Recurring Services - Services specified to be peIformed on a recurring, periodic or standing
basis. These recurring services include, but are not limited to, preventive maintenance, watch
standing requirements, operations and repair, and other services.
MCAS- Tustin Property Management Agreement
Exhibit A, Section 1, Page 8
y) Regular Working Hours - The City's regular working hours are from 7:30 p.m. to 5:30 p.m.,
Monday through Friday, except opposite Fridays when hours at 8:00 a.m. to 5:00 p.m. when the
City is off and regular local, state and Federal holidays. The Caretaker works a 9 day, 80 hour
schedule. That is, 7:30a.m. to 5:30 p.m., Monday through Thursday, 8:00 a.m. to 5:00 p.m. on
alternating Fridays, except for Caretaker designated holidays.
z) Service Calls - Work required to keep facilities and equipment in a condition that is
consistent with established maintenance levels. Service calls are the method of initiating and
performing work when recuning maintenance work is too far in the future to correct a deficiency.
aa) Standard Operating Procedures (SOP) - Administrative manual defining routine and standard
procedures for handling all situations and matters pertaining to all facility requirements and
utilities maintenance operations.
bb) Trimming - Cutting vegetation around trees, shrubs, cultivated areas, fences, poles, walls,
sprinkler heads, valves, benches, and other similar objects is to be accomplished to match the
height and appearance of surrounding vegetation on the installation.
1.12
RECORDS, REPORTS, AND SCHEDULES
The Caretaker will maintain management, operation, repair and maintenance records; and will
prepare management, operation and maintenance reports and schedules. All records, reports, and
schedules shall be assembled and submitted in accordance with Local, State and Government
regulations and laws and copies made available to the City upon request. Where needed,
Government submittal forms shall be procured by the Caretaker through the Government
Printing Office or appropriate state agency logs and reports shall be provided to the City upon
request.
measlag<ecmcntsllHTM Exhibit A See I.dnc
MCAS-Tustin Property Management Agreement
Exhibit A. Section 1, Page 9
EXHIBIT A
SECTION 2 - TECHNICAL REQUIREMENTS
2.1
MAINTENANCEIINSPECTION SERVICES
The Caretaker Management Contractor shall perform caretaker/property management services to
buildings, facilities and miscellaneous systems and equipment in areas, as applicable, and as
shown on Exhibit (TE)-I. Caretaker property maintenance services includes the management
and inspection necessary to ensure continued weather tightness and security; protection from
fire; safe and efficient operation of required utility systems until utilities can be transferred to
purveyors or replaced with new utility backbone systems; and security fencing. Building and
Land are located on approximately 1,076 acres and utilities include those identified in Section I
and 2 of Exhibit A. The extent of repairs on buildings in Reuse or Interim Reuse Level I shall
only be performed as necessary to keep the buildings, safe, and secure, and not to make any
improvements. No maintenance of Level II buildings proposed for demolition will be required.
Disposition of buildings and other facilities is shown on Exhibit (TE)-4.
2.2
GENERAL REQUIREMENTS
a) Standards - The Standards for routine caretaker maintenance and inspection of facilities, are
detailed in this section. A sample inspection checklist (Shown in TE-3) based on standards and
maintenance levels shall be produced by Caretaker and approved by the City for its use. The
goal is to limit expenditures to the minimum necessary to prevent facility deterioration and
preserve the potential for long-term facility reuse. The caretaker issues for closed facilities are
diverse. It is expected that the Caretaker Management Contractor will employ prudent judgment
and experience when applying standards to specific activities, facilities and situations. Other
factors affecting facility maintenance, which must also be considered, include local climate,
funding levels, and labor availability. Labor, as well as material and equipment costs for all
work performed shall be tied to a specific budgetary line item to facilitate cost accounting and
invoice review.
b) Recurring (Scheduled) Services - Recurring work includes all services performed on a
routine or scheduled basis.
(I) Preventive Maintenance (PM). The Caretaker Management Contractor will schedule and
perform routine PM inspections as provided in this Section which shall include those specific
services in Exhibit A, Section I and 2, which require preventative maintenance.
(a) Technical Exhibits are provided to assist the Caretaker Management and perform
routine PM inspections and as provided in this section. PM shall be performed as required
herein.
(b) The Caretaker Management Contractor will submit for City of Tustin review a
PM schedule covering equipment systems and facilities. The Caretaker Management Contractor
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 1
Revised 6/14/04
will maintain a database of the status of PM actions and requirements, and will provide monthly
summaries of work completed versus work scheduled, including explanation of variances.
(c) The Caretaker Management Contractor will initiate service calls and document
repairs made during inspections that exceed the level of PM, or need further or specialized
expertise to correct.
(d) Records will be maintained on each item that requires PM. Records which will
reflect periodic maintenance performed, including scheduled and accomplished dates, and any
repairs made. Submit all reports, data or other submittals required as part of PM. The Caretaker
Management Contractor will establish and maintain a central repository for maintenance
documents for City of Tustin review.
(2) Mechanical Equipment and Utilitv Space Logs. The Caretaker Management Contractor
has established and will continue to maintain an on-site record system for active electrical and
mechanical equipment associated with utility systems which include, but would not be limited to:
pump stations, substations, metering stations, and equipment rooms. At a minimum, the record
system will contain a "log" for dated entries including time of entry, gaugelinstrument readings
relative to established parameters, work/inspection performed, problems observed, corrective
action, and employee's initials.
c) Service Calls - The Caretaker Management Contractor can initiate service calls because of
recurring maintenance or other inspections that identify a need for work. Service calls with an
aggregate cost in excess of $2,500.00 (labor and material) shall be approved by the City of
Tustin prior to work start. Authorized City of Tustin staff members can also initiate service calls
and instruct the Caretaker Management Contractor to respond.
(1) General. Service calls may be issued to document and track the accomplishment of any
services in this agreement.
(2) Service Call Reception. The Caretaker Management Contractor will maintain a work
reception center to receive service call requests. A single local telephone number will be
provided for receipt of all calls. Service calls will be classified as emergency service calls when
the work requires immediate action to eliminate hazards that could endanger life or cause serious
injury to personnel, prevent loss or damage to property, protect the environment or restore
essential services. Service calls will be classified as routine service calls when the work does not
qualify as an emergency. The work reception center will classify an service calls and maintain
active status until calls are completed.
(3) Emergencv Service Call Response. The Caretaker Management Contractor will have
procedures for receiving and responding to emergency service calls 24 hours per day, 7 days per
week, including weekends and holidays. Response to emergency service calls will be immediate
and correcti ve action to arrest an emergency will begin no later than one hour after receipt of the
service call. The Caretaker Management Contractor will respond and arrest the emergency
condition before departing the work site. If further labor and/or material are required to
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 2
Revised 6/14/04
complete the repair once the emergency is arrested, the service call will be completed as required
for a routine service call.
(4) Routine Service Call Response. The Caretaker Management Contractor will have
adequate procedures for receiving and responding to routine service calls during normal working
hours. Response to routine service calls will be within two working days of receipt of the call.
Routine service calls will normally be completed within ten working days.
(5) Work Control Functions. The Caretaker Management Contractor's work control system
will be automated and will be capable of tracking the status of each service call, including:
(a)
Date and time call was received and service call completed.
(b)
Name and phone number of called.
(c) Description of required services and actual work completed (if different from
original service call).
(d)
Method of accomplishment (in-house, subcontract, direct purchase, etc.)
(e)
Classification of service calls (emergency/routine).
(f)
Description and cost of materials, parts and major equipment used.
(g)
Number of total labor hours expended per service call.
(h)
Daily status of all service calls whether open or completed.
d) Miscellaneous Services
(I) UtilitvÆquipment Outages. Planned utility outages will be scheduled at a time of
minimum demand and disruption. In areas subject to the LIFOC between the City and Navy and
where the Navy is conducting environmental clean-up, restoration or testing, the Caretaker
Management Contractor shall coordinate with the on-site CSO to ensure no negative impacts on
the Navy's activities. Provisions of Exhibit A, Section I, Paragraph 1.2 of the Agreement shall
also be applicable. Approval must be obtained from the City of Tustin at least two (2) working
days prior to enacting any planned outage. All unplanned utility outages or significant
equipment failures will be investigated by the Caretaker Management Contractor and a report of
cause, corrective action, and future preventive measures will be provided to the City of Tustin
within ten (10) working days.
(2) Utilitv Excavation Perruits. Before any excavation is started, an excavation request will
be completed by the Caretaker Management Contractor and approved by the City of Tustin. The
Caretaker Management Contractor is responsible for marking utilities or for having utilities
marked by the appropriate organization. Excavation is defined as digging or opening of an
existing surface to a depth exceeding eight inches below the existing grade, including driving of
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 3
Revised 6114104
poles or auger borings. Use the request form, shown in TE-6 or other City approved form. All
applicable items on the request application form will be filled in by the Caretaker Management
Contractor and given to the City of Tustin in sufficient time to allow for review.
(3) Destructive Weather Plan. The Caretaker Management Contractor will provide required
personnel, management, equipment, and material for destructive weather preparation and
cleanup. The Caretaker Management Contractor will manage his work effort for destructive
weather preparation and identify additional items of work necessary to minimize the damage
incurred by destructive weather. The Caretaker Management Contractor will use prudent and
efficient judgment in identifying these additional items of work. Destructive weather includes
but is not limited to gales, rainstorms, flooding, earthquakes and wind.
2.3
HEATING AND AIR CONDITIONING SYSTEMS MAINTENANCE
All heating and air conditioning systems have been secured according to Layaway requirements.
No maintenance required.
2.4
ROOFING SERVICES
The Caretaker Management Contractor will perform limited roofing services on facilities not
proposed for demolition and generally facilities will only receive service when ordered by the
city of Tustin or when the Caretaker Management Contractor identifies specific circumstances in
the field that need to be corrected or repaired to the extent necessary to prevent water damage
and keep the building as weather protected as is practical. Repairs, if required, will be done in an
economical manner, and improvements will not be made.
a) Inspection -Roof inspections are no longer required. The Caretaker Management Contractor
shall perform repairs, patching, and clean-up if required by the City of Tustin.
b) Repairs - Roof repairs, if required, shall be accomplished in a manner that is trade acceptable
and as approved by the City of Tustin. Repairs shall be accomplished with materials that are
compatible with existing roofing.
c) Service Calls - The Caretaker Management Contractor shall make all repairs to the roofing
systems upon receipt of an approved service call as detailed in Section 2.2.
2.5
PEST CONTROL SERVICES
The Caretaker Management Contractor shall perform specific Pest Control services only if
authorized by the City of Tustin. If authorized, the following requirements apply:
a) Personnel - All personnel who supervise the use and/or application of pesticides shall be
certified as commercial applicators by the State of California in the appropriate category for the
work being performed.
b) Pesticides - Only EPA registered pesticides shall be used. Pesticides include insecticides,
herbicides, rodenticides, fungicides, etc.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 4
Revised 6/14/04
c) Submittals - Prior to beginning work, the Caretaker Management Contractor will insure the
commercial applicator has:
(I) An EP A label for each pesticide proposed for use.
(2) An MSDS for each pesticide proposed for use.
(3) Documentation showing State commercial certification status and categories for all
personnel who will apply pesticides.
(4) Notify City of Tustin of intended operations.
d) Inspections - Pest control inspections are no longer required
e) Animal Control - The Caretaker Management Contractor will remove dead animals. Dead
animals will be removed in accordance with local ordinances. Appropriate measures will be
taken by Caretaker Management Contractor to eliminate odors caused by the presence of dead
rodents or other animals.
f) Pest Treatment - The Caretaker Management Contractor shall provide treatment of bees, and
other pests when ordered by the City of Tustin.
2.6
GROUNDS, ROADS AND SURFACE AREA MAINTENANCE
The Caretaker Management Contractor sha1l perform within the Caretaker footprint property,
grounds and surface area maintenance as required to maintain a respectable appearance in high
visibility areas (as specified below), maintain roads safe and free of driving hazards, prevent fire
hazard build up in landscaping and adjacent to facilities, control weeds and maintain closure
markings on airfields and runways, or as ordered by the City of Tustin.
a) Maintenance Levels - Weed Cutting and Trimming - All areas covered under this Agreement
will be maintained to the minimum extent possible for providing protection against fire and
erosion. Projected workload is identified in TE-3.
.:. Grounds maintenance including weed cutting on City owned or leased property adjusted
for growing conditions and City requirements.
.
Level I Higher Visibility Locations:
0 Perform general ground maintenance including removing and disposing of
debris as needed or as directed by the City as well as trimming other vegetation
to protect buildings and appearance of the property as directed by the City;
perform weed mowing in non-irrigated areas for improved appearance. During
mowing operations, cut to within 3" in height the following areas. Weeds will
not be a1lowed to grow ta1ler than 9" at any time.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 5
Revised 6/14/04
Areas owned by the City of Tustin within the future Valencia Right-A-
Way (Moffett Drive) entrance to the base and within the SOCCCD-
Leased "Common Areas" as depicted within Service Area Exhibit 1.2
(includes McCloud Road, Blackbird Road and McCain Smith Drive).
Community Park Reuse Plan Disposal Parcel 22.
Portions of Parcel 1 along Red Hill A venue within City of Tustin
ownership (within future Red Hill right-of-way and within legal parcel
I-E-2.l).
Reuse Plan Disposal Parcel 19.
All paved aircraft aprons, runways and other concrete/asphalt surfaces.
0 Approximate cutting schedule:
Once every week from I July to 31 Jan
Monthly from I Jan to 31 March
Once every week from I April to 31 June
30 cuttings
4 cuttings
13 cuttings
.
Level 2 Open Field Locations:
0 Perform weed mowing to within 6" in height in non-irrigated fields out to fence
lines along Edinger A venue, Red Hill A venue, and Barranca Parkway with
uneven terrain to prevent fire hazards. Weeds will not be permitted to grow
taller than 24" at any time.
0 Approximate schedule:
Once every month all year 12 cuttings
0 Temporary service (two to four months) for areas in Vestar Parcels 10, II and
12.
0 Approximate schedule:
Once every month (temporary)
12 cuttings
b) Notification of Insect and Disease Problems - During the performance of grounds
maintenance the Caretaker Management Contractor shall report to the City of Tustin any
evidence of disease, or erosion problems at the time such conditions are first noticed.
(c) Pesticides
Provide pesticide use records in accordance with local, state and federal requirements.
Properly completed forms shall be delivered to the City of Tustin within 24 hours of chemical
usage.
d) Herbicides
(I) Oualifications. All work shall be under the supervision of a certified, licensed, and
responsible individual and shall be performed in accordance with Federal, State and local and
activity law and requirements.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 6
Revised 6/14/04
(2) Control Methods. The Caretaker Management Contractor shall use only herbicides
registered by the Environmental Protection Agency. Use shall be in strict compliance with label
directions for the control of the target vegetation. Herbicides selected, application rates, and
application techniques shall have prior approval of the City of Tustin.
(3) Applicator's Responsibilities. During the application and handling or use of herbicides,
the Caretaker Management Contractor's State of California licensed applicator shall give the job
his personal supervision. The location and activity of the licensed applicator shall be made
known to the City of Tustin.
(4) Uncertified Personnel. Uncertified personnel who apply herbicides shall be under direct
supervision of the individual that holds the State License.
(5) Submittals. Prior to beginning work, the Caretaker Management Contractor will:
(a)
Have EP A label for each herbicide proposed for use.
(b)
Have MSDS for each herbicide proposed for use.
(c) Have documentation showing State commercial certification status and categories
for all personnel who will apply herbicide.
(d)
Notify City of Tustin of intended operations.
d) Roads and Surfaced Areas (not including runways) - The Caretaker Management Contractor
shall maintain and repair primary and secondary paved and surfaced areas (i.e., streets, roads,
shoulders, driveways, open storage areas, gutters, crossroads, right of ways, sidewalks, curbs and
any other base surfaced areas, including the SOCCCD-Leased "Common Area" depicted within
Exhibit 1.2) in a safe and drivable condition within the Caretaker footprint. The Caretaker
Management Contractor shall ensure that the subject areas are functional without potholes,
spalls, scaling, surface breaks and major cracks that would interfere with usability and
vehicular/pedestrian traffic. Striping, signage will be performed as a service call at the discretion
ofthe City of Tustin.
e) Street and Parking Lot Sweeping and Collections - The Caretaker Management Contractor
shall remove and properly dispose of debris from streets, roads and parking lots as needed or as
directed by the City of Tustin. Street sweeping shall be performed to ensure that the main
entrance roadway, the SOCCCD-Leased "Common Area" (depicted in Exhibit 1.2) is maintained
in a presentable manner and that Windmill Road (required for Navy remediation access) is
accessible.
f) Airfields and Runwavs - Landing strips, taxiways, shoulders, and other associated pavements
are laid away and shall be inspected and serviced as noted herein.
(I) Weed cutting and trimming shall be in accordance with Paragraph 2.6(a) and as follows:
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 7
Revised 6/14/04
(2) Runway closure markings shall be inspected to ensure they remain visible. Repair or
replace as required. Notify the City of Tustin if replacement is required.
g) Other Weed Cutting and Trimming - Weeds and vegetated areas shall be maintained within a
height described above. These areas will not be irrigated. Adjustments to heights can be made
with City of Tustin approval. Weed cuttings shall be uniformly distributed over the mowed area.
Prior to mowing, the Caretaker shall pick up, remove and dispose of all rubbish, debris, and trash
(which includes but is not limited to leaves, rocks, paper, pine cones, and tree limbs) within the
maintenance area, and all trash which is on or near shrubs, hedges, fences and foundation walls.
