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HomeMy WebLinkAbout01 PC MINUTES 3-26-19 ITEM #1 MINUTES REGULAR MEETING TUSTIN PLANNING COMMISSION MARCH 26, 2019 7:00 p.m. CALL TO ORDER Given. INVOCATION/PLEDGE OF ALLEGIANCE: Jha All present. ROLL CALL: Chair Kozak Chair Pro Tem Thompson Commissioners Gallagher, Jha, Mason None. PUBLIC CONCERNS: CONSENT CALENDAR: Approved the 1. APPROVAL OF MINUTES — MARCH 12, 2019 Minutes of the March 12, 2019 RECOMMENDATION: Planning Commission That the Planning Commission approve the Minutes of the March 12, meeting. 2019, Planning Commission meeting as provided. Motion: It was moved by Thompson seconded by Mason to approve the Minutes of the March 12, 2019 Planning Commission meeting. Motion carried 5-0. PUBLIC HEARING: Tabled the 2. GENERAL PLAN CONFORMITY, DEVELOPMENT AGREEMENT SchoolsFirst 2018-00001, LOT LINE ADJUSTMENT 2018-00003, CONCEPT Headquarters PLAN 2018-00001, DESIGN REVIEW 2018-00023, AND project. CONDITIONAL USE PERMIT 2018-00015 APPLICANT: SCHOOLSFIRST FEDERAL CREDIT UNION ATTN: CHRISTINA QUINTERO 1200 EDINGER AVENUE TUSTIN, CA 92780 PROPERTY OWNERS: SCHOOLSFIRST FEDERAL CREDIT UNION ATTN: CHRISTINA QUINTERO 1200 EDINGER AVENUE TUSTIN, CA 92780 CITY OF TUSTIN 300 CENTENNIAL WAY TUSTIN, CA 92780 Minutes—Planning Commission March 26, 2019—Page 1 of 7 ITEM #1 LOCATION: 15332 NEWPORT AVENUE, 15442 NEWPORT AVENUE, 15222 DEL AMO AVENUE, 1200 EDINGER AVENUE, AND PARCEL 6 OF PARCEL MAP NO. 2010-127 (APN 430-251-28) The project is a proposal to construct a new headquarters office building, a new retail bank branch building, a new parking structure and associated site improvements for the SchoolsFirst Federal Credit Union. The applicant and the Tustin Economic Development Division have been working on the business terms of the real estate transaction associated with the Disposition and Development Agreement (DDA) and Development Agreement 2018-00001. The terms of the DDA and associated reimbursement agreement have not been completed; therefore, the Economic Development Division has requested the item be tabled to allow for sufficient time to finalize the DDA and reimbursement agreement. RECOMMENDATION: That the Planning Commission table the SchoolsFirst Headquarters project. Gallagher Since the request is for the item to be tabled, Gallagher asked why the item was being presented to the Commission. Binsack Per Binsack, the public hearing item was presented to the Commission due to noticing of the public hearing item in the Tustin News newspaper; however, the notices were not mailed to property owners within 500 feet being that Economic Development was desirous of tabling the item. Binsack added that if staff knew of a date certain, they would ask that the Commission continue the item to a date certain, but they are not certain of that date, as of yet. Binsack informed the Commission that they could take public comment on the item even though there are no materials or a presentation at this time. None. Public Comments. Motion: It was moved by Gallagher seconded by Jha to table the SchoolsFirst Headquarters project. Motion carried 5-0. Approved 3. CONDITIONAL USE PERMIT 2018-00017 Resolution No. 4381. PROPERTY OWNER: KAISER PERMANENTE FOUNDATION HEALTH PLAN, INC. 1 KAISER PLAZA, FLOOR 15 OAKLAND, CA 94612 Minutes—Planning Commission March 26, 2019—Page 2 of 7 ITEM #1 APPLICANT: GRETCHEN SIEMERS KAISER PERMANENTE NATIONAL FACILITIES SERVICES 393 E. WALNUT STREET PASADENA, CA 91188 LOCATION: 2521 MICHELLE DRIVE ENVIRONMENTAL: This project is categorically exempt (Class 1) pursuant to Section 15301 of the California Environmental Quality Act. REQUEST: Conditional Use Permit (CUP) to authorize joint-use parking at an existing medical facility. RECOMMENDATION: That the Planning Commission approve Resolution No. 4381 approving CUP 2018-00017 to authorize joint-use parking at an existing medical facility located at 2521 Michelle Drive. Reekstin Presentation given. Gallagher Gallagher asked for clarification on Section 2.1 of the Conditions of Approval referencing the traffic study, which identifies a need for 426 parking spaces with the portion of the 6,000 square feet expansion when there are currently 427 parking spaces available. He added that should the applicant return in the future for the expansion of the remaining shell space, the parking study states the applicant would need to build the parking structure within the existing parking lot while still maintaining 426 parking spaces, per Section 2.1. Gallagher also asked that during that period of construction, how the applicant would handle the loss of parking spaces. Reekstin Per Reekstin, the applicant could choose not to meet the full requirement code, and choose to use joint-use parking instead in the future, in order for the