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Home My WebLink About20 NOC CIP NO 4064 01-03-05 AGENDA REPORT Agenda Item 20 Reviewed: City Manager Finance Director MEETING DATE: JANUARY 3, 2005 TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION TO FILE THE NOTICE OF COMPLETION FOR THE NEWPORT AVENUE AT EL CAMINO REAL TRAFFIC SIGNAL MODIFICATION / UPGRADE (CIP NO. 4064) SUMMARY Construction of the Newport Avenue at EI Camino Real Traffic Signal Modification / Upgrade (CIP No. 4064) has been completed to the satisfaction of the City Engineer and is now ready for City Council acceptance. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 05-07 accepting the Newport Avenue at EI Camino Real Traffic Signal Modification / Upgrade (CIP No. 4064), and authorizing the recordation of the Notice of Completion, and direct the City Clerk to: 1. Release the Labor and Materials Bond not sooner than thirty-five (35) days after the date of recordation of the Notice of Completion; and 2. Release the Faithful Performance Bond not sooner than one year after the date of recordation of the Notice of Completion; and Assuming no claims or stop payment notices are filed, it is further recommended that the City Council authorize payment of the final 10% retention in the amount of $18,309.56 to Steiny and Company, Inc. thirty-five (35) days after the date of recordation of the Notice of Completion. This amount, plus previous contract payments and one change order totals $183,095.62, which represents 100% of the final contract cost. FISCAL IMPACT The final construction contract cost for the Newport Avenue at EI Camino Real Traffic Signal Modification Upgrade Project is $183,095.62. The project was funded by Measure "M" Turnback Funds. Acceptance of Public Improvements and Authorization to File the Notice of Completion for the Newport Avenue at EI Camino Real Traffic Signal Modification / Upgrade (CIP No. 4064) January 3, 2005 Page 2 Design and project construction have increased the City's infrastructure assets by $197,352.00. The increased infrastructure valuation will be added to the City's infrastructure inventory as required by Statement 34 of the Governmental Accounting Standards Board (GASB 34). Detailed cost information is shown on the attached GASB 34 Infrastructure Inventory Valuation Fonm. BACKGROUND AND DISCUSSION The construction of the Newport Avenue at EI Camino Real Traffic Signal Modification / Upgrade (CIP No. 4064) was completed on December 16, 2004. The signal modifications included installation of separate left-turn phasing for EI Camino Real approaches, new safety lighting for intersection illumination, new signal poles, mast arms and vehicle heads, new illuminated street name signs, and the upgrading of existing curb ramps to be in compliance with federal Americans with Disabilities Act (ADA) requirements. All of the work for this project has been completed to the satisfaction of the City Engineer, and is now ready for City Council acceptance. Tim D. Serlet Director of Public Works/City Engineer Dana R. Kasdan Engineering Services Manager TDS:DRK:NOC Newport & ECR Traffic Signal & Reso 04-07.doc Attachments: Resolution No. 05-07 Notice of Completion Location Exhibit GASB 34 Infrastructure Inventory Valuation Form RESOLUTION NO. 05-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND AUTHORIZING THE RECORDATION OF THE NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE NEWPORT AVENUE AT EL CAMINO REAL TRAFFIC SIGNAL MODIFICATION / UPGRADE (CIP NO. 4064) WHEREAS, Steiny and Company, Inc., having a contract with the City of Tustin to construct the hereinafter described public works and improvement; and WHEREAS, the City Engineer has duly certified to the construction and completion of said public improvement hereinafter mentioned in a manner satisfactory to the City Council of the City of Tustin; and WHEREAS, the City Council finds that said contractor has completed said public improvement hereinafter more particularly described in accordance with the provisions of the contract documents and the Notice of Completion, and acceptance of said public works and improvement should be filed and payment of the balance due said contract authorized in accordance with the contract documents; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin that said public works and improvement is found to be complete, and the same is hereby accepted. Said public works and improvement is more particularly described as follows: Newport Avenue at EI Camino Real Traffic Signal Modification / Upgrade (CIP No. 4064) BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is hereby authorized to execute and file a Notice of Completion for the acceptance of said public works and improvement described herein as required by law. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 3rd day of January 2005. Lou Bone, Mayor ATTEST: City Clerk RECORDING REQUESTED BY & WHEN RECORDED MAIL TO: City of TustiniCity Clerk's Office 300 Centennial Way Tustin, CA 92780 EXEMPT FROM RECORDING FEES PURSUANT TO GOVERNMENT CODE SECTION 6103 SPACE ABOVE THIS LINE FOR RECORDERS USE CITY CLERK NOTICE OF COMPLETION NOTICE is hereby given that: 1. The City of Tustin is the owner in fee of the improvements hereinafter described in Paragraph 3. 2. The full name and the full address of the City of Tustin is: Citv of Tustin. 300 Centennial Wav. Tustin. California 92780 3. The work of improvement is generally described as follows: Newport Avenue at EI Camino Real Traffic Signal Modification / Upgrade (ClP No. 4064) 4. The work of improvement was completed on: December 16. 2004 5. The name of the contractor, if any, for such work of improvement was: Steinv and Companv. Inc. 6. The property on which said work of improvement was completed is in the City of Tustin, County of Orange, State of California and is described as follows: Traffic Signal at Newport Avenue and EI Camino Real Acceptance Date: January 3. 2005 CITY OF TUSTIN, a municipal corporation BY: CITY ENGINEER VERIFICATION I am the City Engineer of the City of Tustin, a municipal corporation, owner, and have been authorized by resolution of the City Council to execute this notice on behalf of said City; I have read the foregoing and know the contents thereof; and I certify that the same is true of my own knowledge, except as to those matters which are therein stated upon my information and belief, and as to those matters I believe them to be true. I declare under penalty of perjury that the foregoing is true and correct. Executed at Tustin, California, on the - day of ,2005. 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CITY OF TUSTIN GASB 34 INFRASTRUCTURE INVENTORY VALUATION FORM Department: Public Works Prepared by: Jon Drauqelis Date Prepared: December 22. 2004 Division: Enqineerinq Phone/Extension: (714) 573-3164 Description of the Asset: Traffic Siqnal Modification / Upqrade: Newport at EI Camino Real Date: 0 Acquired ~ Constructed 0 Removed: I I December 16, 2004 Basis of Valuation: (Please check one) . ~ 0 Actual Cost (should include design, construction mgmt, fees, transportation, etc.) Estimated Cost If Estimated Cost, describe the method used: Quantity: (Example: 35,000 SF of concrete sidewalk) Description Quantitv Total Amount Traffic Signal Sidewalk TOTAL loS. 700 S.F. $187,482.00 $9.870.00 $197,352.00 Source of Document /Information: Actual Contract Cost Total Valuation Amount I $197,352.00 S:IGASBIGASB - CIP 4064.doc