Trimming around trees, shrubs, fences, poles, walls, valves, benches, and other similar objects is
to be accomplished to meet safety and fire protection requirements. Debris generated by
trimming operations which falls or is thrown on sidewalks, curbs, gutters, or streets shall be
removed from the site within a reasonable schedule.
h) Service Call Work - The City of Tustin may request other services performed as Service Call
Work. Work may include but not be limited to the following:
. Raking
. Plant and Shrub Pruning
. Tree Pruning and Tree Removal
. Surface and Storm Drain System Service
. Pavement Pothole and Crack Repairs
. Road and Shoulder Maintenance
. Field Mowing
. Provide, Fill and Place Sand Bags: Erosion Control as needed
2.7
REFUSE COLLECTION AND DISPOSAL
The work consists of performing collection, transportation, and disposal of refuse. The
Caretaker Management Contractor shall perform all refuse services in accordance with City
approval as described in this section. The Caretaker Management Contractor shall collect and
dispose of refuse, and other discarded wastes, resulting from City of Tustin and Caretaker
Management Contractor operations. All work accomplished will conform to the requirements of
all applicable Federal, State and local regulations pertaining to environmental protection and
occupational safety and health, and to the procedures and safety requirements as identified by the
City of Tustin. Collections will be performed on a scheduled basis. The Caretaker Management
Contractor shall be responsible for any permits or fees associated with disposal.
a) Collection - Containers required for Caretaker Management operations shall be strategically
placed. Containers will be maintained clean. The Caretaker Management Contractor shall pick-
MCAS Tustin Property Management Agreement
Exhibit A. Section 2 - Page 8
Revised 6/14/04
up and clean-up all spillage of waste that occurs in the course of collection and disposal,
including any spillage in route to the disposal sites and trash adjacent to containers.
b) Policing - Trash and litter collection and disposal is the pick-up and removal of all lose
material not compatible with a well-kept station. Areas for policing include all non-leased
grounds and paved areas within the property boundaries. The Caretaker Management Contractor
shall provide policing services during regular working hours. Caretaker Management Contractor
using a vehicle configured to minimize damage to grounds shall perform policing. All litter,
trash, dead vegetation, limbs, pine straw, and leaves in gutters shall be collected and disposed of
by the Caretaker Management Contractor in accordance with the "Grass Cutting" paragraph
above.
c) Disposal- In accordance with City requirements material that is not salvaged, reused or
recycled by the Caretaker Management Contractor, shall be taken to a location pursuant to the
City of Tustin refuse franchise agreement for recycling and diversion of waste from a landfill.
2.8
CUSTODIAL SERVICES
The Caretaker Management Contractor shall perform custodial services in any building they are
assigned to occupy by the City and which will be used by the Caretaker Management Contractor
and security contractor in support of this Agreement.
a) Work Control
(1) Scheduled Work. The Caretaker Management Contractor will schedule custodial
services in accordance with the frequencies specified herein and will submit a schedule to the
City of Tustin.
(2) Custodial Service Calls. In addition to the scheduled custodial services, the Caretaker
Management Contractor will provide custodial services as service calls to keep their assigned
areas safe, dry and to prevent staining or deterioration to floor surfaces. Unless specified
otherwise, custodial service calls are classified as emergency calls. Service calls may cover all
types of work including clean-up of water or debris caused by inclement weather, precipitation,
wind, broken or leaking pipes, sinks, toilets, or drinking fountains, mud or water tracked through
buildings, beverage spills, broken glass, excessive trash, and other occurrences requiring
immediate correction. The Caretaker Management Contractor will also respond to requests for
custodial service when areas near doors and in corridors become wet and dirty due to foot traffic
during inclement weather, and will mop the areas to reduce safety hazards and prevent damage
or deterioration to the floor surface.
b) Hazardous Conditions - When hazardous conditions result from operations performed by the
Caretaker Management Contractor, such as mopping and waxing floors, standing signs shall be
provided and placed to call the building occupants' and visitors' attention to the fact the area is
affected by such hazard. Custodial employees shall not place mops, brooms, machines, and
other equipment in traffic lanes or other locations in such manner as to create safety hazards.
Appropriate, net, well-kept signs to indicate "Danger," Hazardous Floor", Walk Left", or "Walk
MCAS Tustin Property Management Agreement
Exhibit A. Section 2 - Page 9
Revised 6/14104
Right" as applicable, will be provided by the Caretaker Management Contractor. Signs shall be
acceptable to the City of Tustin and will be displayed at all times in areas where cleaning
operations in progress necessitate the use of any equipment or supplies, such as buckets, wires,
ladders, water, wax, etc., which may cause a traffic obstruction or personnel hazard. Caretaker
Management Contractor employees will interrupt their work at any time to allow passage of
personnel, equipment, carts, etc.
c) Electrical Safetv - All electrical equipment used for custodial services shall be third-wire
grounded and equipped with properly rated Underwriters Laboratory, Inc. approved 3-conductor
electrical cord, permanently attached to the machine and equipped with proper fittings to be
operated from corridor outlets. Electrical machines shall be unplugged from receptacles to
accommodate Caretaker Management contractor cleaning equipment.
2.9
UTILITY SYSTEM SERVICES
The Caretaker Management Contractor shall perform utility maintenance, operation, repair and
breakdown services on systems owned by the City at the former MCAS Tustin to include
electrical, storm drainage, sewer, water and miscellaneous systems. Fire hydrants are to be
treated as part of the water distribution system. Recurring maintenance inspection services will
identify and report all system deficiencies. The Caretaker Management Contractor will arrest
emergencies. Caretaker Management contractor maintenance is performed on both laid away
and active systems to ensure the safe and efficient operation of all utility systems. Repairs shall
be performed as necessary to keep systems functional and safe in support of City of Tustin, and
Caretaker Management Contractor operations, Department of Navy continuing environmental
remediation activities in areas subject to LIFOC and to other federal government retained areas
(i.e., Army Reserve site) and to sites to be conveyed by the Navy via public sale or public benefit
conveyance. Consistent with Exhibit A, Section I, Paragraph 1.2. Improvements will not be
made or funded under this agreement.
a) Water Distribution Systems - The Caretaker Management contractor is to provide labor and
materials to sample, adjust and maintain the water distribution system (see TE-12). Maintenance
of the water system includes recurring work on the water distribution system.
(I) A water-sampling plan, showing sampling frequency, locations, parameters for analyses
and any other pertinent data, is required for occupied areas. The California Department of
Health Services requires one sample per week for each pressure zone within a distribution
system, as well as a specific number of samples taken in accordance with population served. All
test results will need to be recorded and any test results not meeting state regulations shall be
reported to the City and additional sampling and testing will be required. This effort, as well as
additional water main flushing, will be provided by the Caretaker.
(2) Water supply, to the extent practicable, will be maintained to all occupied buildings,
other buildings as required for fire protection purposes only, and buildings or uses supporting
Navy operations (i.e., remediation activities) and consistent with Exhibit A, Section I, Paragraph
1.2.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 10
Revised 6/14/04
(3) It will be necessary to periodically open fire hydrants or other lines to allow water to run
through underutilized portions of the distribution system serving portions of the former MCAS
Tustin and serving inactive buildings. Otherwise water may sit in the distribution system for so
long that it is no longer adequately chlorinated.
(4) The Caretaker Management Contractor will be responsible for obtaining all water
tests/samples for systems and equipment, and for ensuring potability in occupied areas. The
Caretaker Management Contractor, in the course of work on this Agreement, will make
recommendations that may help the operation of the domestic water supply system operated
pursuant to this Agreement.
(5) Perform required distribution system repairs as service calls and recurring work. Perform
PM on equipment as necessary.
(6) The Caretaker Management Contractor will flush the fire hydrant system once per year,
and maintain as necessary.
(7) Maintain certification testing on existing backflow preventers and cross connection
controls as required by the California Department of Health Services, the County Health
Department, and IRWD. Testing is required on an annual basis by an Orange County certified
backflow tester.
b) Sanitary Sewer System - The sanitary sewer system is described in TE-12. Only one lift
station is operational. Maintenance of the sanitary sewer system includes all mains, laterals, and
the lift station. All lift stations will be monitored monthly for flow, accumulated fluid, and septic
conditions. Annual inspection and hydroflushing of the system may be required including the
two (2) connections to the Irvine Ranch Water District (IRWD) mains.
(I) Perform required collection system repairs, whether operational or in lay-away status, as
service calls and as recurring work.
(2) Service sewage lift stations. Provide labor and material to service the sewage lift station
as necessary.
(3) Records shall be maintained for inspections and work performed.
c) Storm System and Drainage Ditches - Maps of the MCAS Tustin base storm sewer systems
are available in the Technical Library. The Caretaker Management contractor will inspect and
maintain the Base storm water collection system to insure it remains operable over the term of
the Agreement. Storm systems and ditches shall be maintained as required to prevent erosion
and damage to roads, runways, tracks, and structures. Keep ditch banks free of debris, silt, and
mud. Drainage structures such as culverts, inlets, and catch basins should be kept clean and at
full efficiency to prevent flooding damage. Maintenance will include, but not be limited to,
distribution lines, manholes, open culverts, and grills. Perform required collection system repairs
as service calls. Maintenance of jurisdictional wetlands and protected areas is also part of this
Agreement but requires sensitive care pursuant to the EISÆIR (see TE-13).
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 11
Revised 6/14/04
The Navy is the permit holder for the Industrial Storm Water Permit with the state water board
for those portions of the MCAS Tustin site that will be retained by Government. The Caretaker
Management Contractor is responsible for ensuring that all lessees comply with the requirements
of the permit and in some cases may inform the City and/or other lessees that they must have
their own National Pollutant Discharge Elimination System (NPDES) permit.
d) Electrical Distribution Svstem - The Caretaker Management Contractor is responsible to
operate, maintain and repair the electrical distribution and service system as necessary. The
system carries the current load. Refer to TE-12 for a description of the system.
(I) Work will include, but not e limited to, maintenance, normal repairs, and/or breakdown
or outage service on poles, guy wires, overhead lines or cables, cross arms, pole hardware,
transformers, regulators, capacitors, batteries, devices, underground cables, duct lines, manholes,
pot heads, circuit breakers, switch gear, outlets, fixtures, appliances, alarms, surge suppressors;
and hazard, street, flood, security, obstruction, and emergency lighting. For all required
operational electrical systems and devices, the Caretaker Management Contractor will perform
inspections and maintenance in accordance with their PM schedule. Oil leaks will be reported to
the City of Tustin and action will be taken to repair leaks or remove and/or replace equipment or
devices.
(2) The Caretaker Management Contractor will report emergency power outages and
damages due to weather or accidents to the City of Tustin and act to make repairs as directed.
(3) The Caretaker Management Contractor will disconnect and/or reconnect primary or
secondary feeders of the electrical distribution system, overhead or underground fused
disconnect switches, street lighting fixtures, flood lighting systems or fixtures, security lighting
systems and fixtures, devices, and electric service drops to buildings or equipment as necessary.
e) Natural Gas Distribution Svstem - The natural gas distribution system, as outlined in TE A-
12, and all gas heaters have been secured. No routine caretaker maintenance is required at this
time but Caretaker Management Contractor shall respond to any emergency and will assist those
doing work to have information regarding the location of inactive lines...
2.10
FIRE EXTINGUISHING SYSTEM MAINTENANCE AND REPAIR
Fire extinguishing systems have been secured according to layaway requirements.
2.11
PERSONAL PREOPRTY MANAGEMENT SERVICES
The Personal Property Management Service for MCAS Tustin includes the management and
work execution resources necessary to maintain accountability of City of Tustin and federal
government owned personal and plant property. This includes vehicles and heavy equipment.
Property managed under this Agreement may have or may not have been conveyed to the City of
Tustin or other requesting agencies. City of Tustin-owned property transferred to it from the
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 12
Revised 6/14/04
Navy may be used by the Caretaker Management Contractor to support City of Tustin caretaker
operations.. .
a) Furnished ProDertv - A list of property and equipment (GFP/GFE) available to Caretaker
Management Contractor for performing this agreement can be found in TE A-2. Equipment
approved for use in support of this Agreement may not be taken off the installation when done so
in support of this Agreement.
b) Management of Personal Property - The Caretaker Management Contractor will manage
functions related to the control and accountability of City and Navy owned personal and plant
property (this includes personal and plant property furnished to Caretaker Management
Contractor for their use as well as the large volume of other property that will be subsequently
disposed by the City), including storage, security, inventory, issue/receipt and database
management.
c) Personal Property Management Plan - The Caretaker Management Contractor shall monitor
a detailed "Personal Property Management Plan" including detailed information on the personal
property located in buildings within the City service area, addressing storage, security, inventory,
issue/receipt, and database maintenance processes.
d) Interim Use - Personal and plant property identified for Caretaker Management Contractor
use is not authorized for interim use sub-custody. Other personal property remaining on MCAS
Tustin is not for use by the Caretaker Management Contractor. This property may be issued to
lessees for interim use as approved, in writing, by the City of Tustin or sold by the City.
Property not yet conveyed or sold by the City will remain on the Caretaker Management
Contractor's Personal Property inventory and is to be retained on the installation.
e) Inventory - The City of Tustin will continue to use the existing Personal Property inventory.
Property remaining in ownership by City or Navy will be protected. Any apparent loss or theft is
to be reported to the City of Tustin immediately. f) Reports and Schedules - When applicable,
the Caretaker Management Contractor shall provide reports such as: Property damage/loss
reports; Record of lost/found items; and Missing, Lost, Stolen, Recovered (MLSR) Reports.
2.12
SECURITY SERVICES
The City of Tustin will contract for separate security service as deemed necessary to protect the
Caretaker footprint areas. Caretaker Management Contractor will only be responsible for
oversight of the contract and acting on City of Tustin's behalf for monitoring this subcontract.
MCAS Tustin Property Management Agreement
Exhibit A, Section 2 - Page 13
Revised 6/14/04
Technical Exhibit (TE)-l
Service Area Exhibit 1.1
Service Area Exhibit 1.2 - Common Areas
Exhibit 1.1
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MCAS TUSTIN
Vehicle and Equipment List
City Owned (Aplil28, 2004)
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Technical Exhibit (TE)-2
Page 1
Technical Exhibit (TE)-3
TECHNICAL EXHIBIT (TE)-3
PROJECTED WORKLOAD
SUMMARY: The City, with this Technical Exhibit, is provided a guideline for the Caretaker
Management Contractor's planning purposes since the City does not presume to know all of the
issues that might arise in association with the scope of work anticipated with Exhibit A and the
Consultant Services Contract. Workload projections shown below are based on historical data
provided by the Department of the Navy and the Navy's caretaker experience, and are provided
to assist the City's Caretaker Management Contractor developing their own technical execution
plan and cooperatively developing a budgetary estimate with the City for services.
SERVICE CALLS: Service calls may be petformed for the accomplishment of any work
tasking required by this Agreement. A concerted effort has been made to diminish or consolidate
maintenance work requirements. All heating, air conditioning and utility systems have been
secured in buildings of all levels of layaway. All elevators have been secured and tagged out.
Housing has been secured. The majority of service call work is expected to be patching or
repairing roofs, doors, windows, and fencing. The intent is to maintain the facilities as weather
tight and secure as is reasonable. As identified in Appendix I, Section 2,2.2c, service calls
exceeding $2,500 (labor and material) require advance approval of the CSO, but are to be
considered and included in the Caretakers estimates.
PROJECTED WORKLOAD: Projected workload includes, but not limited to the
following:
Line Item 1.0 -Facilities management, Administration & General Requirements
(Performed as needed except where noted or detailed in this contract)
0 Project management of total work effort
0 Monthly meeting at Tustin Legacy (former MCAS-Tustin).
0 Weekly meetings and management of contract.
0 E-mail and telephone communication.
0 Written correspondence.
0 Equipment ownership and mainlenance management.
0 Inspection of base, QA & QC management of contracted items.
0 Contract negotialion.
0 Contract cost tracking.
0 Management of employees.
0 Response to requests from City of Tustin.
0 Response to requests from Developers, Environmental Engineers and others.
¡¡ Administrative Support.
0 Database expense entries. material & labor.
0 Process accounts payable.
0 Monthly meeting minutes
0 Timesheet tracking
0 Records & filing
Technical Exhibit (TE)-3 - Page I
Revised 6-14-04
a
Office supply procurement
0
Service Call Reception-.
a OCR order processing
a Water test reports to City of Tustin
a Correspondence (including e-mail)
0 Meeting schedules
0 Service desk 8 hours/day 5 days/week
a Emergency Service Call reception/after hours and weekends
0
City workorder processing
a Initiation/coordinating
a Tracking
a Closing
a Reporting
0
City digging permit processing.
a Coordinating
a Tracking
a Closing
a Reporting
0
Technical Publications Library
a Caretaker and City use of maps and as-built drawings
a Reproduction of drawings and facility data
a Coordination of caretaker map check-out & check-in
a Proper storage of prints
a Print cataloging
a Photograph copying to CD's for storage
a Quarterly Summary/ Photo Report with Consiruction Progress
0
Administer Quality Conirol
a Employee Oversight and Coordination
a Training/Orientation of New Employees
0
Administer Environmental Operations Required of Consultant Under Agreement
a Emergency Spill Response
a Non-Interference with Government Operations
Line Item 2.0 - Facility Maintenance & Inspection
0
Facility inspection requirements
0 Inspect buildings idenlified in TE-4 as "Reuse and Interim Reuse" on a monthly basis and
after periodic storms to ensure continued protection. Identify and implement required
maintenance actions plans to preserve and protect these buildings.
0 Inspect buildings identified in TE-4 as "Demo" on an semi-annual basis to ensure
buildings are secure.
0 Inspect all other facilities, roads and above ground facilities semi-annually and maintain
or secure as required.
Line Item 3,0 - Grounds Maintenance
0
Grounds maintenance & related lasks.
a Plan and schedule work, check results & adjust schedule
a Operate equipment .
Once every week from I July to 31 Jan 31 cuttings
Technical Exhibit (TE)-3 - Page 2
Revised 6-14-04
0
0
0
0
0
0
0
0
0
0
Monthly from I Jan to 31 March 4 cuttings
Once every week from I April to 31 June 13 cuttings
String trimmer work around obstacles & blower operation
Drive-by inspections of grounds and grounds related facilities
Grounds maintenance & related tasks.
Mowing (tractor with IS' wide or 6' wide mower)
Operate equipment for mowing of weeds
String trimmer work around obstacles & blower operation
Drive-by inspections of grounds and grounds related facilities
Operate pickup trucks (2), stake bed truck (I), other City owned trucks
Performs environmental control & compliance with regulations
Street cleaning (if required) is by blower operation
0
Coordinate janitorial, policing services & additional grounds work.
0 Assign policing of perimeter fence
0 Transport workers
0 Coordinate with security
0 Pick up trash bags & put in dumpster
0 Monitor grounds work, weed wac king, sidewalk cleanup. etc.
0 Provide truck. tools & power equipment
0
Equipment maintenance & repair.