parking structure to not be as large, the applicant would need to go through the conditional permit use process. He added that the applicant may propose a multi-story parking structure and would be able to retain a lot of the existing parking underneath and additional parking above. During construction, which could be several months, the applicant would have to submit some type of plan to accommodate the parking before converting any of the space over. Currently, the applicant is using less than 300 of the parking spaces, but the interim conditions would need to be included in the parking study as well. Minutes—Planning Commission March 26, 2019—Page 3 of 7 ITEM #1 Kozak Kozak asked that if the applicant should request a parking structure in the future, then that request would go along with a new parking study. Reekstin In response to Kozak's question, Reekstin stated that the applicant would need to look for parking on another site, if necessary. Gallagher Gallagher asked if staff was concerned if the applicant were to return, in the future, requesting to expand the parking. Binsack Binsack reiterated to the Commission that the item being presented at the meeting was the first step and not the next step. She added that when the applicant returns to the City with another application, the applicant would need to submit an overall plan to address new plans and it could require site mitigation in the temporary term (i.e. busing, valet, or phasing). Binsack stated that the Commission would presumably have another opportunity to look at the master plan of the overall parking for the larger improvements when the time comes. Mason Mason referred to the City's standard on square footage when determining parking and medical office use and the use of warehousing space. She questioned the warehouse space being 27,000 square feet and asked if staff would still treat the requirement based on square footage versus use. Reekstin Reekstin confirmed Mason's previous comment and added that the parking requirement was allowed to be part of the storage rate versus a warehouse rate. He added that all of the parking that was required, for the occupied area of the building,was based on the Tustin City Code. The parking study does address other parking requirements for medical uses primarily and that other rates could be applied, but staff did not feel that it should be applied at this time since it is not necessary. Reekstin stated that in the future, when the applicant chooses to occupy the entire building, the applicant can use a new analysis and try to justify their position. 7:19 p.m. Opened the Public Hearing Section. Ms. Gretchen Ms. Gretchen Siemers, applicant, addressed the Commission and asked if Siemers they had any questions. She thanked Reekstin and City staff for their efforts. Gallagher Gallagher asked the applicant if the request would create new jobs. Ms. Siemers Per Ms. Siemers, the proposed project will create new jobs, along with there being a high demand for primary care. 7:20 p.m. Closed the Public Hearing Section. Thompson Thompson made favorable comments regarding the item. Motion: It was moved by Thompson, seconded by Gallagher, to adopt Resolution No. 4381. Motion carried 5-0. Minutes—Planning Commission March 26, 2019—Page 4 of 7 ITEM #1 REGULAR BUSINESS: Approved 4. PLANNING COMMISSION AS THE HISTORIC AND CULTURAL Resolution No. RESOURCES ADVISOR PROGRAM AND 2019 WORK PROGRAM 4376. On November 6, 2018, the City Council adopted Resolution 18-78 affirming the Planning Commission as the Historical and Cultural Resources Advisor to the City Council and establishing a program defining the Planning Commission roles, responsibilities and annual work program. This report identifies activities for the 2019 Work Program. RECOMMENDATION: That the Planning Commission approved Resolution No. 4376 establishing the 2019 Planning Commission as the Historic and Cultural Resources Advisor Work Program. Dove Presentation given. Mason Mason asked what the six (6) hour training would entail. She would like the opportunity to engage with the community on certain items to provide an opportunity to allow the community to be vocal on either issues or opportunity. Dove Per Dove, depending on the Commission's ability to engage in training (i.e. lunchtime webinars, conferences, etc.) the Commission would have to complete six (6) hours of training in order to meet the requirements of the State Office of Historic Preservation. Binsack Binsack added to Dove's previous comments, which generally included: suggested the Commission expand on theirtraining (i.e. change up training from prior year); staff would suggest appropriate upcoming training to the Commission, public outreach education (i.e. Historical Society and Tustin Preservation and Conservancy) and tours