HomeMy WebLinkAbout10 NOC CHAMBER CIP1039 01-17-05AGENDA REPORT
Agenda Item 10
Reviewed:
City Manager
Finance Director
MEETING DATE: January 17, 2005
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT: ACCEPTANCE OF PUBLIC IMPROVEMENTS AND AUTHORIZATION
TO FILE THE NOTICE OF COMPLETION FOR THE CITY COUNCIL
CHAMBERS RENOVATION (CIP NO. 1039)
SUMMARY
Construction of the City Council Chambers Renovation Project (CIP No. 1039) has been
completed to the satisfaction of the City Engineer and is now ready for City Council
acceptance.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 05-20 accepting the City Council
Chambers Renovation Project (CIP No.1 039), and authorizing the recordation of the Notice of
Completion, and direct the City Clerk to:
1. Release the Labor and Materials Bond not sooner than thirty-five (35) days after the
date of recordation of the Notice of Completion; and
2. Release the Faithful Performance Bond not sooner than one year after the date of
recordation of the Notice of Completion; and
Assuming no claims or stop payment notices are filed, it is further recommended that thirty-
five (35) days after the date of recordation of the Notice of Completion, the City Council
authorize payment of the final 10% retention in the amount of $44,172.75 to Big West
Construction Inc.
FISCAL IMPACT
The final construction contract cost for the City Council Chambers Renovation Project (CIP
No. 1039) is $441,727.56. The project was funded by the City's Capital Improvement Program
and cable television capital grants from Cox Communications and Comcast.
Acceptance of Public Improvements and Authorization to File the Notice of Completion for
the City Council Chambers Renovation Project - Phase I (CIP No. 1039)
January 17, 2005
Page 2
BACKGROUND AND DISCUSSION
The construction of the City Council Chambers Renovation Project (CIP No. 1039) was
completed on January 8, 2005. The project involved the construction of desks for staff and the
City Council, electrical work and installation of carpeting and audio/visual equipment. All of the
work for this project has been completed to the satisfaction of the City Engineer, and is now ready
for City Council acceptance.
Tim D. Serlet
Director of Public Works/City Engineer
Joe Meyers
Administrative Services Manager
TDS:DRK:ccg:NOC Irvine Blvd Storm Drain & Reso 04-25.doc
Attachments: Resolution No. 05-20
GASB 34 Infrastructure Inventory Valuation Form
RESOLUTION NO. 04-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTHORIZING THE RECORDATION OF THE NOTICE OF
COMPLETION FOR THE CITY COUNCIL CHAMBERS RENOVATION
PROJECT (CIP NO. 1039)
WHEREAS, Big West Construction, Inc., having a contract with the City of Tustin
to construct the hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction and
completion of said public improvement hereinafter mentioned in a manner satisfactory
to the City Council of the City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions
of the contract documents and the Notice of Completion, and acceptance of said public
works and improvement should be filed and payment of the balance due said contract
authorized in accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is
hereby accepted. Said public works and improvement is more particularly described as
follows:
City Council Chambers Renovation Project (CIP No. 1039)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is
hereby authorized to execute and file a Notice of Completion for the acceptance of said
public works and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 17st day of January 2005.
Lou Bone, Mayor
ATTEST:
City Clerk
RECORDING REQUESTED BY &
WHEN RECORDED MAIL TO:
City ofTustin/City Clerk's Office
300 Centennial Way
Tustin, CA 92780
EXEMPT FROM RECORDING FEES PURSUANT
TO GOVERNMENT CODE SECTION 6103
SPACE ABOVE THIS LINE FOR
RECORDERS USE
CITY CLERK
NOTICE OF COMPLETION
NOTICE is hereby given that:
I. The City of Tustin is the owner in fee ofthe improvements hereinafter described in Paragraph 3.
2. The full name and the full address of the City of Tustin is: City of Tustin. 300 Centennial Wav. Tustin. California
92780
3. The work of improvement is generally described as follows: City Council Chambers Renovation Project (CIP No.
1039)
4, The work of improvement was completed on: JanuaTV 8. 2005.
5. The name of the contractor, if any, for such work of improvement was: Big West Construction. Inc.
6. The property on which said work of improvement was completed is in the City of Tustin, County of Orange,
State of California and is described as follows: 300 Centennial Wav.
Acceptance Date: January 17,2005
CITY OF TUSTIN, a municipal corporation
BY:
CITY ENGINEER
VERIFICATION
I am the City Engineer of the City of Tustin, a municipal corporation, owner, and have been authorized by resolution of
the City Council to execute this notice on behalf of said City; I have read the foregoing and know the contents thereof;
and I certifY that the same is true of my own knowledge, except as to those matters which are therein stated upon my
infonnation and belief, and as to those matters I believe them to be true. I declare under penalty of perjury that the
foregoing is true and correct. Executed at Tustin, California, on the - day of ,2005.
CITY ENGINEER, CITY OF TUSTIN