0 Scheduling
0 Operator maintenance, cleaning. minor repairs & blade sharpening
0 Outsourcing & coordination
0 Preventalive maintenance, fueling & fuel procurement
0 Parts purchase, parts pickup & delivery
0 Pickup trucks (2), stake bed truck (I), other City owned trucks
0
Emergency Service Call Response, communications & safety.
0 Receive request by cell phone, e-mail or fax, meet with requestor
0 Initiate workorder & request number, perform work, track & record hours
0 Perform environmental control, safety meetings & compliance with regulations
0 Conduct informal safety meetings, key control & locking of buildings
0 Photograph projects & process to City of Tustin
0 Coordinate with Navy environmental cleanup contractors
0
Workorders, City of Tustin.
0 Obtain approval from City
0 Initiate & request workorder number
0 Obtain materials
0 Track & record hours
0 Perform work
0 Complete reporting requirements
0
Reporting.
0 Apprise Assistant Project Manager & City of daily status
0 Daily time sheets
0 Weekly schedule
0 Material expenses
0 Copies of delivery tickets
0 Workorder status & completion reports
Respond to requests.
0 Service calls. on-site Supervisor
0 City representatives
0 Project Manager
0 Attend meetings
0 Custodial policing
0 Coordinate activities on-site
0
0
Provide engineering support.
0 Technical information for employees & City
0 Project scope of work & design involvement
Technical Exhibit (TE)-3 - Page 3
Revised 6-14-04
0
Update fire hydranl flushing list upon parcellransfer, Developer parcel work alignments
& building list revisions
Coordination with Navy cleanup aclivities
Update Spill Conlingency & Hazardous Materials Response Plan.
0
0
0
Write and administer conlracts for vendors and subconlractors.
0 Water testing contracl
0 Annual backflow testing, repairs & certification
0 Custodial, policing & temporary grounds labor
0 Special refuse collection
0 Welding & other one-time procurement actions
0 Ulililies repairs
0
Perform estimaling & analysis tasks.
0 Contract Quality Conlrol analysis
0 Conlractcost conlrol & review of monthly invoices to the City of Tustin
0 Grounds equipment performance & operational costs
0 Equipment maintenance forecasting & equipment deprecialion
0 Potenlial moving costs
0 Tustin Base conlract cost monitoring & forecasling
0
Safety.
0
0
Attend informal safety meetings
Cleaning of work area
Line Item 4.0 - Utilities Systems Service
0
Annual Water system flushing & power switching as needed.
0 Open & close water system valves
0 Maintenance worker assistance
0 Schedule fire hydrant flushing
0 Open & close fire hydrants
0 Turn power off and on
Annual backflow testing and certificalion.
0 Obtain IRWD (blank) certification reports from City
0 Schedule certifier
0 Supervisor to accompany certifier
0 Certifier to fax report to IRWD
0 Certifier to mail original report to consultant
0 Consultant to fax copy of report to City
0
IJ Utilities assistance.
0 Assist with water valve turning
0 Assist with fire hydrant flushing
0 Assist with repairs of water leaks
0 Open & close water system valves.
0 Inspect all sewer lift stalions, and eleclrical substations 1 and 2, monthly and maintain as
required.
0 Inspect all other accessible above ground facilities semi-annually to ensure that facilities
are secured.
0
Weekly utility meter reading.
0 Read utility meters
0 Utility meter reading database maintenance
0 Utility usage analysis based on meter readings
0 Ulility file storage
0
Management of City ulilities to include:
0 Analyze ulililies usage & billing (eleclrical & water)
0 Update ulility system status. accounts, meters, sewer & seplic tank usage
0 Analysis of water testing lab reports
Technical Exhibit (TE)-3 - Page 4
Revised 6-14-04
a
a
Utilities repairs, inventory & distribution (electrical & water)
Assist the City of Tustin in transferring utilities
Line Item 5.0 - Personal Property
IJ
List of personal property
a Maintain existing list of personal property inventory
a Provide copies of inventory items upon request
Line Item 6.0 - Drainage Channel Maintenance
IJ
Maintenance of drainage systems.
a CuttingIMowing
a Periodic drive-by inspections during storms
Line Item 7.0 - Street and Road Maintenance
IJ
Periodic informal drive-by inspections of streets and roads.
a Inspect annually
a Record safety hazards and potholes
a Make repairs as needed (under $2,500) or approved by the City
Line Item 8.0 -Security
IJ Emergency Service Call response (City property).
a Repair/re-secure perimeter fence/gates as needed
a Board up broken windows on City buildings
a Re-lock doors/gates within Cily property.
Technical Exhibit (TE)-3 - Page 5
Revised 6-14-04
Technical Exhibit (TE)-4
Technical Exhibit (TE) - 4
TECHNICAL EXHIBIT TE-4
MCAS TUSTIN BUILDING GUIDE
Lovell = Interim Reuse/Reus.
Lovelll = Demolition
BLDG PARCEL PROPOSED/Actual
NO. NUMBER PROPOSED USE DISPOSITION DISP,OSmON
93 22 CommunIty Park CRv ofTuslin Interim Reuse
128 22 Common' Park CR ofTustin Domo
131 22 Commun Park CR ofTustln Demo
142 22 Commun' Park CR of Tustin Demo
143 22 Communi Park C' ofTustin Demo
144 22 Commun" Park C' of Tustin Demo
145 22 Communit Park C" of Tustin Demo
146 22 Commun Park C ofTustin Demo
148 22 Communitv Park Citv of Tustin Demo
150 22 Commun Park C" ofTustin Demo
162 22 Communi Park tit ofTustln Demo
163 22 Commun" Park CJ! afTustin Demo
164 22 communitv Park CitvofTustin Demo
202 22 Commun" Park C' of Tustin Demo
208 22 Communitv Park C" of Tustin Demo
216 22 Cammon Park Citv of Tustin Demo
221 22 Commun" Park C" afTustln Demo
256 22 Commun Park Clt afTustin Oemo
575 22 Commun"v Park C" ofTustin Demo
C-3 22 Commun' Park Citv of Tustin Damo
0-4 22 Cammon' Park C"v of Tustin Reuse
547 1990 19 Da Care C" ofTustln Reuse
172 1 Rod Hili S,te C"vafTustin Demo
213 1 Red Hill Sile CR of Tustin Demo
218 1 Red Hill SRe C" ofTustin Demo
278 1984 1 Red Hill SRe CR ofTustin Domo
279 1 Red Hili SRe C afTustin Demo
538 1 Red Hill Site CitvafTustin Demo
549 1989 1 Red Hill Site tIt ofTustln Demo
563 1965 VOUII 1 Red Hili SRe CII ofTustln Demo
77 9 Fla Ie ri ht-a.wa 1 Ri ht-af-Wa at afTustin Domo
545 1989 91 ISentry Booth 40 Riaht-ol-Wav Citv of Tustin use
Vacan1 Various rl ht-a-wa areas 40 Ri ht-af-Wa C"v ofTustin
29 1943 298.188 Han r 16 Master Develo er Site SheaIContex
39 Wind Direction Indicator 28 Master Dovolo er Site ShealContax Damo
149 1963 517 Vahlcle Graase Rack 16 Mastor Deval er Site ShoalContox Damo
174 1967 1.240 Woldin Sh 16 Mostor Davalo or SRe ShealCentox Demo
175 1967 384 Pans Stora 16 Master Developer SRe ShealContex Demo
176 1967 9.760 OfficeJClassraom 4 Master Devol rSite ShoalCentex Domo
180 1967 1.050 LIne Maintenance Shack 14 Master Devalopor SRe Demo
181 1967 1.400 Llno Maintenance Shack 14 Masler Dovolooar SRe Demo
186 1970 10.765 28 Mastor Devel erSRe Demo
187 1970 1.200 16 Master Devel erSRe Demo
195 1970 6 Mestor Davolo rSlto Demo
196 1970 8 Master Devoloper Site Demo
197 1970 8 Mastor Devolooer Site Demo
198 1970 8 Master Devel rSRe Domo
204 1982 16 Master Develo er SRe Demo
212 1972 7 Mastor Develo rSrte Demo
219 1976 7 Master Dovolo er Srte Demo
229 1960 14 Master Devol erSlte Demo
233 1966 16 Master Develooer Site ShaalCentex Demo
237 1967 4 Master Develo r Srte ShoalCentox Domo
243 16 Master Devola er Site ShealCentox Demo
244 1981 14 Master Develo or Site ShealCentex Demo
2S5 1984 6 Master Develo rSRe ShealCentex Domo
265 1984 16 Master Develo rSRe ShaalCentex Domo
266 1984 16 Master Develo er Srte ShoalContox Demo
507 1985 16 Master Develo rSlte entex Demo
514 1986 16 Master Develo rSlte tex Domo
515 1986 16 Mastor Develo er Site S tex Demo
525 1988 5 Master Develooer Srte ShealCentox Demo
527 1986 4 Master Develo er SRe ShealCentex Domo
Tochnic:aJ Exhibit (TE)-4
Page 1 of3
TECHNICAL. EXHIBIT TE-4
MCAS TUSTIN BUILDING GUIDE
Level I . Interim Ra_a....
Level II = Demol~ian
BL.DG YEAR AREA PARCEL. PROPOSED/Actual
NO. BUILT' (SF" PREVIOUS USE NUMBER PRO DISPDSI110N DISPOSITION
528 1988 4.935 Office (admin buiidln ) 7 Moster Shoe/Cente, Demo
529 1988 15.000 Warehouse (su I buiidin 7 Mmer Shoe/Cente' Demo
S3O 1988 5.029 Induslrisl eam/maint buildln 7 Mmer ala , Shoe/Conte, Demo
531 1988 800 Woother Annox 4 Mostar Develo er S~e Shea/Centox Demo
532 1988 192 Generotor Buildin 4 Master Devela or Silo Shea/Centax Domo
534 1988 Crosh Crow Bum PO 16 Master Devolo er Sile Shee/Cente' Demo
535 1988 8.496 Ajrcraft Washrack 5 Master Devolo er Sile Shea/Conte, Domo
536 1988 672 Woshrock Utllil Bulldln 5 Moster Dovolooor Sile Shoe/Cente, Demo
540 1989 5.000 GI Storo Tank 28 Moster Dovalo er S~e Shee/Conto' Domo
541 1989 28 Master Devel er S~e Shea/Centex Demo
542 1989 28 Mmer Davelo e' Site Shea/Centex Demo
543 1989 7.065 Acft Rinso Facll 14 Mostor Develo er Site S onte, Demo
551 1984 1,000 Washrock Buildin 14 Moster Daveto e, Site te, Demo
552 1973 162 ITranslormer Pod 8 Moster Deveto er Sile tex Demo
562 1990 2.363 Warehouse 16 Moster Deveioper Sile Demo
566 1988 1.760 ILube Rack 7 Master Developer Sile Demo
567 1990 2.400 Hazardous Weste Storaoo Pad 28 Maate, Develo r Site Demo
569 1992 700 FPN-ö3 PAR SOe 16 Master Devoloool Sile Domo
570 1991 144 Hazardous Woste Storooe #1; 16SY 7 Mastor Deval ,Sile Demo
571 1991 81 Hazardous Waste Store e #2; 9SY 4 Mastor Davolo rSite Domo
572 1991 153 Hazardous Wosto Staro e #3; 17SY 4 Master Devoloper Site Domo
583 1991 198 Hazardous Wasta Stare e #14; 22SY 14 Mastor Develo r Site Demo
584 1991 153 ¡Hazardous Woste StoroDe #15: 17SY 16 Moster Developer Sile Demo
587 1991 153 Hazardous Woste Stora e #18; 17SY 16 Moster Developer Sile Demo
588 1991 81 Hazardous Wosle Stara e #19; 9SY 16 Master Dovelo ,Sile Domo
589 1991 153 Hazardous Wasto Stora e #20; 17SY 16 Moster Dovolooer Sile Domo
590 1991 99 Hazardous Wosto Storaoe #21; l1SY 27 Master DavoJo 0' Sile Domo
592 1992 180 Generator Ped 16 Master Daveto rSile Domo
596 1992 200 Hazardous/Flam Mati Locke' 27 Moster Davelo rSIIo Demo
596 1992 200 I Locke, 14 Mmer Davelo ,Slto Demo
600 1992 400 Locker 7 Mme, Davelo ,Site Demo
601 1992 100 lam Mall Locker 4 Maste' Developer Site Demo
604 1984 ANlGMQ-13 Transmmer 16 Master Daveloper Site Demo
60s 1984 ANlGMQ.13 Receiver 26 Moste, Dovelo rSlte Demo
606 1992 I Retledor 27 Moster Deve r Sile Demo
607 1984 18 Moster Develo r Site Demo
608 1984 Transmmer 16 Moste, Dovolo 0' S~e Damo
609 1984 AN/GMQ-10 Receiver 16 Moster Davelope, Sile Demo
610 1965 Genorator Weshrack 7 Moster Devel er Sile Demo
611 1985 225 Hazardous Matehal Storaoe 7 Mastor Develo r Sile Demo
6166 Sewa e Pum Station #1 Hs . 29 Moste, Davelo ,Sile Damo
23A 1942 1.370 Bunker 28 Moster Develo er Site Demo
23B 1942 1.370 Bunker 28 Moste, Develooer Site Demo
23C 1942 1.370 Bunker 29 Moster Deveto or Sile Demo
23D 1942 1,270 Bunkor 29 Master Doveto er Site Damo
23E 1942 206 IBunkor 30 Mostor Develo er SRe Damo
23F 1942 2.520 Bunkor 29 Moster Dovalo rSile Demo
29A 1943 941 StOfO e 16 Moster Develo or Sile Demo
3OO0T 1992 10,BOO Frest AdminiClossroom 16 Mosler Dovolo or Sile Demo
4OA 233 Haz. Stora e 16 Moster Davolo er Sile Demo
40B 1942 233 Stcro 0 16 Mester Daveto er Sile Demo
182 1967 1.050 Une Maintonance Snack 12 Retail Solicitation Damo
205 1967 Sawa 0 Pum Slation 12 Relail Solicitation Demo
220 1977 675 Enoino Test Coli Administration 12 Rolail Solicitation Demo
231 1968 4.022 En ino Teot Coli Pad 12 Retail Solicitation Demo
241 117 Transformer Pad 12 RoIajlSoIicftatlon Domo
250 1964 66.976 se 12 Retail SoIicftallon Demo
267 1964 150 11 Retail Solicitation Demo
269 1964 270 12 Relail Solicitation Demo
273 1987 2,974 12 Retail Solicitation Demo
508 1985 684 10 Retail Solicitation Demo
517 1985 900 10 Retail Solicitation Demo
520 1987 63.269 10 Rotoil Solicitation Demo
Tochnicoi Exhibit (TE)-4
Page2of3
TECHNICAL EXHIBIT TE-4
MCAS TUSTIN BUILDING GUIDE
L.evel I =lnItI,lmReuMlReuoe
L.evelll = Demolliion
BlDG YEAR AREA PAFiCËÏ. PROPOSECIAcluol
NO. BUilT" (S"'" PREVIOUS USE NUMBER PROPOSED USE DlsposmON DISPOSITION
537 1987 35.717 I Industrial en ImointSllO 12 Rotan Saícitatian VestarS~e Demo
544 1989 2.005 I Restroom Focnltv 12 Rolon SOlicitation Vestar S~o Demo
548 1989 1.755 ElectriceVStaraoo Room 12 -ii VestarS~o Demo
555 1990 4.025 Mechanical Bundin 12 Rotan Voster S~o Demo
556 1990 3.840 Hazardous/Flam Storaoo 11 Retail Vestar Sito Demo
558 1990 Fuel Island 12 Retail VestarSJto Demo
558 1990 468 Loadln Ram 12 Retan Veslar Site Domo
580 1990 1.089 Vehicle Washrack 12 Retan SOlicitation Vestar Site Domo
585 1989 41,472 Tactical Ven Pod Comolex 12 Retail SOlicitation Vestar S~e Domo
568 1990 19.880 Offices 12 Retail Solicitation Vestar S~o Intarim Reuse
581 1991 198 Hazardous Waste Storaoe #12: 22SY 10 Retail Solicitation Vestar S~e Demo
582 1991 99 Hazardous Wasto Stora 0 #13: 11SY 12 Rotail Solicitation Vestar S~e Demo
585 1991 99 Hazardous Waslo Storooe #18: "SY 12 Retail SOlicitation Vestar Site Demo
586 1991 153 Hazardous Waste Stora 0 #17; 17SY 12 Retal~ Vestar S~e Domo
591 1991 398 H~. Storaoe #22: 44SY 12 Retail Vostar S~e Domo
593 1990 Sewer n 12 Aetail VestarSite Demo
595 1991 Sower L 11 Retail Solicitation Vestar Site Interim Aeuse
597 1992 100 HazerdouslFlam Mell Lacker 12 Retail SOUcllation Vestar Site Domo
599 1992 100 HazardouslFlam Metl Locker 10 Retail Soiic~aliOn Vestar Silo Domo
8189 Sewaoe Pumo Station #2 11 Retail Solicitation Vestar Site Demo
Notes: 'Year built and square feet II readiany available without soarching as-built drawings.
Tochnical Exhibit (TE)-4
Page 3 of 3
Technical Exhibit (TE) - 5
TECHNICAL EXHIBIT(TE)-5
PUBLICA nONS. REFERENCES. AND TECHNICAL DOCUMENTS
Publications, references, and technical documents listed here are used in determining standards
to which the Caretaker will be held accountable when performing work under this Agreement.
PUBLICATION SOURCES:
ASME Publications are available from American Society of Mechanical Engineers, 345 East 47th
Street, New York, NY 10017
Militarv and Federal Suecifications. Militarv Handbooks. NA VFAC Oneration and Maintenance
(MO) Manuals. and OPNA V Instructions are available from DODSSP, Subscription
Services Desk, 700 Robbins Avenue, Building 4D, Philadelphia, PA 19111-5094.
Govemment activities must use the MILSTRIP ordering system using stock numbers
obtained from NA VSUP Publication 2002.
NFP A 58. Storage and Handling of LiQuefied Petroleum Gases; available from the National Fire
Protection Association, Batterymarch Park, Quincy, MA 02269.
41 CFR SubPart 101-47.4. Management of Excess and Surplus real Propertv, available from the
General Services Admiuistration, Washington, DC.
EM 385-1-1. Safetv and Health ReQuirements, U.S. Naval Publications and Forms Center, 5801
Tabor Avenue, Philadelphia,PA 19120.