of Old Town (Totally Tustin); the goal of the City Council was public outreach and engagement(she referred to the work program within the staff report) which is a significant commitment and public undertaking; the Commission will need to identify what type of public outreach they will do (i.e. Bust Program); and the importance of collaborating with the Tustin Historical Society as well as the Tustin Preservation Conservancy. Gallagher Gallagher referred to the picture of the Hangar in the PowerPoint presentation. He thought the Hangars should be part of the Work Program or integrate it within the Work Program. Binsack In response to Gallagher's previous statement, Binsack mentioned the history on the Hangars along with the structural analysis on the southerly Hangar taking place for the last several years. She suggested the Hangar be on a future Planning Commission agenda in order to discuss the efforts Minutes—Planning Commission March 26, 2019—Page 5 of 7 ITEM #1 of the Hangars, the closure of the Marine Corps. Air Station and the evolution of the Hangars. Kozak Kozak suggested the Hangars be part of the first presentation with recommendation of follow-up action, in the work program. Mr. Brian Mr. Brian Sjoberg, President of the Tustin Preservation Conservancy Sjoberg (TPC), voiced his concern over the qualification of the Commission acting as the Cultural Resources Advisory committee and suggested the residents of Tustin be appointed. He added that the committee should be a separate group other than the Planning Commission. Mr. Sjoberg read a section of the SHPO guidelines to the Commission. Gallagher Gallagher asked Mr. Sjoberg if he thought the 2019 Work Program being proposed was acceptable to him. Mr. Sjoberg Mr. Sjoberg mentioned various training sites to cover historic preservation. He would hope it would not just be a tour of Old Town but further training. Mr. Sjoberg also mentioned to the Commission of the TPC's meet and greet planned for May/June at the McCharles House to meet the residents of Old Town. Kozak Kozak thanked Mr. Sjoberg for coming forward and his participation in Old Town Tustin. He asked that if Mr. Sjoberg had any suggestions with the Work Program, to please bring to City staff. Thompson Thompson asked for clarification participating in the local events (i.e. Home and Garden Tour, Chili Cook-Off) and if the Commission's attendance to the local events would qualify. He encouraged the Commission to find what works for them and their busy schedules. Binsack Per Binsack, in response to Thompson's previous statement, staff includes all local events the Commission attends in the CLG reporting. She added that the local events in the CLG report were listed as "educational", but were not viewed by others as such (i.e. 90th Anniversary of the City's Birthday). Binsack stated that attending tours and local events would be "above and beyond" what the Commission is required to do. She added that staff will ensure the Commission meets the requirements of the Work Program. Kozak Kozak added that the Commission is involved with the Old Town and encouraged Mr. Sjoberg to work with staff on the Work Program. Motion: It was moved by Thompson, seconded by Kozak to approve Resolution No. 4376. Motion carried 5-0. STAFF CONCERNS: Binsack None. Minutes—Planning Commission March 26, 2019—Page 6 of 7 ITEM #1 COMMISSION CONCERNS: Gallagher Gallagher asked if staff is tracking any legislation, specifically SB 50 related to Zoning. Mason Kozak attended the following events: • 3/26 CPF Webinar"Brown Act" • New Homeless Shelter Experience — favorable comments to City staff Mason stated that there is a need for engagement other than social media (i.e. NextDoor). She suggested the City consider getting more creative by creating different forums in order to meet the needs of the community. Jha Jha attended the following events: • 3/13 Tustin Legacy Magnet Academy Groundbreaking • 3/14 Opening of the Tustin Temporary Homeless Shelter Thompson Thompson attended the following events: • 3/13 Honored at the Community Recognition Dinner by the TUSD • 3/14 Opening of the Tustin Temporary Homeless Shelter • 3/26 OCTA Citizens Advisory— Bicycle and Pedestrian Meeting Thompson will be attending a ULI Conference in Nashville, TN mid-April. Kozak Kozak attended the following events: • 3/13 Tustin Legacy Magnet Academy Groundbreaking • 3/14 Opening of the Tustin Temporary Homeless Shelter • 3/21 Mayor Puckett's Birthday Celebration at the Boys & Girls Club • 3/26 California Preservation Foundation Webinar— Brown Act 8:00 p.m. ADJOURNMENT: The next regular meeting of the Planning Commission is scheduled for Tuesday, April 9, 2019, at 7:00 p.m. in the City Council Chamber at 300 Centennial Way. Minutes—Planning Commission March 26, 2019—Page 7 of 7