29 CFR 1910, Occupational Safetv and Health Standards (General Industry), u.S. Department of
Labor, OSHA Publications, 200 Constitution Avenue, N.W., Room S-1212, Washington,
D.c. 20212. Telephone (202) 523-6138. Also available from OSHA Regional and Area
Offices and from the Superintendent of Documents.
REFERENCES:
. 29 CPR 1910, Occupational Safety and Health Standards (General Industry)
. ASHRAE Hand Books
. ASME Boiler and Pressure Vessel Codes: Vols. I, IV, VI, VII, and vrn Div. I & IT
. ASTM C920- 79, Elastomeric Joint Sealants
. Clean Air Act Amendment of 1990
. DOD REG 5200.2-R, DOD Personnel Security Program Regulation
. DODINST 4150.7, Subj: DOD Pest Management Program
. Fed. Spec TT -S-001543, Silicon Rubber caulking compound
. Federal Solid Waste Disposal Act, PX 89-272, as amended by PL 94-580
Technical Exhibit(TE)-5 - Page I
. MIL-HDBK-1l30, Inactivation, Caretaker Maintenance, Reactivation, and Closure of
Shore Facilities
. MIL-L-2l260 Lubricating Oil, Internal Combustion Engine, Preservative and Break-In
. NA VFAC MOlOO.l, Natural Resources Land Management
. NA VFAC MO-I02, Maintenance and Repair of Surfaced Areas
. NA VFAC MO-1O2.1, Asphalt Surfaced Roads and Parking Lots
. NA VFAC MO-1O2.5, Asphalt Crack Repair
. NA VFAC MO-1O2.7, Concrete Pavement Repair
. NA VFAC MO-327, Facility Support Contract Quality Management Manual
. NA VFAC MO-913, Historic Structures Preservation Manual
. NA VFAC MO-114, Building Maintenance - Plumbing, Heating, and Ventilation
. NA VFAC MO-lI5, Building Maintenance - Air Conditioning and Refrigeration
. NEESA 20.2-028B, PCB Program Management Guide
OPNA V 5090.1 Environmental Protection and Natural Resources
. OPNA VIST 5090.1A, Environmental and Natural Resources Program Manual
. OPNA VINST 5530.14, Physical Security and Loss Prevention Manual
. OPNA VINST 6250AA, Pest Management Programs
. Resource Conservation and Recovery Act of 1976 and 91-512
. Resource Recovery Act of 1970
SECNA VINST 5500.4E, Reporting of Missing, Lost, Stolen or Recovered (MLSR)
Government Property
Solid Waste Handling Permit
. U.S. Army Corps of Engineers Technical Digest No. 84-1, March 1984, Pothole Repair
Guide
mcas\agrccmeo~ltecb exb-5.doc
Technical Exhibit(TE)-5 - Page 2
Technical Exhibit (TE) - 6
(N ot a part of Contract)
Technical Exhibit (TE)- 7
Technical Exhibit (TE)- 7
Quality Control Plan (QCP)
1.0
Plan Purpose
The purpose of the QCP is to assure that a1l services, equipment, workmanship,
fabrication, construction, operations, and related materials comply with the Agreement
documents, trade standards, environment and safety.
Quality Control personnel will take such steps as may be necessary to ensure that each
service, item of material or equipment, and the insta1lation thereof meets with contractual
requirements. The QCP does not exclude field inspections by the City of Tustin.
requirements within the LRA's jurisdiction and makes the LRA responsible for any
noncompliance of work or materials. The plan covers work accomplished by the LRA
and work accomplished by subcontractors.
This QC plan has been prepared in accordance with acceptable Navy standards and
guidelines. (Ref.: FAR 52.246-4 "Inspection of Services - Fixed Price". Standards for
quality are established by SOPs, federal, state, and local regulations and codes.)
This plan may be updated by modifications at various times during the term of the
Agreement. Such modification will be submitted in writing to the City of Tustin and
adopted subject to approval.
2.0
Quality Control Personnel
Quality Control Manager: The QCM is Mr. Henry Rhee. As overall representative for
ACEPEX, Mr. Rhee assumes responsibility for all QC management functions.
3.0
Outside Support
At the time of publication, ACEPEX has not specifically identified outside organizations
that would be utilized to support the QC program. Where regulations require
independent verification or fu1l time inspections, ACEPEX may also utilize outside
resources to satisfy such a requirement.
4.0
Responsibilities and Authorities
Responsibilities and authorities of project personnel involved in the quality control
function are described in the paragraphs that follow.
4.1
Project Manager (QCM)
Below are the main responsibilities of the QCM:
4.2
Ultimately responsible for all contractual conformance and requirements, which
include the quality of services provided on the project.
Delegates a proportionate share of responsibility to staff, sub-consultants and
lower-tiered sub-contractors within the functional area. Functional authority and
responsibility for QC is assigned to the QCM. Emphasis on management
participation in the QCP is based on the recognition that direct management
involvement is a strong motivator and the best assurance of success. To establish
this responsibility on the project management team, the QCM:
.
Ensures adherence to QC policies
.
Maintains awareness of contract performance
.
Establishes and heads employee quality indoctrination and awareness
programs
.
Reviews performance summaries to identify adverse trends
.
Reviews the status and adequacy of the QC Program
Quality Control Manager (QCM)
The QCM is the manager of this contract QC Program. He is responsible for the
implementation of the QC program and ensuring that all QC contractual
requirements are fulfilled. He provides direction pertaining to all QC activities.
The QCM's responsibilities span the entire process from the initiation of a work
item to warranty execution. The responsibilities and authority include any
inspections; professional services or other measures, which he feels, are necessary
to ensure proper QC.
The QCM has the authority to stop work and demand corrective actions.
Corrective actions may include the demolition of completed work or the changing
of subcontractors. Work stoppage may be necessary for either quality or safety
reasons, or the subcontractor's inability to progress in a timely manner.
The QCM is the official ACEPEX spokesperson on all QC matters and has the
authority to act on the behalf of ACEPEX.
The QCM's primary responsibilities include:
.
Develop the QCP and direct and coordinate QC activities
.
Initiate and/or distribute Corrective Action Reports (CARs), Customer
Complaints (CCs) and other indications of poor or incomplete work
.
Oversight of any submittal processes
Technical Exhibit (TE)-7
Page 1
4.3
.
Establish and implement corrective action procedures
.
Investigate CCs
.
Conduct monthly QC meetings
.
Maintains QC files
.
Prepare and submit QC reports to Caretaker
Quality Control Inspectors (QCls)
Quality Control Inspectors are the QCM and anyon-site Supervisor assigned by
ACEPEX to the site primarily concerned with performing quality checks on the
work performed by technicians and/or sub-contractors. These responsibilities
include:
.
QC service call and Indefinite Quantity work
.
QC subcontractor operations
.
QC of pre-existing subcontractor sork
.
Investigation of CCs
.
Preparation of QC reports
.
Inspection of work documentation, including as-builts, personnel, material
used, etc.
.
Ensures accurate and complete work at a level of quality consistent with the
contract requirements
.
Ensures operating services are in compliance with contract requirements
5.0
Coordination and Mutual Understanding Meeting
The QCM and anyon-site Supervisor assigned to the site by ACEPEX will, as soon as
practicable after execution of the Agreement and before start of work, meet with the
City's representative to discuss our Quality Control Program (QCP). During the meeting,
a mutual understanding of the system details will be developed, including the forms for
recording the QC operations, control activities, testing, administration of the system for
both on-site and off-site, and the interrelationship of the IRA and its management control
and inspections. We recognize and support the requirement to attend subsequent
conferences to reconfirm understandings or resolve any misunderstandings.
Technical Exhibit (TE)-7
Page 2
6.0
Surveillance Techniques and Inspections
The QCM / Inspector will utilize SOPs and checklists designed to ensure compliance
with all Agreement performance requirements. Checks will be accomplished on both a
scheduled and unscheduled basis. A system of either 100% or 10% random sampling
will be applied, based on the nature of the items or areas to be inspected. Checklists will
be designed to detect faults in procedures, paperwork, utilization of tools/test equipment,
and to otherwise focus on all principal potential areas of nonconformance.
6.01
Inspections
6.0.1.1
The QCM or on-site supervisor shall inspect 100% all Indefinite
Quantity (IQ) work.
6.0.1.2
The QCM or on-site supervisor shall inspect 100% all Preventative
Maintenance (PM) work.
6.0.1.3
The QCM or on-site supervisor shall inspect 10% of all Service
Calls.
6.0.1.4 ACEPEX will utilize various tools to assist in standardizing
inspections and ensuring that inspections are consistent, and that criteria
remain the same from month to month.
6.02 Inspection procedures shall:
.
Identify Deficiencies.
.
Document Deficiencies.
.
Determine Corrective Action.
.
Prevent recurrence of the deficiency
7.0
Standard Operating Procedures (SOPs)
In inspection of on-going service type work, we will rely on a combination of scheduled
and no-notice inspections by the QCM or on-site Supervisor. In conducting inspections,
ACEPEX will use both random sampling and 100% compliance inspections. Although
random sampling will be the usual method, ACEPEX will use the 100% inspection
approach for requirements that occur infrequently, are of a critical nature, or have a
particular City interest.
The results of all inspections as well as corrective action taken will be maintained in the
Site Office and will be available for review at any time.
Technical Exhibit (TE)-7
Page 3
Each SOP will incorporate the job standards of the work being performed and ensure
conformance to the listed specifications in Appendix 1, Sectinol and 2 of the Agreement.
7.01
Checklist are developed as an integral part of the SOPs.
7.02
Checklists will be developed for all major Preventative Maintenance (PM)
functions in sufficient depth to ensure that performance requirements are met.
7.03
Checklists will:
.
Identify specific tasks to be inspected.
.
Indicate frequency of inspection
.
Have simple criteria, i.e. satisfactory or unsatisfactory.
.
Be complete, but concise.
.
Be directly traceable to the specified standards.
8.0
QC of Subcontractors
Ensuring quality work from subcontractors begins with a thorough prescreening of
subcontractor qualifications and past performance. ACEPEX will have developed a
listing of potential contractors and will develop an approved subcontractor base after
discussions with subcontractor applicants and investigation of the subcontractor's
performance. ACEPEX will look for subcontractors based on the following criteria:
. Reputation for quality work
. Timely work completion
. Adequate on-site supervision
. Fair Pricing
.
Accurate record keeping
.
Adequate workforce for the size of the subcontract
.
Proper licenses, insurance, and certifications
The QCM / Inspector will provide the oversight of subcontractor work. All reporting
requirements required by the prime contract will apply equally to subcontractors. The
QCM (Caretaker Manager) will assist subcontractors as necessary in preparing work
documentation and will review all completed reports. These will be forward to the LRA
and City.
Technical Exhibit (TE)-7
Page 4
The QCM / Inspector will have authority to inspect subcontractor services being provided
at any time. The inspection will cover not only the actual work being performed by the
subcontractor but also the quality of sub-contractor oversight being provided. Contract
requirements for materials testing apply equally to subcontractors. The QCM will require
that all QC certifications be signed by subcontractor's designated QC representative as
well as by our QCM / Inspector.
9.0
Quality Control of Subcontractors
The QC Manager will brief each subcontractor on the LRA's QC process and specific
job, QC and Safety requirements. Upon completion, each subconsultant and
subcontractor will understand the evaluation process, their role in the QC effort and the
impact of poor performance. Records of site inspections will be maintained. If daily
inspections reveal that a previously noted deficiency was not corrected by the required
date, the QC Manager or on-site Supervisor will contact the subconsultant or
subcontrator's company representative for explanation and resolution. Resolution may
require the use of alternate sub-consultants or subcontractors.
10.0 Customer Feedback Program
One of the best, if not the best, means of measuring the effectiveness of our support
operations, is through feedback from the Customer (the City). We will aggressively
support a Customer Complaint (CC) program and utilize this valuable tool to enhance our
support program.
Should a City representative be dissatisfied with our service or performance, for any
reason, he/she may submit a Customer evaluation form. All Customer evaluation
inquiries will be responded to by the JHTM. The QCM will provide a written response to
complaints. Customer evaluations provide an excellent means of supplementing our QC
program. They also provide a means to identify areas or procedures, which may need
attention or additional consideration.
Customer evaluations may be initiated for a multitude of reasons: contractors' failure to
perform, customer misunderstanding of requirements or services, customer and
contractor misunderstanding and customer dissatisfaction with contractor personnel or
procedure. The QCM will actively solicit Customer feedback at the site to ensure that
our priorities are aligned with the City's priorities.
An active CC file will be maintained which indicates each complaint and our corrective
action taken. This file will be available for the City's review and use upon request.
11.0 Submittal Review and Approval
Where a submittal process is required, the QCM or on-site supervisor will be responsible
for reviewing and certifying that submittals are in compliance with the Agreement. The
approving authority on submittals is the QC Manager unless otherwise specified for the
specific submittal.
Technical Exhibit (TE)-7
Page 5
12.0 Variations in the Work
Variations from Agreement requirements require City approval prior to execution and
will be considered where advantageous to the LRA. When proposing a variation,
ACEPEX will submit a written request to the City representative, with documentation of
the nature and features of the variation and why the variation is desirable and beneficial
to ACEPEX. If lower cost is a benefit, we will include an estimate of the cost saving.
Variations will be identified separately and include the documentation for the proposed
variation along with any submittal required for the item.
13.0 Documentation
ACEPEX will maintain records of QC operations, activities, and tests performed
including the work of suppliers and subcontractors. These records will include factual
evidence that the required activities or tests have been performed.
14.0 Reports
Reports and records are the principal form of objective evidence of quality. They must
be maintained in a manner to provide data required for conducting business. As a
minimum, they will reflect the nature and number of observations together with the
number of type of deficiencies found. They will also indicate the acceptability of the
service or product, and actions taken in relation to the deficiencies.
An accurate and efficient means of documentation is essential in any support operation.
In support of our QC Program, ACEPEX will provide a complete system of reports and
records. Sufficient records will be maintained to allow for complete documentation of
performance activities, and verification of performance. All reports, records, and other
pertinent documentation will be made available for City review or use.
15.0 Sample of Operating Checklists
A sample inspection checklist for operations and maintenance services shall be provided
for approval of the City and use by the Caretaker Property Management Contractor.
16.0 Rework Items
Through the course of inspections, ACEPEX will use a rework list to document
subcontractor and in-house deficiencies. The rework list may be developed during any
one of the scheduled inspections or monthly meetings. Once a deficiency is discovered
by the QCMlInspector or on-site Supervisor, a rework list will be created. Prior to each
inspection or monthly meeting, the project file will be checked for a current rework list.
Rework list items will be added as they are discovered or corrected. Copies of the
deficiency list will be provided our technicians or to the subcontractor so that a mutual
understanding of deficiency items can be achieved.
Technical Exhibit (TE)-7
Page 6
Generally, a satisfactory rating is achieved for a specific job by completing all the items
on the checklist and correcting all the items on the deficiency list. Only when all
checklist and rework list items are completed and our in-house inspection is complete,
will the job be deemed complete.
17.0 Corrective Action Requirements
Corrective actions are an important part of any QC program. Simply to find the problem
is only the beginning of the process. To be considered successful, the process must end
with the deficiency corrected and avoided in the future. We are dedicated to finding and
solving problems through systematic corrective action and follow-up.
Corrective action is required for all noted defects. The action taken must be adequate to
prevent the recurrence of the deficiency. The intent is to correct any deficiency as
quickly as possible.
The use of rework lists and checklists will further enhance our QCM's ability to track
deficiencies and ensure their completion. Once deficiencies are corrected, we will take
any necessary steps to prevent a recurrence and will require our technicians and/or
subcontractors to participate fully in the effort to eliminate and avoid problems.
Corrective action requirements will normally be generated through the following major
sources:
.
Customer evaluations
.
Quality control inspections by the LRA
.
Management observations
.
Customer complaints
17.1
Corrective Action Implementation
The QCM or on-site supervisor will have the authority to stop work. Work will
be stopped when the work or material does not comply with contractual
requirements or the construction specifications.
If necessary, completed work not in accordance with the specifications will be
removed and redone correctly. If necessary, another subcontractor will be utilized
to complete the work.
Every effort will be made to complete non-conforming work within the time
originally negotiated. Correction of non-conforming work will be a high priority
issue as it may have a direct impact on the overall completion date.
Technical Exhibit (TE)-7
Page 7
17.2
Corrective Actions Reports and Records
Reports and records are the principal form of objective evidence of quality. They
must be maintained in a manner to provide data required for conducting business.
As a minimum, they will reflect the nature and number of observations together
with the number of type of deficiencies found. They will also indicate the
acceptability of the service or product, and actions taken in relation to the
deficiencies detected.
An accurate and efficient means of documentation is essential in any support
operation. In support of our QC Program, ACEPEX provides a complete system
of reports and records. Sufficient records will be maintained to allow for
complete documentation of performance activities, and verification of
performance. All reports, records, and other pertinent documentation are
available for City use upon request.
The QCM and on-site Supervisor will maintain records documenting quality.
These reports and records will be used to:
.
Analyze work procedures and operations to ensure efficient performance of
duties.
.
Analyze trends so as to identify problem areas or possible performance
problems.
.
Analyze and control response times.
.
Verify improvements, corrections, procedural changes and effectiveness of
support.
.
Control cost and materials.
Technical Exhibit (TE)-7
Page 8
SAMPLE FORMS TO BE CONSIDERED FOR QC WORK REPORTS
Preventative Maintenance Actions
Service Calls
Indefinite Quantity Actions
Sub-consultant or subcontractor Daily Report
LOGS:
Request for I.Q. work
Submittal log
Service Calls - Data Base
Pest Control
SPECIFICA TION/P.M. CHECKLISTS
Electrical Distribution
Water Distribution
Water Sampling Results
Sewer Collection Systems Electrical/Mechanical Plant for Sewer systems including Lift
Stations
Fire Prevention/Fire Hydrants
Emergency Response Procedures
These forms will be developed as the data base is constructed and as their
corresponding functions come on line.
MCAS\Agreements\JHTM 2004Technical Exhibit(TE)-7.doc
Technical Exhibit (TE)-7
Page 9
Technical Exhibit (TE)-8
TECHNICAL ExHrBIT(TE}-8
KEy CONTROL PLAN
Introduction
Exhibit A, Section 1 and 2 requires the establishment of a key contro] system with wbich the
Caretaker Property Management Contractor will maintain and control all keys, combinations and
other devices used to control access to buildings, secured spaces, or restricted areas. Key control
is to be phased-in within 30 days of the execution of the Agre=ent. Unless directed otherwise
by the City, the Management Contractor will prohibit the use of keys by any person other than
the Caretaker Property Management Contractor's employees or subcontractors including
designated City personnel and other City subcontractors. The Caretaker Property Management
ConlraCtor will prohibit the opening oflocked areas to permit entrance of persons other than the
Management Contractor's =ployees or subcontractors engaged in the performance of assigned
work m those areas, or as required to promote reuse of the property. In the event another party
wiD be granted continuing access to facilities, the Caretaker Property Manag=ent Contl"actor
wil1 comply with the specific instruction of the City pertaining to the access rights.
Proposed Location
The building to be assigned to the Caretaker Property Management Contractor for theIr use m
support of the Agreement.
.t\ssumptions
. Closed buildings contain keyed-alike locks on outside doors.
a Vacant buildings will be locked with keyed-alike locks.
. A starting inventory of existing keys is available, but incomplete
. An inventory oikey blanks is available.
. A key cutting machine is available.
. Key storage cabinets are available.
. Key control is a part-time effort.
Process
. Collect and inventory all existing keys.
. Prepare a computerized key and lock inventory to be updated as needed.
. Provide inventory copies to the City.
. Key copies will be made available for checkout using a signed key request and logbook entry
system stating date, time, building number, name, company, phone number and signature.
a Publish and distribute a list of personnel authorized to approve key requests.
. Certain keys may be issued on a long-teTIll basis by memo signed by the receiving person,
copy to City.
. Key Control wil1 be assigned to a designated person in writing as a collateral duty.
. The person with Key Control responsibility will fonow up to retrieve keys that are not
returned within a reasonable time. Discrepancies will be noted and reported.
TecbricaJ Exhibit(TE)-8
Page 0
. As buildings are leased, keys will be turned over to the leasing activity, and the key log will
reflect the transfer. Leased buildings will be removed ITom the Key Control Plan.
Tdmi:al Exhibit(TE)-8
Fago J
Technical Exhibit (TE)-9
SPILL CONTINGENCY AND HAZARDOUS MATERIALS
RESPONSE PLAN FOR LEASED PREMISES AND EASEMENTS AT MCAS TUSTIN,
PURSUANT TO THE LEASE IN FURTHERANCE OF CONVEYANCE (LIFOC)
BETWEEN THE NAVY AND CITY OF TUSTIN
1.0
Introduction
Title 40, Code of Federal Regulations Part 112.7(d) and Califoruia Code of Regulations Title 22,
Division, 4.5, Chapter 15, Article 4, Section 66265.51 requires that a spill contingency plan (SCP)
be prepared to minimize hazards to human health from any unplanned sudden or non-sudden release
of hazardous waste or hazardous waste constituents to air, soil, or surface water. A Spill
Contingency and Hazardous Materials Response Plan presents the procedures for responding to
hazardous waste, fuel and other chemical spills and is in accordance with Federal, State, and Navy
regulations and the Lease In Furtherance of Conveyance ("LIFOC") at MCAS Tustin between the
City of Tustin and the Depanment of the Navy. This Spill Contingency and Hazardous Materials
Response Plan applies to the Leased Premises (see Exhibit 1, which shows the Leased Premises)
and easements.
Generally, the City's leasing and subleasing of property within the Leased Premises is not expected
to result in the handling of waste, fuel, oil or other chemical hazardous substances, while the City's
Property Management Contractor is expected to be handling some of these materials in small
amounts. In its overall scope of responsibilities, the Property Management Contractor could be
both an accidental spill generator and spill cleanup resource. A spill could occur in uncontrolled
areas during the transfer of hazardous materials or waste at MCAS Tustin. In addition, failure of
spill control facilities could result in a discharge on the Leased Premises and easements.
2.0
Emergency Coordinators
In the event any hazardous wastes are handled on MCAS Tustin, the City will be required to have,
at all times, at least one employee or contractor either on the facility or on call, with. the
responsibility for coordinating all emergency response measures. The emergency coordinator, or in
the tenns employed by MCAS Tustin, the On-Scene Coordinator, must be thoroughly familiar with
all aspects of the contingency plan for the Leased Premises, all operations and activities at the
facility, the location and characteristics of waste handled, the location of all records within the
facility, and the facility layout.
Table 1, which follows, is the current list of individuals responsible to be emergency coordinators
during an emergency event both on and off the Lease Premises.
TECHNICAL EXHIBIT (TE)-9
Table 1
Emergency Coordinators
On-Scene Coordinators
Oranl!e County Fire Authoritv
Dispatch Center (Emergency)
Dispatch Center (Non-Emergency)
Disposal Control Service (Haz-Mat)
City of Tustin
300 Centennial Way. Tustin. CA 92780
Dana Ogdon, Program Manager
Sam Altowaiji, Field Services Mgr.
On-Site Security Company (Securitas)
Tustin Police Department (Watch Commander)
Tustin Police Dispatch (emerg., after hours)
Caretaker! Property Manal!ement Contractor
ACEPEX Manal!ement Corporation
13401 Yorba Ave..
Chino. CA 91710-5055
Henry C. Rhee, President
Richard Cooke, Asst. Project Manager
Tony Sanchez, On-Site Supervisor
Phone No.
911
(714) 744-0400
(714) 573-6250
(714) 573-3116
(714) 573-3355
(714) 245-6800
(714) 573-3220
(714) 573-3225
(909) 591-1999
(909) 591-1999
Navv Coordinator
Caretaker Site Office (Federal Gov!. Owned Areas Only)
7070 Trabuco Road. Buildinl! 83. Irvine. CA 92618
Mailing Address: Box 444, East Irvine, CA 92650
Ron Johnson
Other
Cell (714) 904-4346
Pager (949) 856-6713
Cell (909) 809-4636
Cell (714) 719-6033
Cell (619) 572-1403
Technical Exhibit (TE)-9 - Page 2
3.0
Coordination
Coordination among the various emergency coordinators noted above is imperative to ensure the
proper and complete response to a spill or emergency event. Orange County Fire Authority
(OCFA) will take the. lead on this coordination once contacted by a City of Tustin On-Site
Coordinator. The OCF A will provide necessary equipment and personnel for the on-scene
operations team if it is determined tltat Sub-lessee and the City or its contractors cannot handle a
situation. In rare circumstances such as a hazardous waste spill associated with another type of
emergency (i.e. earthquake), 'support from State and Federal agencies will be solicited. These
agencies may include the California Department of Toxic Substances Control, the National
Response Center, and the Environmental Protection Agency.
4.0
Emergency Response Equipment
The Property Management Contractor will be responsible for acquiring and maintaining its own
spill control equipment for handling oil, chemicals or other hazardous waste. A list of spill control
equipment (e.g. Safestep, a liquid absorbing material) will be maintained by the Property
Management Contractor and each subcontractor that will be handling any chemicals and other
hazardous waste as shown on Exhibit 2.
5.0
Emergency Response Notifications
Spills are discovered by casnal observation, part of a routine investigation, or during handling or
use. The primary responsibility of the discoverer of the spill is to notify the appropriate personnel
who are trained and equipped to deal with the emergency. The discoverer will immediately notify
the OCF A as identified in Section 2, above for all spills within Leased Premises and easements.
The OCFA will notify:
>- The Property Management Contractor (see section 2, above)
>- Tustin Police
>- City of Tustin Contact (see Section 2, above)
>- Navy Coordinator (see Section 2, above)
>- State or Federal agencies as applicable
The OCF A will make a determination of the size and extend of the situation, and pursue further
notifications, if necessary. Agencies to be notified, and the criteria for doing so, followed.
Local Aeencies
Orange County Sanitation District: (714) 962-2411 or 3301 if a spill enters the sewer
system.
South Coast Air Quality Management District: (909) 396-2000 or (800) 572-6306 if a spill
could impact air quality.
Orange CountyHea1th Care Agency: (714) 667-3700 if additional health care, beyond what
can be provided by MCAS Tustin, is necessary, or if a risk to human health exists off-
Station.
Orange County Emergency Management Division: (714) 834-7255 if a spill affects areas
outside the Leased Premises and easements boundary.
Tustin Police Department: Dispatch (714) 573-3225 (or dial 911).
State Agencies
Regional Water Quality Control Board, Santa Ana Region: (909) 782-4130 if a spill has
affected, or may affect, surface or groundwater.
Department of Toxic Substances Control: (714) 484-5451 if a spill threatens or may
threaten human health or the environment, of if a reportable quantity (see USEP A
information listed below) has been released as discussed in the facility's hazardous waste
facility permit.
Office of Emergency Services: (800) 852-7550 or (916) 262-1621 if threat to human health
or welfare exists.
Poison Control: (800) 876-4766.
Federal Agencies
National Response Center (NRC): (800) 424-8802 whenever more than lOO-gallon occurs,
regardless of location or hazard. The NRC will notify other appropriate agencies and
implement the National Oil and Hazardous Substances Spill Contingency Plan.
USEP A: (415) 744-2200 if a spill threatens or may threaten human health or the
environment, or if a reportable quantity has been released as discussed on the facility's
hazardous waste facility permit. A List of Hazardous Substances and Reportable Quantities
(40 CFR Part 302, Table 302.4) can be found at the U.S. Environmental Protection
Agency's website at www.access.sroo.gov/ecft/ or obtained by calling the Environmental
.Protection Agency's CERCLA Hotline at 1-800-424-9346.
6.0
Emergency Response Procedures
The following steps will be taken when encountering a spill, uncontrolled discharge, or a fire within
the Leased Premises.
Step 1. Initial ResPonse Actions
The discoverer of the spill or fire will immediately notify the OCFA of the presence of
hazardous substances and potential fire hazards at the site. The nature and location of the
incident, as well as any information regarding injuries or threat or injure to human health or
environment wil] be reported.
Individuals trained in spill response (The Property Management Contractor, subcontractor,
OCFA and others) will attempt to contain the spill or extinguish the fire using spilllåts, fire
equipment, and other en¡ergency equipment located in the immediate vicinity of the spill or
fire.
The OCF A will begin notifying the appropriate agencies and personnel as discussed in
Section 5.0.
Other personnel will evacuate to a prearranged location and await instructions from the
OCFA, ifnecessary.
The OCF A will iuitiate a preliminary assessment to evaluate the magnitude and severity of
the discharge or threat to public health or environment, assess the feasibility of removal, and
determine the potential responsible part's ability to perform a proper response, and
determine if additional response actions are necessary. The assessment may include
collection and review data such as site management practices, photographs, and interviews.
Step 2: Response Team Activation
The OCFA will determine if the On-Scene Operations Team can handle emergency
response. If emergency response actions are undertaken by the City, its contractor or by the
Sub-lessee Tenant, then the OCFA will provide surveillance and any requested assistance.
If not, then the OCF A will initiate action to eliminate the hazard.
Defensive actions win begin as soon as possible to prevent or minimize damage to public
health or the environment. All sources of sparks or flames will be eliminated, floor drains
will be closed, and physical barriers will be utilized to prevent a spill from entering drains,
steams, and drainage ditches.
Spills flowing in the drainage ditch shall be deterred by use of commercial absorbent booms
stretched across the waterway, or by blocking drainage or runoff pipes. Stabilized straw
bales or chicken wire wrapped with absorbent material may be substituted when commercial
booms are not available.
SteD 3: On-Scene Onerations Response
If the On-Scene Coordinator cannot handle the emergency response with support ITom
City's Property Management Contractor or any Sub-lessee, the On-Scene Coordinator will
summon assistance &om the resources identified in Section 2. The OCF A will respond to a
hazardous spill emergency.by performing any or al1 of the following tasks:
~ Removing spilled material by pumping into salvage tanks.
~ Controlling vapor clouds with a fme water spray.
~ Keeping tanks with flammable material coo1 with water.
» Applying soil, blankets, foam, caIbon dioxide, or dry chemical extinguishers. to fight
ñres.
Step 4: Activities Following an Emergencv Resnonse
Depending on responsibility for the spill, either the On-Scene Coordinator or the CSO will
ensure that contaminated equipment, soil, and water are disposed of at permitted disposal
facilities.
The Caretaker Site Office (CSO) will determine if the Property Management Contractor's
spill prevention and contingency plans need to be reviewed and revised to address future
events.
The Property Management Contractor will prepare a spill report for City acceptance and the
City will submit it to the CSO.
During an emergency response, a site wil1 be controlled to prevent or reduce the possibility of
exposure to contaminants and the transport of hazardous substances Îrom the site. Zones will be
established in which prescribed activities will occur.
Exclusion Zone: The innermost area where the contamination exists or could be expected to
occur. Only authorized personnel are permitted in this zone. All investigation and
remediation activities occur in this zone. Appropriate personal protective equipment would
be donned prior to entering this zone, and removed prior to entering the Support Zone.
Contamination Reductions Zone: Surrounding the Exclusion Zone, this zone provides a
transition area between contaminated and clean areas. Decontamination of personnel occurs
within this zone.
Support Zone: The outermost area where no contamination exists. This zone is used for
authorized observation of remediation activities, documentation of events, and oversight
activities. Contaminated or potentially contaminated equipment and personnel are not
permitted within this zone.
7.0
Medical Emergency Response
If a severe physical or chemical injury occurs, Orange County Fire Authority Station personnel
should be summoned for emergency medical treatment and ambulance service by dialing 911.
Minor injuries can be treated on site by qualified first-aid and CPR providers. If additional
treatment beyond :first aid is required, the injured person(s) will be transported to a local hospital.
Orange County Fire Authority Station ambulance service personnel should be determining the
hospitaJ destination depending upon the nature and severity of the injuries suffered. However, a
Hospital Route Map is provided as Exhibit 3.
If an exposure to contaminants occurs, the following general "first response" guidelines will be
used:
Contact/Absorption: Apply large amounts of distilled or tap water to flush contaminants
from the skin for at least 20 minutes. Start flushing while removing contaminated clothing.
If irritation persists, repeat flushing. Assess the conclition of the inclividual and transport to a
meclical centerif necessary. Do not transport the victim unless the recommended flushing
period is completed or unless otherwise directed by responsible Orange County Fire
Authority emergency personnel.
Inhalation: Move the victim immediately to an area providing fresh air. Provide
decontamination and artificial respiration if necessary. Assess the conclition of the
individual and contact the Orange County Fire Authority for an emergency response if
necessary. Transport the victim to a meclical center if necessary.
Ingestion: Immecliately contact the local poison control center and Orange County Fire
Authority. Treat the victim as directed by poison control center personnel at 1-800-876-
4766 or the Orange County Fire Authority, as appropriate.
8.0
Evacuation Plan
Intemal alarms, including horns, bells, and chimes, will be used to signal an evacuation. Personnel
will leave the site quickly and safely as possible. The OCFA, Security Contractor, Caretaker Site
Officer and City of Tustin Property Manager will be notified by an external alarm system and will
respond to the scene. If appropriate, the On-Scene Coordinator will order an evacuation of the
Leased Premises. The OCFA, City of Tustin Caretaker Manger or Caretaker Site Office will be
jointly or individually responsible for affecting a Leased Premises Evacuation. At present, the
Leased Premises is accessible from only one location (main entrance at Valencia Avenue and Red
Hill Avenue). AIl emergency egress and ingress shàIl be from this single location until alternative
egress and ingress locations can be identified/constructed by the City of Tustin.
Lifocspillcontingencyplan
Exhibit 1
Leased Premises
NOTE: The term and conditions associated with the "Leased Premises" applies to
property conveyed to the City of Tustin by the Department of Navy through a Lease In
Furtherance of Conveyance (LIFOC). Upon completion of required Navy remediation,
portions of the "Leased Premises" may be deed conveyed to the City of Tustin or others
during the contract period. However, at the present time, the boundaries of the City of
Tustin "Leased Premises" includes all "Carve-Out" areas identified in the attached "EDC
DeedlLlFOC Exhibit" (excluding the areas shown within Reuse Disposal Parcell and
Carve-Out 10 which are not part of the contract) and attached "LIFOC Exhibit A, Parcel
22" (Community Park site).
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Exhibit 2
Spill Control Equipment
The following equipment and materials will be maintained by the Property Management
Contractor for use during spill response activities:
. Absorbent pads
. Granular absorbent material
. Polyethylene sheeting
. 55 gallon drums
. shovels and assorted hand tools
Exhibit 3
Hospital Route Map
. EXIT IICAS TUSTIN FROM IIEDHII.L 1M TE AND 'I1IIN RIGHT.
. 11JRN lS'T AT --. A VE. AND PROCEED 'It) NOI(JHfJO<JHD tJN-RJIIR
""" THE 55 RI!!!WA Y.
. NORTH ON TIE 551'11æMM Y 'It) - 8L\IDo<fIb ImfEE1' EXIT.
. "T EXIT, 'I1IIN lEiFr AND ~ 'It) TUImH AlE I8ECOND SIaNA!.).
. TURN IfJØHT' ON TUlmHA\IEMJE AND PROCEED 1I21CL
. HOSPITAL ON RIIJHT.
REF'ERENCE:
MICROSOFT AUTO""P STREErs PLUS
,.., EDmON
HOSPITAL ROUTE MAP
MARINE CORPS AIR STATION
TUSTIN, CALIFORNIA
Technical Exhibit (TE) - 10
(Attached By Reference Only)
Lease in Furtherance of Conveyance Between the
United States of America and the City of Tustin,
California for Portions of the Former Marine Corps
Air Station Tustin
Lease in Furtherance of Conveyance Between the
United States of America and the City of Tustin,
California for Parcel 22 on Former Marine Corps Air
Station Tustin
Technical Exhibit (TE)-ll
TECHNICAL EXHIBIT (TE)-ll
Management Interface
SUMMARY: Caretaker Contractor Manager shall maintain informal and formal lines of
communication with the City of Tustin, the Department of Navy and other clients of the Tustin
Legacy project.
Approach to Interfacing with City and On-Site Navy Operations
There is no privity of contract between Caretaker Contractor Manager and the Navy.
Subsequently, the only formal line of communication for this contract is between the Caretaker
Contractor Manager on-site supervisor and the Assistant City Manager or her designee, the
Caretaker Management or their authorized representatives.
The goal is to establish teamwork and numerous informal lines of communication with various
points of contact at the site to develop and maintain a communication protocol and to promote
teamwork, cooperation and rapid sharing of information among interested parties. The Property
Management team intends to maximize the use of electronic media such as email to share
information broadly with the City.
Staffing
The managers and administrative support staff proposed by the contract are current employees of
Caretaker Contractor Manager or under sub-contract to them and will be continue to be recruited
and selected by Caretaker Contractor Manager as openings occur. Any Caretaker Contractor
Manager hires for the Agreement will be hired in accordance with the well-established
procedures of Caretaker Contractor Manager. Caretaker Contractor Manager will conduct a
formal orientation of Corporate, regulatory and government policies to acquaint all new
employees with the project.
Technical Exhibit (TE)-II - Page I
Revised 6-14-04
Technical Exhibit (TE)-12
TECHNICAL EXHIBIT (TE-12)
UTILITY DESCRJI'TIONSAND INVENTORIES
I)
WATER DISTRIBUTION SYSTEM
The potable water system at Tustin base is served by Irvine Ranch Water District (IRWD)
through 9 main water lines with meters and at seven connection points there are government
owned pressure regulators and or bacldlow prevention devices. The primary potable water
distribution system is comprised of (73,068LF) of water lines ranging in diameter ftom 2 to 16
inches in size and portions are constructed of cast iron cement lined and asbestos cement piping.
The system has 140 sectional valves on the main lines of the system, 164 fire hyàrants with shut
off valves, 6 pressure re:gulators and 70 backflow prevention devices.
There is a 10" main water line: connection to the base that is used for fire protection services onlv
and it only feeds the fire protection systems in maintenance hangars 520, 524 and 525. Tnis line
was installed through an agreement between IRWD and the City of Santa Ana and is an
emergency inter-tie connection to the Santa Ana water distribution system.
Housing located in the northwest portion of the base is proposed for public bid sale by the Navy
(to be: sold by the Navy via public bid sale). The water supply for these units is connected to the
loop system from connection No. I and connection No.2. The water supply lines consist of a
la-inch line off of Serveryns Road and tWo 8-inch lines; one is west or behind building 41 and
the.other is just south -of building 41. Tnere are no meters or backflow devices in this location.
Connections 1 through 5 provide water to all of the industrial portions of the base including the
barracks areas, hangars, and all other facilities located west of Peters Canyon Channel.
. Connection No. 1 is the primary base transmission main line and. is fed from IRWD's
I6-inch inter-connection main line located adjacent to building 190 where it is reduced to
a 14-inch cast iron line with a meter and backflow prevention devices. This comiection is
located on a station approximately 1,900 feet north of Barranca Parkway and building
190. (Map grid F-8)
. Connection No.2 is an 8-inch metered main line with a backflow prevention device
which is conne:cted to the IRWD owned I8-inch Navy line at Warner Avenue, 400 fee:t
east of Red Hill Avenue. This col11'lection is looped with connection No. 1. (Map grid F-
2)
+ Connection No.3 is a lO-inch line with a meter and a pressure-reducing valve that is
connected to the central operating turnout of the IRWD owned IS-inch Navy line. The
connection is located at .the northeastem edge of the main helicopter pad, midway
between hangars 28 and 29. This connection is tied into a l2-inch line which opens
automatically when the distriblltion system water pressllre falls to a predetennined setting
for low water pressure Dr upon me flow demands. It also acts as an up capability during
emergencies or for maintenance to the primary connections, meters or backfJow devices
at connections No, 1 and No.2. (Map grid E- 7)
Technic¡¡} Exhibit (TE)-12
Page 1
. Connection No.4 is an 8-inch metered main water line with a backflow prevention
device which provides domestic water and fire protection to building numbers 212, 528,
529 and 530. This line is located at Barranca Þarlcway and Armstrong. (Jv:íap grid H-4)
. Connection No.' 5 is a 2-inch metered water line with a backflow prevention device
located off Moffett Drive. It is connected to the IRWD owned 19-inch Navy line and it
services, òffices and the compound area. (Map grid C-IO)
. Connection No.6' through No.9 provide water service to housing east of Peters
ChanneL These housing areas are provided water service fi:'om four service coIIDections.
No.6 through No.8 provides water to Irvine Park South, Moffett Meadows and Irvine
Park North, neighborhoods at the former MCAS Tustin. Connection No.9 is a new
connection that serves the Marble Mountain housing ar~ south of Warner Avenue. (Map
grid F-ll)
. Connection No.6 and No.7 are two 8-inchmetered water main lines with pressure
regulators and are connected to the IltWD owned 18-inch Navy line running parallel to
Moffett Drive. The connection points are located between the Harvard gate and Peters
Canyon ChanneL These lines create a looped system with a connection at No.8. They
provide water and fire protection to all housing north of Wamer Avenue and south of
Edinger Avenue. (Map grid C-1I and C-I2)
. Connection No.8 is a lO-inch metered main water line with a backflow device. This
line is located at and connected to IRWD's 12-inch line off Wamer Avenue ai Peters
Canyon Channel. It is looped with the twò 8-inch lines, No.7 and No.8, which, in
. effêct, provide a closed loop system for the housing areas. (Map grid F-Il)
<.
. Connection No.9 is an 8-inch main metered line with a backflow device that provides
water service to the Marb]e Mountain and is conDected to IRWD on Harvard Avenue
between Warner Avenue and Barranca Parkway. (Map gridF & G-ll to 12)
2)
ELECTRICAL DISTRIBUTION SYSTEM
The caretaker will operate and maintain primary and secondary, overhead and underground
service lines. The caretaker will assume responsibility for operation, maintenance and repair of
the entire electrical distribution and service system. Electric power is supplied by Southern
California Edison (SCE) at 12kv. There are a total of eight substaíions and switchgear units
with SCE melers. .
. The electrical service is delivered by SCE via transfonner substation No.1 at BuiJding
12. The electrical power is distributed at 2,400 volts through ten radial feeders installed
in aerial and underground systems. The feeder conductors range in size from No.4 to
No. 1/0. (Map grid D-4)
+ The second service is Substation No. 2 'J\~th two sources. One feeds a bank of SCE
transfonners reducing the 12kv supply to 4,160 volts for ilie govemment switchgear.
Tnis equipmeni no Jonger has any loads. Tne second source is ihe feed rOT the 12kv
government swilChgea:r that now feeds most orilie buildings in the a:rea. (Map grjd H-8)
Technical Exhibit (TE)-12
Page 2
+ The tWrd service is a 12kv feed to a bBDk of government switchgear that provides power
to buildings 245,246,538 and 539. (Map grid F-2)
+ The fourth service is a 12kv feed to a bBDk of gove=ent switchgear that provides power
to buildings 172, 176, 194,212,254,255, 524, 525, 526, 527, 528, 529, 530, 531, 532,
535 and 536. . (Map grid E-2)
+ The fifth service is a 12kv feed to a bBDk of government switchgear that provides power
to buildings 4, 27, 30,161,226,253,505,506 and 523. (Map gridD-4)
+ The sixth service is a 12kv feed to a bBDk of government switchgear that provides power
to the housing between Warner and Edinger Avenues and between Harvard Avenue and
Peters Canyon Channel. (Map grid E-I 0)
+ The seventh service is a 121..-v feed to a bBDk of gove=ent switchgear that provides
power to the housing between Warner Avenue and Barranca Parkway and Harvard
Avenue and Peters Canyon Channel. (Map grid F-I 0)
+ The eighth service is a 12kv feed to a bBDk of SCE switchgear that provides power to
housing via SCE equipment all the way to the structure meters. This area is located in the
northwest portion of the base, backing up to Edinger Avenue. (Map grid A-3)
3)
SANITARY SEWER SYSTEM
The sanitary sewer system at MCAS Tustin consists of approximately 61,679 feet of mainline
sanitary sewer ranging in size ITom 6 inches to 14 inches, including force mains. About half of
this system is gravity operated; the other half operates with lift stations. Three main outlets flow
into OCSD at Red Hill and Warner Avenues, Red Hill Avenue and Barranca Parkway and at
Harvard Avenue.
There are 14 lift stations in tota1 shown on the Marine Corps Jill Station Master Plan (a Marine
Corps document). Major lift stations are marked in green; small stations in blue. Four of the lift
stations serve housing; the rest serve different parts of the base.
4)
NATURAL GAS DISTRIBUTION SYSTEM
MCAS Tustin currently receives its natural gas from the Southern California Gas Company
. (SCG) through nine separate connections to its main lines. Five of the nine connections (No.1
through No.5) serve the base proper. Housing is served by the four remaining natUIaI gas
connections (No.6 through No.9) to SCG lines and one connection from the base supply line.
+ The No. I (primary) connection is located off Red Hill Avenue at the main gate entrance
to the base. This is a 6-inch steel line ITom the meter regulated to 8 pounds per square
inch (pSI) and reduced to a 4-inch polyethylene line aboard the base.
+ The No.2 coIJIlection enters the base at Red Hill and Warner Avenues. This is a two-
inch line, regulated to 4 PSI.
T ecb::rical Exhibit (T1'.)-12
Page 3
+ Tne No.3 connection enters the base at À:rmStrong and Barranca Parkway. This is a 1-
1/4 inch line regulated to 4 PSI and serves a small group of buildings located within a
compound at Armstrong and Barranca Parkway.
+ The No.4 connection enters the base off Barranca Parkway near Von Karmon. This is a
3/4-inch line regulated to 10 PSI and serves the Armed Forces Reserve Center compound.
+ The No.5 connection enters the base near 2816 South Warner. Tnis is a 4-inch line
regulated to 45 PSI. It is a dedicated line serving an enviromnental ground (earth) clean-
up facility located off Windmill Road north ofBuilding 186.
+ The No.6 connection is located off Edinger Avenue and Serveryns Road. This is a 1-1/2
inch line regulated to 6 PSI serving the balance of the housing area known as Tustin
Villas.
+ The No.7 connection is located at Moffett Drive and Harvard Avenue. It is a 2-mch line
regulated to 12 PSI. The line splits and serves the housing areas known as Moffett
Meadows and Irvine Park North.
+ Tne No.8 connection is 10cated off Harvard Avenue at Longstaff Way and Brand Street.
It is a 4-inch line regulated to 22 PSI. It serves the housing area known as Irvine Park
South.
+ The No.9 connection is located off Harvard Avenue at M8I'ble Mountain Road. This is a
"4-inch line regulated to 22 PSI. It serves the housing area known as Marble Mmmtain
:.Park.
..
+ The connection coming off the base supply line is located at Serveryns Road and Dyer
Ct. This is a 4-inch polyethylene line regulated to 8 PSI and serves part of the northwest
housing area known as Tustin Villas.
T ecbIrical Exhi 'bit (TE)-12
Page 4
FIRE HYDRANTS
INo, Location Make Outlets ,TYPe Ma.ic.¡ Map
Grid
I 1 CORNER OF LANDSDOWNE & MCCAlNE VmDEUTER 1-4&2-2.5 WET g' I
SMITH RD
I 2 CORNER OF KELLER, MCCAIN & SMI'IR IV m DEUTER 1-4&2-2.5 WET g' I
RD .
I 3 INFRONTOFBLDG93 IV m DEUTER 1-4&2.2.5 I WET g' I
I 4 SE CORNER OF BLDQ 168 IVmDEUTER 1-4&2-2.5 WET 8' I
I 5 MCCAJN & SMlT'H:BLDG 167 ¡VmDEUTER 1-4&2-2.5 WET I g' I
I 6 I OFFICERS CLUB BWG C-4 r>'mDE"'ùTER 1-4&2-2.5 WET g' I
I 7 I FOOTBALL FrELD ¡V_W DEUTER 1-4&2-2.5 WET 1 g'
\ 8 I FRONT LAWN OF QUARTERS "A" /VmDEUTER 1-4&2-2.5 WET I 8' B2
1 9 I FOOTBALL FrELD ¡VmDEUTER 11-4&2-2.5 WET 1 g' .
\. 10 I FOOTBALL FIELD IVAN DEUTER ¡J-4&2-2.5 WET 8'
¡ 11 I FOOTBALL FrELD ¡V.W DEUTER I J -4&2-2.5 WET 6'
1 12 T FOOTBALL FJELD r>'mDEUTER 11-4&2-2.5 I WET 6'
I 13 I INSIDB OF PICNICAlŒA IVmDEUTER 11-4&2.2.5 WET 6' E2
1,151 E SIDEBLDG 89 IGREEN13URG 11-4&2-2.5 I WET 8'
I 17 I FUELFARMEEND iGREENBURG 11-4&2-2.5 WP:r 8' I
I 18 FUEL FARM N END 1 GREENBURG 11-4&2-2.5 . WET I 8'
r 20. S END FUEL FARM. - . ¡GREENBURG. . l-4&2-2.5 WET 10'
I 21 S SIDE OF COPELAND N OF BLDG 19 IGREENBURG 11-4&2-2.5 WET 10'
121 IN EtONT OF BLDG 27 IV m DEUI"'...R 11-4&2-2.5 WET 8'
1 23 CORNER OF SEV"...RYNS IVmDEUrER 11-4&2-2.5 WET. 8'
24 S SIDE OF SEVERYNS BWG 50 /VmDEUTER 11-4&2-2.5 WET 8' I
2.5 SW OF BLDG 5 ON LANDSDOWNE RD ¡GREENBURG . 11-4&2-2.5 WET 10' I
26 SW CORNER OF LANDSDOWNE & .¡vAl'< DEUrd 1-4&2-2.5 WET 10'
MOFFETrBLDG 5
2.7 SW CORNER OF MOFFETT & ¡VmDEUTER. 11-4&2.25 ¡WET 10' I
LAl-IDSDOWNE RD
28 ~ OFBLDG300 ¡GREENBURG 1-4&2-25 DRY 12'
29 W OF LANDSDOWNE RD, SE OF BLDG IV Al'< DEUI"'...R 1-4&2-25 WET 12'
300
30 N OF BLDG 184 NE OF THE MESS HALL ¡GREENBURG 1-4&2-25 WET 10' D3
31 S OFBWG 86' ¡GREENBURG 1-4&2-25 I WET
32 I MOFFETr & SEVERYNS CORNER I 1-4&2.25 WET
35 I ~~OSS & MCCORD IN FRONT OFBLDG ¡GREENBURG 11-4&2-25 I WET 10'
I
36 I EENDOFBWG40NBERRYRD IV Al'< DEUTER 11-4&2-2.5 I WET ¡ I
37 I CROSS & SBVERYNS BY THE CAR IGRJ::J;NBURG 11-4&2-2.5 WET I B' I
WASH RA:CK .
38 I WOFBWG20A I GREENBURG 11-4&2.2.5 I WET I 8' I
39 : CORNER OF CALNAN & COPELAND I GREENBURG 11-4&2.25 I WET I 10' I
40 I CORNER OF SEVERYN:> & CALNAN !GFEENBURG 11 -4&2.2.5 I "VI"T I 12' i
Technical Exhibit eTE}'
41 S SIDE MCCORD & CALNAN ACROSS GREENBURG 11-4&2-2.5 'l'lET 10'
FROMBLDG 16
42 SW CORNER OF HANGAR #2 GREENBURG 11-4&2-2.5 WET 12'
43 W SIDE OF HANGAR #1 GREENBURG 11-4&2-2.5 WET 10'
44 W SIDE OF HANGAR #1 GREENBURG 11-4&2-2.5. 'l'lET 10'
45 ¡ NW CORNER OF HANGAR #1 ¡GREENBURG 11-4&2-2.5 WP:T: 10"
46 NE CORNER OF HANGAR #1 IGREENBURG 11-4&2-2.5 'l'lET 10'
47 BSIDEOFHANGAR#1 IÇ!R.tI""'ENBURG 11-4&2-2.5 WF:I: 10'
48 ESIDEOFHANGAR#l. !GREENBURG ! 1-4&2-2.5 1 'l'lET 10' D5
49 I ESIDEOFHANGAR#1 ¡GREENBURG il-4&2-2.5 WF:I: I 10'
50 ¡ NWCORNEROFMATSSA l.GREENBURG 11-4&2-2.5 I WP:T: 8'
52 I W SIDE OF BUMBLEBEE RD MATS SA ¡GREENBURG i2-2.5. I WET 8'
I 53 I W SIDE OF BUMBLEBEE RD ¡GREENBURG 12-2.5 I WET 8'
54 I W SIDE OF J?UMBLEBEE RD JGREENBURG 12.2-5 I WET 8'
55 I NW CORNER OF BUMBLEBEB RD J. GREENBURG 12.2-5 ! 'l'lET .8'
I 56 I SE CORNER.OFMATSSA IGP..EBNBURG 12.2-5 WET 8' F2
57 [ ESIDBOFMATSSA ¡GREENBURG !2.2-5 WET 8' I
58 ! ESIDEOFMATSSA J. GREENB URG 12.2-S 'l'lET 8' 1.
59 I ESIDBOFMATSSA JGREENBURG 2.2-5 . WET 8'
60 I ESIDBOFMATSSA IGREENBURG 2.2-5 WF:I: ¡ 8' I
I 61 ! NB CORNER OF MATSSA J. GREENBURG 2.2-5 WET i 8' ¡
i 62 SW CORNER OF BLDG 28 ¡GREENBURG 1-4&2-2.5 WET I 10' ¡
! 63 N OF BLDG 29 - '. ¡GREENBURG 1-4&2-2.5 'l'lET I 10' 1
L 64 N OFBLDG 29 . ¡GREENBURG 11-4&2-2.5 I "ŒT ! 10' J.
I 65 EDF.BLDG29 . ¡GREENBURG 11-4&2--2.5 'l'lET 10' 1.
66 SB OF BLDG 29 . ¡GREENBURG j1-4&2-2.5 WET 10' J.
67 I S SIDE OFBLDG 29 I GREENBURG 11-4&2-2.5 I vœr 10' I
68 S SIDE OF BLDG 29 ¡GREENBURG 11-4&2-23 vœr 10' I
69 J. SW CORNER OF BI,DG 29 ¡GREENBURG j1-4&2-2.5 I WET 10'
70 I N CORNER OFBLDG 132 !GREENBURG 11-4&2-2.5 I vœr I 8'
71 I BETWEENBRKS 132 & ELDG 184 GRr."'"BNBURG 12-2.5 I vœ:r 8'
72 E CORNER. OF BRKS 134 ! GREENBURG 12-2.5' J vœr 8'
1 73 W CORNER. OF BRRS 134 ¡GREENBURG !2-2.5 ! vœ:r 8' I
74 S'.OF BRKS 135 ¡GREENBURG 12-2.5 1 vœ:r 8'
75 INFRONTOFBLDG 218 GREENBURG Jl-4&2-2.5 I vœ:r 8' I
76 NVi' OF BWG 12 ACROSS THE STREET GREENBURG 12-2.5 I vœ:r 8'
77 I BANCROFT & PARSELl. GREENBURG .12-2.5 ! WE:r 8'
78 I PARSELL & MORINO GREENBURG J2-2.5 I vœ:r I 8'
79 I P ARSBLL & GOODEN !GREENBURG 12-2.5 1 vœ:r I 8'
81 I LONGSTAFF&CAUDLE ¡GREENBURG 12-2.5 ¡WET! 8' I
82 CAUDLE & GOODEN !GREENBURG. 12-2.5 I WET 8' I
I 83 CAUDLE & MORINO ¡GREENBURG 12-2.5 I ViEr! 8' I
I 84 CAUDLE & BANCROFT ¡GREENBURG 12-2.5' 1 WET 1 8'
I 85 MORINO & RUGGLES JGREENBURG \2-2.5 I W'ET..l 8'
I 86 6146 RUGGLES ¡GREENBURG 12-2.5 I WET I 8'
L 87 I RUGGLES & LONGSTAFF 1 GREENBURG 12-2.5 I WET I 8' I
, ' 01' " ~ '" ,~ 'O" , - "' ,
I 88 , BRAND & _ONG~ j,jr
luP-ENBUR",
¡¿--.-
1 WE" I
ö
TocJmjcalExhibit (TE)-¡2
BRAND & MORINO ¡GREENBURG
BRAND & BANCROFT IGREENBURG
ACROSS FROM BLDG 177 I .
1'1 END OF BLDG 177 I
~ OF BLDG 182 LDm SBACK ON APRON ¡RiCH
94 WEND OF TEE MOTOR POOL GREENBURG
COMPOUND
95 BY GA.TE TO MOTORPOOLBLDG 186 GREENBURG
96 REFUELING AJJ.:E.A ON APRON I
97 REFUELING ~ ON .'11'11.01'1 2
98 BIDG 190
99 BIDG 190
1100 BIDG 190
101 SW CORNER OF BLDG 190
102 SOFBLDG 172 MATSSA AREA
103 S OF T".dE RESERVE CENT"'...R
1041'1 OF THE RESERVE CENTER
105 EOFTHERESERVECENTER
106 W OF BIDG :1.12
1107 I N8IDBOFCRASHSTATION
1108 I WLINK8T
1109 I JACKSON COURT
1110 I JACKSON COURT
1111 I FRYE COURT
1112 I ELINKST
113 I ELINKST
114 I DOWELL COURT
115 I CORNER. OF LINK ST &; JAMES COURT
1116 I CORNER. OF LINK ST &; RUVOLIS
. COURT
117 CORNER. OF LINK ST & GALLION
COURT
CORNER. OF LINK ST &; ROGERS COURT I
CORNER. OF BRAND ST & GARD COURT I
CORNER. OF BRANCH 8T & STAHL
. COURT .
IN FRONT OF 3168 BRAND 8T
CORNER OF BRAND &; ALBBRICI
IN FRONT OF 3160 BRAND ST I
CORNER OF PARSELL ST & BRAND ST I
CORNEROFPARSELLST & BACH ST !
CORNEROFPARSELLST&JOENSON \
COURT
127 I BRAND & AKIN8 I
1 1:1.8 I AKINS &; BECKER. I
. I 129 I AKINS BETWEEN BECKER &; POLIQUIN .1
I 130 I POLIQUIN i
89
90
91
n
93
I
I
GREENBURG'
I
GREENBURG
..
- '" I
-I
118
119
120
1:1.1
12:1.
123
124
125
126
12.2.5
12-:1..5 .
I
I
2-2..5
W1IT
W1IT
W1IT
11-4&2.:1..5
WP:r
WET
..
1
I I
I I
I I
11-4&2-:1.3 I w"ET I
I I I
I I I
I II
I I
I I WET I
1-4&2-:1..5 I DRY
1-4&2-:1..5 DRY
1-4&2-2.5 DRY I
1-4&2-:1..5 DRY I
11-4&2-2.5 DRY
11-4&2-2.5 DRY
11-4&2-:1..5 DRY
11-4.5&1.2-
\1-4.5&1.2. \
11-4.5
11-'\.5
I
\
I
I
1-4.5
1-4.5
[1-4&2-2.5 WiIT 6'
11-4&2-2.5 I WiIT 6'
[1-4&2-2.5 I WET I 6'
!1-4&2-2.5 I WiIT I 6'
8'
8'
6'
8'
8' B8
lID
I
I
I
I
8'
8'
I
I
I
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I
I
I
I
I
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\
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1
I
I
I
Toclmica! Exhibit (TE)-12
WATER DISTRIBUTION METERS AND LOCATIONS
No. -L Map Grid Size, in.
I J F-B 14
2 I P-2 B
3 --L Be7 12
4 I H-4 .. 8
I 5 I C-IO I 2
I 6 1 C-ll I 8
L 7 I C-12 I 8--,-
L 8 1 F-ll I 10
I 9 I G-!! J 8
BACKFLOW PREVENTORS
¡Serial No. IManuIacturer.ILocaüop [Size IMap ¡MOdel ¡TyPe
I. Grid
9602051359 FEBCO IBYMETERAT 18 0-12 ¡825YD IRedlU::å pressure principle'
..:c. EAR V A1tD I deviet
Z28483. . ¡WILKINS IRISIO 32()6l-:illK.. 12 C-11 f R:duetdpresS1Jre principle
""VIet
MDBIO0508 ¡'¡-JOPTUN:E ¡BEHIND 3400 3 IC-ll Reducod presrore principl:
JACKSON ""v,,",
1~57 CLA-VAL ¡BUMBLEBEE /10 F-2 I ¡Reduced pressure principle
&REDHILL device
4001l7 IW A ITS IBY ME1ER @ 10 E-6 FOUble check
HANGER 2
IAQ05 CLA-VAL IBYME'IBR ON 10 C-12 I ¡Daubb check
W AR.NER
GQ56 CLA-VAL BUMBLEBEE & 110 F'2 I ?":",,ed pressure principle
REDEJLL ""VIce
7430 FEBCO W ARlŒR HOUSING 6 IF-11 I:d presrore principle
NOT USE
IZ37826 wn:..K:INS BACK OF 3400 3 IÇ-ll ?d~ed pre.sure principle
JACKSON I aev,,",
IPSo,I672 ISMR ¡BANCROFT & 2 1C-l2 I ¡presxure V11CU\U'll breake:r
BRAND
02464 IFEBCO -,BY 15214 GALLION !2 IC-Ill ¡PresSUr< vacuum breakc:r
W634583 wn:..K:INs BANCROFT & 12 IC-ll I IpresSUr< vacu\U'll b-re2ke:r
PARSELL I
95022 I~"BCO IBY 15631 PARSELL 2 lC-12 I IPresSUr< vacu\U'll break::=-
02498 IFEBCO IBIHIND 3178.AKINS 12 JC-12 _L IPro=e vacuum breil:::r
. W683923 IWILY.lNS IBY3164BRAMJ 12 .1C-12 I -,Pressure vacu1.UIl break!::"
95840 IFEBCO ¡C/O BRAND & 12 1Cl2 I ¡Pressure Va::\IUID breaker
STA.:."il- I I
!MoS553 IFEBCO ¡LIS/O 3171 Þ.LBERlCIi2 !C-12 1765 [Pressure V11Cuum break".. J
IM.37650 ¡FEBCO ¡LIS/O 3171 ALBERlCII2 iC.12 1765 IPres~= vacuum br~ilc"r J
Tecimj::aJ Exb5bit (TE)-!2
..
131 I ROMERO 11-4&2-2.5 WET 1 6'
132 i AXINg LOOP 11-4&2-2.5, WET I 6
133 1 WINDMIUATBLDG 190 1-4&2-2.5 WET I 6'
134 I BUMBLEBEERDJ:i'RONTOFBLDG218 )-4&2-2.5 WET I
135 WEND OFBRKS 245 1-4&2-2.5 WET.I
136 E END OF BRlΠ245 1 1-4&2-2.5 WET
137 E END OF BRlΠ246 1 1-4&2-2.5 WET I 33
138 W END OF B:R:K:S 246 & 249 I 1-4&2-2.5 WET
139 W OFBLDG250 I 11-4&2-2.5
1140 1 DEETZATTAMAYO I 1-4&2-2.5 I WET
141 ALENDBRATTAMAYO I 11-4&2-2.5 WET
142 EMBRSONATTAMAYO I 1-4&2-2.5 WET
143 CARTER AT TAMAYO 11-4&2-2.5 WET
144 TAMAYO AT CIR 11-4&2-2.5 WET I
1145 DULAY AT TAMAYO 11-4&2-2.5 WET
146 i DULAY AT CIR 11-4&2-2.5 WET
147 1 SEA ICN1GIIT 11-4&2-2.5 WET
148 1 SEA ST..ALLION 11-4&2-2.5 . WET I
149 I ADAMS 11-4&2-2.5 I WET
. 1150 ALLEN cr I 1-4&2'2.5 I WET mo
151 SUPER. STALLION BETWEEN ALLEN & I. 1-4&2"2.5 WET
ADAMS
152 NORTH ELDER. WAY - '. I 11-4&2-2.5 WET
153 I SMITH CO1JRT . \1-4&2-2.5 WET I AS
154 I SOUTH ELDER WAY \1-4&2.2.5 WET I
1155 I RANABAL I 1-4&2-2.5' WET I
156 ! BENNETI 1 1-4&2-2.5 WET I
157 ROLST..A.D 1 1-4&2.2.5 WET I'
15B NOR'IREHNIS I 1-4&2-2.5 . WET
159 SOUTH BHNIS 1 1-4&2-2.5 WET
160 ROSELN I 11-4&2-2.5 I WET
161 BELICNAl' I 1-4&2-2.5 WET. I
1162 MARTIN cr I 1-4&2-2.5 I WET I
1163 WEST DYER cr I 1-4&2-2.5 I -WET I
.1164 EAST DYER. cr I 1-4&2-2.5 I WET I
ToobIrical Exhibit (TE)-12
95820 . FEBCO ¡US/O31 71 ALBERlCII2 jE-12 765 I'nsrnre vacuum breaker
02372 FEBCQ IAlilNS & BRAND J2 ¡B-ll j!=sure vacuum brewr
02460 FEBCO IBY lSZ21 JAMES !2 £-12 /1'res= vacuum breaker
02363 FEBCO IBY 15225 GALLION J2 JB-ll :!'nmn vacuum breaker
96325 FEBCO JBY 15921BBClŒR /2 -,B-ll J-"1-e..- vacuum bruker
02466 FEBCO JUSIO 15.918 BECKER/2 IB-ll /1'== vacuum breaker
02382 FEBCO IBY 15913POLIQUIN./2 1B-12 j!ressure vacuum \maker
115714 IFEBCO I CAUDLE & 12 ¡D-12 ¡Pre.."", YBCuum breaker
LONGSTAFF
512852 'WILKINS I CAUDLE & 2 iD-12 Pres= vacuum brcak:..r
. LÒNGSTAFF I
W77629 W!LK1NS ¡US/O 6805 SUPER 2 IF-ll I . R.f:duced pressure principle
¡STALLION d..-vice
),,5044 IFEBCO ¡RISto 3247 D DUT-A Y 2 ¡P-ll I lR.f:duced pressure pImcip1e
I Id..vice .
16538 IFEBCO RlS/O 3329 DEETS 2 IG-U I Reduced p"es= principle
aence
02384 WILIiJ:NS BACK. OF 3400 12 ¡C-lI I lP:e.sure vac= breaker
JACKSON
182.51 -'- IFEBCO IWARNER& 18 r-2 I lR.f:dUccå p",ss- principle
IREDEJLL d..vice
82.52 FEBCO ¡WARNER & 8 11'-2 I lRcduced pressure principle
REDEJLL device
8285 IFEBCO IBY lvŒTER :!'T:M'..A:INj 10 G-8 I . 1R.f:<h1ced pressure principle
:ICONNEC1!ON. cence
8286 FEBCO j B Y ME'IER@MAîÑ J 0 G-8 11!-"~cedpressure principle
CONN'ECITDN ClOVlCe
iBO946 FEBCO [BARRANCA& 10 H-4 rOUble check
,I ARMSTRONG
Tecimical Exhibit (TE)-12
LIFT. STATIONS
I
NO. Type lGPM DiSc:hargelpump Controls Power Source Motp .I~.n;
hp Grid' kw
6480 Sewer 1220 6.00 12 - 5 Floet¡¡ 1=fo= on Jaclaou Ct. .ICll 112.5
6168 Sewer 11200 6.00 2-5 Bubblers Rousing ,ervice #6, on Edison poles BiO 160
6169 Sewu -]1400 6.00 4-5 îFloets/ Reserve centeTmech= H7 160
Bubbler
16798 .!Sewer \400 4.00 2 - 10 ¡Floen: ¡Just south of Lift at electric meter A4 ¡3D
1203 ISewer 1600 6.00 . 12 .IBubbirn Tnnsfo=veultmside bld.g 28 ID5 IDle
1204 ISewer 1600 6.00 12. IBubblas ITnnsfcnncr vault imide bidE 29 E6 InJ.
\205 ¡Sewer '550 13.00 12 -5 ¡Bubble" IWest ,ide of bldg 220 en nck G7 Infa
'544 ISewer \2.50 2 \ IControl panel imide bIdg 544 FE InJa
\595 ¡Sewer 160 14.00 1 \Mecb. no. jn¡¡id~ 'bIdg 568 G8 In/a
\2.51 IS ewer 12..50 I IOutside bldg 252. by tmnsfetltler F8 In/e
1212 ¡Sawer 100 13.00 2-2 IBoats IMech roem imide bldg 212 H4 In/e
1527 ¡Sewer 100 13.00 I ¡Outside bldg norm west side G2 In/a
1541 IBurn Pit I 0 I iuone, system =oved IBll In/a I
1542 ¡Burn Pit ¡ 1° I Inoue, 'y= removed ICll !:cIa I
\534 \BurnPit \ 2 I ~ountcd on prorcction wàll efbum D6 iDia l
it
,-
NATURAL G_4...S SYSTEMS AND LOCATIONS
No. ILooation . !Size In, in ¡Size Out, in IPres=. In ¡Fressur. Out
1 !MA.1N GATE 14 \6 145 PSI II>PSl
2 IREDH!LL AND W A:RNE'R. 12 12 145 PSI 141'Sl
3 ¡BARRANCA AND ARMSTRONG 13/4 1-1/4 150 PSI 14 PSI
4 ¡BARRANCA AND V Al'-!KARMAN 12 314 1370 PSI \10 PSI
5 !MAIŒLE MOŒ<ITAIN 12 4 150 PSI 18PSI
6 tLqNGSTArL' AND BRAND 12 4 150 PSI \22 PSI
7 1 MOFFIT AND B.AR V ARD 12.. 12-2 1370 PSI 112 PSI
8 ITUSTIN VIILAS AT EDINGER 11 1-112 f'l¡8 PSI 16PSI
19 IDYERAND SBVERYNS 13 !3 !8 PSI IE PSI
TeohWcal Exhibit (TE)-12
Technical Exhibit (TE) - 13
NGI!R AVE r .
-¡r r
J ¡
]-.-.-.-
VALEN"" AVëI
~
WARNER AI!:
:-
I~A~m~L
~
~
~
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MõTROUNK
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-. .-. ~e~
v
"-",".'/"
,_...i"~"",,:.
n
,-
REUSE PLAN BOUNDARY
- JURISDICTIONAl. WATERS OF THE UNITED STATES (29.0 acres)
ŒJ AMOUNT OF JURJSDICTIONAL WETlANDS WITHIN JURJSDICTIONAl.
WATERS (24.0 acres)
*
1(,
SOUTHWESTERN POND TURnE
SIGHTINGS
Technical Exhibit(TE)-13
Sourœ: DON 1...b
T- Madre Con""itams ,...
a..emap; HN1B ,.oo
05000
Biological Resources
1000
2000 ft
MCAS Tustin :EISIEIR
EXHIBIT B
SPECIAL REQUIREMENTS
1. ACEPEX shall not release to the public or press any information regarding the purpose/scope of
services to be accomplished or data specific to the project required under the Agreement without
prior authorization from the Contract Officer. All such information is considered confidential.
All inquiries made of ACEPEX shall be immediately referred to the Contract Officer.
2. ACEPEX shaH present to the CITY certificates of insurance and endorsement forms verifying
that the ACEPEX has the insurance as required by this Agreement. Said form shall be reviewed
and approved by the office of the City Attorney of the CITY.
3. If the Contract Officer determines that a product deliverable is unacceptable, ACEPEX shall
submit a revised product at Consultant's expense.
4. Monthly progress reports shall be submitted by ACEPEX with billing requests. At a minimum,
these reports shall specify the period reported, tasks completed, tasks underway, percent of
project completed and strategies to solve any timing delays.
5. ACEPEX shall be required to meet with the Contract Officer and City Manager as determined
necessary or desirable to discuss elements of the Scope of Work and project's progress.
6. For the purposes of this Agreement, Christine Shingleton, Assistant City Manager shall be the
CITY's Contract Officer unless othe¡wise designated in writing by the City, with Dana Ogdon,
Assistant Contract Officer.
7. Nondiscrimination
ACEPEX agrees that no person, on the grounds of race, religion, color, national origin, sex or
handicap, will be denied benefits of, or othe¡wise be subjected to, discrimination in
connection with ACEPEX's performance under this Agreement.
8. Environmental Protection! Utilitv Provisions
A. ACEPEX will indemnify and hold harmless the CITY from any costs, expenses,
liabilities, fines, or penalties resulting from discharges, emissions, spills, storage, disposal,
or any other action by ACEPEX giving rise to CITY liability, civil or criminal, or
responsibility under Federal, State or local environmental laws incident to this Agreement.
Conditions or activities giving rise to the aforementioned liabilities which occurred prior
to the onset of this Agreement, and are not a result of or related to any action by
ACEPEX, are not subject to this indemnification. This provision will survive the
expiration or termination of this Agreement and ACEPEX's obligation hereunder will
apply whenever the CITY incurs costs or liabilities for ACEPEX's actions of the type
described in this subsection.
FY 2004-2005 MCAS Tustin Property Management Agreement
December 7,2004
B. ACEPEX understands and agrees that there may be ongoing Installation Restoration
Program (IRP) projects or other Navy activities in support of environmental cleanup or
disposal operations at Tustin Legacy. ACEPEX agrees to cooperate to the extent
necessary in support of these operations, and will not interfere with or hinder any such
operations by the NAVY.
Should utility services be required by the NAVY in connection with environmental
remediation contracts within the Lease areas of the CITY SERVICE AREA, ACEPEX
shall work with the CITY to facilitate the provision of utilities and services to the NAVY.
If the CITY and ACEPEX are unable to locate a utility provider willing to take over a
particular utility system and the CITY requires ACEPEX to operate and maintain such
system and subsequently determines to disconnect service, the CITY and ACEPEX shall
work to provide the NAVY with a minimum or 4 weeks prior to notice prior to
disconnection, unless there is an emergency disconnection. In the event such
disconnection will result in the termination of utility service necessary by the NAVY to
ensure the continuity of on-going environmental clean-up, restoration, or testing activities,
and the NAVY is unable to procure an alternate source of such utilities within the notice
period, the CITY and ACEPEX shall, to the maximum extent practicable, work with the
NAVY and utility providers to facilitate the provision of an alternate source of such
utilities.
9. ACEPEX understands and agrees to perform various administrative functions (map room,
utility coordination, field support, etc.) necessary to support the redevelopment and planning
efforts of various private and public property interests at Tustin Legacy. Toward that end,
ACEPEX agrees to provide these services at a time convenient to ACEPEX and in
coordination with the City of Tustin, at a fixed fee amount identified in Section 10 of Exhibit
C of this contract. All fees shall be pre-approved by the City of Tustin prior to collection by
ACEPEX. Any fee not approved by the City for work determined to be in the interest of the
City of Tustin shall be found to be consistent with and reimbursable by this contract.
EXHIBIT "C"
SCHEDULE OF COMPENSATION
I. Compensation - As compensation for the Consultant's services under this Agreement, the
City shall pay the Consultant a not to exceed fixed amount of $379,407 based on the
individual budget line items as shown in Attachment I of this Exhibit C and as described in
more detail in Attachment II.
2. Compensation for Additional Services - In the event the City requires services in addition to
those described in Exhibit A, said services must first be approved in writing by the Contract
Officer. The Consultant shall be compensated at the Consultant's standard hourly rates for
professional services, plus reimbursement of expenses or a fixed amount agreed to in
writing by the City and Consultant.
3. Method of Pavment - As a condition precedent to any payment to Consultant under this
Agreement, Consultant shall submit monthly to the City a statement of account which
clearly sets forth by dates the designated items of work, as well as reimbursable expenses,
for which the billing is submitted. The payment request shall identify each task required by
the Agreement, percent of completion, amount of actual reimbursable expenses and
requested amount to be billed against each task. Payment requests shall not exceed costs
identified for each task in Consultant's proposal included as Exhibit A unless provisions of
Section 4.5 of the Agreement have been followed.
4. Timing of Payment - The City shall review Consultant's monthly statements and pay
Consultant for services rendered and costs incurred hereunder, at the rates and in the
amounts provided hereunder, on a monthly basis in accordance with the approved monthly
statements.
5. Advance Agreements on the Allowabilitv of Cost - No cost incurred by ACEPEX which
is contrary to any restriction, limitation, or instruction contained in the Budget in Exhibit
"C" of this Agreement, or which otherwise has not been specifically approved in writing
in advance by the City, will be allowable.
ATTACHMENT II
EXHffiIT C
CITY OF TUSTIN
MCAS TUSTIN PROPERTY MANAGEMENT COSTS
2004 BUDGET ITEMS
Property. Fee BaSis Amount
1.0 Facilities Management & General Requirements T&M $ 52,542
2.0 Facility Maintenance/Inspection Services T&M $ 3,300
3.0 GroundslRefuse Collection, T&M $ 273,737
Disposal & Other Services
4.0 Utilities Systems Services T&M $ 22,001
5.0 Personal Property T&M $0
6.0 Drainage Channel Maintenance T&M $ 5,560
7.0 Street and Road Maintenance T&M $ 4,300
8.0 Building Security T&M $ 2,400
9.0 Contingency (Miscellaneous Expenses) $ 19,088
Total Management Contract Amount 382,928
(I) Additional Scope of Services to be determined subject to a change order/contract
amendment.
(2) All line items are not-to-exceed billable amounts. However, Caretaker Management
Contractor must provide documentation and billing items between these categories can be
adjusted by the City in consultation with the Caretaker Management Contractor to reflect
actual field needs so long as not-to-exceed amounts for the whole of these items (the total
Management Contract amount) is not exceeded.
Rev 6/11/04 11:30am
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 1
ATTACHMENT II
EXHIBIT C
1.0
FACILITIES MANAGEMENT/ADMINISTRATION AND GENERAL
REQUIREMENTS
Proposed method of accomplishment: The Caretaker Management Contractor proposes to have a working
supervisor on-site during working hours who will provide site presence, incidental inspection and overall direction
of the maintenance crew. His costs are included in other items noted below. The overall management support for
the Agreement and most of the adminiSlrative activities will take place in Ibe office of the Caretaker Management
Contractor.
A.
Labor Estimate
For management and administration:
Line Item 1.1 - 6% - Overall Project Manager time 120 hrs @ $821hr = $9,840
Line Item 1.2 - 27% - Assistant Project Manager time 520 hrs @ $551hr = $28,600
Line Item 1.3 - 2% - On-Site Supervisor time 36 hrs @ $551hr = $1,980
Line Item 1.4 - 10% - AdminiSlrative Support time 192 hrs @ $44/hr = $8,448
Line Item 1.5 - 2% - Engineering Technician time 36 hrs @ $461hr = $1,656
B.
Equipment Estimate
The on-site Supervisor will occupy Bldg. 568 within the City Service Area for use as adminislrative space
to house work-center types of activities and equipment as needed. These spaces will contain a small
inventory of computer equipment, telephones, radios, tables, desks and file cabinets, etc. Costs for these
items are in overhead rate ($0).
C.
Materials Estimate
Line Item 1.6 - Overhead materials and supplies, such as folders, paper, pens, pencils, printing and
reproduction - $2,018
D.
Total Cost
$52,542
E.
Rationale
The Caretaker Management Contractor's orientation of the City's proposal allows for administrative
efficiency. All primary responsibility of the MCAS Tustin Caretaker Maintenance Contractor will be
contract administration. The Caretaker Management Contractor's staff will develop subcontract bid
packages and direct some of the work to lower-tier contractors. The staff will also conduct lower-tier
subcontractor surveillance to ensure timely and quality performance. The Caretaker Management
Contractor's staff will update caretaker work plans and coordinate caretaker requirements, process billing
and payments, monitor budget execution and financial management, develop the next year's budgels,
manage any technical library and records. and perform other duties as directed. Includes work required by
Exhibit A, Sections I and 2 as modified by this budget agreement. This line item also includes the
Caretaker Management Contractor's oversight only of on-site security company hired directly by the City.
Rev 6/11104 11:30am
MCAS Tustin Property Management Agreement
Exhibit C. Attachment II, Page 2
ATTACHMENT II
EXHIBIT C
2.0
FACILITY MAINTENANCE INSPECTION SERVICES
Proposed method of accomplishment: Caretaker Management Contractor's proposal deletes
formal on-site Supervisor inspection activities as no longer needed. Incidental drive-by
inspections are included in item 3.0.
A.
Labor Estimate
Line Item 2.1 - 3% - On-site Supervisor time or 60 hrs @ $55/hr = $ $3,300
Line Item 2.2 - Engineering Technician time or 0 hrs @ $46/hr = $ 0
B.
Vehicle Estimate
Two (I) Pick-Up Trucks provided.
C.
Materials Estimate
Line Item 2.3 - Gasoline and maintenance costs for 2 Pick-Up Trucks are included in
item 3.0.
Line Item 2.4 - Janitorial Service & Trash Pickup along fence is included in item 3.0.
D. Total Cost
$ 3,300
E. Rationale
The Facilities Maintenance Inspection function is performed on City facilities and roads
annually. Active sewer lift stations are inspected semi-annually.
Rev 6/11/04 11:30am
MCAS Tustin Property Management Agreement
Exhibit C, Attachment Il. Page 3
ATTACHMENT II
EXHIBIT C
3.0
GROUNDS AND OTHER SERVICES
Proposed method of accom¡Jlishment: The plan for this activity is to accomplish grounds maintenance, inddenlal
drive-by inspections and mimmal pest control, using existing slaff and subconsullant staff as needed. Phone service,
drinldng water. technical consultant and other related services are included.
A.
Labor Estimate
Line Item 3.1- 79% - On-site Supervisor time 1,524 hrs @ $55 = $83,820
(Includes QC, Safety, Work Planning & Scheduling, Key Control & blower operations)
Line Item 3.2 - 20% - Lead Engineering Tech time 384 hrs @ $55 = $21,120
Line Item 3.3 - 50% - Laborer 960 hrs @ $26/hr = $ 24,960
Line Item 3.4 - 99% - Maintenance Worker 1.900 hrs @ $36/hr = $68,400
B.
Equipment Estimate
Line Item
3.5 - Rental of Tractors, Mowers and Small Tools @ 42,564/vr = 42,564
DescriDtion Billing Per Month No. 01 Months Yr. Total
MF 4243-4 Tractor 1 $800.00 12 $9.600.00
JD 609 Mower 1 &2 $234.00 12 $2,808.00
MF 4243-4 Tractor 2 $800.00 12 $9,600.00
JD HX 15' Mower $800.00 12 $9,600.00
Kubola ZD28 Mower $700.00 12 $8,400.00
Contr. Equip. Insurance $213.00 12 $2,556.00
Totals $3.547.00 $42.564.00
$
$
C.
Materials and Subcontractor Estimate
Line Item 3.6 - Fuel, parts, small tools, safety equip., supplies & main!. for equip. = $21,134
Line Item 3.7 - Refuse collection & disposal @ $47/mo = $564
Line Item 3.8- Pest control supplies, traps, herbicides, etc. (unlikely) = $ 0
Line Item 3.9 - Janitor service & policing @ $240/mo + $30/mo mtls. = $3,240
Line Item 3.10 - Grounds Subcontractor Labor - 0 weeks @ $1,320 = $ 0
Line Item 3.11 - Telephone service AT&T (Home Office) and Nextel (Field) @ $258/mo = $3,096
Line Item 3.12 - Vestar September and October costs have been identified here at $2.419.50 per month = $4,839
D.
Total Cost
$273,737
E.
Rationale
The resources applied to the grounds funclion will eliminate tall weeds and their associated fire hazards in and around
buildings and pavement It will also maintain an acceptable level of appearance for the site consistent with Exhibit A,
Sections I and 2 of Ihis Agreement, clarified as follows: All growth areas are non-irrigated but mowed al a seasonally
adjusted frequency to mainlain various acceptable vegetation heights and appearance, e.g.. high visibility areas more
frequent. lower heighl, sidewalk debris removed; open fields less frequent mowing higher growlh allowed.
Work includes mowing and/or flailing to conlrol weeds. Govemmenl-fumished mainlenance trucks, deeded to City.
will be used wherever possible to mitigate costs. It is anticipaled this function will be continuous year-round. Notes:
(1)
(2) Jaoitorial service cleaos employee restrooms io two buildings and polices trnsh periodically aloog tbe perimeter (cncc.
(3) Possible Future Deletioo of Acres: Proposal is not based directly 00 the number of buildings or acres under contract but instead
is determined by ao anticipated level of mainteoancc effort. Former MCAS Tustio is a closed base partially under development.
a) If certaio areas are deleted from the cootrnct reductioos io the level of effort aod costs required to meet overall City of
Tustin requirements w;u be addressed at that time.
Rev 6/11/0411:30am
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II, Page 4
ATTACHMENT II
EXHffiIT C
4.0
UTILITIES SYSTEMS SERVICES
Proposed method of accomplishment: To accomplish minimum operation, limited
maintenance and minor repairs by contract and to coordinate limited utility services with
purveyors, City of Tustin, Army Reserve, Navy, public benefit recipients of property and others.
A.
Labor Estimate
Line Item 4.1- 10% - Preventive Maintenance (PM), Water System Flushing,
On-site Supervisor 200 hrs @ $55/hr = $ 11,000
Line Item 4.2 - 1 % - Maintenance Worker or 20 hours @ $36/hr = $ 720
Line Item 4.3 - 6% - Engineering Technician 108 hrs @ $46/hr = $ 4,968
Line Item 4.4 - 3% - Lead Engineering Technician 56 hrs @ $55/hr = $ 3,080
B.
Equipment Estimate
One (I) Pick-Up Truck & I Flat-Bed Truck provided (fuel is included in 3.0 above).
C.
Materials and Subcontractor Estimate
Line Item 4.5 - Water Sampling & Bacteriological Analysis - 52 x $42.94+ = $2,233
D.
Total Cost
$ 22,001
E.
Rationale
Work includes minimal utility operations and water system flushing. Major system
repairs, if needed, would be by change order.
Rev 6/11/04 11:30am
MCAS Tustin Property Management Agreement
Exhibit C. Attachment 11, Page 5
ATTACHMENT II
EXHIBIT C
5.0
PERSONAL PROPERTY
Proposed method of accomplishment: Inventory and service of personal property will be
performed as part of other tasks. Very little additional effort is expected based on previous
contract experience in this category.
A.
Labor Estimate
Included in Line Item 3.0.
B. Equipment Estimate
C. Materials Estimate
D. Total Cost
Included in Line Item 3.0
E.
Rationale
Inventory and control of personal property is identified in Exhibit A, Sections I and 2.
Records of previous inventories are kept on hand but a new formal inventory is not
anticipated.
Rev 6/11/04 11:30am
MCAS Tustin Property Management Agreement
Exhibit C, Attachment 11, Page 6
ATTACHMENT II
EXHIBIT C
6.0
DRAINAGE CHANNEL MAINTENANCE
Proposed method of accomplishment: Clear drainage ditches of blockages and debris, using
primarily hand tools, if required under emergency conditions. If equipment is required by
change order, it would be billed at actual costs. Estimated equipment costs are the hourly rate
shown in Line Item 6.3 below.
A.
Labor Estimate
Line Item 6.1 - 1% - On-site Supervisor time 20 hrs @ $55 = $1,100
Line Item 6.2 - 4% - Laborer time 80 hrs @ $55 = $4,400
B.
Equipment Estimate
Line Item 6.3 - Backhoe Rental @ $400/day x 0 day = $ 0 (change order if needed)
C.
Materials Estimate
Line Item 6.4 - Fuel for backhoe rental - $ 0 (if needed, use item 3.0 above)
Line Item 6.5 - Misc. Tools and materials - $60
D. Total Cost
$5,560
E. Rationale
Emergency clearing of drainage ditch blockages, if needed, so that rain runoff is not
restricted and with special care in jurisdictional wetland areas.
Rev 6/11/04 11:30am
MCAS Tustin Property Management Agreement
Exhibit C, Attachment 11, Page 7
ATTACHMENT II
EXHIBIT C
7.0
STREET AND ROAD MAINTENANCE
Proposed method of accomplishment: Portable hand blower and minor pothole patching
operations included in 3.0 above. Accomplish major road patching or street sweeping by change
order if required. Use lower-tier subcontractors.
A.
Labor Estimate
Line Item 7.1 - 2% - On-site Working Supervisor time - 40 hrs @ $55 = 2,200
Line Item 7.2 - 1% - Maintenance Worker time - 20 hrs @ $55 = 1,100
B.
Equipment Estimate
Street sweeping would be billed at actual cost. An estimated hourly rate is provided in
Item 7.3 below.
C.
Materials and Subcontractor Estimate
Line Item 7.3 - Street sweeping by Subcontractor - 8 hrs @ $125/hr = $ 1,000
D. Total Cost
$ 4,300
E. Rationale
Minor pothole repair for safety and debris blowing is included on primary roads such as
Valencia, Landsdown north of Valencia, roads around the Day Care Center and along
Moffett and Windmill Roads. Streets may need power sweeping with a commercial
street sweeper or major repairs, but if required, will be accomplished by change order.
Rev 6/11/04 11:30am
MCAS Tustin Property Management Agreement
Exhibit C, Attachment 11, Page 8
ATTACHMENT II
EXHIBIT C
8.0
BUILDING SECURITY
Proposed method of accomplishment: Accomplish as required with on-site Supervisor.
Respond to emergency service calls as required. Coordinate with on-base security company on a
daily basis.
A.
Labor Estimate
Line Item 8.1 - 2% - On-site Working Supervisor time 40 hrs @ $55 = $ 2,200
B.
Equipment Estimate
Included in Item 3.0
C.
Materials Estimate
Line Item 8.2 - Lumber, hardware and/or supplies for emergency repairs = $200
D. Total Cost
$2,400
E. Rationale
Repair to ensure no unauthorized entry (boarding up broken window, etc.) as required by
Security notification. Keys will be handled only by the Caretaker's controlled
employees.
Rev 6/11104 11:30am
MCAS Tustin Property Management Agreement
Exhibit C, Attachment 11, Page 9
ATTACHMENT II
EXHIBIT C
9.0
CONTINGENCY
Proposed method of accomplishment: Recognizing there are many unknowns, small
contingency amounts up to 0.5 % of the total (or $19,088) have been included to be used in
handling unforeseen expenses. These amounts are included in the individual performance line
items listed above.
A.
Total Cost
Line Item 9.1
5% of Total Contract ($363,840) = $19,088
Rev 6/11/04 11:30am
MCAS Tustin Property Management Agreement
Exhibit C, Attachment Il. Page 10
ATTACHMENT II
EXHIBIT C
10.0
ESTIMATED REIMBURSABLE SERVICES
Caretaker shall provide administrative support services as identified in Exhibit B of this contract.
Rev6/11/0411:30am
MCAS Tustin Property Management Agreement
Exhibit C, Attachment II. Page J J